the lakewood city council to be held in the …dec 18, 2017 · docket of a meeting of the lakewood...

DOCKET

OF A MEETING OF

THE LAKEWOOD CITY COUNCILTO BE HELD IN THE COUNCIL CHAMBERS

LAKEWOOD CITY HALL - 12650 DETROIT AVENUEDECEMBER 18, 2017

7: 30 P.M.

The Regular Meetings of Lakewood City Council shall be held on the first and third Mondays of eachmonth at 7: 30 P.M., except that when such meeting date falls on a holiday such meeting shall instead beheld on the following day. A Docket and Agenda of the business proposed to be transacted by Councilwill be available in the Clerk' s Office and on the City' s website www.onetakewood. com as soon after 4PM on the Friday before a Council meeting as possible.

Section 121. 08 of the Codified Ordinances of the City of Lakewood establishes rules for the public tofollow when speaking before Council:

ADDRESSING COUNCIL — The President may recognize any non - member for addressing Council onany question then pending. In such cases, the person recognized shall address the chair, state his or hername and address and the subject matter he or she desires to discuss. Speakers must be courteous in theirlanguage and avoid personalities. When addressed by the Chair, the speaker must yield the floor andcomply with all rulings of the chair, said rulings not being open to debate. Except with permission ofCouncil specifically given, speakers shall be limited to five minutes. No person who has had the floorshall again be recognized until all others desiring an opportunity to speak have been given an opportunityto do so.

AGENDA ITEMS PROTOCOL:

The Clerk at the beginning of the meeting will present the AGENDA ITEMS sign -in sheet to thePresident of Council. Speakers will be called to address Council by the Chair. A citizen must first writehis or her name, address and agenda item number on the designated sign -in sheet in order to berecognized.

PUBLIC COMMENT PROTOCOL: The Clerk at the end of the meeting will present the PUBLIC COMMENT sign -in sheet to the Presidentof Council. Public Comment will be welcomed at the end of a Council Meeting on miscellaneous issuesor issues other than agenda items. A citizen must first write his or her name, address and topic on thedesignated sign -in sheet in order to be recognized. The forum is not designed to be a question and answersession.

I. Pledge of Allegiance

II. Moment of Silence

III. Roll Call

Reading and disposal of the minutes of the Regular Meeting of Council held December 4, 2017. Reports, legislation and communications from Members of Council, the Mayor and other City Officials.

OLD BUSINESS * * **

1. Committee of the Whole Report regarding Committee of the Whole Meeting ofDecember 18, 2017. ( To Be Provided)

2. Finance Committee Report regarding Budget Hearings /Budget legislation. ( To Be

Provided)

ORDINANCE 40 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, to establish appropriationsfor current expenses and other expenditures of the City of Lakewood, State of Ohio, forthe fiscal year ending December 31, 2017. ( REFERRED TO THE FINANCE

COMMITTEE 11/ 20/ 17, 2ND READING 12/ 4/ 17) ( Pg. 8)

4. ORDINANCE 41 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, law authorizing the transferand advance of certain funds ( REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17, 2ND READING 12/ 4/ 17) ( Pg. 21)

5. ORDINANCE NO: 43 -16C - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, amending Ordinance 43- 16B, adopted October 16, 2017, authorizing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/or the

Purchasing Manager to enter into contracts for professional services, and to advertise forbids and enter into contracts for the purchase of repair maintenance and operatingsupplies, services and equipment as authorized by the 2017 Appropriation Ordinance andthe Administrative Code of the City of Lakewood with the lowest and best bidder orbidders or as otherwise provided by law. ( REFERRED TO THE FINANCE


6. ORDINANCE NO. 42 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, to establish appropriationsfor current expenses and other expenditures of the City of Lakewood, State of Ohio, forthe fiscal year ending December 31, 2018. ( REFERRED TO THE FINANCE


7. ORDINANCE NO. 43 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council otherwise, it shalltake effect and be in force after the earliest period allowed by law, authorizing the MayorDirector of Public Safety), the Director of Public Works, the Director of Law, the

Director of Finance, and /or the Purchasing Manager to enter into contracts forprofessional services, and to advertise for bids and enter into contracts for the purchase of

repair maintenance and operating supplies, services and equipment as authorized by the2018 Appropriation Ordinance and the Administrative Code of the City of Lakewoodwith the lowest and best bidder or bidders or as otherwise provided by law. (REFERREDTO THE FINANCE COMMITTEE 11/ 20/ 17, 2ND READING 12/4/ 17) ( Pg. 42)

8. ORDINANCE NO. 44 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing the MayorDirector of Public Safety), the Director of Public Works, the Director of Law, the

Director of Finance, and/ or the Purchasing Manager to enter into service contracts inaccordance with the Administrative Code of the City of Lakewood for the Department ofPlanning & Development in accordance with the Administrative Code of the City ofLakewood, contracts not to exceed the specified amounts shown without separate

resolution of Council. ( REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17, 2ND

READING 12/ 4/ 17) ( Pg. 46)

9. ORDINANCE NO. 45 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, and authorizing the MayorDirector of Public Safety), the Director of Public Works, the Director of Law, the

Director of Finance, and /or the Purchasing Manager to enter into contracts forMemberships as authorized by the 2018 Appropriation Ordinance and theAdministrative Code of the City of Lakewood, contracts not to exceed $ 70,000 withoutseparate Ordinance of Council. ( REFERRED TO THE FINANCE COMMITTEE

11/ 20/ 17, 2" READING 12/ 4/ 17) ( Pg. 49)

10. ORDINANCE NO. 46 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, amending section 902. 04, Rates and Charges, of the Codified Ordinances of the City of Lakewood for the purposeof adjusting sewer rates charged against each lot, parcel of land or premises which mayhave an active sewer connection with the Municipal wastewater disposal system or which

may otherwise discharge wastewater either directly or indirectly into such system or anypart thereof. (REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17, 2No READING12/ 4/ 17) ( Pg. 53)

11. ORDINANCE NO. 47 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, to amend section 915. 01, Establishment of Rates, of the Codified Ordinances of the City of Lakewood for thepurpose of adjusting water rates charged against each lot, parcel of land or premiseswhich may have an active water connection with the Municipal water system. REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17, 2ND READING 12/ 4/ 17)

Pg. 55)

3

12. ORDINANCE NO. 48 -17- AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and/ or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code ofthe City of Lakewood for Street Infrastructure Improvements in accordance with theAdministrative Code of the City of Lakewood, contracts not to exceed the specifiedamounts shown without separate resolution of Council. ( REFERRED TO THE

FINANCE COMMITTEE 11/ 20/ 17, 2ND READING 12/ 4/ 17) ( Pg. 57)

13. ORDINANCE NO. 49 -17- AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code ofthe City of Lakewood for the Wastewater System and Treatment ImprovementProgram in accordance with the Administrative Code of the City of Lakewood, contractsnot to exceed the specified amounts shown without separate resolution of Council. REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17, 2ND READING 12/ 4/ 17) Pg. 59)

14. ORDINANCE NO. 50 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code ofthe City of Lakewood for the Water System Replacement Program in accordance withthe Administrative Code of the City of Lakewood, contracts not to exceed the specifiedamounts shown without separate resolution of Council. ( REFERRED TO THE

FINANCE COMMITTEE 11/ 20/ 17, 2No READING 12/ 4/ 17) ( Pg. 61)

15. ORDINANCE NO. 51 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code ofthe City of Lakewood for Community Development Block Grant CDBG FundInfrastructure Improvements in accordance with the administrative code of the City ofLakewood, contracts not to exceed the specified amounts shown without separate

resolution of Council. ( REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17, 2NDREADING 12/ 4/ 17) ( Pg. 63)

4

16. ORDINANCE NO. 52 -17- AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to take

effect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code of

the City of Lakewood for the purchase of Vehicles, Machinery and Equipment inaccordance with the Administrative Code of the City of Lakewood, contracts not toexceed the specified amounts shown without separate resolution of Council. REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 1, 2ND READING 12/ 4/ 177)

Pg. 65)

17. ORDINANCE NO. ( 52-105757 =17 ( Changed to 57 -17 due to duplication) - AN

ORDINANCE to take effect immediately provided it receives the affirmative vote of atleast five ( 5) members of Council, or otherwise to take effect and be in force after theearliest period allowed by law, authorizing and directing the Mayor ( Director of PublicSafety), the Director of Public Works, the Director of Law, the Director of Finance, and/or the Purchasing Manager to advertise for bid and enter into a contract with thelowest and best bidder in accordance with the Administrative Code of the City ofLakewood for Buildings & Facilities Improvements in accordance with the

Administrative Code of the City of Lakewood, contracts not to exceed the specifiedamounts shown without separate resolution of Council. ( REFERRED TO THE


18. ORDINANCE NO. 53 -17- AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code ofthe City of Lakewood for Traffic Signs & Signals in accordance with the Administrative

Code of the City of Lakewood, contracts not to exceed the specified amounts shownwithout separate resolution of Council. (REFERRED TO THE FINANCE COMMITTEE

11/ 20/ 17) , 2' READING 12/ 4/ 17 ( Pg. 69)

19. ORDINANCE NO. 54 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five (5) members of Council, or otherwise to take

effect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code ofthe City of Lakewood for Parks & Pools Improvements in accordance with the

Administrative Code of the City of Lakewood, contracts not to exceed the specifiedamounts shown without separate resolution of Council. ( REFERRED TO THE


61

20. ORDINANCE NO. 55 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least five ( 5) members of Council, or otherwise to takeeffect and be in force after the earliest period allowed by law, authorizing and directingthe Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to advertise for bid and enter intoa contract with the lowest and best bidder in accordance with the Administrative Code of

the City of Lakewood for the Sidewalk Improvement Program in accordance with theAdministrative Code of the City of Lakewood, contracts not to exceed the specifiedamounts shown without separate resolution of Council. ( REFERRED TO THE


21. ORDINANCE NO. 56 -17 - AN ORDINANCE to take effect on January 1, 2018, provided it receives the affirmative vote of at least five members of Council, or otherwiseto take effect and be in force after the earliest period allowed by law, to provide forcreating positions and rates of pay for full -time and certain part-time annual salariedemployees and hourly rate employees not covered by a collective bargaining agreementin the several departments, divisions and offices of the City of Lakewood, including theChief of Fire, Chief of Police and Civil Set-vice Commissioners. ( REFERRED TO THEFINANCE COMMITTEE 11/ 20/ 17, 2ND READING 12/ 4/ 17/ 17) ( Pg. 75)

22. RESOLUTION NO. 8968 -17 - A RESOLUTION to take effect immediately provided itreceives the affirmative vote of at least two thirds of the members of Council, or otherwise totake effect and be in force after the earliest period allowed by law, authorizing and directing theMayor to submit the Fiscal Year (FY) 2018 One -Year Action Plan of the FY 2015 — 2019 FiveYear Consolidated Plan which includes dollar allocations and activities to be funded with federalCommunity Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOMEInvestment Partnership Program ( HOME) resources and incorporates the City' s application tothe U.S. Department of Housing and Urban Development (HUD) for FY 2018 CDBG, ESG, andHOME funds and all amendments thereto and all understandings and assurances contained

therein. ( REFERRED TO THE FINANCE COMMITTEE 12/ 4/ 17) ( Pg. 81)

23. ORDINANCE NO. 58 -17 - AN ORDINANCE to take effect immediately provided itreceives the affirmative vote of at least two thirds of the members of Council, orotherwise to take effect at the earliest period allowed by law enacting Section 149.24, Activity of Officials and Employees Restricted, of the Codified Ordinances of the City ofLakewood in order to codify certain ethical requirements. ( READ & REFERRED TO

THE RULES & ORDINANCES COMMITTEE 12/4/ 17) ( Pg. 84)

24. Liquor Permit Application for Cl, C2, D6 and D8 transfers to LAKECON Inc, d.b. aConstantinos Market 18120 Sloane Avenue, Lakewood, Ohio from Cornucopia Inc, 18120 Sloane Avenue, Lakewood, Ohio 44107. ( DEFERRED 12/4/ 17) ( Pg. 87)

3

NEW BUSINESS * * **

25. Communication from Council President O' Leary regarding Commendations forCouncilmembers Marx and Nowlin. ( To Be Provided)

26. RESOLUTION NO. 8971 -17 — A RESOLUTION to commend Cindy Marx for herpublic service as a member of Lakewood City Council. ( Pg.88)

27. RESOLUTION NO. 8972 -17 — A RESOLUTION to Commend Ryan Nowlin for his

public service as a member of Lakewood City Council. ( Pg. 89)

28. Communication from Councilmember Marx regarding service as Councilmember At- Large. ( Pg.90)

29. Communication from City Engineer Papke regarding Council Resolution — CUY —SR23712.66 ( PID 104243) ( Pg. 91)

30. RESOLUTION No. 8973 -17 — A RESOLUTION to take effect immediately provided itreceive the affirmative vote of at least five members of Council or otherwise to takeeffect and be in force after the earliest period allowed by law, appropriating $337,000. 00and authorizing the Mayor to enter into an agreement which will allow the City ofLakewood to participate in the resurfacing of Riverside Drive ( SR237) from 215 feetNorth of Riverway Drive to 265 feet North of West Clifton Boulevard in the City ofLakewood with the Ohio Department of Transportation. ( Pg. 92)

31. Liquor Permit Notice of Dl, D2 and D3 TREX to Ivory keys, 14701 Detroit Avenuefrom The Detroiter, same address. ( Pg. 111)

32. Liquor Permit Notice of D5 and D6 stocks to Burgers 2 Beer, 14725 Detroit Avenue. Pg. 112)

7

READ & REFERRED TO FINANCE COMMITTEE

11/ 20/ 17. SECOND READING 12/ 4/ 2017.

ORDINANCE NO. 40 - 17 BY:

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, to establish appropriations for current expenses and other expenditures ofthe City of Lakewood, State of Ohio, for the fiscal year ending December 31, 2017.

WHEREAS, this Council by a vote of at least five (5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article I11, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departmentsin that the City must record all financial transactions within the appropriate fiscal period. Nowtherefore,

BE IT ORDAINED BY THE CITY OF LAKEWOOD, OHIO

Section 1. That to provide for the personal services and other appropriations of theCity of Lakewood for the fiscal year ending December 31, 2017, the sums summarized on theattached Exhibit A, incorporated herein by reference, are hereby appropriated and authorized forencumbrance and/or expenditure as provided herein.

Section 2. That further all existing encumbrances in all funds of the City ofLakewood shall be carried forward.

Section 3. The approval of the Municipal Court Budget includes approval of anyamendment to the salaries of the Clerk of Court and the Probation Officer in accordance withSections 1901. 31 and 1901. 33 of the Ohio Revised Code.

Section 4. That all expenditures hereinbefore authorized and to the amountauthorized shall be made in accordance with the line items of Exhibit B as adopted by theCouncil of the City of Lakewood and made a part hereof, and that any disbursements within anyline item set forth in Exhibit B may be paid out of the appropriation.

Section 5. That any amount encumbered in a year prior to fiscal year 2017 in any andall funds of the City of Lakewood are hereby appropriated for the purpose of expenditure in 2017or thereafter.

Section 6. That the Director of Finance be and is hereby authorized to draw checksupon the City depository' s for the amounts appropriated in this ordinance whenever claims arepresented, properly approved by the head of the department for which the indebtedness isincurred.

Section 7. It is found and determined that all formal actions of this Council concerningand relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all such deliberations of this Council and of any of its committees that resulted in suchformal action were in meetings open to the public in compliance with all legal requirements.

Section 8. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defined in the preamble, and provided it receives the affirmative vote of at least five ( 5) of members of Council, thisordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted: president of Council

Clerk of Council

Approved: Mayor

9

City of Lakemood2017 Permanent Appropriations

Year -End

Exhibit A

General Fund

Special Revenue Funds

Slate Highway Lnpmvement FundSteel, Cnnst, Plaint, & Repair FundHderC rnolGant FundCommunity Festival FundPolic¢ penslon FundFlremens Pension Fund

Id1V Fdfr cenant TNSt FundFedeml FadeNUe Fund

Indigent Drivels Archol Treatment FundEnforcement& Educated Fund

Poldi, el S, Midslon FundComputer Maintenam'.¢ FundCoud Special pmje« Fundfnurt pmbavon Services FundIndigent Drivers interlock& Nwhel McAusing FundCommunity tun Jopment Hlork Grant FundEmeg ency Shelia Gant FundHOME Inve54dent partnerships Pre, am FundHei9h1flurad 5tabRaadon FundM.,, on A3in9 JIM Feudlekewood Hoapiml S. R. Fund

Help TO ONers FundluvenOe DWe,, an progam Fund

Family N Family Fund otalSpecial Revenue Funds

Hand Retirement Fund

IF HOnd Retirement FundTell Debt Service Funds

Capiml Improvement FundInd Pcguludau Fund

ty Parklmprovement Fund

IF Gp'Kl lmpcv . t FundTotal , pital Projects Funds

WaW, Operating FundWartewa[ a Q11ecten FundWartewa[er Treanent FundWartawater Improvement Fund

Parking Facilities Fund

Wnterhurat Inc Rink FUnToUlEnter prise Funds

HospilalnagOn FUnd

1VOrkers COmpensaH Tend Internal Service FundsTOTAIS

Dec. 2016Dec. 2012

2012 2012

App. O.AtonAppropdatian Valance

39594692 $ 41 971 246. $ 2322104

140, 000 140,000 $

2,006,203) $ 53,208)

2, 059, 4914, 000 4,000 $ j

4, 058 4, 110 $ 52

1, 493, 303 1, 5001000 f 6, 6101540,481

159H, 481 $ 21. 150

160,050 235,000 $ 32,626 $ 15, 626

12, 000150, 000 162, 512'. $ 17,517

20,520 30,520 1. $

12, 000. 17,000 $

2s40,000 40,070. $ 90,059 $ 2, 20012, 00128, 65925, 123 29, 173 $

60,000 60,000 E

3, 190, 184 $ 262,846)

3,453, 030161, 802 286,001 $ 124,999

250, 000 ' 551, 000 f 301, 000

300,000 . 300, 000 $

1, 028, 450 $ 22, 6x51, 000,426

2, 328, 893 2,329, 98' f

43, 37642, 196. $

124818, 001

19750 $

408509466450 E W,941

13832 702

9, 694,036 15,111, 258. $ 5, 416,922

MMT3454, 571454521 S 10, 992

013046'$ 1 566329 $ 542J 9_13

4,668, 000 5, 191, 001. $ 523, 001

Sfi0, 000 0 $ 43,000 E 17,000)

o

s 23 + 061. E sH6aa1a1

14247660 18,693,393 4, 45725

j 10,,011211, 308,032 $ 1, 326,258

8, 388033 10,242,485 $ 1, 859, 452

1, 000,000 1, 876 $ 526, 500 9435, 301

639441 760

10

I oF

City of Lakewood2017 Permanent Appropriation

Year -EndExIabhB

General Fund

General Government

CouncilPersonal ServicesOtherDivision Total

Municipal Court

Personal Services

OtherDivision Total

Civil ServicePersonal ServicesOtherDivision Total

Mayors Oirce

Personal Services

OtherDivision Total

Human ResourcesPersonal ServicesOther

Division Total

Community RelationsPersonal Services

OtherDivision TotalFinance Department

Personal Services

OtherDivision Total

Income TaxPersonal ServicesOtherDivision Total

lamination TechnologyPersonal Services

OtherDivision TotalGeneral Administration

Personal Services

OtherDivision Total

Law DepartmentPersonal ServicesOtherDNision Total

Planning & DevelopmentPersonal Services

11

0

Year-end

Dec. 2016

2017 Appropriation 2017

Dec, 2017

AppropriationValance

175,055 184,729 9,674

14,950 12,225 2,725)

190,005 196,954 6,949

1, 110,061 1, 110,061

152,035 152,035

1, 262, 096 1, 262,096

79,42581099 1, 674

20,775 2,925 17, 850)

100,200 84,024 16,176)

273,975 277, 227 3,252189) 19,350 19, 161

3,063293,325 296,388

249,561 255,784 6,223

45,485 31, 555 13,930)

295,046 287, 339

152,467138,324 14, 143)

23,635 17, 3356,500)

176,302 155 659 2g643L

574,205585,308 11, 103

6,400) 91875

85,475

670,783 4,703666,080

564, 805 548, 110 16,695)

702,618930,693 228,075

1, 267,423 1, 478,803 211, 380

398,859 408,550 9,691

763,320 1, 304,470541, 150

1, 162, 179 1, 713,020550,841

162,432 147,722 14, 710)

2,289,361 3,830,818 1, 541, 457

1, 526,7472,451, 793 3, 978,540

464,672 481, 757 17,085

60,420 137, 870 77, 450

525,092 619,627 94, 535

351, 040 274,56476,476

11

0

Cayotlakewnod

2017 psaassent APP. PriaBon

Year -End

ExhibitB

Public Safety

Police & Law Enforcement

Personal Services

OtherDivision TotalPolice & Fire Communications ( Dispatch)

Personal Services

Other

Division Total

Support ofprisoners

Personal Services

OtherDivision Total

Animal ControlPersonal ServicesOther

Division Total

School Guards

Personal Services

OtherDivision Total

Firefighting, Prevention & InspectionPersonal Services

Other

Division Total

Building & HousingPersonal Services

Yearend

Dec. 2016 Dec. 2017

2017 Appropriation 2017 Appropriation

172

832,439

168,776 132,264

199,989 202,331

204,383 186,523

7,686,151 7, 754,319

1, 040,959

12

Variance

41, 951

17,860)

