The Library Network Newsletter

February 06, 2012

Page 2 - SASUG Executive Committee Meeting Agenda 2/9/2012

Page 3 - Job - Youth Services Librarian - Albion District Library

Page 4 - Youth Services Committee Meeting Minutes 10/14/2011

Page 8 - E-Content Users Group Meeting Minutes 10/6/2011

Page 12 - SASUG Committee Meeting Minutes 12/8/2011

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Shared Automation System Users Group Executive Committee

Agenda

February 9, 2012 2:00 p.m. Livona Civic Center Library

1. Call to Order 2. Approval of Agenda 3. Approval of January 12 Minutes 4. Reports

A. Budget A. Neville a. Capital Reserve Fund

B. TLN Board Meeting C. Morse C. Symphony Update A. Neville

a. Automated pin retrieval b. Update on systemwide resource sharing c. Directors Station update

D. TLN Network Update A. Michelini

5. Unfinished Business A. Discussion of automation funding formula 6. New Business A. AT&T and Merit contracts, and Comcast agreement A. Michelini B. Router purchase for SAS libraries A. Michelini C. New user profile P. Medvecky 7. Other Matters

Next Meeting March 8 at 2:00 p.m. at Livonia Civic Center

Located in Albion, Michigan the Albion District Library serves a diverse population of 12,300

people. The Library is located 45 minutes from Ann Arbor and Kalamazoo. Albion is known

for its beautiful parks, historic homes, and family-friendly neighborhoods. It is also home to

Albion College. The Library is committed to patron-centered service, innovative programming,

and outreach activities.

ADL has an opening for an enthusiastic, creative, and productive Librarian who will be

responsible for youth services. The successful candidate should have the ability to create

innovative presentations of age-appropriate events that are both educational and fun. The

candidate should be able to network effectively both in the library and in the community.

APPLICATION PROCEDURE:

1. Interested applicants must complete an ADL job application

2. In order to be considered as an applicant for this position, you must write and submit

two typed, double-spaced essays (250 to 300 words per essay question) in response to each of the

following:

a. “What are the most important things to remember when communicating with children?”

b. “Please discuss one or two trends that affect service to children in a public library. What are

some ways that the library can effectively respond to these trends?”

Applications that are submitted without the above requested essays will not be considered.

Please include your essays with your completed ADL job application form.

3. Mail your completed ADL job application, cover letter, resume, two essay responses, and the

names, phone numbers, and email addresses of three professional references to:

Albion District Library, 501 S Superior, Albion MI 49224

Benefits: Retirement, Medical, Dental, Sick Leave, Vacation Leave, Paid holidays

Deadline: Feb. 29, 2012

Minutes of TLN-YSC meeting Plymouth District Library, October 14, 2011

In Attendance: Jan Purdy – Rochester Hills (ROHL) Abby Daniels – Commerce Township (COMM) Jillean McCommons – Ferndale (FERN) Angie Shinozaki – Birmingham Baldwin (BALD) Janna Williamson – The Library Network (TLN) Jessica Wilhoite – Leanna Hicks Inkster (INKS) Francie Bauer – Springfield Township (SPRI) Francine Allen – Lincoln Park (LIPK) Kelly Ray –Bacon Memorial Wyandotte (WYDT)

Stacey Palazzolo – Ypsilanti Superior (YPSI) Katherine Bryant – Ypsilanti Superior (YPSI) Tonja Brice – Brandon Township (BRND) April Stevenson – Novi (NOVI) Dana Bussard – Plymouth (PMTH) Robin Linkowski – Chelsea (CHEL) Suzanne Street – Trenton (TREN) Jocelyn Baldwin – Dearborn Heights Caroline

Kennedy and JFK Jr. (DHTN/DHTS) Call to order at 9:37 A.M. by Chair Jan Purdy Election Results: April Stevenson (NOVI) has been elected as chair-elect, with Francine Allen (LIPK) re-elected as Secretary. Francine noted that the election for chair-elect was close, and congratulated both candidates for the position. Jocelyn Baldwyn (DHTN) moved to approve agenda, and Abby Daniels (COMM) seconded. Jocelyn noted the following corrections need to be made to the August 12, 2011 minutes:

Jocelyn has never attended the Mideastern-Michigan Library Cooperative Performers Showcase, but rather read about it online.

