The Learning PathwayActions Rules and Simple and Advanced Workflow Integration Use Cases

Jörg Sauer

The longest title ever

• Actions, Rules and Simple and Advanced Workflow Integration Use Casesis abouto Actions to extend Alfresco functionalityo Rules to automate execution of Actionso Use Simple Workflows to implement a

Workflow without coding• Add Rules to run certain Actions in

Workflow steps• Use a simple Advanced Workflow to

leverage Tasks in Simple Workflows

Basic Example to be extended

• Review Publish Workflow with 2 phase approval

1 Drafts 2 Review 3 Approve 4 Published

review

reject

approve

publish

reject

Simple Workflow

• Pros:o User can build workflowo Easy to understand

• Cons:o No State: Implicit state by location (folder)o No Task: Implicit task by folder accesso No branching: Serial workflow only

1 Drafts 2 Review 3 Approve 4 Published

review

reject

approve

publish

reject

Demo Simple Workflow

Adding Status

• Content Model:o Provide custom Aspect to hold workflow status

Amend Workflow with status

• Set Status on each workflow foldero Add Aspect: Workflow Statuso Set workflow status accordingly

1 Drafts 2 Review 3 Approve 4 Published

review

approve

publish

reject

reject

• Status: draft • Status: under review

• Status: pend. approval

• Status: published

After configuration

Transfer Status to incoming documents

• JavaScript to copy status

• Execute by Rule

Simple Workflow Status Demo

Alfresco Repository Actions

• Action: Unit of work that is performed against a node

• Examples:o Move nodeo Transform content of nodeo Send email

• Out of the Box Actions• Custom Actions

o Implement own Action classo Deploy in Application Context

Implement Copy Workflow Status Action

Deploy Action (Application Context)

• Beans: webinar-action-context.xml

• Labels: webinar-action.properties

Simple Workflow: Implementation Details

• Documents amended with properties foro Approve step label, copy/move, destinationo Reject step label, copy/move, destination

(all optional)

Intention: Create User Task

o Every time simple workflow is assigned, create advanced workflow task for specific user.

o User can• access task in task list• see task description• access attached document• approve or reject directly from within task

o Advantage• No notification emails• No need to check simple workflow folders

Simple Workflow Task Architecture

• Required:o Custom aspect for task description.

(attached to simple workflow folder)o Advanced workflow to be started by rule

• Configure user• Provide task• Implement simple workflow actions for

– Approve– Reject

o Bug Fix for Alfresco StartWorkflowActionExecutero UI for Rule Config

Workflow Description Aspect

Simple Workflow Task Advanced Workflow

Content Model for Workflow

• Aspects:o simpleWorflow: Manage Action Labels

• Content Types:o simpleWfTaskStart: Properties for Start Task

• Assignee• Task Description• Simple Workflow Approve & Reject Action Labels• All above become process variables!

o ApprovalOnlyTask: Task properties to approve documento ApproveOrRejectTask: Properties for approving or rejecting the

document

• Simplicity: all in sample model• Best practice: own workflow model

Workflow Model (partial)

Simple Process Definition

• Create Process Definitiono Graphicallyo Change root tag:

o Add Swimlanes

o Add tasks to task node, will render UI

Workflow Deployment

• Attention: No actions implemented yet!• But want to check if model is correct &

workflow deploys• Context file:

• Redeploy off on production systems!

Workflow Actions

• User decides in task too Approveo Reject

• Workflow will transition to nodeso approveDocument: code will approve simple

workflowo rejectDocument: code will reject simple workflow

• Todo: Implement Event Handlero for node-enter event (approve / reject)

Code (sneaking)

• UI has actions for approve/reject• Look for action definition in web-client-

config-actions.xml

• Sample implementation can be found in DocumentDetailsDialog.approve() / reject() methods!

• OpenSource Rules!

Review Alfresco implementation

• DocumentDetailsDialog.approve()

Direct Code reuse

• Problem: o From Package org.alfresco.web.beano Workflow Event not within web context.o DocNode not core object

• Solution:o Reprogram but use native Foundation Services APIo Should be fool proof ;-)

Lets get the event

• Define in Process Definition

• Derive from JBPMSpringActionHandler

What to Implement Where

• initializeHandler():o Get all services needed from the factory

• ServiceRegistry (in case you need something)

• NodeService to deal with the node

• CopyService to copy/move the document

• execute():o Get the process variables through executionContexto Implement the approve / reject action

Hiding Reject Transition if Not Set

• Hide reject transition accordinglyo task-assign event (has to be this event!)o use bpm:hiddenTransitions (bpm_hiddenTransitions)

Testing First Version

• Redeploy• Manually start Simple Workflow Task workflow• Fill in all details in the start form• Test both scenarios:

o Approval only (reject transition hidden?)o Approve or Reject

• Task should show up in task list• Open Task and pick Action• Check if document has been moved / copied

according to Simple Workflow configuration.

What’s Missing

• Action to start Simple Workflow Task Workflowo Repository Action

• UI to fill in Assignee in Rules Configurationo Action Handler

• Simple approach: o Use JavaScript to start Workflow

• Either fixed assignee or• assignee is property of folder

JavaScript to start workflow

Life Code Review in IDE

• JavaScript to start workflow• Action Executer• Action Handler• Event Implementation

Final Demo

• Configured Simple Workflow• Add Rule to kick off Simple Workflow Task

Workflow• Push Document into folder with simple

workflow.o Review document statuso Search for documents with statuso Review task list

• Manage taskso See documents transition through simple workflow by using

advanced workflows functionality

Resume

• Actions extend Alfresco• Simple workflows can be configured easily• Rules are the binding glue• Small advanced workflows can be leveraged in

actions and simple workflows.• Your imagination is the border• Alfresco OpenSource helps you to code and

find solutions to your problems.

Resources

• Trainingo Alfresco API Development Course (3 days)o Alfresco Workflow Course (2 days)

• Alfresco (API) Documentationo http://docs.alfresco.com/3.4/index.jsp

• Wiki Resourceso http://wiki.alfresco.com/wiki/Data_Dictionary_Guideo http://wiki.alfresco.com/wiki/Custom_Actionso http://wiki.alfresco.com/wiki/Custom_Action_UIo http://wiki.alfresco.com/wiki/Workflowo http://wiki.alfresco.com/wiki/WorkflowAdministration

• Bookso Alfresco Developer Guide (Packt Publishing)o Professional Alfresco (Wrox Press)

Questions?

Email: joerg.sauer@averi.deTwitter: joergsauerIn Person: DevCon 2011 London

Have you got your ticket yet?

DevCon Americas 2011

26-27th October at the Hard Rock Hotel, San Diego, CA

Get some preconference training in on 25th October choose from Jump Start or Advanced Alfresco

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DevCon EMEA & APAC 20119-10th November at Prospero House, Central London, UK

Get some preconference training in on 8th Novemberchoose from Jump Start or Advanced Alfresco

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