68,168

2

City oRekewood2017 Pnmznent Appropriation

Year -End

ahilttBYear -end

Dec, 2016 Dec 20a

2017 Appropriation 2017 AppropriationVariance

Public Works

Public Works Administration91, 258 94,918 3,660

Personal Services g769100

Street Lighting 645,000 645,000 -

Other645,000 645,000

Division Total

Other

Parks & Public Property1427718 1, 454,520 26,802

Personal Servicesoc 820,055 ( 13,902)

Security 131613 140,8009,187

Personal Services

7, 000 7, 000

Other131, 673

140,800 9, 187

Division Total

326, 514 333, 819 7, 305

Band Concerts289 289 0

Personal Services12500 12,500

Other12,789 12,789

0

Division Total

2, 190, 655 2, 198, 9958, 340

Museums11600

13808 1, 400

Other11, 600 73,000 1, 400

Division Total

July 4th Festival 12,700 9,617 3,083)

Personal Servicesno Fnn 41, 645

855)

Tennis Courts7,000 7,000

Oilier7, 000 7, 000

Division Total

Forestry 326, 514 333, 819 7, 305

Personal Services767,550 202,750 35,200

Other494, 064

536, 569 42,505

Division Total

Refuse & Recycling2, 190, 655 2, 198, 995

8, 340

Personal Services1066090 1, 151, 265

1150,26085,175

Other3, 256,745

93,515

Division Total

Fleet Management843,642 B68,531 24,889

Personal Services650,615 741, 726 91, 111

OtherInca 957 1, 670,257 116,000

Engineering

87, 378Personal Serviceso

13

134616 47,238

3

CityofLakewood

2017 Pamanect Approprisdon

Year-EndhibitB

Human Services

Human Services AdministrationPersonal Services

Early ChildhoodPersonal Services

Youth ServicesPersonal Services

Total General FundPersonal Services

Year-end

Dec. 2016 aea 2017


193,509 199,818

57,491

186,727 217,636

30,318,628 30, 242,059

14

Variance

6,309

2,579

30,909

City of Lakewood2017 Permanent APProprietionYear -End

CxhibitH


Stale Highway Improvement Fund

OtherDivislon TotalFund Total

Street Const., Maint. Repair FundPersonal Services

Other

Division Total

Fund Total

Utter Control Grant FundOther

Division Total

Fund Total

Community Festival FundPersonal Services

Division Total

Fund Total

Police Pension Fund

Personal Services

OtherDivision TotalFund Total

Firemen Pension Fund

Personal Services


Law Enforcement Trust FundPersonal Services


Federal Forfeiture Fund


Indigent Drivers' Alcohol Treatment Fund

Year -and

Dec. 2016 oe=. 2017


1, 350,891 1, 313,353

1, 493,383 1, 500,000

1, 548,481 1, 548,481

15

100 4, 100

37, 538)

6, 617

0

5

City ofLakewood2017 Peemaoact APPro0a6oaYear -End

ExhibitllYear-end

Dec. 2016 oec2017


Enforcement& Education Fund

Political Subdivision Fund17 000 17,000

Other17 000 17, 000

290, 319)

Division Total170. 17, 000

262, 846)

Fare mal

3, 453, 030 3, 190, 184 262, 846)

Computer Maintenance Fund 40,07575

Other 4000040900 40,075 75

Divison Total80,000 40, 075

75

Fund Imet

Court Special Projects Fund 8, 6590

Personal Services 8,65970000 82209 12, 200

Other78,659 90,859 12, 200

Division Total70,659 90,859 12, 200

Fund Total

Court Probation Services Fund 17, 318 1

Personal Services17, 318

as 955 4,000

Indigent Drivers Interlock and Alcohol Monitoring Fund

Community Development Block Grant 515,454 27,473

Personal Services407,981

2965,049 2, 674,730 290, 319)

Other3,453,030 3, 190, 184 262, 846)

Division Total

3, 453, 030 3, 190, 184 262, 846)

Fund Total

Emergency Shelter Grant Fund5,731 5,731 lOj

Personal Services eat n-1n 125,000

HOME Investment Partnerships Program FundPersonal Services

Neighborhood Stabilization FundPersonal Service-

16

6

City ofLekesred2017 Permanent Appropriation

Year -End

EAtibitE

Fund Total

Office on Aging FundPersonal Services

Other

Division Total

Fund -- tat

Lakewood Hospital S. R. Fund

EMS Personal ServicesOtherDivision Total

Health Personal Services

Byrne Memorial Grant FundPersonal Services


Help To Others FundPersonal Services

825, 991

Yearend

Dec. 2016 Dec, 2017


Energy Efficiency BloCN GrantPersonal Services

Other

7749

Division Total _

918, 371

Fund Total

850, 368

Homeless Prevention and Rapid RehousingPersonal Services

1666, 196

Other

153, 049

Division Total

1, 52: rni

Fund Total

Office on Aging FundPersonal Services

Other

Division Total

Fund -- tat

Lakewood Hospital S. R. Fund

EMS Personal ServicesOtherDivision Total

Health Personal Services

Byrne Memorial Grant FundPersonal Services



825, 991830,548 4,557

174,485 197,90223,417

000,476 1, 028,450 27, 97427,974000,476 1, 028,450

7749

932,884918, 371 14, 51;

850, 368 747,825102 4,

1, 783,252 1666, 196 177,05f

153, 049 154,576 1, 52: rni

36,321 ( 1, 200)

687620

42,196 ( 1, 1801

Juvenile Diversion Program Fund 19,750 2,349

Personal Services 17401600 600)

Other78,001 19,750

7749

Division Total78001 19,750

1, 749

Fun,

FEMA Fund


Family to Family Fund 312,003318,050 6,047

Personal Services96.506

148400 51, 894

Other 408,509 466,450 57,941

Division otal408509

466,450 57,947

Fund I- em

Total Special Revenue Funds 7, 199,451 7, 194,822 4, 6291

Personal Services c ," os1 6, 965, 091 337, 840

17

7

CityofLake%vwd

2019 Permanent Appropriation

Year-EndahibitBYeanend

Dec. 2016 oec. 2017

2017 Appropriation 2017 Appropriation Variance

Debt Service Funds

Bond Retirement Fund

TIF Bond Retirement Fund

Total Debt Service FundsPersonal Services

Capital Projects Funds

Capital Improvement Fund

Land Acquisition Fund

OtherDivision TotalFund To[ aI

City Park Improvement Fund 5000043000 17' 000)

Other60,000

4300017000)

Division Total60,000

40, 000 17,000)

Fund Total

TIF Capital Improvement Fund


Total Capital Improvement Fund. Ann nno 5, 234,001 506,001

IE-

City oFLakewood2017 Permanent Appropriation

Year -End

Eehibitl3Yearend

Dec. 2016 Dec. 2017


Enterprise Funds

1, 896, 698 1901, 357 4, 459

Water Operating Fund

6, 491, 134 8, 346, 128 1, 854, 994

Water Administration211330

241558 30,228

Personal Services3,854, 317 4,822,772

968,455

Other4,065,646 5,1) 64,330

990,682

Division TOtal

1800000 1, 800, 000

Water Distribution 540106 584,062 43,956

Personal Services8998125 12,420,935 3,421, 810

Other9,539,231 13,004,997 3,465,766

Division Total

176462 178940478

Water Metering 408,789 414,665 5,876

Personal Services234000 209401 24,5997

Other642,789

624066 1787231

Division Total14, 247, 668 18, 693,393 4,445,72

Fund TOlal

Wastewater Collection Fund1100027 1, 190,505 90,478

Personal Services 1 10187 527 1, 285,780

Wastewater Treatment Fund1, 896, 698 1901, 357 4, 459

Personal Services6, 491, 134 8, 346, 128 1, 854, 994

Other8,388,033 10,247, 485 1, 859,452

Division Total0, 388,033 10, 247, 485 1, 859,452

Funtl Total

Wastewater Improvement Fund1800000 1, 800, 000

Other1, 800,000 1, 800,000

Division Total1, 800,000 1, 800,000

Fund I- on

Parking Facilities Fund 176462 178940478

Personal Services e 399.640 140,801

Winterhursl Ice Rink FundPersonal Services

Total Enterprise Funds

4,333,613 4,509,087 175,474

Personal Services —Ina aria 38, 835, 844 7, 852, 241

19

9

City afLA.. d2017 Pemtancnt Appropriation

Year-End

E ibitB

Internal Services Funds

Hospitalization Fund

Personal Services

Workers, Compensation FundPersonal Services

Total Internal Service FundsPersonal Services

Year-end

Dec. 2016 Dea2017


8, 091, 000

Variance

253,392 253,392 ( 0)

6,938,392 8, 344, 392 1, 406, 000an

128, 817,712 17, 874, 544

FUND TOTALS

T

READ, REFERRED

SCOND READING 12/ M4/M17. TEE

11/ 20/ 17.

ORDINANCE NO. 41 - 17BY'

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, law authorizing the transfer and advance of certain funds.

WHEREAS, this Council by a vote of at least five ( 5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departmentsto provide for the usual daily operation of the City in that the City must record all financialtransactions within the appropriate fiscal period. Now therefore,


Section 1. That the Director of Finance be and is hereby authorized to make thefollowing transfers and advances:

21

2017

4th Quarter

Fund Transfers Out Transfers In

101 General Fund961, 734


250 Office on Aging IIIB172, 500

Internal Service Funds

600

601

Hospitalization

Workers' Corn ensation

785,000

4,234

Debt Service Payments

101

211

General Fund HB 300 LeaseSCMR (HB 300 Lease

55,000

6, 250

260

501

Lakewood Hos tl HB 300 Lease)

Water HB 300 Lease)

300

3,813

510 WWC HB 300 Lease) 800

511 WWTP HB 300 Lease) 18,750

520 Parking HB 300 Lease) 1, 125

530

301

Winterhurst (HB 300 Lease)

Debt Service Fund

20,000106, 038

512

301

WWTP Improvements

Debt SenAce Fund

450,000450, 000

Fund Advances Out Advancesln

101 General Fund600, 000

Various Funds T 11 in an amount

not to exceed600,000

21


Section 3. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defined in the preamble, and provided it receives the affirmative vote of at least five ( 5) of members of Council, thisordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

22

President of Council

Clerk of Council

Mayor

READ & REFERRED TO FINANCE COMMITTEE

11/ 20/ 17. SECOND READING 12/ 4/ 17.

ORDINANCE NO: 43 -16CBY:

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, amending Ordinance 43 -16B, adopted October 16, 2017, authorizing theMayor ( Director of Public Safety), the Director of Public Works, the Director of Law, theDirector of Finance, and /or the Purchasing Manager to enter into contracts for professionalservices, and to advertise for bids and enter into contracts for the purchase of repair maintenanceand operating supplies, services and equipment as authorized by the 2017 AppropriationOrdinance and the Administrative Code of the City of Lakewood with the lowest and best bidderor bidders or as otherwise provided by law.

WHEREAS, this Council desires to provide the authorization to the Mayor ( Director ofPublic Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager to enter into contracts for professional services, and to advertisefor bids and enter into contracts for the purchase of repair maintenance and operating supplies,

ance and theservices and equipment as authorized by the 2017 Appropriation OrdinAdministrative Code of the City of Lakewood with the lowest and best bidder or bidders or asotherwise provided by law, and

WHEREAS, this Council by a vote of at least five of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article IIl, Sections 10 and 13 of the Second Amended Charter of the Cityof Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal departmentsin that delay could impair the City' s ability to provide necessary services in a timely manner forfiscal year 2017, now, therefore,

BE IT ORDAINED BY THE CITY OF LAKEWOOD, OHIO:

Section 1. Section 1 of Ordinance 43 -16B, adopted October 16, 2017, currently readingas follows:

Section 1. That the Mayor ( Director of Public Safety), the Director of Public Works, the Directorof Law, the Director of Finance, and/ or the Purchasing Manager be and are hereby authorized anddirected to enter into a contract or contracts for supplies, services and equipment with the lowestand best bidder or bidders or as otherwise provided by law, as follows:

Professional services contracts included in the 2017 Budget are as follows:

1) Legal Services ....................................... .... . .......... ... ................................ ......... ... ......... ..225, 000

2) Recodifrcation of Ordinances ..... . ..... . .... .......... . ........ .................. ............. ................. . ..... ..12, 500

3) Financial Audit ................................................................................ ............................... 75,000

4) Hospitalization and Health Care Benefit Consulting Services .... ........... ..................... . ... 45, 000

5) Consultant for Workers Compensation .... 66 .... 6 ..... 4 444 ..........444... 6..... 4 ........ .........................

30, 000

23

2

24

110, 000

6) Risk Management Consulting Services ............................................. ............................••. 25, 000

7) Healthcare, Physicals, Drug & Alcohol Testing ............................... ............................... 15,000

8 Employee Assistance Program ................. ......................................... ............................... 12500

9) Supervisor / Manager / Employee Training ..••..•••.••• ••••• • °•• °•• °••• °•••"......•"••""

490, 000

10) Exams for Classified Positions ............................... ............................... ..........................75,00

1

11) Housing and Building Plans Examinations ............. ............................... 50,000

12) Lakewood Jail Medical Services .............................. ............................... 15,000

13) Band Concerts ...................................................................................

300, 000

14) Municipal Engineering Consultant ............................ ............................... 150, 000

15) Debt Issuance Costs .... ............................... ....................................... .......................... 16) Integrated Wet Weather Plan Professional Services ................... .............. I...............•

300,000

17) Administrative Professional Services ............................................... ............................... 500, 000

18) Professional Services related to Lakewood Hospital .............................. 2, 365,500

Sub - Total ........................................ ............................... ...................

900, 000

Services contracts included in the 2017 Budget are as follows:

30, 000

2

24

110, 000

1) Government Agreements (WEB) ............................ ............................... ........................ 210,000

2) Government Agreements (Bd of Ed Pools) ................................... .............................•• 60,000

3) Financial Institution Service Charges ......................................... .................................. 200,000

4) Electronic Payment Services ........................................................... ........................

490, 0005) Property & Liability Insurance Contracts ............... ............................... ............................. 6) Workers' Comp Stop Loss Insurance ............................................... ....................... 20,000

7) Life insurance.. 6 ......... 4 ......... ..... ... . ... . ......... .......................................

8) Hospitalization and Health Care Benefit Services ........................ ............................••. 7'

100, 000

9) Medical Claims Billing Service ..................................................... ............................... 300, 000

10) Sentenced Prisoners Full Jail Service ............ ............................... ......6................

664....•

47, 500

11) Home Delivered Meals ............................................... ..........................6.... 4....................

6. 6.........66......

40,000

12) Distribution System Leak Survey__ ......................:...... ............................... 10, 000

13) Disposal of Screenings and Grit (WWTP) ............. ..............6......... 4... 4.. ...................••"•

1001000

14) Excavation Spoils Removal ...... ................................ .....................6..... 4... .........................

60, 000

I S) Roll of Box for Street Sweeping ............................. ............................... 900, 000

16) Solid Waste Disposal Site ... . ............. 6 .... ........ ... ...... 6 ........

66................ 66...

30, 000

17) Organic Waste Disposal......... ... 6 .... 4 ......................

6 6........................... ..................

18) Waste Collections — Condominiums ......................... ...4........................... .......

65, 000

103, 000

19) Biosolids Disposal- .................................................. ...4...........................

20) Roll -Off Box for Construction Debris ......................................... .......4....... 6.............••

45,000

21) Site to Receive & Process Yard Waste ........................................... .......6.....................••

25,000

22) Lab Analysis Service ......................... .............................................. ....................... 23) Citywide Computer Hrdwr Op. Sys., & Software Maint Contracts ........................

100, 000

25, 00024) Communications Services ....... . ....... ............. .................. .. ........ ................. 25) Water Meter Program Maintenance .................................................. .............................. 82,500

4 ..............

26) Telephone Service ................................................... ............................... 250,000

27) Cellular Phone Service.. ... 28) Laundry Service - Police Department .............................................. .......................... 125, 000

29) HVAC Maintenance ................................................. ............................... 75,000

25, 000

30) Elevator Maintenance .................... ............................... ...................... 31) Fire Alarm Maintenance ........... ............................... ......

6666.....................

25, 000

32) Copier Maintenance Service ..................... .. ......................... 215, 033) Postage, Mailing Services, Equipment Lease / Maintenance .................. ........................ 0

s ................................................... ............................... 34) Rental and Laundry of Uniform ... 30,000

35) Advertising ............................................................... ...............................

20, 000

150,000

36) Printing Services ........ ......... ............. . ........... ......... ... .............. ................. 50,00037) CRIS/LEADS Fees ................................................... ...............................

38) Parking Citation Billing Service .......... ..... ....... .......... ............ ................... .........................40,000

6666. 6666

39) Fireworks Dis la •..... Display. .................................................... ............................... .........................65,000

40) Transportation Services ................ .4...........6....... 6........

6

2

24

Sub - Total ........................................................................................... ............................... $

3, 777, 000

Total................................................................................................. ............................... $

18, 617, 500

shall be and is hereby amended to read:

Section 1. That the Mayor ( Director of Public Safety), the Director of Public Works, the Directorof Law, the Director of Finance, and/ or the Purchasing Manager be and are hereby authorized anddirected to enter into a contract or contracts for supplies, services and equipment with the lowestand best bidder or bidders or as otherwise provided by law, as follows:


1) Legal Services ......................................................... ............................... ........................

225, 000

3

25

12,475,000Sub -Total .........................................................................................

Materials, supplies, and equipment authorized for purchase under the 2017 Budget are as follows: 1) Sand and Aggregate .......................................................................... 50, 000

2) Concrete Supplies ............................................................................. 50,000

25,0003) Asphalt Materials .............. ................ ........ ........... .... ...............................

4) Asphalt Cold Patch ................................................... ............................... 40,000

300, 0005) Crack Sealant .......... . ....................... . ....... . ..... ..... .... .. .... ..................

6) Road Salt ( Sodium Chloride) ................... ....................................... 4...............

100,0007) Fire Hydrants, Sewer and Water Appurtenances .................. 4 .............

444. .......... ......

8) Water Meter Supplies & Materials.. ................................................. 195, 0009) Sign Shop - Supplies, Blanks & Reflective Material .....................

4.......................... ••

10) Polymer Flocculants ......................................................................... 180, 00011) Wastewater Treatment Chemicals ................................................

12) Tires and Road Service- .................................... ..........................4....

4.....................

444...

640, 00013) Automotive Repairs, Parts and Supplies ..... ............ ................. 4 .... 4 ............ .. ..................

14) Oil and Lubricants ............................................................................. 4.......................

500, 000

15) Fuel (Gasoline and Diesel ) ....................................... ............... 16) Purchase of Uniforms and Gear — Public Works ............................ 50,000

17) Electrical Supplies ............................................................................. 40,000

18) Hardware Supplies ............................... . ... . .............. . ............................. 45, 000

25, 00019) Janitorial Supplies ... . ....................... . ......... . .... . .... .. . ... . 20) Landscape Materials ................................................. ............................... 100, 000.

21) Lumber Supplies .... ... ........... ............................. ........ .............................. 40, 000

45,00022) Plumbing Supplies .. ........ . .................. . ..... . ........ ..... . ........ 23) PoolSupplies — Chemicals .............. . ........ . .................. ....................... 130, 000

24) Small Tools and Equipment ....... . .............. . ............. . . .... 4. 4 .... ... .....

40, 000

25) Prisoner Food Supplies ................................................................... 26) Purchase Uniforms& Gear — Safety Forces ........... ............................... 25, 000

35,00027) Ammunition ........................ ..................................... .. ...........

28) Office Supplies .................................................................................. 10, 000

29) Computer Supplies ................................................... ............................... 40,000

30) Computer Software ... ............ .................................. . ............................... 75, 000

31) Communications Equipment ..................................... 4..............................

15, 000

32) Paper Supplies ................................................................................... 37,000

33) Lease Copier Equipment .................................... .................4............

4 4.... 4...............4.. 4...... ... ......

35, 00034) Subscriptions/ Publications ................................ 4 .............

4 ........ 4 .... 4 ...... 4. ..... ...........

200,000

150, 00035) Reforestation .......................... . .... 4 .... 4 .... 4 ........... .... ........

44. 44.... .... . ............

150,00036) Police Operating Equipment ... .. ... . ... .. ......... . .... . ........ 4 ..... 4 ....... ... .............

37) Fire/EMS Operating Equipment................... . .... .. .. 4..................

4.... 44

100, 00039) 38) Waste Water Treatment Plant Operating Equipment ...................... Fitness Equipment / Devices ................................................................

4.........................

Sub - Total ........................................................................................... ............................... $

3, 777, 000

Total................................................................................................. ............................... $

18, 617, 500

shall be and is hereby amended to read:

Section 1. That the Mayor ( Director of Public Safety), the Director of Public Works, the Directorof Law, the Director of Finance, and/ or the Purchasing Manager be and are hereby authorized and

directed to enter into a contract or contracts for supplies, services and equipment with the lowestand best bidder or bidders or as otherwise provided by law, as follows:


1) Legal Services ......................................................... ............................... ........................

225, 000

3

25

4

26

2) Recodification of Ordinances ................................. ............................... ........................... 75,000

3) Financial Audit ............................................................