The word "program" is misspelled on page three.

Jocelyn’s name is misspelled on page four.

Jocelyn’s teen crafts are not self-directed. She organizes and leads all of them.

Joel Tacey's name is misspelled on page four

There are a few spots with extra spaces between words. Motion to approve the minutes with corrections by Jocelyn, 2nd by Kelly Ray (WYDT). State and Local updates – Francine (LIPK) said Mitten Committee meets Friday, Nov. 11 to narrow down choices for nominating the book of the year among those written for children 12 and under, and published between May 1, 2011 and April 30, 2012. All books considered must have been first published in the United States. Jan Purdy discussed locations for upcoming meetings in 2012: Jan 13 is ROHL; March 9 – NOVI; May 11 – AUBN; Aug 10– YPSI, (probably Whittaker Rd. branch); Oct 12 - FERN. Performance Showcase in Fenton/Tyrone Township: Oct. 13 (yesterday): Event was sponsored by Mideastern Michigan Library Cooperative. Francie Bauer (SPRI) went. There were about 35 performers – all very interesting, and some will appeal to adults too (e.g. photography workshops). She recommends Tom Woodruff, who has illustrated several books (Michigan and Native Americans, Great Lakes and Great Ships”, etc. (See his web site at http://www.woodruffdesigns.com/). Woodruff does a drawing workshop for kids. (Not particularly cartoonish – more regular illustration “kids are just really thrilled with the drawings they take away, and the parents are excited about it too.” He has programs for most ages. (Francie said she has held workshops with a similar content for ages 5 and up.). Ming the Magnificent Magician also was one of Francie’s favorites. Ming is one of the cheaper performers at $250. (most are $300). Howell Nature Center also is very good and only around $165 plus mileage with 5 animals to show kids. Howell Nature Center also has a program called Alexandria’s Nature Bus that kids can visit (See web page at http://www.spiritofalexandria.org/ . Bus program costs more, but grant money available. See http://www.spiritofalexandria.org/csa/). Howell Nature and Conference Center has a web site at http://howellnaturecenter.org/. The conference also reviewed best literature for teens and tweens.

Minutes of TLN-YSC meeting Plymouth District Library, October 14, 2011

We discussed these and other performers we might put into our own performers showcase in January, including Arts and Scraps, who brought their Scrapmobile to the 2010 program at Commerce Township Library (Abby). To bring Scrapmobile bus out is $375, and families can buy the craft materials. However, Arts and Scraps also does a cheaper program without the bus. Janna Williamson (TLN) says they did a good job with Scrapmobile at her son’s school, and Jocelyn agreed about them (did a DHTN-S) program. Abby says they did a good job hosting a craft that related to the Make a Splash theme for 2010, and Abby and Stacey (YPSI) agreed the crafts were creative and individualistic. Francie Bauer recommended Storytellers Bob & Audrey Allison (http://thestorytellers.org/) who performed at her library’s 2011 Summer Reading Program. Kids Read Comics will be held in Ann Arbor July 7 and 8, 2012. Ann Arbor Library Main Branch and several downtown businesses and organizations will host events. Guest presentation by Carrie Shrier from MSU Extension on Early Literacy. They do a lot on early childhood. School readiness is her project along with childhood nutrition, child safety seat checks. Shrier has her own kids ages 1, 4, and 7. We began by discussing our favorite early childhood books – hers includes “Where the Wild Things Are” by Maurice Sendek. Librarians cited the following favorites:

April (NOVI) Goodnight Moon, by Margaret Wise Brown

Jillean (FERN) Freight Train, by Donald Crews

Jan (ROHL) Billy Twitter and the Blue Whale Problem by Mac Barnett.

Francine (LIPK) “Tacky the Penguin” series, by Helen Lester; and Zoozical, by Judy Sierra

Angie (BALD) One Duck Stuck by Phyllis Root and Jane Chapman (This book plays with words and language).

Jocelyn (DHTN-S) King who Rained by Fred Gwinne, all about phrases that have 2 meanings

Jessica (INKS) There’s a Wocket in my Pocket by Dr. Seuss

Francie Bauer (SPRI) Pete’s a Pizza by William Steig

Kelly Ray (WYDT) Very Hungry Caterpillar by Eric Carle.

Tonja (BRND) Giving Tree by Shel Silverstein

Dana (PMTH) Where the Sidewalk Ends by Shel Silverstein

Robin (CHEL) Hand, Hand, Fingers, Thumb (published by Dr. Seuss but written by Al. Perkins):

Suzanne Street (TREN) Are You My Mother, by P.D. Eastman

Katherine (YPSI) Monster at the End of this Book (Features Grover from Sesame Street), by Jon Stone and Michael Smollin

Stacey (YPSI) Sylvester and the Magic Pebble, by William Steig; Are You My Mother, by P.D. Eastman;, and The Little House, by Virginia Lee Burton; and a new one called Widget, by Lyn Rossiter McFarland and Jim McFarland.

Abby (COMM) Max’s Words by Kate Banks and Boris Kulikov for younger kids; and The Boy Who Loved Words, by Roni Schotter and Giselle Potter, for older kids. Abby said both books lent themselves to word-collage projects with the kids she worked with at the school library she worked at before coming to Commerce Township Library.

Janna (TLN) Best Mistake Ever, by Richard Scarry; Little Red Caboose (several versions are available by several authors); I’ll Teach My Dog 100 Words, by Michael K. Frith (a beginning reader published by “Bright and Early Books”)

Francine (LIPK) brought up how picture books are often more sophisticated and interesting than JE Readers (she and Jocelyn mentioned exceptions including Henry and Mudge, Frog and Toad series, and Dr. Seuss books.) Stacey brought up how some parents say Dr. Seuss books have a style/syntax that impedes kids learning to read (the way words are arranged on a page, etc.)

Minutes of TLN-YSC meeting Plymouth District Library, October 14, 2011

Carrie discussed some of the work of Great Start for Kids http://greatstartforkids.org/content/state-leadership-ecic as it relates to early childhood development and early literacy, and influences her own work. She said MSU Extension on Early Literacy is partnering with Molina Foundation to distribute 50,000 books across the state to help improve early childhood literacy. Carrie says they don’t do reading recovery at MSU Extension on Early Literacy, but they make sure little ones have the pre-literacy skills like understanding that text (English Language) goes left to right. She also mentioned the “Why Reading Matters by the End of 3rd Grade” report, the same one Jane Zehnder-Merrell, Kids Count in Michigan Project Director talked about at our May meeting (For full report, See http://www.aecf.org/~/media/Pubs/Initiatives/KIDS%20COUNT/123/2010KCSpecReport/AEC_report_color_highres.pdf). Carrie says we know that 83% of kids who aren’t reading at grade level by the end of 4th grade are at risk of failing to graduate from high school on time, and there are vast socio-economic implications for our society based on that (employability, U.S. competing economically with other countries, etc.) We discussed MEAP scores, and the idea that we need some kind of a yardstick to see how kids are doing, but need to draw middle ground between speculation and obsessing with the standardized tests. Francine (LIPK) noted Diane Ravitch’s book, The Death and Life of the Great American School System: How Testing and Choice Are Undermining Education (New York: Basic Books, 2010). Carrie discussed other factors (prenatal and early health, home-factors) that already impede children’s learning, language, and reading attainment by preschool. Her program emphasizes the importance of preschool, but there’s a gap of families too high income for Head Start, but not able to afford private preschool. (School districts sometimes offer pre-K, but there’s still some fee for families, which is supplemented by public funding). Carrie thinks Head Start is a fabulous program, but doesn’t cover the number of Michigan kids it needs to. Parents are financially and psychologically stressed by the current poor economy, and there’s also the issue of making child care scheduling work with parent work schedules, which also gets in the way of sending children to quality preschool programs instead of more generic babysitters and child care. By age 3, on average, children from middle to upper middle homes have heard about 30 million more words than most of their poorer counterparts. Family stress-levels also are a factor (higher income people have more control of their own schedules and lifestyles, and thus can often better arrange to spend quality time with their children). It’s also the kinds of words the kids hear, with more affluent kids hearing more affirmative language as well as the “hurry up” language that families of all young children experience. Development of social and emotional skills is also a factor (e.g. cooperation is a skill taught in a good preschool, and is, in fact, getting detracted from in today’s push to push academic skills in preschool). Francine said librarians and allied professions (social work, child-advocacy fields, etc.) need to work together to deliver a consistent message to our political and economic movers and shakers to explain HOW the funding funds this (e.g. full time librarians can better reach child advocates and caregivers to talk about the kinds of things Carrie is talking about)