4) Hospitalization and Health Care Benefit Consulting Services ......... ............................... 30 ,000

5) Consultant for Workers Compensation .................. ............................... 13, 000

6) Risk Management Consulting Services ............................................. ............. 25, 000

7) Healthcare, Physicals, Drug & Alcohol Testing ..................................................... 15,000

8) Employee Assistance Program ................. ............. ............................... ........................125, 000

20, 000

9) Supervisor / Manager / Employee Training ........ ..... ............................... .........................75,000

8'

0100, 000

10) Exams for Classified Positions .................................................. ............................... 150, 000

11) Housing and Building Plans Examinations ............................... ............................... 50,000

12) Lakewood Jail Medical Services .............................. ............................... 15, 000

13) Band Concerts ..................................................................................

10, 000

14) Municipal Engineering Consultant ............................ ............................... 150, 000

15) Debt Issuance Costs .......................................................................... ...............................

60, 000

16) Integrated Wet Weather Plan Professional Services ....................... ................................ 300,000

17) Administrative Professional Services ............................................... ........................... Services related to Lakewood Hospital ....................... ...............................

500, 000

18) Professional

95, 000

2,365,500Sub - Total ...........................................................................................


4

26

1) Government A eements WEB ............. ............................... ........................110, 000

Agreements ( WEB) ............... 210,000

2) Government Agreements ( Bd of Ed/Pools) .................................... ............................•.• 60,000

3) Financial Institution Service Charges ..................... ............................... ......................'.225,000

4) Electronic Payment Services ................ ........................................ ............................... 450, 000

5) Property & Liability Insurance Contracts ................................ ............................... 90, 000

6) Workers, Comp Stop Loss Insurance ................................................ ............................... 8

20, 000

8) Life insurance .................................................................................

8) Hospitalization and Health Care Benefit Services ............................................ 8'

0100, 000

9) Medical Claims Billing Service ..................................................... ...........I...................

300,000

10) Sentenced Prisoners Full Jail Service ............................................ .............................•. 47, 500

12) Home Delivered Meals .................................................................... ............................... 40,000

12) Distribution System Leak Survey ................................. ............................... 10, 000

13) Disposal of Screenings and Grit( WWTP)....••..••°••° •• ° ° ° °• ° °• °•• °••• "'•"••"'•" 100, 000

14) Excavation Spoils Removal .... ........................................................ ............................... 60, 000

IS) Roll of Box for Street Sweeping ........................................ ............................... 900,000

16) Solid Waste Disposal Site ................................................................. ............................... 30,000

17) Organic Waste Disposal .................................................................... ............................... 95, 000

18) Waste Collections — Condominiums ........... ................................................................... 19) Biosolids Disposal ........................................................................... ............................... 20) Roll -Off Box for Construction Debris .................. ............................... ......................••"

45, 000

21) Site to Receive & Process Yard Waste ....................................... ..................................... 25,000

22) Lab Analysis Service ......................... ................................................ ............................... 23) Citywide Computer Hrdwr Op. Sys., & Software Maint Contracts .........................:

100, 00

24) Communications Services ............... ................... ............................... 25, 000

25) Water Meter Program Maintenance .................................................. ............................... 250,000

82,500

26) Telephone Service ................................................... ............................... 27) Cellular Phone Service .................................................................... ............................... 28) Laundry Service - Police Department ........................................... ............................... 125, 000

29) HVAC Maintenance ................................................. ............................... 25, 000

75, 00030) Elevator Maintenance .............................................. ............................... 31) Fire Alarm Maintenance .......................................... ............................... 25,000

32) Copier Maintenance Service ... .............. 33) Postage, Mailing Services, Equipment Lease / Maintenance ................................ 215,000

34) Rental and Laundry of Uniforms .................... ............................... 30,000

35) Advertising ..................................................... ............................... 150, 000

36) Printing Services ...................................................... Services 20, 000

37) CRIS/ LEADS Fees .................... ............................... ............................... 4

26

38) Parking Citation Billing Service ........................................................ ............................... 40, 000

39) Fireworks Display .................................................... ............................... ......................... 65, 000

40) Transportation Services ............................... ...............................

Sub -Total ......................................................................................... .........................4..... $

13, 000,000

Materials, supplies, and equipment authorized for purchase under the 2017 Budget are as follows:

1) Sand and Aggregate ................................................ . . ....................................................... 50,000

2) Concrete Supplies ............................................................................................. 50,000

3) Asphalt Materials ..................................................... ............................... 25, 000

4) Asphalt Cold Patch ............................................................................ 40,000

300, 0005) Crack Sealant ........................................................... ...............................

6) Road Salt (Sodium Chloride) ..........................................................

100, 0007) Fire Hydrants, Sewer and Water Appurtenances ............................. 8) Water Meter Supplies & Materials ...................................................

125, 0009) Sign Shop- Supplies, Blanks & Reflective Material ........................ 10) Polymer Flocculants ................................................ ............................... 120, 00011) Wastewater Treatment Chemicals .................................................... 80,000

12) Tires and Road Service ................................................................... 13) Automotive Repairs, Parts and Supplies ............... ............................... 645, 00

14) Oil and Lubricants ............................................................................. 500, 000

15) Fuel ( Gasoline and Diesel) ...................... ........................................ 40,000

16) Purchase of Uniforms and Gear — Public Works ....................... 50,000

17) Electrical Supplies ............................................................................ 40,000

18) Hardware Supplies ............................................. ............................... 45, 000

19) Janitorial Supplies .................................................... ............................... 25, 000

20) Landscape Materials ................................................ ............................... 100, 000

21) Lumber Supplies ...................................................... ............................... 40,000

22) Plumbing Supplies ................................................... ............................... 45, 000

23) Pool Supplies — Chemicals .............................................................. 130, 000

24) Small Tools and Equipment ..................................... ............................... 40,000

25) Prisoner Food Supplies ................................................................... 26) Purchase Uniforms& Gear — Safety Forces ............ ............................... 25,000

35,00027) Ammunition ............................................................... ...............................

28) Office Supplies .................................................................................. 10, 000

40, 00029) Computer Supplies ................................................... ............................... 30) Computer Software .................................................. ............................... 75,000

31) Communications Equipment ..................................... ............................... 15, 000

32) Paper Supplies .......................................................... ............................... 37, 000

33) Lease Copier Equipment ................................................................... 35, 000

34) Subscriptions / Publications ....................................... ............................... 200,000

35) Reforestation ....................................................................................

36) Police Operating Equipment ............................................................ 150, 000

37) Fire/EMS Operating Equipment ...................... . ............................. 38) Waste Water Treatment Plant Operating Equipment ...........................

000

100, 00

39) Fitness Equipment/Devices ................................................................ 3, 777,000

Sub - Total ...........................................................................................

19,142, 500Total.................................................................................................

Section 2. Contracts for supplies, services and equipment in excess of $7,500 and for5, 000 shall not be awarded except as approved herein orprofessional services in excess of

further approved by Resolution of Council.

527


Section 4. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defined in the preamble, and provided it receives the affirmative vote of at least five ( 5) members of Council, thisordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor, or otherwise it shall take effect and be in force after the earliest periodallowed by law.

Adopted: president

Clerk

Approved: Mayor

READ & REFERRED TO THE FINANCE

COMMITTEE 11/ 20/ 17. SECOND READING

12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmativevote of at least five ( 5) members of Council, or otherwise to take effect and be in forceafter the earliest period allowed by law, to establish appropriations for current expensesand other expenditures of the City of Lakewood, State of Ohio, for the fiscal year endingDecember 31, 2018.

WHEREAS, this Council by a vote of at least five ( 5) of its members determinesthat this ordinance is an emergency measure, and that this ordinance shall take effect atthe earliest date possible as set forth in Article II1, Sections 10 and 13 of the SecondAmended Charter of the City of Lakewood, and that it is necessary for the immediatepreservation of the public peace, property, health and safety, and to provide for the usualdaily operation of municipal departments in that the City must record all financialtransactions within the appropriate fiscal period. Now therefore,

BE IT ORDAINED BY THE CITY OF LAKEWOOD, 0190

Section 1. That to provide for the personal services and other appropriations

of the City of Lakewood for the fiscal year ending December 31, 2018, the sumssummarized on the attached Exhibit A, incorporated herein by reference, are herebyappropriated and authorized for encumbrance and/ or expenditure as provided herein.

Section 2. That further all existing encumbrances in all funds of the City ofLakewood shall be carried forward.

Section 3. The approval of the Municipal Court Budget includes approval ofany amendment to the salaries of the Clerk of Court and the Probation Officer inaccordance with Sections 1901. 31 and 1901. 33 of the Ohio Revised Code.

Section 4. That all expenditures hereinbefore authorized and to the amountauthorized shall be made in accordance with the line items of Exhibit B as adopted by theCouncil of the City of Lakewood and made a part hereof, and that any disbursementswithin any line item set forth in Exhibit B may be paid out of the appropriation.

Section 5. That any amount encumbered in a year prior to fiscal year 2018 inany and all funds of the City of Lakewood are hereby appropriated for the purpose ofexpenditure in 2018 or thereafter.

29

Section 6. That the Director of Finance be and is hereby authorized to drawchecks upon the City depository' s for the amounts appropriated in this ordinancewhenever claims are presented, properly approved by the head of the department forwhich the indebtedness is incurred.

Section 7. It is found and determined that all formal actions of this Councilconcerning and relating to the passage of this ordinance were adopted in an open meetingof this Council, and that all such deliberations of this Council and of any of itscommittees that resulted in such formal action were in meetings open to the public incompliance with all legal requirements.

Section 8. This ordinance is hereby declared to be an emergency measurenecessary for the immediate preservation of the public peace, property, health, safety andwelfare in the City and for the usual daily operation of the City for the reasons set forthand defined in the preamble, and provided it receives the affirmative vote of at least five5) members of Council, this ordinance shall take effect and be in force immediately

upon its adoption by the Council and approval by the Mayor otherwise, it shall take effectand be in force after the earliest period allowed by law.

Adopted: President of Council

Clerk of Council

Approved: Mayor

01

City of Lakewood2018 Pemtanent Appropriations

ExbibitA

FundNov. 20171018Appropriation

5 41031013

General Fund

Special Been, us Funds 140,000Sate Rhway Improvement Fund 2, 379, 456Street Comot, Maln6, & Repair Fund 5, 0WLBtx Control Gant Fund 4, 058Community Festival Fund 1, 540,620Police Pension Fund 1, 670,285Firen's Pension Fundme 213, 393

taw Enfotcenem7mst Fund 35, 000Feleml FOde6ure Fund 153, 500Indigent Drivers proud Treatment Fund 21,00Fnfomement & Fnpration fund 18, 000Pokpoll Smsllkislon Ford 40,000Computer Malutenanw fund 78, 659Court Spedm PmjeAS Fund 10 003curt Probation Services Fund 125,00

Indigent odvea Interlock& Akahol Monitoring Fund 2, 465, 587Community Development Block Grant Fund 229,311Fmergen, Shelter Grant Fund 252, 003HOME Imooftoent Padnership, Program Fund 0

Neighborhood Sabi0lation Fund 1, 021, 056Office on Aging 1116 Fund 2,249, 148Lakewood Hom" I S. R. Fund 40,319

Help TO OOtem Fund 18, 4723uvenlle Diversion Progam FwM 369, 684

Family to Family Fund otal Special Revenue Funds 13, 079,548

Bond Retrement Fund 14, 089, 214406 101IF Bontl Retirement FundTotal DebtService Funds 19495318

Captal lmProssrumt Fund 3, 532, 2250Land AcOlisNnn Fund 18 Wo

City Park Improvement Fund 0TIF Capital Improvement Fund 3 560 725

Total Capital Projects Funds

Water Opeating Fund17, 420,149

15, 672,279Wastewater Collection Fund 14,072,420Wastewater Treatment Fund I,B0,0WWastewaterlmprov um Fund

366,952

Palling Wild. Fund 639. 000Wnushumtice Rink Fund 49 970 800


Hospitalization Fund 7, 173, 000343 25043, Workers Ca, ummition Fund 7, 516,250

Total Internal Service Funds

TOTALS129653653

31

I oft

CityofLAewood

2018 Permanent Apprapria0on

ExbMtB

oec 2017

2018 Appropriation

General Fund

General Government

Council200,709


Other213,659

Dsion Total

Municipal Court1, 081, 933

Personal Services

Other' 153,160

Division Total1, 235,093

Civil Service83,476

Personal Services

Other62,690

Division Total146' 166

Mayor's Once284, 837


Other314,562

Division Total

Human Resources275, 851


Other306,856

Division Total

Community RelationsPersonal Services

146,763

Other18,575


Finance Department682,344


ONer772, 344

Division Total

Income Tax633,538

Personal Services

Other777,575

Division TOtal1` 411, 113

Information Technology431, 084

Personal Services

Other712,600

Division TOlal1, 143,684

Geneml Administrafion151, 500

Personal Services

Other1, 894,996

2,046,496Division Total

Law Department523,233

Personal Services

Other93,950

617,183Division Total

Planning & Development 386,927Personal Services

Other67,430

454,357Division Total

32

CityofLakewoad

2018 Permanent Appropriation

PhibitB

De . 201

2018 Approprlation

Publlc Safety

Police & Law Enforcement

Personal Services10,252,014

Other558,850

Dinsion TOtal10,870,864

Police & Fire Communications (Dispatch) Personal Services

959,506

01her58,750


Support ofprisanem


Other156,000

Division Total331, 829

Animal ControlPersonal Services 212,306

Other15,025


School GuardsPersonal Services 277, 083

Other550


Firefighting, Prevention & InspectionPersonal Services

8,326,398

Other360,511

Division Total8,606,909

Building & HousingPersonal Services

1789,049

OtherI

viDision Total1, 366,099

33

City ofLakeaood2018 Pemranent Appropriation

E hibitB

Den 2017

2018 Appropriation

Public Works

Public Works AdministrationPersonal Services

109,493

Other4,625

Division Total114' 118

Street LightingOther 615,000


Parks & Public PropertyPersonal Services

1 50G 822

Other872,620

Division Total2,379'442

Security132,768

Personal Services

OtherDivision Total 132,768

Dand ConcertsPersonal Services

Other11 400

Division Total1t=

MuseumsOther 8,000

Division Total8,000

July 4th FestivalPersonot Services 19, 545

Other42,600

Diviston Total62, 145

Tennis Courts

Other6,750

Division Total6,750

Forestry363,700

Personal Services

Other203,050


Refuse & RecyclingPersonal Services 2, 408,498

Other984,875

Division Total3,393,373

Fleet ManagementPersonal Services

896, 110

Other688,675


Fngineering108,103

Personal Services

Other89,900


34

CityofLskcwood

2018 Pc.- - t APP- mp UonExhibitH

Dec. 2017

2018 Appropriation

Human Services

Human Services Administration


Other1, 575

DivisionWal216,954

Eady ChildhoodPersonal Services 61, 983

Other1, 325


Youth ServioasPersonal Services220,520

Other12, 325


Total General FundPersonal Services 32, 257,301

Other8, 773,712

Totals41, 031, 013

35

City orLAewaod2018 Permanent Appropriarion

Exhibits

M

Oeo. 20V

2018 Appropriation


State Highway Improvement Fund 140,000Other

140,000Division Tata1

140, 000Fund Total

Street Const., Maint. Repair Fund1, 426,281


Other2, 379,456


Fund Total

Lifter Control Grant FundOther 5, 0005, 000Division Total

5, 000Fund Total

Community Festival FundPersonal Services

4,058

DivisionTotal4.058

Fund Total4,050

Police Pension Fund

Personal Services1, 540,620

Other1, 540,620

Division Totat1, 540,620

Fund Total

Firemen Pension Fund

Personal Services1 670285

Other1 670,205

Division Total1, 6] 0,205

Fund Total

Law Enforcement Trust Fund18, 143


Other213,393

Divisian Total213, 393

Fund Total

Federal Forfeiture Fund35,000

Other35,000


Fund Total

Indigent Drivem' Ncohol Treatment FundOther 153,500153,500Division Total

153,500Fund Total

M


Exhibit

oec 1017

2010 Appropriation

Enforcement& Education Fund

Other 21, 000

Division Total 21. 000

Fund Total 21, 000

Political Subdivision Fund

Other 18, 1100

Division Total 15,000

Fund Total 18, 000

Computer Maintenance Fund

Other40,000

Division Tolal 40,000

Fund Total 40, 000

Court Special Projects FundPersonal Services

Other 8,65970,000Division Total

78,659

Fund Total78, 659

Court Probation Services Fund

Personal Services

Other 10,000


Fund Total 10, 000

Indigent Drivers Interlock and Alcohol Monitoring FundOther

125,000


Fund Total 125,000

Community Development Black GrantPersonal Services

Other

471, 052

1, 994,535

Division Total 2,465,587

Fund Total 2,465,587

Emergency Shelter Grant FundPersonal Services

Other

6, 927

222,389


Fund Total229.911

HOME Investment Partnerships Program FundPersonal Services

Other 252.000


Fund Total 252,000

Neighborhood Stabilization Fund

Personal Services

Other

Division Total

Fund Total

37

Cityof Lakewood

2018 Permanent Appropda5mr

EshibitB

Dec 2017

2018 Appropriation

Energy Efficiency BIoCH GrantPersonal Services

Other

3 375

Division Total

40, 319

Fund Total

40, 319


Homeless Prevention and Rapid Rehousing

56, 689

Personal Services

Other

369, 684

Division Total

Fund Total

Personal Services7, 355, 365

Office on Aging Fund

5, 724, 183


Other174,570

Division Total1, 021, 055

Fund Total1, 021,056

Lakewood Hospital S.R. Fund

EMS878,930

Personal Services

Other730,450


Health115,513

Personal Services

Other229,255


Lakewood Hospital Transition

Other285,000


Fund Total2, 249,148

Byrne Memorial Grant Fund

Personal Services

Other

Division Total

Fund Total


36,944

Other3 375


Funtl Total40, 319

Juvenile Diversion Program Fund

Personal Services18472

Other18.472

Division Total

Fund Total18, 472

FEMA FundOtherDivision TotalFund Total

Family to Family FundPersonal Services

312, 995

Other56, 689


Fund Total369, 684

Total Special Revenue FundsPersonal Services

7, 355, 365

Other5, 724, 183

Totals13,079, 548

KM

City ofLAmood2018 Permanent AppropriationExhibitB

Dec 2017

2018 Appropriation

Debt Service Funds

Bond Retirement Fund

Other 14, 089,214


Fund Total 14, 089, 214

TIF Bond Retirement Fund

Other408, 104


Fund Total406,104

Total Debt Service Funds

Personal Services

Other 14,495,318

Totals 14,495,318

Capital Projects Funds

Capital Improvement FundOther

3,532,225


Fund Total 3, 532,225

Land Acquisition Fund


City Park Improvement FundOther

28,500


Fund Total28, 500

TIF Capital Improvement Fund


Total Capital Improvement FundsOther

3, 560,725

TotalsJ,560,725

39

City ofLakawood2018 Permanent Appropriafion

ahibit8

oeu A17

2018 Appropriation

Enterprise Funds

Water Operating FundWater Administm6on

Personal Services 222,825

Other 5,815,310


Water Distribution

Personal Services 589,644

Other 10, 161, 575

Division Total 10,751, 219

Water MeteringPersonal Services 423,395

Other 207,400


Fund Total 17, 420, 149

Wastewater Collection Fund

Personal Services 1, 178,083

Other 14,494,196

Division Total 15, 672,279


Wastewater Treatment Fund


Other 12,074,794

Division Total 14.072,420


Wastewater Improvement Fund

Other 1, 800,000



Parking Facilities FundPersonal Services 199,818

Other 167,134


Fund Total 366,952

Winterhurst Ice Rink Fund

Personal Services

Other 639,000


Fund Total 639, 000


Personal Services 4, 611, 391

Other 45, 359,409

Totals 49, 970,800

MI,


Exhibit B

oec 2017

2018 Appropriation

Internal Services Funds

Hospitalization Fund


Other 85,000


Fund Total 7, 173, 000

Workers Compensation Fund

Personal Services 241, 000

Other 102,250


Fund Total 343,250

Total Internal Service FundsPersonal Services 7, 329,000

Other 187, 250

Totals 7,516, 250

FUND TOTALS 129,653, 654

41

READ & REFERRED TO THE FINANCE COMMITTEE

11/ 20/ 17. SECOND READING 12/ 4/ 17.

ORDINANCE NO: 43 - 17 BY:

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council otherwise, it shall take effect and be in force after theearliest period allowed by law, authorizing the Mayor (Director of Public Safety), the Director ofPublic Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager toenter into contracts for professional services, and to advertise for bids and enter into contracts forthe purchase of repair maintenance and operating supplies, services and equipment as authorizedby the 2018 Appropriation Ordinance and the Administrative Code of the City ofLakewood withthe lowest and best bidder or bidders or as otherwise provided by law.