During break, Carrie continued speaking with a few of the attendees who remained in the room about how Early Childhood Investment Corporation and United Way are two grant-related entities that help coordinate funding and development of early childhood education in Wayne, Oakland, and Macomb Counties. ECIC (which works with entities like and United Way, and Great Start) works on some of the issues we talked about at Carrie’s presentation, such as making it possible for child care providers to have flexible schedules (e.g. for kids whose parents work a late shift), and for anyone who cares for the kids, e.g. relatives to get educated in early-childhood development skills so they can get recognized and financially compensated as child care professionals.)

Minutes of TLN-YSC meeting Plymouth District Library, October 14, 2011

After break, Carrie made the following points about early childhood development and early literacy:

School-readiness “Children must be ready to succeed when they get to school” this includes cognitively, emotionally, socially and physically – before they can learn.

Emergent literacy is precursor to formal learning (oral language, print awareness, etc.) Carrie’s book program (funded by Molina Foundation) got each of the kids in her program to have a book of their own. Children having their own books is key in developing emergent literacy skills, and is another factor with the socio-economic gap.

Carrie discussed the stages of oral language development and gave an example of a “story cube” library activity to get younger kids talking about ideas, e.g. “Once upon a time there was a camel that didn’t have any hump, where all the other camels had 2 humps” “The camel asked woodpecker’s advice” and so on. Meeting participants took turns adding to the story based on pictures shown on cube (eg. camel, woodpecker, etc.) The ability to tell stories is part of reading and writing.

Experimental writing is another key milestone. It is important to encourage kids “tell me about what you wrote” (instead of “you scribbled on the paper”). Various writing activities appeal to different. kids (e.g. cards, lists, etc.) and various surfaces to write on.(e.g. scrap-paper, cardstock, etc with crayons, etc.) How can we prompt this at our libraries? Offer this stuff in addition to the coloring sheets we often promote in kids’ area. Offer to display their work!!!

Print-awareness – understanding that the print IS the story, etc.; also vocabulary, phonological awareness, etc.

See also www.makinglearningfun.com. for ideas for magazine scavenger hunt, word-sound activity slide, etc.

Another literacy factory is making sure kids can speak and hear okay, and if not, figuring out how to help kids to compensate for their difficulties.

Babies learning to sign supports their pre-literacy development, vocabulary levels, higher IQ scores, etc. For instance there may be about 30 common words for older infants or young toddlers (e.g. in the Babysigns program, www.babysigns.com).

Importance of comprehension and ways to nurture it through engaging kids in the book (asking questions about it, etc.), storytelling box activity, etc. Francine says in her experience vocabulary sometimes is emphasized at the expense of comprehension by the educational system and consequently caregivers, educations, and the kids themselves once into elementary grades

Alphabetic and sound principles (decoding text, sounding out words, telling difference between letters versus numbers and other symbols, etc.)

What’s Happening at Your Library? - (brief, informal discussion of shelving of picture books with CDs included – do we shelve with other picture books or separately (e.g. in “kit” bags) Meeting adjourned at 12:04 P.M. Next meeting is Friday, January 13 at Rochester Hills Public Library Respectfully Submitted: Francine Joy Allen (LIPK) Secretary 2010-2011, TLN-Youth Services Committee