WHEREAS, this Council desires to provide the authorization to the Mayor ( Director ofPublic Safety), the Director of Public Works, the Director of Law, the Director of Finance, and/or the Purchasing Manager to enter into contracts for professional services, and to advertisefor bids and enter into contracts for the purchase of repair maintenance and operating supplies, services and equipment as authorized by the 2018 Appropriation Ordinance and theAdministrative Code of the City of Lakewood with the lowest and best bidder or bidders or asotherwise provided by law; and

WHEREAS, this Council by a vote of at least five ( 5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of the Cityof Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departmentsin that delay could impair the City' s ability to provide necessary services in a timely manner forfiscal year 2018, now, therefore,

BE IT ORDAINED BY THE CITY OF LAKEWOOD, STATE OF OHIO

Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and /or the Purchasing Manager be and are herebyauthorized and directed to enter into a contract or contracts for supplies, services and equipmentwith the lowest and best bidder or bidders or as otherwise provided by law, as follows:


1) Legal Services ................................. ............................... ........................225, 000

2) Recodification of Ordinances .......... ............................... ......................... 12, 500

3) Financial Audit ................................ ............................... .........................75,000

4) Hospitalization and Health Care Benefit Consulting Services ................40,000

42

5) Consultant for Workers Compensation .......................... .........................30, 000

2) Government Agreements ( Bd ofEd/ Pools ) .......................... ........................ 800, 000

6) Risk Management Consulting Services .......................... ......................... 15, 000

7) Healthcare, Physicals, Drug & Alcohol Testing ............. .........................25,000

5) Property & Liability Insurance Contracts ...................... ........................ 500, 000

8) Employee Assistance Program ........ ............................... .........................15, 000

9) Supervisor / Manager / Employee Training ................... ........................125, 000

8) Hospitalization and Health Care Benefit Services ........ ...................... 8, 500, 000

10) Exams for Classified Positions ........ ............................... .........................75,000

11) Housing and Building Plans Examinations .................... .........................75,000

11) Home Delivered Meals .................... ............................... ......................... 47, 500

12) Lakewood Jail Medical Services ..... ............................... ......................... 50,000

13) Band Concerts ................................. ............................... .........................15, 000

14) Excavation Spoils Removal ............ ............................... ........................ 100, 000

14) Municipal Engineering Consultant .. ............................... .........................80,000

15) Debt Issuance Costs ........................ ............................... ........................ 100,000

17) Organic Waste Disposal .................. ............................... ......................... 30, 000

16) Integrated Wet Weather Plan Professional Services ..... ........................ 750,000

17) Administrative Professional Services ............................ ........................ 300,000

20) Roll - Off Box for Construction Debris ............................ ......................... 65, 000

18) Professional Services related to Lakewood Hospital .... ........................500, 000

Sub - Total ............................................ ............................... .....................$2,507,500


1) Government Agreements (WEB) ..... ............................... ........................ 115, 000

2) Government Agreements ( Bd ofEd/ Pools ) .......................... ........................ 800, 000

3) Financial Institution Service Charges ............................. ......................... 60,000

4) Electronic Payment Services .......... ............................... ........................250, 000

5) Property & Liability Insurance Contracts ...................... ........................ 500, 000

6) Workers' Comp Stop Loss Insurance .............................. ......................... 90,000

7) Life Insurance .......................................................... ............................... 20,000

8) Hospitalization and Health Care Benefit Services ........ ...................... 8, 500, 000

9) Medical Claims Billing Service ...... ............................... ........................100, 000

10) Sentenced Prisoners Full Jail Service ............................ ........................ 200,000

11) Home Delivered Meals .................... ............................... ......................... 47, 500

12) Distribution System Leak Survey .... ............................... .........................25, 000

13) Disposal of Screenings and Grit (WWTP) .............................................. 10, 000

14) Excavation Spoils Removal ............ ............................... ........................ 100, 000

15) Roll ofBox for Street Sweeping ...... ............................... .........................60,000

16) Solid Waste Disposal Site ............... ............................... ........................900,000

17) Organic Waste Disposal .................. ............................... ......................... 30, 000

18) Waste Collections — Condominiums ............................. ........................105, 000

19) Biosolids Disposal .......................... ............................... ........................105, 000

20) Roll - Off Box for Construction Debris ............................ ......................... 65, 000

21) Site to Receive & Process Yard Waste ........................... ......................... 45,000

22) Lab Analysis Service ...................... ............................... ......................... 25,000

23) Citywide Computer Hrdwr Op. Sys., & Software Maint Contracts 550,000

24) Communications Services .............. ............................... ........................ 100, 000

25) Water Meter Program Maintenance ............................... .........................25, 000

26) Telephone Service ........................... ............................... ......................... 95, 000

4

27) Cellular Phone Service ................................ ............................... 28) HVAC Maintenance .................................... ...............................

29) Elevator Maintenance .................................. ...............................

30) Fire Alarm Maintenance .............................. ...............................

31) Copier Maintenance Service ......................... ...............................

32) Postage, Mailing Services, Equipment Lease /Maintenance....... 33) Rental and Laundry ofUniforms ................. ............................... 34) Advertising ................................................. ............................... 35) Printing Services .......................................... ............................... 36) CRIS/LEADS Fees ..................................... ...............................

37) Parking Citation Billing Service ................. ............................... 38) Fireworks Display ....................................... ............................... 39) Transportation Services .............................. ...............................

250, 000

125, 000

25,000

50,000

25,000

250, 000

35, 000

30, 000

165,000

20,000

50,000

40,000

65,000

Sub -Total .................................... ............................... ....................$14,052,500

Materials, supplies, and equipment authorized for purchase under the 2018 Budget are asfollows:

1) Sand and Aggregate ......................... ............................... .........................45, 000

2) Concrete Supplies ............................ ............................... ......................... 50,000

3) Asphalt Materials ............................. ............................... .........................50,000

4) Asphalt Cold Patch .......................... ............................... ......................... 25,000

5) Crack Sealant ................................... ............................... ......................... 40,000

6) Road Salt (Sodium Chloride) ......... ............................... ........................300,000

7) Fire Hydrants, Sewer and Water Appurtenances ........... ........................100,000

8) Water Meter Supplies & Materials .. ............................... .........................40, 000

9) Sign Shop - Supplies, Blanks & Reflective Material ...... ........................195, 000

10) Polymer Flocculants ....................... ............................... .........................30,000

11) Wastewater Treatment Chemicals .. ............................... ........................125, 000

12) Tires and Road Service .................... ............................... .........................85, 000

13) Automotive Repairs, Parts and Supplies ....................... ........................ 600,000

14) Oil and Lubricants ........................... ............................... .........................40,000

15) Fuel (Gasoline and Diesel) ............. ............................... ........................500,000

16) Purchase of Uniforms and Gear — Public Works ............ 20,000

17) Electrical Supplies ........................... ............................... 50, 000

18) Hardware Supplies ........................... ............................... 45, 000

19) Janitorial Supplies ............................ ............................... 50,000

20) Landscape Materials ........................ ............................... 30,000

21) Lumber Supplies ............................. ............................... ........................ 100,000

22) Plumbing Supplies ........................... ............................... 40, 000

23) Pool Supplies — Chemicals .............. ............................... 45, 000

24) Small Tools and Equipment ........... ............................... ........................130,000

25) Prisoner Food Supplies .................... ............................... 35,000

26) Purchase Uniforms & Gear — Safety Forces ................... 75,000

44

27) Ammunition .................................. ...............................

28) Office Supplies ............................. ...............................

29) Computer Supplies ....................... ...............................

30) Computer Software ....................... ...............................

31) Communications Equipment ........ ...............................

32) Paper Supplies .............................. ...............................

33) Lease Copier Equipment .............. ...............................

34) Subscriptions / Publications ............ ...............................

35) Reforestation ................................. ...............................

36) Police Operating Equipment ......... ............................... 37) Fire /EMS Operating Equipment ... ............................... 38) Waste Water Treatment Plant Operating Equipment.. 39) Fitness Equipment/Devices .......... ...............................

Sub -Total

30,000

40,000

10,000

45,000

75, 000

15, 000

3 5, 000

30,000

200,000

150,000

150,000

100,000

30,000

3, 755,000

Total ................................................... ............................... ....................$20,315,000

Section 2. That, contracts for supplies, services and equipment in excess of $7, 500and for professional services in excess of $5, 000 shall not be awarded except as approved hereinor further approved by Resolution of Council.

Section 3. It is found and determined that all formal actions of this Council

concerning and relating to the passage of this ordinance were adopted in an open meeting of thisCouncil, and that all such deliberations of this Council and of any of its committees that resultedin such formal action were in meetings open to the public in compliance with all legalrequirements.

Section 4. This ordinance is hereby declared to be an emergency measure necessaryfor the immediate preservation of the public peace, property, health, safety and welfare in theCity and for the usual daily operation of the City for the reasons set forth and defined in thepreamble, and provided it receives the affirmative vote of at least five ( 5) members of Council, this ordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

4 5

President

Clerk

Mayor


11/ 20/ 17. SECOND READING 12/ 4/ 17.

SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmativevote of at least five ( 5) members of Council, or otherwise to take effect and be in force after theearliest period allowed by law, authorizing the Mayor (Director of Public Safety), the Director ofPublic Works, the Director of Law, the Director of Finance, and/ or the Purchasing Manager toenter into service contracts in accordance with the Administrative Code ofthe City of Lakewoodfor the Department of Planning & Development in accordance with the Administrative Code of

the City of Lakewood, contracts not to exceed the specified amounts shown without separateresolution of Council.

WHEREAS, this Council by a vote of at least five ( 5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal departmentsin that delay could impair the City' s ability to provide necessary services in a timely manner forfiscal year 2018; now, therefore


Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to enter into contracts in accordance with the Administrative Code of the City ofLakewood, for the Division of Planning & Development, contracts not to exceed the specified

amounts shown, except as hereinafter provided:

Service Contracts $ 4,400, 000

Building Code Enforcement; Childcare Scholarship Assistance Program; Cleveland Tenants Organization: Landlord Tenant Services;

Commercial Property Revitalization (Storefront Renovation) Program; Cuyahoga County Planning Commission; Domestic Violence & Child Advocacy Center: Victim Advocacy Services; Economic Development Loan Fund;

First Time Homebuyer Down Payment Assistance Program (CDBG & HOME); Greater Cleveland Regional Transit Authority; Home Improvement Grant Program (HIG); Home Investment Partnerships Program (HOME);

Home Weatherization Assistance Program;

Housing Research & Advocacy Center: Fair Housing Services; LakewoodAlive: Housing Outreach & Paint Rebate Programs; Lakewood Community Services Center: Case Management Services, Emergency Shelter

Services, Employment Services, Food Pantry & Homelessness Prevention

Programs;

Lakewood- SBA - Cuyahoga County Small Business Performance Grant Program; Loan Servicing Fees: Low- Interest Loan, Nuisance Demolition, Nuisance Rehabilitation,

RAMP & Weatherization Programs;

Low - Interest Housing Rehabilitation Loan Program (LIL); Neighborhood Stabilization Program (NSP): Acquisition, Rehabilitation & Demolition; North Coast Health: Health Services; Nuisance Demolition Program;

Nuisance Rehabilitation Program;

Property Revitalization Program; Acquisition, Rehabilitation, Marketing & Sale;

Public Infrastructure Improvements: Sidewalk Repair/Replacement, Street Resurfacing, Streetscape Enhancements, Transit Waiting Environments & Water Main

Replacement & Park Improvements;

Repair Accessibility & Maintenance Program (RAMP); SEED Small Business Loan Program: Loan Servicing Fees; Senior Supportive Services.

Section 2. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to enter into contracts as set forth above in amounts not to exceed the specifiedamounts without further action from Council; and to enter into contracts in excess of specifiedamounts only upon consent of Council evidenced by adoption of a resolution specifying theauthorized amount.


Section 4. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defined in the preamble, and provided it receives the affirmative vote of at least five ( 5) members of Council, thisordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

47


Approved:

m

Clerk of Council

Mayor

READ & REFERRED TO THE FINANCE COMMITTEE11/ 20/ 17. SECOND READING 12/ 4/ 17.

ORDINANCE NO. 45 - 17BY:

AN ORDINANCE to take effect immediately provided it receives the affirmativevote of at least five ( 5) members of Council, or otherwise to take effect and be in forceafter the earliest period allowed by law, and authorizing the Mayor ( Director of PublicSafety), the Director of Public Works, the Director of Law, the Director of Finance, and /orthe Purchasing Manager to enter into contracts for Memberships as authorized by the2018 Appropriation Ordinance and the Administrative Code of the City of Lakewood, contracts not to exceed $70,000 without separate Ordinance of Council.

WHEREAS, this Council desires to provide the authorization to the MayorDirector of Public Safety), the Director of Public Works, the Director ofLaw, the Director

of Finance, and /or the Purchasing Manager to enter into contracts for Memberships asauthorized by the 2018 Appropriation Ordinance and the Administrative Code of the Cityof Lakewood as otherwise provided by law, and

WHEREAS, this Council by a vote of at least five ( 5) of its members determinesthat this ordinance is an emergency measure, and that this ordinance shall take effect at theearliest date possible as set forth in Article III, Sections 10 and 13 of the Second AmendedCharter of the City of Lakewood, and that it is necessary for the immediate preservation ofthe public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal department in that delay could impair the City' s ability to provide necessaryservices in a timely manner for fiscal year 2018; now, therefore


Section 1. That the Mayor ( Director of Public Safety), the Director of PublicWorks, the Director of Law, the Director of Finance, and/ or the Purchasing Manager beand are hereby authorized and directed to enter into contracts with organizations for thefollowing memberships, contracts not to exceed $ 70, 000, except as hereinafter provided:

American Association ofPolice Polygraphists

American Institute of Certified PlannersAmerican Payroll Association

American Planning AssociationAmerican Polygraph Association

American Public Works Association

American Society for Industrial Security (ASIS) American Society of Civil EngineersAmerican Society of Sanitary EngineersAmerican Water Works Association (AWWA) Association of Municipal -County Judges of Ohio, Inc. Association ofPublic Treasurers of the US & Canada

Building Officials Conference of Northeastern Ohio (BOCONEO)

49

Central Ohio Organization of Public Purchasers ( CO -OPP) Cleveland Metropolitan Bar Association

Council for Community-Based CollaborationCrisis Intervention Team International

Cuyahoga Animal Wardens Society (CAWS) Cuyahoga County Fire Chief s AssociationCuyahoga County Fire Officers AssociationCuyahoga County Mayors and City Managers AssociationCuyahoga County Police Chiefs Association

EnviroCert

Family to Family Administrators Council (Mortis Taylor Human Services System) FBI National Academy Associates ( FBINAA) First Suburb Consortium

First Suburb Development Council

Government Finance Officers Association of U.S. & Canada

Greater Cleveland Partnership

Heritage Ohio

High Technology Crime Investigation Association International

Institute of Traffic Engineers

International Association for Property and EvidenceInternational Association ofArson Investigators ( IAAI) International Association ofArson Investigators, Ohio ChapterInternational Association of Bomb Technicians & Investigators (IABTI) International Association of Chiefs of Police ( IACP) International Association of Electrical Inspectors ( IAEI) International Association of Electrical Inspectors - Western Reserve DivisionInternational Association of Financial Crimes Investigators ( IAFCI) International Association of Fire ChiefsInternational Code Council

International Law Enforcement Educators and Trainers AssociationInternational Municipal Signal Association

International Police Mountain Bike Association (IPMBA) International Public Management Association, Northern Ohio ChapterInternational Society of Arboriculture

Keep America Beautiful

Lakewood Chamber of Commerce

League of American Bicyclists

Municipal Engineers Association ofNortheast OhioMunicipal Finance Officers Association of Northeast Ohio ( MFOA)

National Association for the Education of Young Children (NAEYC) National Association of Clean Water Agencies (NACWA) National Association of Housing & Redevelopment Officials (NAHRO) National Community Development AssociationNational Fire Protection Association

National Institute of Governmental Purchasing (NIGP) National League of Cities

b0

National Tactical Officers Association (NTOA)

North Central Ohio Building Officials AssociationNorth Coast Corrections Managers Association

Northeast Ohio Areawide Coordinating Agency (NOACA) Northeast Ohio City Council Assocation ( NOCCA) Northeast Ohio Fire Chiefs Association (NEOFCA)

Northeast Ohio Fire Prevention AssociationNortheast Ohio Law Directors Association

Northeast Ohio Municipal Prosecutors Association

Northeastern Ohio Municipal Court Clerks AssociationNorthern Ohio Municipal Judges Association

Northern Ohio Probation Officer' s AssociationNorthern Ohio Service Directors Association

Ohio Association of Arson Investigations

Ohio Association of Chiefs ofPolice ( OACP) Ohio Association of Magistrates

Ohio Association of Municipal Court Clerks

Ohio Association of Plumbing InspectorsOhio Association of Polygraph Examiners ( GAPE) Ohio Association of Public Treasurer' s ( OAPT)

Ohio Association of Tax Administrators

Ohio Auto Theft Investigators Association (OATIA)

Ohio Conference of Community DevelopmentOhio Crime Prevention Association ( OCPA) Ohio D.A.R.E. Officers Association

Ohio EMS

Ohio Fire Chiefs Association

Ohio Identification Officers Association (OIOA) Ohio Judicial Conference

Ohio Mayors Alliance

Ohio Municipal Judges Association

Ohio Municipal League

Ohio Police Juvenile Officers Association (OPJOA) Ohio Public Utilities Protection (OUPS)

Ohio School Resource Officers AssociationOhio State Bar Association

Ohio Tactical Officers Association

Public Purchasers Association ofNorthern Ohio (PPANO)

Real Estate Management

Sewer Pipe Users Group ( SPUG) Society for Human Resource ManagementSociety for Human Resource Management— Greater Cleveland ChapterSolid Waste Association of North AmericaStreet Maintenance and Sanitation Officials of Ohio

Team Crisis Negotiator

TransUnion of Northeast Ohio, Inc.

Treasurer, State of Ohio Cooperative Purchasing ProgramTree City USA (Arbor Day Foundation)

Urban Land Institute

351

U.S. Communities

U.S. Conference of Mayors

Water Environment Federation

We Share

Section 2. That, contracts for memberships in excess of $70, 000 shall not beawarded except as approved herein or further approved by Ordinance of Council.


concerning and relating to the passage of this ordinance were adopted in an open meetingof this Council, and that all such deliberations of this Council and of any of its committeesthat resulted in such formal actions were in meetings open to the public in compliance withall legal requirements.

Section 4. This ordinance is hereby declared to be an emergency measurenecessary for the immediate preservation of the public peace, property, health, safety andwelfare in the City and for the usual daily operation of the City for the reasons set forth anddefined in the preamble, and provided it receives the affirmative vote of at least five ( 5) members of Council, this ordinance shall take effect and be in force immediately upon itsadoption by the Council and approval by the Mayor otherwise, it shall take effect and be inforce after the earliest period allowed by law.

President

Clerk

Mayor

k

REAH_. &:_REFERED TO THE FINANCE COMMITTEE

11/ 20/ 17. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, amending section 902. 04, Rates and Charges, of the Codified Ordinancesof the City of Lakewood for the purpose of adjusting sewer rates charged against each lot, parcelof land or premises which may have an active sewer connection with the Municipal wastewaterdisposal system or which may otherwise discharge wastewater either directly or indirectly intosuch system or any part thereof.

WHEREAS, the current sewer rate is insufficient to allow the Wastewater TreatmentFund and Wastewater Collections System Fund to continue to be self - supporting; and

WHEREAS, in order to offset the continuing general increases in capital costs of thewastewater collections and treatment facilities it is necessary for the City to increase the ratescharged to the users of the wastewater disposal system as well as provide for the anticipatedannual capital needs for the wastewater collection and treatment system; and

WHEREAS, Chapter 902 of the Codified Ordinances authorizes the City to set sewerrates to distribute the costs of operation and maintenance of the wastewater disposal system andthe costs to maintain compliance with applicable standards and regulations of the U.S. E.P.A. proportionately upon all users of said system; and

WHEREAS, this Council by a vote of at least five (5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article I1I, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal departmentsin that these rates and charges must be in place for the 2018 fiscal year. Now therefore,


Section 1. That subsection 902.04( d), Rates and Charges, of the Codified Ordinances ofthe City of Lakewood currently reads as follows:

902.04 RATES AND CHARGES.

d) Effective January 1, 2017, sewer rates charged by the Lakewood DivisionUtility Billing shall be billed at a rate of not more $ 6. 20 per one hundred cubicfeet ofmetered water consumption.

is hereby repealed.

53

Section 2. That new subsection 902.04(d), Rates and Charges, of the Codified

Ordinances of the City of Lakewood is hereby enacted to read as follows:

902. 04 RATES AND CHARGES.

d) Effective January 1, 20-P 2018, sewer rates charged by the Lakewood DivisionUtility Billing shall be billed at a rate of not more $6..20 $TBD per one hundredcubic feet of metered water consumption.


concerning and relating to the passage of this ordinance were adopted in an open meeting of thisCouncil, and that all such deliberations of this Council and of any of its committees that resultedin such formal action were in meetings open to the public in compliance with all legalrequirements.


Adopted:

Approved:

54


Clerk of Council

Mayor


11/ 20/ 17. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five (5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, to amend section 915. 01, Establishment of Rates, of the CodifiedOrdinances of the City of Lakewood for the purpose of adjusting water rates charged againsteach lot, parcel of land or premises which may have an active water connection with theMunicipal water system.

WHEREAS, sufficient revenues are required to recover costs budgeted for the operationsofthe Water Distribution System; and

WHEREAS, continued decreases in consumption of water has a negative impact onrevenues received over time; and

WHEREAS, sufficient dollars are required to meet scheduled debt service payments; and

WHEREAS, in order to offset the increases in the purchased water from the City ofCleveland to the City as well as the continuing increases in the costs of operations, it is necessaryfor the City to increase the rates charged; and

WHEREAS, this Council by a vote of at least five (5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departmentsin that in that these rates and charges must be in place for the 2018 fiscal year. Now therefore,


Section 1. That subsection 915. 01( a), Establishment of Rates, of the Codified Ordinancesof the City of Lakewood currently reads as follows:

915. 01 ESTABLISHMENT OF RATES

The Director of Finance is hereby authorized and directed to establish water rates chargedmonthly by the Division of Utility Billing as follows:

a) The Director of Finance is hereby authorized and directed to establish waterrates charged monthly by the City as follows:

Effective January 1, 2017, all water used during each one month billing periodshall cost not more than $6.44 per one hundred cubic feet of water.

55

is hereby repealed.

Section 2. That new subsection 915. 01( a), Establishment of Rates, of the CodifiedOrdinances of the City of Lakewood is hereby enacted to read as follows:

915.01 ESTABLISIMENT OF RATES

The Director of Finance is hereby authorized and directed to establish water rates chargedmonthly by the Division of Utility Billing as follows:

a) The Director of Finance is hereby authorized and directed to establish waterrates charged monthly by the City as follows:

Effective January 1, 24P 2018, all water used during each one month billingperiod shall cost not more than $ 6,44 $TBD per one hundred cubic feet of water.

Section 3. It is found and determined that all formal actions of this Councilconcerning and relating to the passage of this ordinance were adopted in an open meeting of thisCouncil, and that all such deliberations of this Council and of any of its committees that resultedin such formal action were in meetings open to the public in compliance with all legalrequirements.


Approved:

56


Cleric of Council

Mayor

READ & REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five (5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for Street InfrastructureImprovements in accordance with the Administrative Code of the City of Lakewood, contractsnot to exceed the specified amounts shown without separate resolution of Council.

WHEREAS, this Council by a vote of at least five (5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departmentsin that certain capital improvements projects are to be undertaken beginning on or after January1, 2018 in accordance with the Capital Improvement Plan for fiscal year 2018; now, therefore


Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and/or the Purchasing Manager is hereby authorizedand directed to engage architectural and /or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Street Infrastructure Improvements $ 1, 750,000

Section 2. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and/or the Purchasing Manager is hereby authorizedand directed to enter into contracts as set forth above in amounts not to exceed the specifiedamounts without further action from Council; and to enter into contracts in excess of specifiedamounts only upon consent of Council evidenced by adoption of a resolution specifying theauthorized amount.

Section 3. It is found and determined that all formal actions of this Council concerningand relating to the passage of this ordinance were adopted in an open meeting of this Council,

57

and that all such deliberations of this Council and of any of its committees that resulted in suchformal action were in meetings open to the public in compliance with all legal requirements.


Adopted:

Approved:

RE


Clerk of Council

Mayor

READ & REFERRED TO TEH FINANCE COMMITTEE 11120117. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at leastfive ( 5) members of Council, or otherwise to take effect and be in force after the earliest periodallowed by law, authorizing and directing the Mayor (Director of Public Safety), the Director ofPublic Works, the Director of Law, the Director of Finance, and/ or the Purchasing Manager toadvertise for bid and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood for the Wastewater System and TreatmentImprovement Program in accordance with the Administrative Code of the City of Lakewood, contracts not to exceed the specified amounts shown without separate resolution of Council.



Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and/ or the Purchasing Manager is hereby authorizedand directed to engage architectural and /or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Wastewater System and Treatment Improvement Program $ 11, 500,000



59

Section 4. This This ordinance is hereby declared to be an emergency measure necessaryfor the immediate preservation of the public peace, property, health, safety and welfare in theCity and for the usual daily operation of the City for the reasons set forth and defined in thepreamble, and provided it receives the affirmative vote of at least five (5) members of Council, this ordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

1


Clerk of Council

Mayor


11/ 20/ 17. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for the Water SystemReplacement Program in accordance with the Administrative Code of the City of Lakewood, contracts not to exceed the specified amounts shown without separate resolution of Council.

WHEREAS, this Council by a vote of at least five (5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal departmentsin that certain capital improvements projects are to be undertaken beginning on or after January1, 2018 in accordance with the Capital Improvement Plan for fiscal year 2018; now, therefore


Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to engage architectural and /or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Water System Replacement Program $ 3, 500,000

Section 2. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and/or the Purchasing Manager is hereby authorizedand directed to enter into contracts as set forth above in amounts not to exceed the specifiedamounts without further action from Council; and to enter into contracts in excess of specifiedamounts only upon consent of Council evidenced by adoption of a resolution specifying theauthorized amount.

61

Section 3. It is found and determined that all formal actions of this Council concerning

and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all such deliberations of this Council and of any of its committees that resulted in suchformal action were in meetings open to the public in compliance with all legal requirements.


Adopted:

Approved:

62


Clerk of Council

Mayor

READ & REFERRED TO THE FINANCE COMMITTEE 11/ 20/ 17SECOND READING 12/ 4/ 17. .


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five (5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for Community DevelopmentBlock Grant CDBG Fund Infrastructure Improvements in accordance with the administrativecode of the City of Lakewood, contracts not to exceed the specified amounts shown withoutseparate resolution of Council.

WHEREAS, this Council by a vote of at least five ( 5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal departmentsin that certain capital improvements projects are to be undertaken beginning on or after January1, 2018 in accordance with the Capital Improvement Plan for fiscal year 2018; now, therefore


Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and/ or the Purchasing Manager is hereby authorizedand directed to engage architectural and /or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

CDBG Infrastructure Projects $ 1, 000,000



63



Adopted:

Approved:


Clerk of Council

Mayor

64

READ & REFERRED TO TEH FINANCE COMMITTEE

11/ 20/ 17. SECOND READING 12/ 4/ 17.

ORDINANCE NO. 52 - 17

BY:

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for the purchase of Vehicles, Machinery and Equipment in accordance with the Administrative Code of the City ofLakewood, contracts not to exceed the specified amounts shown without separate resolution ofCouncil.

WHEREAS, this Council by a vote of at least five ( 5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation ofmunicipal departmentsin that certain capital improvements projects are to be undertaken beginning on or after January1, 2018 in accordance with the Capital Improvement Plan for fiscal year 2018; now, therefore


Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, andthe Director of Finance are hereby authorized and directed to advertise for bids and enter into acontract with the lowest and best bidder in accordance with the Administrative Code of the Cityof Lakewood, for the following vehicles and equipment, contracts not to exceed the specifiedamounts shown, except as hereinafter provided:

Vehicles, Machinery and Equipment $ 3, 000,000

Section 2. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and/ or the Purchasing Manager is hereby authorizedand directed to enter into contracts as set forth above in amounts not to exceed the specifiedamounts without further action from Council; and to enter into contracts in excess of specifiedamounts only upon consent of Council evidenced by adoption of a resolution specifying theauthorized amount.

Section 3. It is found and determined that all formal actions of this Council concerningand relating to the passage of this ordinance were adopted in an open meeting of this Council, .

65


Section 4. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defined in the preamble, and provided it receives the affirmative vote of at least five (5) members of Council, thisordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

IN


Clerk of Council

Mayor


11/ 20/ 17. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five (5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for Buildings & Facilities

Improvements in accordance with the Administrative Code of the City of Lakewood, contractsnot to exceed the specified amounts shown without separate resolution of Council.



Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to engage architectural and/ or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Buildings & Facilities Improvements $ 1, 100,000



67



Adopted:

Approved:


Clerk of Council

Mayor


20/ 17. SECOND REDING 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five ( 5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for Traffic Signs & Signals

in accordance with the Administrative Code of the City of Lakewood, contracts not to exceed thespecified amounts shown without separate resolution of Council.



Section L That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to engage architectural and/or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Traffic Signs & Signals $250,000



ME

Section 4. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defined in the preamble, and provided it receives the affirmative vote of at least five (5) members of Council, thisordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

70


Clerk of Council

Mayor


11 / 201 / 17. :.. SECOND READING 12/ 4/ 17.

ORDINANCENO. 54 - 17 BY:

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five (5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for Parks & Pools

Improvements in accordance with the Administrative Code of the City of Lakewood, contractsnot to exceed the specified amounts shown without separate resolution of Council.

WHEREAS, this Council by a vote of at least five ( 5) of its members determines that thisordinance is an emergency measure, and that this ordinance shall take effect at the earliest datepossible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of theCity of Lakewood, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departmentsin that certain capital improvements projects are to be undertaken beginning on or after January1, 2018 in accordance with the Capital Improvement Plan for fiscal year 2018; now, therefore


Section 1. That the Mayor (Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to engage architectural and/ or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Parks & Pools Improvement $750, 000



71


Adopted:

Approved:

72


Clerk of Council

Mayor


11/ 20/ 17. SECOND READING 12/ 4/ 17.

ORDINANCE NO. 551 - ll-1 BY:

AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least five (5) members of Council, or otherwise to take effect and be in force after the earliestperiod allowed by law, authorizing and directing the Mayor ( Director of Public Safety), theDirector of Public Works, the Director of Law, the Director of Finance, and/ or the PurchasingManager to advertise for bid and enter into a contract with the lowest and best bidder inaccordance with the Administrative Code of the City of Lakewood for the Sidewalk

Improvement Program in accordance with the Administrative Code of the City of Lakewood, contracts not to exceed the specified amounts shown without separate resolution of Council.



Section 1. That the Mayor ( Director of Public Safety), the Director of Public Works, theDirector of Law, the Director of Finance, and /or the Purchasing Manager is hereby authorizedand directed to engage architectural and/ or engineering firms to provide professional services forthe design, preparation of specifications, construction inspection, contract administration and toadvertise for bids and enter into a contract with the lowest and best bidder in accordance with theAdministrative Code of the City of Lakewood, for the following Infrastructure Improvements, contracts not to exceed the specified amounts shown, except as hereinafter provided:

Sidewalk Improvement Program $ 800,000



73


Section 4. This This ordinance is hereby declared to be an emergency measure necessaryfor the immediate preservation of the public peace, property, health, safety and welfare in theCity and for the usual daily operation of the City for the reasons set forth and defined in thepreamble, and provided it receives the affirmative vote of at least five (5) members of Council, this ordinance shall take effect and be in force immediately upon its adoption by the Council andapproval by the Mayor otherwise, it shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

74


Clerk of Council

Mayor


11/ 20/ 17. SECOND READING 12/ 4/ 17.


AN ORDINANCE to take effect on January 1, 2018, provided it receives theaffirmative vote of at least five members of Council, or otherwise to take effect and be inforce after the earliest period allowed by law, to provide for creating positions and ratesof pay for full -time and certain part-time annual salaried employees and hourly rateemployees not covered by a collective bargaining agreement in the several departments, divisions and offices of the City of Lakewood, including the Chief of Fire, Chief ofPolice and Civil Service Commissioners.

WHEREAS, pursuant to the Constitution of the State of Ohio, the Ohio RevisedCode and the Second Amended Charter of the City of Lakewood, municipalities have thepower to enact laws that are for the health, safety, welfare, comfort and peace of thecitizens of the municipality, and to provide for local self- government, includingestablishing salaries and rates of pay; and

WHEREAS, this Council by a vote of at least five of its members determines thatthis ordinance is an emergency measure, and that this ordinance shall take effect onJanuary 1, 2018, as set forth in Article II1, Sections 10 and 13 of the Second AmendedCharter of the City of Lakewood, and that it is necessary for the immediate preservationof the public properly, health and safety, and to provide for the usual daily operation ofmunicipal departments in that these changes need to be incorporated in order for newhires to occur on that date; now, therefore


Section 1. Classifications, rates of pay, pay grades, levels and certain othersupplemental compensation for non - probationary full -time and certain part-time, annualsalaried and hourly rate employees not covered by a collective bargaining agreement arehereby authorized, effective on the effective date of this ordinance, in the severaldepartments, divisions and offices of the City of Lakewood, as modified herein, and withthe approval of the Department Director, Director of Finance, Director Human Resourcesand Mayor as follows.

75

Section 2. Classification/Pay Grade Assignments and Pay Schedules.

Grade Classification Assigned to Pay Grade

25 Property/Evidence Technician

26 Legislative Liaison

Part-time Administrative Assistant

27 Project Specialist I

Human Resource Associate

28 Administrative Assistant to the Mayor

Civil Service/Mediation Program CoordinatorHuman Resource Specialist

Legal Secretary

29

Chief Prosecutor ( Part Time) First Assistant Law Director

31 Budget Analyst

Clerk of Council

Project Specialist II

Public Information Officer

City Planner IPlans Examiner (Part Time)

32 Nutrition Supervisor

Part-time Grants Administrator

33 Assistant Building CommissionerAssistant Law Director/Prosecutor ISenior Center Manager

Tax Office Supervisor

Finance Manager

Clinical Manager

City PlannerBudget Manager

City Planner II

Grade Classification Assigned to Pay Grade

34 Building CommissionerPrograms Manager

Traffic Signs & Signals Manager

Development Officer76

Minimum

Rate

30,793. 69

33, 925. 46

36, 013. 66

38, 100. 76

40, 188. 99

46,452.53

48, 539. 62

51, 669. 17

Minimum

Rate

55, 323. 82

Maximum

Rate

43, 535. 93

47, 910. 82

50,989.07

53, 827. 61

57, 968. 37

65, 539. 69

67,703. 73

72, 874. 65

Maximum

Rate

78, 198. 33

Senior City PlannerAssistant Law Director/Prosecutor H

35 Assistant Director/Human Services $ 60,022.03 $ 84,704.92

Assistant Director/Planning and Development

Executive Assistant to the Mayor /CommunityRelations

Executive Assistant to the Mayor

Project Administrator

Project Manager

Public Works Manager

36 Assistant Director of Finance I $ 65, 240. 90 89,672.93

IS Project ManagerChief Prosecutor (Full Time)

37 Assistant Director/Finance II $ 75, 679.76 94,226.21

Assistant Director, Safety — Building and HousingChief Assistant Law Director

38 Deputy Fire Chief $ 78, 811. 53 120, 000.00

Information Systems Manager

City ArchitectCity Engineer

39 Fire Chief $ 82,986. 84 125, 000.00

Police Chief

Section 3. Pay Grade Assignments for Certain Unclassified Positions.

LEVEL I (Minimum $65, 000.00 — Maximum $130,000.00)

Director of Finance

Director ofLaw

Director ofHuman Resources

Director of Human Services

Director ofPlanning and DevelopmentDirector of Public Works

LEVEL II (Minimum as statutorily required — Maximum $22. 99/ hour)

Bus Driver

Cleaning AideClerk/Receptionist

Complaint Investigator

Education Specialist

Kitchen Aide77

Law Clerk

Legal Assistant I

Photo Lab TechnicianProgrammer /Scheduler

School Guard

Security GuardStudent Laborer

Student Police Cadet

Student Technician

Utility Inspector

LEVEL III (Minimum $10 09/hour — Maximum $22. 51/110u0Classifications contained in the AFSCME I1 labor agreement)

Part-time Assistant Home Health AidePart-time Customer Service RepresentativePart-time Human Services Case ManagerPart-time Juvenile Diversion Program CoordinatorPart-time Office AssistantPart-time StaffAssistant

Part-time Tax AuditorPart-time Tax Collection Specialist

LEVEL IV (Minimum $23 6418/ hour — Maximum $32.24/hour)

Part-Time Police Officer

LEVEL V ($4 120 /year)

Civil Service Commissioner

LEVEL VI (Minimum $17.75/hour — MaXi_m_uM $22.20/ hour1

Part -time Dispatcher

LEVEL VII (Minimum $16 76/hour — Maximum 2 -year rate of Full -timeCorrections Officer as established by the collective bargaining agreement)

Part -time Corrections Officer

All full -time employees are in a classification that has been assigned to aspecific grade or level within the compensation system as identified herein. Newlyhired full -time employees shall be placed at a pay rate within the pay grade or level towhich their classification has been assigned in accordance with the Human ResourcesDepartment Policy and Procedures. All full -time employees may advance through thepay grade in accordance with the Human Resources Department Policy andProcedures.

Section 4. Additional Annual License/ Certification

ss

Supplement.

Full -time administrative employees working in a classification that requires abelow listed license /certification shall receive the following license /certificationsupplements in biweekly or hourly increments as applicable:

License /CertificationAmount

ChiefBuilding Official License (BO) 2,000

1, 750Master Plumber' s License 1, 500

Plumbing Inspector' s License (PI) 1, 500Electrical Inspector' s License (EI) 2,000Class III Building Inspector' s License ( BI) 1, 500Class III Field Inspector' s License

Building Inspector (RBI or equivalent) 1, 000

State Residential

ICC Property Maintenance Certification (or equivalent) 500

1, 000Master Plans Examiner (MPE) 1, 000Residential Building Official (RBO) 1, 000Class I Wastewater Treatment License 1, 500Class II Wastewater Treatment License 2,000Class III Wastewater Treatment License 2, 500Class IV Wastewater Treatment License 1, 000Class I Water Distribution License 1, 500Class II Water Distribution License 1, 000Class I Water /Wastewater Collection License 1, 500Class II Water /Wastewater Collection License 1, 000ISA Certified Arborist 1, 500Licensed Independent Social Worker 1, 000Licensed Social Worker 500Registered Nurse 200Licensed Practical Nurse 200Certified Home Health Aide 1, 000Licensed Professional Counselor 1, 000Communication Technician License 1, 000Certified Chemical Dependency Counselor III 500Registered Sanitarian 500Certified Lead Risk Assessor 500Certified Pool Operator

Two more ASE (Automotive Service Excellence) Certificates33/ to a

0ora of $3,500

100

Notary Public

Section 5. Compensation for full -time salaried employees and for Level V part- time employees provided for herein shall be paid in equal biweekly installments. Compensation for part -time employees provided for herein shall be at an identifiedhourly rate ofpay for all hours worked in a particular pay period.

Section 6. To the extent it is inconsistent with any other ordinance or resolutionpreviously adopted by Council with respect to the salary and wages of employees of theCity, this ordinance is meant to and shall supersede such previously- adopted legislation.

79

Section 7. It is found and determined that all formal actions of this Councilconcerning and relating to the passage of this Ordinance were adopted in an open meetingof this Council, and that all such deliberations of this Council and of any of itscommittees that resulted in such formal action were in meetings open to the public, incompliance with all legal requirements.

Section 8. This ordinance is hereby declared to be an emergency measurenecessary for the immediate preservation of the public peace, property, health, safety andwelfare in the City and for the usual daily operation of the City for the reasons set forthand defined in the preamble to this ordinance, and provided it receives the affirmativevote of at least five members of Council this ordinance shall take effect and be in forceon January 1, 2017, or otherwise shall take effect and be in force after the earliest periodallowed by law.

Adopted:

Approved:

i1]

PRESIDENT

CLERK

MAYOR

REFERRED TO THE FINANCE COMMITTEE 12/ 4/ 17.

RESOLUTION NO. 8968 - 17BY:

A RESOLUTION to take effect immediately provided it receives the affirmative vote of at leasttwo thirds of the members of Council, or otherwise to take effect and be in force after the earliest periodallowed by law, authorizing and directing the Mayor to submit the Fiscal Year ( FY) 2018 One -YearAction Plan of the FY 2015 - 2019 Five Year Consolidated Plan which includes dollar allocations andactivities to be funded with federal Community Development Block Grant ( CDBG), EmergencySolutions Grant ( ESG), and HOME Investment Partnership Program ( HOME) resources andincorporates the City' s application to the U.S. Department of Housing and Urban Development ( HUD) for FY 2018 CDBG, ESG, and HOME funds and all amendments thereto and all understandings andassurances contained therein,

WHEREAS, the Secretary of HUD is authorized by various federal acts to make grants to unitsof general local government to finance community development programs; and

WHEREAS, HUD requires units of general local government to incorporate the ComprehensiveHousing Affordability Strategy into a Consolidated Plan; and

WHEREAS, the City is annually required, with the participation and approval of its CitizensAdvisory Committee ( CAC), to submit a One -Year Action Plan associated with its current FY 2015 -FY2019 Consolidated Plan which serves as both a planning document and the city' s formal application forFY 2018 CDBG, ESG, and HOME funding from HUD and includes Lakewood' s communitydevelopment objectives, a description of activities to be undertaken, a budget, and certifications in theform of assurances; and

WHEREAS, as set forth in Section 2.12 of the Third Amended Charter of the City of Lakewood, this Council by a vote of at least two thirds of its members determines that this resolution is anemergency measure and that it shall take effect immediately, and that it is necessary for the immediatepreservation of the public property, health, and safety and to provide for the usual daily operation ofmunicipal departments, in that it is necessary in order to meet the annual HUD application deadline forfederal funds; now, therefore,

BE IT RESOLVED BY THE CITY OF LAKEWOOD, OHIO:

Section 1. The Mayor is hereby authorized and directed to submit to HUD Lakewood' s FY2018 One -Year Action Plan of the FY 2015 -FY 2019 Consolidated Plan, as reviewed and approved bythe CAC, which serves as the City' s FY 2018 application for federal CDBG, ESG, and HOME funds asindicated in Exhibit A, and all amendments thereto and all understandings and assurances containedtherein.

Section 2. The FY 2018 One -Year Action Plan of the Consolidated Plan, as reviewed andapproved by the CAC, will reflect a multi -year certification for the expenditure of CDBG funds for FY2016, FY 2017 and FY 2018.

ry

Section 3. The Mayor is hereby authorized and directed to act in connection with submissionof the FY 2018 One -Year Action Plan of the Consolidated Plan, to provide such additional informationas may be required and to enter into any and all agreements necessary to accept funds under theseprograms.

Section 4. It is found and determined that all formal actions of this Council concerning andrelating to the passage of this resolution were adopted in an open meeting of this Council, and that allsuch deliberations of this Council and any of its committees that resulted in such formal action, were inmeetings open to the public, in compliance with all legal requirements.