TLN E-Content Users Group Meeting Minutes October 6, 2011 Redford District Library The meeting was called to order at 10:00 a.m. New members were welcomed to the group. Carol Deckert distributed an agenda. Old Business Statistics/Financial Review - Circulation statistic and budget reports were distributed by Keegan Sulecki (IDPN). Keegan explained the percent change/increase for each category and reviewed spending to date. The Holds Manager is currently capped at $4,000/month and spending was reviewed. Based on experience, Keegan anticipates the group will be reaching that maximum in the next few months. Jim Flury (TLN) informed the group that $15,000 will be added to the content budget soon; this money is from the libraries that recently contributed extra funds. Flury also noted that funds from the two new libraries (FRAN & WTLD) will likely not be available to add to the content budget until December, although they will both go live in November. NOVI, NORT, and IDPN are the libraries that currently have OverDrive Advantage subscriptions and are purchasing additional content available only to their patrons. In the next order, Christy Havens (YPSI) will purchase copies of the HarperCollins e-books we currently have to meet the holds that have built up. She will also purchase between six and 12 new titles to test the way that the HarperCollins 26 circulation limit operates in the system. This will allow the selectors the ability to see how we are notified when all circulations have been used and the title becomes in active and how any reorder process would work. Bylaws The Bylaws were passed by the directors of the OverDrive member libraries. To make changes to the by-laws, a policy committee needs to be selected and convened, draft language approved by the representatives at a meeting and a ballot issued for an official vote. Debate ensued over whether the user’s group should be called “E-Content User’s Group” as in the current bylaws or whether it should be named to reference OverDrive or Download Destination. After it was pointed out that member libraries are not required to participate in future services to be a member of the “E-Content” group, the “E-Content” name was retained. Elections were held. Keegan Sulecki (IDPN) was elected President and Paul McCann (DEXT) was elected Secretary. Discussion about establishing a treasurer/budget supervisor ensued. Buehner asked if the deposits were still front-loaded. This was confirmed. Buehner suggested selectors continued to accelerate spending because the group pre-pays into the account, there is high current

demand and the group contract expires this summer. Flury explained the billing challenges inherent in the Overdrive, MCLS, TLN chain. The group deferred further discussion to the Policy Committee> A policy committee was appointed by the membership and includes Keegan Sulecki (IDPN), Paul McCann (DEXT), Cathy Buehner (HIGH), Ed Rutkowski (BRIT), Stephanie McCoy (AUBN), Christy Havens (YPSI), and Laura Kraly (SPRI). Jim Flury will serve in an Ex-Officio role. It was agreed that the policy committee would meet before the next general meeting in January 2012 to consider amendments to bylaws and relevant policies. Acquisitions A formal motion regarding the purchase of Harper Collins titles was made by Ed Rutkowski (BRIT) and seconded by Laura Kraly (SPRI). The motion was passed by a majority vote with none opposed. The group discussed adding a third selector. Carol Deckert moved to keep the selectors at two volunteers. Second by Celia Morse. A vote was taken. Aye=all, nay=none. Motion carried. Debbie Johnson moved to have Stephanie McCoy (AUBN) will take over purchasing from Laura Kraly (SPRI) in November 2011 and continue purchasing through April 2012 and then be followed by Laura Kraly (SPRI) in May 2012. Additionally, Johnson moved to have Christy Havens (YPSI) continue to select until January 2012 when she will be followed by Jean Hansen (WATE) in February 2012 with Hansen continuing selecting until July 2012. Second by Carol Deckert. A vote was taken. Aye=all, nay=none. Motion carried. Other selectors will be determined at future meetings. Maximum Access subscriptions The current Maximum Access subscription expires December 4, 2011. It consists of 25 Blackstone audio books (formerly the only items available for Maximum Access.) The cost is $1875. Recent announcements of Maximum Access e-books were discussed. Ed Rutkowski moved to renew the current 25 Maximum Access audio books and add a new subscription for 25 Maximum Access e-books. Second by Theresa Powers. A vote was taken. Aye=all, nay=none. Motion carried. It was decided that Laura Kraly (SPRI) will look at our current 25 audio books and refresh the selection (if needed) and then renew this subscription. She will also look at the e-book offerings and add a 25 e-book Maximum Access subscription if it’s worthwhile (depending on the relevance of the selection offered.) Holds to Copies ratio Debate was held about changing the holds to copies ratio, which is currently set at 6:1. The Holds Manager can’t differentiate by type of item (i.e. you can’t ask it to only fill holds on e-books and not audio books.) Current Holds Manager expenditures are limited to $4,000 per month and $1,300 per week. Keegan Sulecki estimated that if the Holds Manager was lowered to activate at a 4:1 ratio, the cost would run around $3,000 per week or more than double the current cap. It was suggested to let the selectors deal with holds beyond the weekly and monthly caps and not increase the budget for the Holds Manager. Jim Flury and Keegan Sulecki