Section 5: This resolution is hereby declared to be an emergency measure necessary for theimmediate preservation of the public peace, property, health, safety and welfare in the City and for theusual daily operation of the City for the reasons set forth and defined in the preamble to this resolution, and provided it receives the affirmative vote of at least two thirds of the members of Council, thisresolution shall take effect and be in force immediately upon its adoption by the Council and approvalby the Mayor, or otherwise it shall take effect and be in force after the earliest period allowed by law.

Adopted:

Approved:

Es

PRESIDENT

CLERK OF COUNCIL

MAYOR

EXHIBIT A

Lakewood Citizens Advisory Committee (CAC)

FYiS Federal Funding Allocation Recommendations to City Council

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ( CDBG)

Agency /City Department- DivisionDepartment of Planning & Development

Department of Planning & DevelopmentDepartment of Public Works

Division of Community Development



LakewoodAhve

Division of Housing & Building

Division of Community DevelopmentLakewoodAlive

Lakewood Community Services Center



Division of Early Childhood

Division ofAging

Dom Violence & Child Advocacy Center

North Coast Health

ActivityCDBG Administration

Cove Park Improvements

Street Improvements

Home Improvement Grant Program

Property Revitalization ProgramHOME Activity DeliveryPaint Rebate Program

Building Code EnfordementStorefront Rennovation

Housing Outreach ServicesFood PantryEmployment Services

Case Management Services

Childcare Scholarships

Senior Supportive Services

Victim Advocacy ServicesHealth Services

EMERGENCY SOLUTIONS GRANT PROGRAM ( ESG)

CAC

Recommendation

350,000

200,000

460,000

40,000

100,000

20,000

28,000

75,000

214,500

41,307

20,436

27,487

20, 437

67,989

28,275

9,366

47,203

Total CDBG $ 1, 750, 000

Agency /City Department - Division Activity

Lakewood Community Services Center Emergency Shelter Services

Lakewood Community Services Center Homelesness Prevention Program

Department of Planning & Development ESG AdministrationTotal ESG

IN

CAC

Recommendation

30,000

25,000

5, 000

160, o00

READ & REFERRED TO THE RULES & ORDINANCES

COMMITTEE 12/ 4/ 17.


AN ORDINANCE to take effect immediately provided it receives the affirmative vote ofat least two thirds of the members of Council, or otherwise to take effect at the earliest periodallowed by law enacting Section 149.24, Activity of Officials and Employees Restricted, of theCodified Ordinances of the City of Lakewood in order to codify certain ethical requirements.

WHEREAS, on November 7, 2017, the citizens of Lakewood adopted the proposed ThirdAmended Charter of the City of Lakewood; and

WHEREAS, the Third Amended Charter, at Article Eight, Ethics and Training, establishes ethical guidelines governing officials and employees of the City but does not carry forwardexplicitly the provisions of Article XXIII, Section 3 of the Second Amended Charter also governing ethics; and

WHEREAS, this Council has determined that ethics provisions shall be established in theCode as a matter of local self - government; and

WHEREAS, pursuant to the Constitution of the State of Ohio and the Ohio RevisedCode, municipalities have the power of local self - government; and

WHEREAS, pursuant to the Constitution of the State of Ohio and the Ohio RevisedCode, municipalities have the power to enact laws that are for the health, safety, welfare, comfortand peace of the citizens of the municipality; and

WHEREAS, as set forth in Section 2. 12 of the Third Amended Charter of the City ofLakewood, this Council by a vote of at least two thirds of its members determines that this ordinance is an emergency measure and that it shall take effect immediately, and that it is necessaryfor the immediate preservation of the public property, health, and safety and to provide for theusual daily operation of municipal departments, in that the new charter becomes effective immediately upon the official certification of the November 7, 2017 election in the city; now, therefore


Section 1. New Section 149.24, Activity of Officials and Employees Restricted, shall beenacted to read as follows:

149.24 ACTIVITIES OF OFFICIALS AND EMPLOYEES RESTRICTED.

a) Except as otherwise specifically authorized by law, the Mayor, members ofCouncil and the directors of departments shall not, during their term of office, hold any other public office except that of notary public, Reserve

l

Corps of the United States or member of the State Militia, nor shall theyhold public employment with the City.

b) The Mayor, members of Council and directors of departments shall not, during their term of office, be interested in the profits or emoluments of anycontract with or job, work or service for the City, nor shall the Mayor, members of Council and directors of departments, during their term of of-

fice, or any other employee of the City, during their employment by theCity, practice law or give legal advice or be associated with another in thepractice of law in any matter or controversy in which the City is or may become a party, except on behalf of the City as an officer or employee.

c) This Section shall not prohibit the Mayor, members of Council and the directors of departments and other officials or employees of the City fromserving as a member or official of any organization of governments, specialunit of government or an organization of governmental officials, whethersuch organization or special unit of government is organized as a specialdistrict, regional council of governments, nonprofit corporation or someother form under the statutes or Constitutions of the State or the federalgovernment. This Section shall not prohibit the Mayor, members of Coun- cil and the directors of departments and other officials or employees of theCity from serving as a member or an official in any other nonprofit corporation where their service is in the capacity of representing the City. Whenserving as a member or an official of any organization of governments, special unit of government or an organization of governmental officials, orwhere the Mayor, members of Council and the directors of departments andother officials or employees of the City' s service are members or officialsof a nonprofit corporation permitted by this Section, such persons shall notbe deemed to be interested in the profits or emoluments of any contract, job, work or service for the City or other transaction because of any contract orother transaction between the City and such organizations, special unit ofgovernment or nonprofit corporation; and the Mayor, members of Counciland the directors of departments and other officials or employees of the Citymay fully participate ( 1) in their respective official capacities in the deliberations by the City or its agencies, and ( 2) in their capacity as members orofficials of such organization of governments, special unit of government,

organization of governmental officials or nonprofit corporation, includingthe right to vote with respect to such contract, job, work, service or othertransaction.

d) Any willful violation of this Section shall constitute malfeasance in office, and any such officer or employee found guilty thereof by a court of lawshall forfeit his or her office.

Section 2. It is found and determined that all formal actions of this Council concerningand relating to the passage of this ordinance were adopted in an open meeting of this Council andthat all such deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Section 3. This ordinance is hereby declared to be an emergency measure necessary forthe immediate preservation of the public peace, property, health, safety and welfare in the Cityand for the usual daily operation of the City for the reasons set forth and defmcd in its preamble, and provided it receives the affirmative vote of at least two thirds of the members of Council this

IR

ordinance shall take effect and be in force immediately, or otherwise it shall take effect and be inforce after the earliest period allowed by law.

Adopted:

Approved:

PRESIDENT

Fib

CLERK

MAYOR

OHIO DIVISION OF LIQUOR CONTROL6606 TUSSING ROAD, P. O. BOX 4005

NOTICE TO LEGISLATIVE REYNOLDSBURG, OHIO 43068 -9005AUTHORITY 1614)644- 2360 FAX(614) 644 -3166

7PFEVuT NijKjRFR

ITRFIlye

10 O1 2017

11 20 12017

C1 C2 D6 D8

18 286 C F1946111T RFrF PT No

CON INCCONSTANTINOS MARKET0 SLOANE AVEWOOD OHIO 44107

nn / nn CTOraVL`CDTTSG

1OPIA INCSLOANE AVOD OHIO 44107

11/ 22/ 201712/ 26/ 2017

MAILEDRESPONSES MUST BE POSTMARKED NO LATER THAN.

IMPORTANT NOTICE

PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROLWHETHER OR NOT THERE IS A REQUEST FOR A HEARING.

C TRFO 4972987

REFER TO THIS NUMBER IN ALL INQUIRIES (TRANSACTION & NUMBER)

MUST MARK ONE OF THE FOLLOWING)

WE REQUEST A HEARING ON THE ADVISABILITY OF ISSUING THE PERMIT AND REQUEST THATTHE HEARING BE HELD F-- 1 IN OUR COUNTY SEAT. = IN COLUMBUS.

WE DO NOT REQUEST A HEARING. DID YOU MARK A BOX? IF NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.

PLEASE SIGN BELOW AND MARK THE APPROPRIATE BOX INDICATING YOUR TITLE:

Signature) (Title)- Clerk of County Commissioner

Clerk of City Council

Township Fiscal Officer

CLERK OF LAKEWOOD CITY COUNCIL12650 DETROIT AVLAKEWOOD OHIO 44107

9EDLC 4052

OatO

REV. 03/ 09

RESOLUTION NO.

A RESOLUTION to commend Cindy Marx for her public service as a member of LakewoodCity Council.

WHEREAS, Cindy Marx was elected to the At -Large seat for Lakewood City Council inNovember, 2013, serving from January, 2014 to December, 2017, and

WHEREAS, Ms. Marx brought with her an abiding trust in the contributions women maketo a community and advocated the appointment of highly qualified women to the City' s Boards andCommissions, ensuring the experiences and perspectives of all were amplified and made part of thegoverning dialogue, and

WHEREAS, during her tenure as Councilmember At- Large, Cindy Marx chaired the City' sHealth and Human Services Committee guiding rules regarding body art/tattoo businesses in theCity, worked with colleagues on best practices landlords and residents could follow in pest control, and earned the esteem of backyard hen enthusiasts by expanding conditional use perimeters, and

WHEREAS, Cindy Marx played an integral role in Lakewood' s downtown development byprioritizing transportation needs in health care endeavors and insisting on status reports as a projectproceeded, and

WHEREAS, the core beliefs of Cindy Marx is best reflected in Lakewood' s Human RightsOrdinance she co- sponsored to " protect and safeguard the right and opportunity of all persons to befree from all forms of discrimination, including discrimination based on age, race, color, creed, religion, national origin, ancestry, disability, marital status, gender, gender identity or expression, sexual orientation, or physical characteristic..." now, therefore,

BE IT RESOLVED BY THE CITY OF LAKEWOOD STATE OF OHIO:

Section 1. That we fully expect Cindy to continue her loyal, exuberant, ebullient, effervescent attendance at galas, events, parties, parades, fundraisers, meetings, forums, graduations, coffees /tea of which few she misses and for or critical involvement in our thriving community.

Section 2. That we further wish Cindy Marx and her husband Jake Marx health, happinessand prosperity.

Section 3. That the Clerk of Council be and is hereby authorized and directed to transmit thisresolution to Cindy Marx and that a copy of this resolution be spread upon the minutes of thismeeting.

Approved:

President

Clerk

Mayor

RESOLUTION NO. BY:

A RESOLUTION to commend Ryan Nowlin for his public service as a member of

Lakewood City Council.

WHEREAS, Ryan Nowlin was unanimously appointed to the unexpired Council -at -Largeseat in January, 2011, ran for that seat and won in 2012, ran and won for the seat again in 2014, serving consecutively in that capacity until December of 2017, elected by his colleagues in 2014 asVice President of Council, and

WHEREAS, during his terms on Council, Ryan Nowlin served ably and with distinction asChair of the Public Safety Committee, Finance Committee, and Public Works Committee lendinghis legal acumen to the Rules and Ordinances Committee as a Committee member, and

WHEREAS, throughout his tenure as Councilmember -at -large Mr. Nowlin enjoyed therespect and admiration of those he worked with and those who worked for him; known for hisintellect, humility, kindness and commitment to the City he exemplified honor in public service, and

WHEREAS, over his seven years as Council -at -Large Ryan Nowlin contributed his time, talents and loyalty to Lakewood culminating in the the revitalization of Lakewood' s east and westends as well as its downtown; now, therefore,

BE IT RESOLVED BY THE CITY OF LAKEWOOD STATE OF OHIO:

Section 2. That this Council and Mayor wish to commend Ryan P. Nowlin for his dedicatedservice as Councilmember -at -Large in the City of Lakewood.

Section 2. That the Clerk of Council be and is hereby authorized and directed to forward acertified copy of this Resolution to Ryan Nowlin and that a copy of this Resolution be spread uponthe minutes of the meeting.

Section 3. That this Council and Mayor further wish Ryan, his wife Meghan and theirchildren health, happiness and prosperity in the years to come.

Approved:

President

Clerk

Mayor

11 "

e,

Council at LargeRYAN P. NOWLIN

THOMAS R. BULLOCK IIICINDY MARX

December 18, 2017

Dear Colleagues,

12650 DETROIT AVENUE 99107 216IS29 -6055 FAX 2161226 -3650rw onelakewood mm

Lakewood City CouncilSAM O' LEARY, PRESIDENT

DAVID ANDERSON, VICE PRESIDENT

Ward Council

DAVID W. ANDERSON, WARD 1SAM O' LEARY, WARD 2JOHN LITTEN, WARD 3DAN O' MALLEY, WARD 4

I want to take this opportunity to tell you how much I enjoyed working with the citizens ofLakewood, and how much I appreciate your partnership in my service over the last four years.

How lucky we are to have the leadership of Mayor Summers, the hard work of the Directors ofthe Departments and the passionate commitment of a progressive City Council all who arededicated to providing a safe, vibrant community for all of us. Lakewood has experiencedincredible changes over the four years of my service and has earned a reputation as a great placeto live, raise a family and grow a business. I am proud to have played a small role in thosechanges.

I am honored to have been able to serve on Council. I met many wonderful people, made newfriends and appreciate the hard work that it takes to run a City. My commitment remains strongin support of this great City, and I plan to continue to be an active voice in our community.

Again, I thank you all for your kindness and support.

rely,

2 c C, dye,, Councilmember At -Large

M

i

DEPARTMENT OF PUBLIC WORKS12650 DETROIT AVENUE - 44107 • ( 216) 529 -6800

November 28, 2017

Lakewood City Council and Mayor

RE: Council Resolution — CUY -SR237 -12.66 ( PID 104243)

Dear Members of City Council and Mayor Summers,

JOSEPH J. BEND, PEDirector of Public Works

MARK K. PAPKE, PE, CPESCCity Engineer

Attached is an agreement for your consideration for the above referenced project which is theODOT LPA Agreement between the City of Lakewood and ODOT.

The project entails the resurfacing of Riverside Drive ( SR237) from 215' north of RiverwayDrive to 265' north of West Clifton Boulevard within the City of Lakewood. The ODOTeligible portion is from 215' north of Riverway Drive to West Clifton Boulevard. The projectwill include: milling the surface; base repairs; curb as needed; installation of ADA curb ramps; resurfacing; striping and other appurtenances. The City of Lakewood will be the project lead. Design would begin and be completed in 2018. Construction is planned to begin in spring of2019 and be completed by the fall of 2019.

The entire project costs are estimated to be $ 337, 000. The ODOT eligible project constructionestimated costs are $ 260,000. The attached LPA agreement represents ODOT' s commitment tothe project by funding 85% of the construction with a capped amount of $ 221, 000. The

design/ engineering costs, construction administration, non - eligible paving portion and remaining15% construction costs are the responsibility of Lakewood. I request that Council approve theagreement such that the project may proceed.

Please let me know if you have any further questions.

Respectfully, THE CITY OF LAKEWOOD

1m p Mark K. Paplte, PE, CPESC

City Engineer

Copy to: Joe Beno — Lakewood Public Works Director

www.onelakewood.com

91

RESOLUTION NO. BY:

A RESOLUTION to take effect immediately provided it receives the affirmative vote of at leastfive members of Council, or otherwise to take effect and be in force after the earliest period allowed bylaw, appropriating $337,000.00 and authorizing the Mayor to enter into an agreement which will allowthe City of Lakewood to participate in the resurfacing of Riverside Drive ( SR 237) from 215 feet North ofRiverway Drive to 265 feet North of West Clifton Boulevard in the City of Lakewood with the OhioDepartment of Transportation.

WHEREAS, the City shall cooperate with the Director of Transportation in the above - describedproject by assuming and bearing 100 percent of the entire cost of the improvement within city limits, lessthe amount of Federal -aid NOACA funds set aside by the Director of Transportation for the financing ofthis improvement from funds allocated by the Federal Highway Administration, U.S. Department ofTransportation; and assuming and bearing 100 percent of the cost of preliminary engineering and right ofway charges, excluding in -house preliminary engineering and right of way charges, incurred by the State; and

WHEREAS, the share of the cost of the Lakewood is now estimated in the amount of337, 000.00, but said estimated amount is to be adjusted in order that the City' s ultimate share of said

improvement shall correspond with said percentages of actual costs when said actual costs aredetermined; and

WHEREAS, the Director of Transportation has approved said legislation proposing cooperationand has caused to be made plans and specifications and an estimate of cost and expense for improving theabove described highway and has transmitted copies of the same to this legislative authority; and

WHEREAS, the City desires the Director of Transportation to proceed with the aforesaidhighway improvement; and

WHEREAS, as set forth in Section 2. 12 of the Third Amended Charter of the City ofLakewood, this Council by a vote of at least two thirds of its members determines that thisresolution is an emergency measure and that it shall take effect immediately, and that it isnecessary for the immediate preservation of the public property, health, and safety and to providefor the usual daily operation of municipal departments and for the scheduling of streetimprovement projects; now, therefore,

BE IT RESOLVED BY THE CITY OF LAKEWOOD, OHIO:

Section 1. The estimated sum of $337,000.00 is hereby appropriated for the improvementdescribed above and the fiscal officer is hereby authorized and directed to issue an order on the treasurerfor said sum upon the requisition of the Director of Transportation to pay the cost and expense of saidimprovement. Lakewood hereby agrees to assume in the first instance, the share of the cost and expenseover and above the amount to be paid from federal funds.

Section 2. Lakewood hereby requests the Director of Transportation to proceed with theaforesaid highway improvement.

92

Section 3. The Mayor is hereby authorized to enter into an agreement, attached as Exhibit "A ", on behalf of Lakewood, with the state providing for the payment of the sum of money set forth hereinabove for improving the described project.

Section 4. The Clerk of Council is hereby directed to transmit a certified copy of this legislationto the Director of Transportation.

Section 5. It is found and determined that all formal actions of this Council concerning andrelating to the passage of this resolution were adopted in an open meeting of this Council, and that allsuch deliberation of the Council and of any of its committees that resulted in such formal action were inmeetings open to the public in compliance with all legal requirements.

Section 6. This resolution is hereby declared to be an emergency measure necessary for theimmediate preservation of the public peace, property, health, safety and welfare in the City and for theusual daily operation of the City for the reasons set forth and defined in the preamble to this resolution, and provided it receives the affirmative vote of at least two thirds of the members of Council, thisresolution shall take effect and be in force immediately upon its adoption by the Council and approval bythe Mayor, or otherwise it shall take effect and be in force after the earliest period allowed by law.

Adopted:

Approved:

93


Clerk of Council

Mayor

E_w0o & tiCUY -SR237 -12.66PID104243

AGR. No. 31542Rev. 1/ 18/ 2017

DUNS No. 020629093

CFDA 20.205

LPA FEDERAL LOCAL -LET PROJECT AGREEMENT

THIS AGREEMENT is made by and between the State of Ohio, Department ofTransportation, hereinafter referred to as ODOT, 1980 West Broad Street, Columbus, Ohio 43223and the City of Lakewood, Ohio, hereinafter referred to as the LPA, 12650 Detroit Ave, Lakewood, Ohio 44107.

1. PURPOSE

1. 1 The National Transportation Act has made available certain Federal funding for use by local publicagencies. The Federal Highway Administration ( hereinafter referred to as FHWA) designatedODOT as the agency in Ohio to administer FHWA's Federal funding programs.

1. 2 Section 5501. 03 ( D) of the Ohio Revised Code ( hereinafter referred to as ORC) provides thatODOT may coordinate its activities and enter into contracts with other appropriate public authoritiesto administer the design, qualification of bidders, competitive bid letting, construction, inspection, and acceptance of any projects administered by ODOT, provided the administration of suchprojects is performed in accordance with all applicable Federal and State laws and regulations withoversight by ODOT.

1. 3 The CUY -SR 237 -12. 66 - ( PID 104243) ( hereinafter referred to as the PROJECT) is a

transportation activity eligible to receive Federal funding, and which is further defined in thePROJECT scope.

1. 4 The purpose of this Agreement is to set forth requirements associated with the Federal fundsavailable for the PROJECT and to establish the responsibilities for the local administration of thePROJECT.

2. LEGALREFERENCES

2. 1 This Agreement is authorized and /or governed by the following statutes and /or policies, which areincorporated, by reference, in their entirety:

a. Section 5501. 03( D) of the ORC;

b. ODOT Locally Administered Transportation Projects, Manual of Procedures; C. National Transportation Act, Title 23, U. S. C.; 23 CFR 635. 105; d. State of Ohio Department of Transportation Construction and Material Specifications

Manual ( applicable to dates of PROJECT); e. 2 CFR Part 200; and

f. Federal Funding Accountability and Transparency Act (FFATA)

2. 2 The LPA shall comply with all applicable Federal and State laws, regulations, executive orders, andapplicable ODOT manuals and guidelines. This obligation is in addition to compliance with anylaw, regulation, or executive order specifically referenced in this Agreement.

3. FUNDING

3. 1 The total cost for the PROJECT is estimated to be $ 260,000 as set forth in Attachment 1.

ODOT shall provide to the LPA, 85 percent of the eligible Construction costs up to a maximum of221, 000 which includes 80 percent Federal 4PF7 funds up to a maximum of $208,000 and

5 percent State ( 4PS7) funds up to a maximum of $ 13,000.

This maximum amount reflects the funding limits for the PROJECT set by the applicable ProgramManager. Unless otherwise provided, funds through ODOT shall be applied only to the eligiblecosts associated with the actual construction of the transportation project improvements andconstruction engineering/ inspection activities.

3. 2 The LPA shall provide all other financial resources necessary to fully complete the PROJECT, including all 100 percent Locally- funded work, cost overruns and contractor claims.

4. PROJECT DEVELOPMENT AND DESIGN

4. 1 The LPA and ODOT agree that the LPA is qualified to administer this PROJECT and is in fullcompliance with all LPA participation requirements.

4.2 The LPA and ODOT agree that the LPA has received funding approval for the PROJECT from theapplicable ODOT Program Manager having responsibility for monitoring such projects using theFederal funds involved.

4.3 The LPA shall design and construct the PROJECT in accordance with a recognized set of writtendesign standards e LPA shall ( option one: follow its own formally written set of local designstandards or option two' make use of ODOT's Location and Design Manual ( L &D), or theappropriate AA O publication). Even though the LPA may use its own standards, ODOT mayrequire the LPA to use a design based on the L &D Manual for projects that contain a high crashrate or areas of crash concentrations. Where the LPA has adopted ODOT standards for thePROJECT, the LPA shall be responsible for ensuring that any ODOT standards used for thePROJECT are current and /or updated. The LPA shall be responsible for periodically contacting theODOT District LPA Coordinator or through the following Internet website for any changes orupdates: www.dot.state. oh. us/drrc/ Pages/defauIt.aspx

4.4 The LPA shall either designate an LPA employee, who is a registered professional engineer, to actas the PROJECT Design Engineer and serve as the LPA's principal representative for attending toPROJECT responsibilities, or engage the services of a pre - qualified ODOT consultant, who hasbeen chosen using a Qualification -Based Selection ( QBS) process, as required pursuant to ORCsections 153. 65 through 153. 71. The pre - qualified list is available on the ODOT website at: www.dot.state.oh. us/ DIVISIONS/ Engineering/CONSULTANT

4.5 If Federal funds are used for a phase of project development and the LPA executes an agreementwith a consultant prior to the receipt of the "Authorization" notification from ODOT, ODOT mayterminate this Agreement and cease all Federal funding commitments.

4.6 ODOT reserves the right to move this PROJECT into a future sale year if the LPA does not adhereto the established PROJECT schedule, regardless of any funding commitments.

5. ENVIRONMENTAL RESPONSIBILITIES

5. 1 In the administration of this PROJECT, the LPA shall be responsible for conducting any requiredpublic involvement events, for preparing all required documents, reports and other supportingmaterials needed for addressing applicable environmental assessment, for clearanceresponsibilities for the PROJECT pursuant to the National Environmental Policy Act and relatedregulations, including the requirements of the National Historic Preservation Act; and for securingall necessary permits.

5.2 If the LPA does not have the qualified staff to perform any or all of the respective environmentalresponsibilities, the LPA shall hire an ODOT Pre - qualified Consultant through a QBS process. Thepre - qualified list is available on the ODOT web page at www.dot.state.oh. us /CONTRACT. If theLPA hires a pre - qualified consultant, the LPA shall be responsible for monitoring the consultant'sactivities and ensuring that the consultant is following all Federal and State laws, regulations, policies, and guidelines.

5. 3 ODOT shall be responsible for the review of all environmental documents and reports, and shallcomplete all needed coordination activities with State and Federal regulatory agencies towardsecuring environmental clearance.

5. 4 The LPA shall be responsible for assuring compliance with all commitments made as part of thePROJECT's environmental clearance and /or permit requirements during the construction of theproject.

5.5 The LPA shall require its consultant, selected to prepare a final environmental document pursuantto the requirements of the National Environmental Policy Act, to execute a copy of a disclosurestatement specifying that the consultant has no financial or other interest in the outcome of thePROJECT.

5. 6 The LPA shall provide a letter indicating the proposed Best Management Practices ( BMPs) to beutilized for post construction storm water management in accordance with the Ohio EPA NationalPollutant Discharge Elimination System ( NPDES) Construction General Permit. If no BMPs areproposed, a letter stating concurrence is required from the Ohio EPA.

6. RIGHT OF WAY/ UTILITIES/ RAILROAD COORDINATION

6. 1 All right -of -way acquisition activities shall be performed by the LPA in accordance with the UniformRelocation Assistance and Real Property Acquisition Act of 1970 ( Public Law 91 -646) as amendedby 49 CFR Part 24 ( hereinafter referred to as Uniform Act), any related Federal regulations issuedby the FHWA, and State rules, policies and guidelines issued by ODOT.

6. 2 If existing and newly- acquired right of way is required for this PROJECT, the LPA shall certify thatthe all right of way has been acquired in conformity with Federal and State laws, regulations, policies, and guidelines. Per ODOT's Office of Real Estate, any LPA staff who perform real estatefunctions shall be prequalified. If the LPA does not have the qualified staff to perform any or all ofthe respective right of way functions, the LPA shall hire an ODOT Pre - qualified Consultant througha QBS process. The LPA shall not hire the same consultant to perform both the appraisal andappraisal review functions. Appraisal review shall be performed by an independent staff or feereviewer and shall be hired directly by the LPA. Likewise, a consultant hired to perform right of wayacquisition work is not permitted to perform both the relocation and relocation review functions. Relocation review shall be performed by an independent staff or fee reviewer.

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6.3 If the LPA hires a pre - qualified consultant, the LPA shall be responsible for monitoring theconsultant' s activities and ensuring that the consultant is following all Federal and State laws, regulations, policies, and guidelines.

6.4 All relocation assistance activities shall be performed by the LPA in conformity with Federal andState laws, including the Uniform Act, and any related Federal regulations issued by the FHWA, and State rules, policies and guidelines issued by ODOT. The LPA shall not hire a consultant toperform both the relocation and relocation review functions nor shall the LPA hire a sub - consultantfor relocation and another sub - consultant for relocation review. Relocation review shall beperformed by an independent staff person or independent fee reviewer and shall be hired directlyby the LPA.

6. 5 The LPA shall provide the ODOT District Office with its certification that all right of way propertyrights necessary for the PROJECT are under the LPA's control, that all right of way has beencleared of encroachments, and that utility facilities have been appropriately relocated or accountedfor so as not to interfere with PROJECT construction activities. ODOT shall make use of the LPA' sRight of Way Certification, as well as evaluate the LPA's and /or consultant' s performance of thePROJECT real estate activities under Titles II and III of the Uniform Act, and, as appropriate, certifycompliance to the FHWA. The LPA shall be liable to repay to ODOT all of the Federal fundsdisbursed to it under this Agreement if the certification of the LPA is found to be in error or otherwiseinvalid.

6.6 In the administration of this PROJECT, the LPA agrees to follow all procedures described in theODOT Utilities Manual and 23 CFR Part 645. When applicable, the LPA shall enter into a utilityrelocation agreement with each utility prior to the letting of construction. No reimbursableconstruction costs shall be incurred by the LPA prior to the receipt of the "Authorization to Advertise" notification from ODOT. If such costs are incurred, ODOT may terminate this Agreement and ceaseall Federal funding commitments.

6. 7 The LPA shall submit all subsequent modifications to the design of the PROJECT and /or anydisposal of property rights acquired as part of the PROJECT to ODOT and FHWA for approval.

6. 8 The LPA shall be responsible for any necessary railroad coordination and agreements. The LPAshall comply with the provisions of Title 23 of the Code of Federal Regulations and applicablechapters of the ORC regarding all activities relating to Railroad- Highway projects.

6. 9 Consistent with sections 10. 1 and 10. 4 of this agreement, the LPA shall assure that, if any propertyacquired for this project is subsequently sold for less than fair market value, all Title VI requirementsare included in the instrument which transfers the property. Consistent with sections 10. 1 and 10. 4of this agreement, the LPA shall assure that if the LPA grants a permit or license for the propertyacquired for this project that the license or permit require the licensee or permit holder to adhere toall Title VI requirements.

7. ADVERTISING SALE AND AWARD

7. 1 The LPA shall not advertise for bids prior to the receipt of the " Authorization to Advertise' notification from ODOT. Should advertising or work commence prior to the receipt of theAuthorization to Advertise" notification, ODOT shall immediately terminate this Agreement and

cease all Federal funding commitments.

7. 2 Any use of sole source or proprietary bid items must be approved by the applicable ODOT district. All sole source or proprietary bid items should be brought to the attention of the LPA Coordinatoras soon as possible so as not to cause a delay in the plan package submission process. Bid items

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for traffic signal and highway lighting projects must be in conformance with ODOT's TrafficEngineering Manual.

7. 3 Once the LPA receives Federal authorization to advertise, the LPA may begin advertising activities. Whenever local advertisement requirements differ from Federal advertisement requirements, theFederal requirements shall prevail. The period between the first legal advertising date and the bidopening date shall be a minimum of twenty -one (21) calendar days. The LPA shall submit to ODOTany addendum to be issued during the advertisement period that changes estimates or materials. ODOT shall review and approve such addendum for project eligibility. All addenda shall bedistributed to all potential bidders prior to opening bids and selling the contracts.

7.4 The LPA must incorporate ODOT's LPA Bid Template in its bid documents. The template includesForm FHWA -1273, Required Contract Provisions, a set of contract provisions and proposal noticesthat are required by regulations promulgated by the FHWA and other Federal agencies, which mustbe included in all contracts as well as appropriate subcontracts and purchase orders.

7. 5 The LPA shall require the contractor to be enrolled in, and maintain good standing in, the OhioBureau of Workers' Compensation Drug -Free Safety Program ( DFSP), or a similar programapproved by the Bureau of Workers' Compensation, and the LPA must require the same of any ofits subcontractors.

7.6 Only pre - qualified contractors are eligible to submit bids for this PROJECT. Pre - qualification statusmust be in effect/current at the time of award. For work types that ODOT does not pre - qualify, theLPA must still select a qualified contractor. Subcontractors are not subject to the pre - qualificationrequirement. In accordance with FHWA Form 1273 Section VII and 23 CFR 635. 116, the " prime" contractor must perform no less than 30 percent of the total original contract price. The 30- percentprime requirement does not apply to design -build contracts.

7. 7 In accordance with ORC Section 153. 54, et. seq., the LPA shall require that the selected contractorprovide a performance and payment bond in an amount equal to at least 100 percent of its contractprice as security for the faithful performance of its contract. ODOT shall be named an obligee onany bond. If the LPA has 100 percent locally- funded work product within this agreement, the LPAmust allocate the correct percent of the performance and payment bond cost to the 100 percentlocally- funded work product.

7. 8 Before awarding a contract to the selected contractor, the LPA shall verify that the contractor is notsubject to a finding for recovery under ORC Section 9. 24, that the contractor has taken theappropriate remedial steps required under ORC Section 9. 24, or that the contractor otherwisequalifies under the exceptions to this section. Findings for recovery can be viewed on the Auditorof State' s website at https7// ohioauditor.gov/findings.htmi . If the LPA fails to so verify, ODOT mayimmediately terminate this Agreement and release all Federal funding commitments.

7. 9 Before awarding a contract to the selected contractor, the LPA shall verify that the contractor is anactive registrant on the Federal System for Award Management (SAM). Pursuant to 48 CFR 9. 404, contractors that have an active exclusion on SAM are excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits. If theLPA fails to so verify, ODOT may immediately terminate this Agreement and release all federalfunding commitments.

7. 10 The LPA is prohibited from imposing any geographical hiring preference on any bidder in the LPA'sbid documents or on any successful contractor in the LPA' s award or contract for the constructionof the PROJECT.

7. 11 After analyzing all bids for completeness, accuracy, and responsiveness, per ORC 153. 12, the LPAshall approve the award of the contract in accordance with laws and policies governing the LPAwithin 60 days after bid opening. Within 45 days of that approval, the LPA shall submit to ODOTnotification of the project award by submitting a bid tabulation, a copy of the ordinance or resolution, and direct payment information as required in Attachment 2 of this agreement, if applicable.

8. CONSTRUCTION CONTRACT ADMINISTRATION

8. 1 The LPA shall provide and maintain competent and adequate project management covering thesupervision and inspection of the development and construction of the PROJECT. The LPA shallbear the responsibility of ensuring that construction conforms to the approved plans, surveys, profiles, cross sections and material specifications. If a consultant is used for engineering and/orinspection activities, the LPA must use a QBS process as required pursuant to ORC sections153.65 through 153. 71. Any construction contract administration or engineering costs incurred bythe LPA or their consultant prior to the construction contract award date will not be eligible forreimbursement under this agreement.

8. 2 The LPA must maintain a project daily diary that is up -to -date and contains the followinginformation: all work performed, list of equipment utilized, project personnel and hours worked, pay quantities, daily weather conditions, special notes and instructions to the contractor, and anyunusual events occurring on or adjacent to the project. Additionally, the LPA is responsible fordocumenting measurements, calculations, material quality, quantity, and basis for payment; change orders, claims, testing and results, traffic, inspections, plan changes, prevailing wage, EEO and DBE, if applicable. The LPA is responsible for ensuring all materials incorporated intothe project comply with ODOT's Construction and Material Specifications and meet therequirements of Appendix J in the LATP Manual of Procedures.

8. 3 The LPA shall certify both the quantity and quality of material used, the quality of the workperformed, and the amount of construction engineering cost, when applicable, incurred by the LPAfor the eligible work on the PROJECT, as well as at the completion of construction. The LPA shallcertify that the construction is in accordance with the approved plans, surveys, profiles, crosssections and material specifications or approved amendments thereto.

8.4 The Federal -aid Highway Program operates on a reimbursement basis, which requires that costsactually be incurred and paid before a request is made for reimbursement. The LPA shall reviewand /or approve all invoices prior to payment and prior to requesting reimbursement from ODOT forwork performed on the PROJECT. If the LPA is requests reimbursement, it must providedocumentation of payment for the PROJECT costs requested. The LPA shall ensure the accuracyof any invoice in both amount and in relation to the progress made on the PROJECT. The LPAmust submit to ODOT a written request for either current payment or reimbursement of theFederal /State share of the expenses involved, attaching copies of all source documentationassociated with pending invoices or paid costs. To assure prompt payment, the measurement ofquantities and the recording for payment should be performed on a daily basis as the items of workare completed and accepted.

8. 5 ODOT shall pay, or reimburse, the LPA or, at the request of the LPA and with concurrence ofODOT, pay directly to the LPA' s construction contractor ( "Contractor'), the eligible items of expensein accordance with the cost - sharing provisions of this Agreement. If the LPA requests to have theContractor paid directly, Attachment 2 to this Agreement shall be completed and submitted with theproject bid tabulations, and the Contractor shall be required to establish Electronic Funds Transferwith the State of Ohio. ODOT shall pay the Contractor or reimburse the LPA within thirty (30) daysof receipt of the approved Contractor's invoice from the LPA. When the LPA is requesting a direct

payment to its Contractor, the LPA must provide documentation that the LPA has paid its share ofthe PROJECT costs.

8.6 The LPA shall notify ODOT of the filing of any mechanic' s liens against the LPA's Contractor withinthree ( 3) business days of receipt of notice of lien. Failure to so notify ODOT or failure to processa mechanic' s lien in accordance with the provisions of Chapter 1311 of the ORC may result in thetermination of this Agreement. Upon the receipt of notice of a mechanic' s lien, ODOT reserves theright to ( 1) withhold an amount of money equal to the amount of the lien that may be due and owingto either the LPA or the Contractor; (2) terminate direct payment to the affected Contractor; or (3) take both actions, until such time as the lien is resolved.

8. 7 Payment or reimbursement to the LPA shall be submitted to:

Mayor Mike Summers

City of Lakewood12650 Detroit Ave.

Lakewood, Ohio 44107

216- 521 -7580

8. 8 If, for any reason, the LPA contemplates suspending or terminating the contract of the Contractor, it shall first seek ODOT' s written approval. Failure to timely notify ODOT of any contemplatedsuspension or termination, or failure to obtain written approval from ODOT prior to suspension ortermination, may result in ODOT terminating this Agreement and ceasing all Federal fundingcommitments.

8. 9 If ODOT approves any suspension or termination of the contract, ODOT reserves the right toamend its funding commitment in paragraph 3. 1 and, if necessary, unilaterally modify any otherterm of this Agreement in order to preserve its Federal mandate. Upon request, the LPA agrees toassign all rights, title, and interests in its contract with the Contractor to ODOT to allow ODOT todirect additional or corrective work, recover damages due to errors or omissions, and to exerciseall other contractual rights and remedies afforded by law or equity.

8. 10 Any LPA right, claim, interest, and /or right of action, whether contingent or vested, arising out of, or related to any contract entered into by the LPA for the work to be performed by the Contractoron this PROJECT (the Claim), may be subrogated to ODOT, and ODOT shall have all of the LPA' srights in /to the Claim and against any other person(s) or entity( ies) against which such subrogationrights may be enforced. The LPA shall immediately notify ODOT in writing of any Claim. The LPAfurther authorizes ODOT to sue, compromise, or settle any such Claim. It is the intent of the partiesthat ODOT be fully substituted for the LPA and subrogated to all of the LPA's rights to recoverunder such Claim( s). The LPA agrees to cooperate with reasonable requests from ODOT forassistance in pursuing any action on the subrogated Claim including requests for information and /ordocuments and /or to testify.

8. 11 After completion of the PROJECT, and in accordance with Title 23 United States Code 116 andapplicable provisions of the ORC, the LPA shall maintain the PROJECT to design standards andprovide adequate maintenance activities for the PROJECT, unless otherwise agreed to by ODOT. The PROJECT must remain under public ownership and authority for 20 years unless otherwiseagreed to by ODOT. If the PROJECT is not being adequately maintained, ODOT shall notify theLPA of any deficiencies, and if the maintenance deficiencies are not corrected within a reasonableamount of time, ODOT may determine that the LPA is no longer eligible for future participation inany Federally- funded programs.

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8. 12 The LPA must provide the final invoices, and final report (Appendix P located in the ConstructionChapter of the LPA Manual) along with all necessary closeout documentation within 6 months ofthe physical completion date of the project. All costs must be submitted within 6 months of theestablished completion date. Failure to submit final invoices along with the necessary closeoutdocumentation within the 6 month period may result in closeout of the project and loss of eligibilityof any remaining Federal and or State funds.

9. CERTIFICATION AND RECAPTURE OF FUNDS

9. 1 This Agreement is subject to the determination by ODOT that sufficient funds have beenappropriated by the Ohio General Assembly to the State for the purpose of this Agreement and tothe certification of funds by the Office of Budget and Management, as required by ORC section126. 07. If ODOT determines that sufficient funds have not been appropriated for the purpose ofthis Agreement or if the Office of Budget and Management fails to certify the availability of funds, this Agreement or any renewal thereof will terminate on the date funding expires.

9.2 Unless otherwise directed by ODOT, if for any reason the PROJECT is not completed in its entiretyor to a degree acceptable to ODOT and FHWA, the LPA shall repay to ODOT an amount equal tothe total funds ODOT disbursed on behalf of the PROJECT. In turn, ODOT shall reimburse FHWAan amount equal to the total sum of Federal dollars it has received for the PROJECT. If the LPAhas not repaid ODOT in full an amount equal to the total funds ODOT disbursed on behalf of theproject, any funds recovered from the performance and payment bond as required under section7.7 shall be used to offset the Federal dollars reimbursed to FHWA.

10. NONDISCRIMINATION

10. 1 In carrying out this Agreement, the LPA shall not discriminate against any employee or applicantfor employment because of race, religion, color, sex, national origin, ancestry, age, disability asthat term is defined in the American with Disabilities Act, military status ( past, present, or future), or genetic information. The LPA shall ensure that applicants are hired and that employees aretreated during employment without regard to their race, religion, color, sex, national origin, ancestry, age, disability, military status, or genetic information. Such action shall include, but not be limitedto the following: employment, upgrading, demotion, or transfer; recruitment advertising; layoff ortermination; rates of pay or other forms of compensation; and selection for training, includingapprenticeship.

10. 2 The LPA agrees to post in conspicuous places, available to employees and applicants foremployment, notices setting forth the provisions of this nondiscrimination clause, and in allsolicitations or advertisements for employees placed by it, state that all qualified applicants shallreceive consideration for employment without regard to race, religion, color, sex, national origin, ancestry, age, disability, military status, or genetic information. The LPA shall incorporate thisnondiscrimination requirement within all of its contracts for any of the work on the PROJECT ( otherthan subcontracts for standard commercial supplies or raw materials) and shall require all of itscontractors to incorporate such requirements in all subcontracts for any part of such PROJECTwork.

10. 3 The LPA shall ensure that Disadvantaged Business Enterprises ( DBEs), as defined in 49 CFR Part26, will have an equal opportunity to participate in the performance of contracts and subcontractsfinanced in whole or in part with Federal funds provided in conjunction with this Agreement. Tomeet this requirement, subcontractors who claim to be DBEs must be certified by ODOT. The LPAshall require that all contracts and other agreements it enters into for the performance of thePROJECT contain the following specific language:

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Disadvantaged Business Enterprise ( DBE) Requirement. DBE participation goalssubcontracts, materials, supplies) have been set on this project for those certified as DBEs

pursuant to Title 23, U. S. C. section 140(c) and 49 CFR, Part 26, and where applicablequalified to bid with ODOT under Chapter 5525 of the ORC.

ODOT shall supply the percentage goal to the LPA upon review of the Engineer's Estimate. Priorto executing the contract with the contractor, and in order for ODOT to encumber the Federal /Statefunds, the contractor must demonstrate compliance with the DBE Utilization Plan and Good FaithEfforts requirements.

GOOD FAITH EFFORTS ( GFEs)

In the event that the DBE contract goal established by ODOT is not met on a project, the Contractor shalldemonstrate that it made adequate good faith efforts to meet the goal, even though it did not succeed inobtaining enough DBE participation to do so.

The Contractor shall demonstrate its GFEs by submitting information including but not limited to thefollowing to the LPA:

1) All written quotes received from certified DBE firms; 2) All written ( including email) communications between the Contractor and DBE firms; 3) All written solicitations to DBE firms, even if unsuccessful; 4) Copies of each non -DBE quote when a non -DBE was selected over a DBE for work on the

contract;

5) Phone logs of communications with DBE firms.

The LPA will send the GFE documentation including their recommendation to ODOT at the followingaddress:

Office of Small & Disadvantaged Business Enterprise

The Ohio Department of Transportation

1980 West Broad Street, Mail Stop 3270

Columbus, Ohio 43223

ODOT shall utilize the guidance set forth in 49 CFR § 26. 53 Appendix A in determining whether theContactor has made adequate good faith efforts to meet the goal. ODOT will review the GFE

documentation and the LPA's recommendation and issue a written determination on whether adequateGFEs have been demonstrated by the Contractor.

The Contractor may request administrative reconsideration within two (2) days of being informed that it didnot perform a GFE. The Contractor must make this request in writing to the following official:

Ohio Department of TransportationDivision of Chief Legal Counsel1980 West Broad Street, Mail Stop 1500Columbus, Ohio 43223

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The reconsideration official will not have played any role in the original determination that the Contractordid not document sufficient good faith effort.

As part of this reconsideration, the Contractor will have the opportunity to provide written documentation oran argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. ODOT will send the Contractor a written decision on reconsideration explaining the basis for finding thatthe Contractor did or did not meet the goal or make adequate good faith efforts. The result of thereconsideration process is not administratively appealable.

ODOT may issue sanctions if the Contractor fails to comply with the contract requirements and /or fails todemonstrate the necessary good faith effort. ODOT may impose any of the following sanctions:

a) letter of reprimand;

b) contract termination; and /or

c) other remedies available by law including administrative suspension.

Factors to be considered in issuing sanctions include, but are not limited to:

a) the magnitude and the type of offense;

b) the degree of the Consultant's culpability;

c) any steps taken to rectify the situation;

d) the Contractor' s record of performance on other projects including, but not limited to:

1) annual DBE participation over DBE goals;

2) annual DBE participation on projects without goals;

3) number of complaints ODOT has received from DBEs regarding the Contractor; and,

4) the number of times the Contractor has been previously sanctioned by ODOT; and,

e) Whether the Contractor falsified, misrepresented, or withheld information.

10. 4 During the performance of this contract, the LPA, for itself, its assignees and successors ininterest agrees as follows:

1) Compliance with Regulations: The LPA will comply with the regulations relative tonondiscrimination in Federally- assisted programs of the United States Department ofTransportation ( hereinafter " U. S. DOT ") Title 49, Code of Federal Regulations, Part 21, as theymay be amended from time to time, ( hereinafter referred to as the "Regulations "), which are hereinincorporated by reference and made a part of this contract.

In addition, the LPA will comply with the provisions of the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, FHWA Guidance, and any other Federal, State, and /or locallaws, rules and /or regulations ( hereinafter referred to as "ADA/504 ").

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2) Nondiscrimination: The LPA, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, sex, age, or disability, in theselection and retention of contractors or subcontractors, including procurements of materials andleases of equipment. The LPA will not participate either directly or indirectly in the discriminationprohibited by section 21. 5 of the Regulations, including employment practices when the contractcovers a program set forth in Appendix B of the Regulations, as well as the ADA/504 regulations.

3) Solicitations for Contractors or Subcontractors, including Procurement of Materialsand Equipment: In all solicitations either by competitive bidding or negotiation made by the LPAfor work to be performed under a contract or subcontract, including procurements of materials orleases of equipment, each potential contractor, subcontractor, or supplier will be notified by theLPA of the LPA's obligations under this contract and the Regulations relative to nondiscriminationon the grounds of race, color, national origin, sex, age, or disability.

4) Information and Reports: The LPA will provide all information and reports required bythe Regulations or directives issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the STATE orFHWA to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of the LPA is in the exclusive possession of another who fails orrefuses to furnish this information, the LPA will so certify to the STATE or FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.

5) Sanctions for Noncompliance: In the event of the LPA's noncompliance with thenondiscrimination provisions of this contract, the STATE will impose such contract sanctions as itor FHWA may determine to be appropriate, including, but not limited to:

a) withholding of payments to the LPA under the contract until the LPA complies, and/or

b) cancellation, termination or suspension of the contract, in whole or in part.

6) Incorporation of Provisions: The LPA will include the provisions of paragraphs ( 1) through (5) above in every contractor subcontract, including procurements of materials and leasesof equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The LPAwill take such action with respect to any contractor or subcontractor procurement as the STATE orFHWA may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that, in the event the LPA becomes involved in, or is threatened with, litigationwith a contractor, subcontractor, or supplier as a result of such direction, the LPA may request theSTATE to enter into such litigation to protect the interests of the STATE, and, in addition, the LPAmay request the United States to enter into such litigation to protect the interests of the UnitedStates.

11. DATA, PATENTS AND COPYRIGHTS - PUBLIC USE

11. 1 The LPA shall ensure that any designs, specifications, processes, devices or other intellectualproperties specifically devised for the PROJECT by its consultants or contractors performing workbecome the property of the LPA, and thatwhen requested, such designs, specifications, processes, devices or other intellectual properties shall become available to ODOT and FHWA with anunrestricted right to reproduce, distribute, modify, maintain, and use. The LPA's consultants andcontractors shall not seek or obtain copyrights, patents, or other forms of proprietary protection forsuch designs, specifications, processes, devices or other intellectual properties, and in providingthem to the PROJECT, shall relinquish any such protections should they exist.

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11. 2 The LPA shall not allow its consultants or contractors to utilize within the development of thePROJECT any copyrighted, patented or similarly protected design, specification, process, deviceor other intellectual property unless the consultant or contractor has provided for such use bysuitable legal agreement with the owner of such copyright, patentor similar protection. A consultantor contractor making use of such protected items for the PROJECT shall indemnify and saveharmless the LPA and any affected third party from any and all claims of infringement on suchprotections, including any costs, expenses, and damages which it may be obliged to pay by reasonof infringement, at any time during the prosecution or after the completion of work on the PROJECT.

11. 3 In the case of patented pavements or wearing courses where royalties, licensing and proprietaryservice charges, exacted or to be exacted by the patentees, are published and certified agreementsare filed with the LPA, guaranteeing to prospective bidders free unrestricted use of all suchproprietary rights and trademarked goods upon payment of such published charges, such patentedpavements or wearing courses may be specifically designated in the proposal and competitionsecured upon the item exclusive of the patent or proprietary charges.

12. TERMINATION; DEFAULT AND BREACH OF CONTRACT

12. 1 Neglect or failure of the LPA to comply with any of the terms, conditions, or provisions of thisAgreement, including misrepresentation of fact, may be an event of default, unless such failure orneglect are the result of natural disasters, strikes, lockouts, acts of public enemies, insurrections, riots, epidemics, civil disturbances, explosions, orders of any kind of governments of the UnitedStates or State of Ohio or any of their departments or political subdivisions, or any other cause notreasonably within the LPA' s control. If a default has occurred, ODOT may terminate this agreementwith thirty ( 30) days written notice, except that if ODOT determines that the default can beremedied, then ODOT and the LPA shall proceed in accordance with sections 12.2 through 12. 4 ofthis Agreement.

12. 2 If notified by ODOT in writing that it is in violation of any of the terms, conditions, or provisions ofthis Agreement, and a default has occurred, the LPA shall have thirty ( 30) days from the date ofsuch notification to remedy the default or, if the remedy will take in excess of thirty ( 30) days tocomplete, the LPA shall have thirty ( 30) days to satisfactorily commence a remedy of the causespreventing its compliance and curing the default situation. Expiration of the thirty ( 30) days andfailure by the LPA to remedy, or to satisfactorily commence the remedy of, the default whetherpayment of funds has been fully or partially made, shall result in ODOT, at its discretion, decliningto make any further payments to the LPA, or in the termination of this Agreement by ODOT. If thisAgreement is terminated, the LPA may be liable to repay to ODOT all of the Federal fundsdisbursed to it under this Agreement.

123 The LPA, upon receiving a notice of termination from ODOT for default, shall cease work on theterminated activities covered under this Agreement. If so requested by ODOT, the LPA shall assignto ODOT all its rights, title, and interest to any contracts it has with any consultants or contractors. Otherwise, the LPA shall terminate all contracts and other agreements it has entered into relatingto such covered activities, take all necessary and appropriate steps to limit disbursements andminimize any remaining costs. At the request of ODOT, the LPA may be required to furnish a reportdescribing the status of PROJECT activities as of the date of its receipt of notice of termination, including results accomplished and other matters as ODOT may require.

12.4 No remedy herein conferred upon or reserved by ODOT is intended to be exclusive of any otheravailable remedy, but each and every such remedy shall be cumulative and shall be in addition toevery other remedy given under this Agreement or now or hereafter existing at law or in equity. Nodelay or omission to exercise any right or option accruing to ODOT upon any default by the LPA

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shall impair any such right or option or shall be construed to be a waiver thereof, but any such rightor option may be exercised from time to time and as often as may be deemed expedient by ODOT.

13. THIRD PARTIES AND RESPONSIBILITIES FOR CLAIMS

13. 1 Nothing in this Agreement shall be construed as conferring any legal rights, privileges, orimmunities, or imposing any legal duties or obligations, on any person or persons other than theparties named in this Agreement, whether such rights, privileges, immunities, duties, or obligationsbe regarded as contractual, equitable, or beneficial in nature as to such other person or persons. Nothing in this Agreement shall be construed as creating any legal relations between the Directorand any person performing services or supplying any equipment, materials, goods, or supplies forthe PROJECT sufficient to impose upon the Director any of the obligations specified in section126. 30 of the ORC.

13. 2 The LPA hereby agrees to accept responsibility for any and all damages or claims for which it islegally liable arising from the actionable negligence of its officers, employees or agents in theperformance of the LPA's obligations made or agreed to herein.

14. NOTICE

14. 1 Notice under this Agreement shall be directed as follows:

If to the LPA:

Mike Summers, Mayor

City of Lakewood12650 Detroit Ave.

Lakewood, OH 44107

15. GENERAL PROVISIONS

If to ODOT:

Myron Pakush

Deputy Director, District 125500 Transportation BoulevardGarfield Heights, OH 44125

15. 1 Recovery of Direct Labor, Overhead, and /or Fringe Costs: To be eligible to recover any costs associated with the LPA's internal labor forces used on thisproject, the LPA shall make an appropriate selection below:'

d1. Direct Labor only (no indirect cost recovery for fringe benefit or overhead costs) 2. Direct Labor plus indirect costs determined using the Federal De Minimis Indirect Cost Ratez3. Direct Labor plus Approved Fringe Benefit Costs (fringe benefits only)34. Direct Labor plus indirect costs determined using the approved applicable Cost Allocation Plan rate' 5. No cost recovery of any LPA direct labor, fringe benefits, or overhead costs.

Note: If a timely election is not made at the time of contract execution, the cost recovery method will default to Option 5: Nocost recovery of any LPA direct labor, fringe benefits, or overhead costs. 2 The De Minimis Indirect Cost Rate is 10 percent of modified total direct costs ( MTDC) per 2 CFR §200.414. Regardless ofwhether the LPA prepares a CAP or uses the 10- percent de minimis rate, LPAs are required to maintain Federally - complianttime - tracking systems. Accordingly, LPAs are permitted to bill for labor costs and associated indirect costs only if such costs areaccumulated, tracked, and allocated in accordance with such systems. Before an LPA is eligible to elect the de minimis rate onany project, the LPA' s time - tracking system and methods for tracking other project costs must be reviewed and approved by theODOT Office of External Audits. To obtain this approval, LPAs will be required to complete an Internal Control QuestionnaireICQ), and LPAs with compliant time - tracking systems will be granted approval (be prequalified) to apply the de minimis rate.

a Annually, the LPA shall submit an updated rate for review and approval by the ODOT Office of External Audits. 4 Annually, the LPA shall submit an updated rate for review and approval by the ODOT Office of External Audits.

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For any labor costs to be eligible for reimbursement with Federal and State funds, the LPA shallmeet all timekeeping requirements outlined in 2 CFR Part 200 and the ODOT LPA Cost RecoveryGuidance, including ODOT Questions and Answers5 and related supplementary guidance, asapplicable. Additionally, if the LPA elects to recover fringe and /or indirect costs, the LPA shall follow2 CFR Part 200 and the LATP Manual of Procedures.

15. 2 Financial Reporting and Audit Requirements: The LPA shall comply with the financial reportingand audit requirements of 2 CFR Part 200,

The LPA must submit performance reports at the interval required by the Federal awarding agencyand pass- through entity. Annual reports must be due 90 calendar days after the reporting period; quarterly and semi - annual reports must be due 30 calendar days after the reporting period. Alternatively, ODOT may require annual reports before the anniversary dates of multiple yearFederal awards. 6

LPAs that expend $ 750, 000 or more in the LPA's fiscal year in Federal awards must have a SingleAudit, or program- specific audit, conducted for that year in accordance with 2 CFR §200. 501.

Federal and State funds expended to or on behalf of a subrecipient must be recorded by thesubrecipient ( LPA). The LPA is responsible for tracking these payments throughout the life of theproject in order to ensure an accurate Schedule of Expenditures of Federal Award ( hereinafterreferred to as Schedule) is provided for 20.205 funding. The LPA must identify each ODOT PIDand /or Project and the corresponding expenditures on its Schedule separately. LPAS areresponsible for ensuring funds related to this PROJECT are reported when the activity related tothe Federal award occurs.? The LPA is required to report its own expenditures, in addition to anyexpenditures made by ODOT for the project in the applicable Schedule when the expenditure wasmade. When a Schedule is not accurately reported for the project, the LPA will be required to makecorrections to past, current, and possibly future Schedules and Audit Reports to ensure Federalfunds are accurately reported in the correct fiscal year matching the project expenditure. The LPAis required to report all Federal funds received, or expended on its behalf, regardless to differencesin the LPA expenditure date and ODOT reimbursement date.

15. 3 Record Retention: The LPA, when requested at reasonable times and in a reasonable manner, shall make available to the agents, officers, and auditors of ODOT and the United Statesgovernment, its records and financial statements as necessary relating to the LPA's obligationsunder this Agreement. All such books, documents, and records shall be kept for a period of at leastthree years after FHWA approves the LPA's final Federal voucher for reimbursement of PROJECTexpenses. In the event that an audit - related dispute should arise during this retention period, anysuch books, documents, and records that are related to the disputed matter shall be preserved forthe term of that dispute. The LPA shall require that all contracts and other agreements it enters intofor the performance of the PROJECT contain the following specific language:

As the LPA, ODOT or the United States government may legitimately request from time totime, the contractor agrees to make available for inspection and /or reproduction by the LPA, ODOT or United States government, all records, books, and documents of every kind anddescription that relate to this contract.

5 Question and Answer guidance can be found at the following web address: h" / Avww dot state oh us/ Divisions / Planning/ LocalProerams /Locallet ° /20Manual/ LPA°/ 200uestions ° /20and %20Answers %20Re°/ 202 ° / 20CFR °/ 20200 %20( latest)% 20( 2). udf

s See 2 CFR §200.328.

Per 2 CFR §200. 502

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Nothing contained in this Agreement shall in any way modify the LPA' s legal duties and obligationsto maintain and /or retain its records under Ohio public records laws.

15. 4 Ohio Ethics Laws: LPA agrees that it they are currently in compliance and will continue toadhere to the requirements of Ohio Ethics law as provided by Section 102.03 and 102. 04 of theORC.

15. 5 State Property Drug -Free Workplace Compliance: In accordance with applicable State and Federallaws, rules, and policy, the LPA shall make a good faith effort to ensure that its employees and itscontractors will not purchase, transfer, use, or possess alcohol or a controlled substance whileworking on State property.

15. 6 Governing Law: This Agreement and any claims arising out of this Agreement shall be governedby the laws of the State of Ohio. Any provision of this Agreement prohibited by the laws of Ohioshall be deemed void and of no effect. Any litigation arising out of or relating in any way to thisAgreement or the performance thereunder shall be brought only in the courts of Ohio, and the LPAhereby irrevocably consents to such jurisdiction. To the extent that ODOT is a party to any litigationarising out of or relating in any way to this Agreement or the performance thereunder, such anaction shall be brought only in a court of competent jurisdiction in Franklin County, Ohio.

15. 7 Assignment: Neither this Agreement nor any rights, duties, or obligations described herein shallbe assigned by either party hereto without the prior express written consent of the other party.

15. 8 Merger and Modification: This Agreement and its attachments constitute the entire Agreementbetween the parties. All prior discussions and understandings between the parties are supersededby this Agreement. Unless otherwise noted herein, this Agreement shall not be altered, modified, or amended except by a written agreement signed by both parties hereto.

15. 9 Severability If any provision of this Agreement is held to be invalid or unenforceable by a court ofcompetent jurisdiction, such holding shall not affect the validity or the ability to enforce theremainder of this Agreement. All provisions of this Agreement shall be deemed severable.

15. 10 Signatures: Any person executing this Agreement in a representative capacity hereby representsthat he /she has been duly authorized by his /her principal to execute this Agreement on suchprincipal' s behalf.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of theday and year last written below.

LPA: Lakewood, Ohio STATE OF OHIO

OHIO DEPARTMENT OF TRANSPORTATION

By: By: Jerry Wray

Title: Director

Date: Date:

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COUNTY- ROUTE - SECTION

Attachment 2 PIO NUMBER

AGREEMENT NUMBER

DUNS NUMBER

DIRECT PAYMENT OF CONTRACTOR

At the direction of the LPA and upon approval of ODOT, payments for work performed under the terms ofthe Agreement by the LPA's contractor shall be paid directly to the contractor in the pro -rata share ofFederal /State participation. The invoice package shall be prepared by the LPA as previously defined inthis agreement, and shall indicate that the payment is to be made to the contractor. In addition, theinvoice must state the contractor's name, mailing address and OAKS Vendor ID. Separate invoices shallbe submitted for payments that are to be made to the contractor and those that are to be made to theLPA.

When ODOT uses Federal funds to make payment to the contractor, all such payments are considered tobe expenditures of Federal funds received and also expended by the LPA (subrecipient). Accordingly, theLPA is responsible for tracking the receipts and payments and reporting the payments Federal ( Receipts) Expenditures on the Schedule of Expenditures of Federal Awards (SEFA). An LPA that fails to reportthese funds accurately and timely may be required to restate the SEFA to comply with Federal reportingrequirements.

We ( INSERT NAME OF LPA) request that all payments for the Federal /State share of theconstruction costs of this agreement performed by ( CONTRACTOR' S NAME) be

paid directly to ( CONTRACTOR'S NAME)

Contractor Name:

Oaks Vendor ID:

Mailing Address:

LPA signature

LPA Name:

Oaks Vendor ID:

Mailing Address:

Approved, ODOT signature

110

NOTICE TO LEGISLATIVE

AUTHORITY

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REYNOLDSBURG, OHIO 43068 -9005

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MAILED12/ 01/ 2017 RESPONSES MUST BE POSTMARKED NO LATER THAN. 01/ 02/ 2018

IMPORTANT NOTICE

PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROL

WHETHER OR NOT THERE IS A REQUEST FOR A HEARING,

REFER TO THIS NUMBER IN ALL INQUIRIESC TREK 4170595


WE REQUEST A HEARING ON THE ADVISABILITY OF ISSUING THE PERMIT AND REQUEST THAT

THE HEARING BE HELD 0 IN OUR COUNTY SEAT. = IN COLUMBUS.

WE DO NOT REQUEST A HEARING. 0DID YOU MARK A BOX? IF NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.


Signature) ( Title)- Clerk of County Commissioner




late)

DLC 4052111

REV. 03/ 09

NOTICE TO LEGISLATIVE

AUTHORITY

TO


REYNOLDSBURG, OHIO 43068- 9005

614)644 -2360 FAX( 614) 644 -3166

1055501 ISTCK B2B LAKEWOOD LLCDBA BURGERS 2 BEER1ST FL & BASEMENT COOLER STE 10014725 DETROIT AVE

09 18 2017 LAKEWOOD OH 44107

D5 D61EF11 11

18 286 ! 19495

FROM — / nom 1--

MAILED12/ 01/ 2017 RESPONSES MUST BE POSTMARKED NO LATER THAN. 01/ 02/ 2018

IT11: 11111311l >•. I•1"LL

PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROL

WHETHER OR NOT THERE IS A REQUEST FOR A HEARING.

REFER TO THIS NUMBER IN ALL INQUIRIESC STCK 1055501

TRANSACTION & NUMBER)


WE REQUEST A HEARING ON THE ADVISABILITY OF ISSUING THE PERMIT AND REQUEST THAT

THE HEARING BE HELD = IN OUR COUNTY SEAT. = IN COLUMBUS.

WE DO NOT REQUEST A HEARING.

DID YOU MARK A BOX? IF NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.


Signature) ) Title) - Clerk of County Commissioner




Gate)

OLC 40521 " 2

REV. 03109

the lakewood city council to be held in the …dec 18, 2017 · docket of a meeting of the lakewood...

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