noted that there was no clear cut way to determine how many holds are not being retrieved when they become available. The group discussed reducing the number of holds an individual can place at one time. Jean Hansen moved to leave the hold ration at 6:1 and have the selectors manage adding copies beyond the Holds Manager caps. Second by Carol Deckert. A vote was taken. Aye=all, nay=none. Motion carried. Loan Periods It was brought to the group’s attention that MCLS libraries are able to customize load periods at the level of an individual library. MCLS loans are for 14 days. The committee discussed the issue, but determined no changes were made to loan periods for e-books and audio books at this time. New Business Digipalooza Report Stephanie McCoy and Jim Flury recapped their experiences at Digipalooza 2011. OverDrive emphasized the streamlining of service and stated that they are hiring more staff to meet demands and implement changes faster. The OverDrive digital bookmobile has been updated. A link to the PowerPoint presentations was posted to the OverDrive listserv by Stephanie McCoy and everyone is encouraged to take a look at the presentations. E-book donations are still not possible through OverDrive and the company is still looking for a better, automatic way for libraries to receive patron suggestions. In the coming year, independent authors will be selling directly through Overdrive without traditional print publisher backing. The issue of putting minutes, budgets, and other information on the TLN website for the E-Content Users group was forwarded to the policy committee. The Library BIN (Buy It Now) feature, allowing patrons to buy titles currently unavailable for borrowing through the consortium collection, became active along with Kindle compatibility. At this point, it is unclear how libraries share in the profits generated through these sales as MLCS is the only listed ‘library’ in the BIN program. Celia Morse moved to suppress the Library BIN feature until we investigate it further and make certain the money would come to our group. Second by Ron Andrews. A vote was taken. Aye=all, nay=none. Motion carried. B&T/3M/Other Vendors Jim Flury reported on competing products from other companies. He noted 3M was expensive ($15,000/year + content) and is marketing an e-reader device specifically for use with their service in libraries. Currently, 3M is not offering consortia service. He also reported Ebsco now owns Netlibrary, but it has been several months since he has looked at this service. Baker and Taylor’s service is called Access360. They are hoping to be able to service consortia by spring of 2012 and Jim noted this looks like the most viable alternative for consortia to Overdrive in the short term. Their product integrates with their current system, Title Source 3. Recorded Books offers a fledgling product. Emory Pratt is partnering with Ebrary. Freading (from Freegal) does not currently seem interested in servicing consortia. PLA is currently offering a series of

webinars on e-books. Keegan Sulecki will be attending and will report back on any significant findings. Jim Flury highlighted Library Journal’s e-book summit taking place on October 12th from 10:00am to 6:00pm with the reasonable $20 registration fee. Jim Flury brought discussion of the contract renewal to the group, noting that the current contract expires July 31, 2012. He reported that our contract pricing seems to be in line with other groups. There may be an increase in cost with a new contract but that will depend on the level of competition in the marketplace. Celia Morse recommended the Policy Committee review the current contract. Jim Flury noted the review should begin in late winter. General concerns voiced by the committee centered on Overdrive changing the terms of the contract to make content transfers more difficult and finding a way to separate TLN’s billing from MCLS in order to get more timely information. The policy committee was instructed to establish contract negotiation goals by the January 2012 E-Content Users Group meeting. The dual mailing list structure was discussed again. Implications of voting by directors/designees may be mitigated by the use of paper ballots. The policy committee was asked to investigate this matter. Additionally, the e-mail technical support group is still looking for another volunteer to help spread the load. The next meeting will be at DEXT or WATE on a date to be determined in January of 2012. Respectfully submitted, Paul McCann Recording Secretary Subsequent to the meeting, it was determined the January meeting will be held on January 19, 2012 at 10:00 a.m. at the Waterford Township Public Library.

Shared Automation System Users Group December 8th, 2011 at Livonia Civic Center Library

Meeting called to order at 9:30 a.m. by Chair, Lawrence Marble (SLYN)

Approval of Agenda

Motion to approve the Agenda by Becky Willemson (MDHT), seconded by Joan Rogers (WATE). Motion passed unanimously.

List of 2012 meeting dates/sites reviewed.

Approval of Minutes from November 10, 2011 Meeting

No changes were proposed. Motion to approve the minutes as presented by Linda Ballard (CHEL), seconded by Amy Rosen (WHLK). Motion passed unanimously.

System Update – Anne Neville All libraries’ names have been changed. Statistics logs and history logs now beginning to be changed which will allow Directors Station cubes to be changed. Directors Station unavailable in interim.

Customized policies in the works for item types - already in use for user profiles. This would limit what a library’s staff sees when linking so we will only see the item types our library uses. We’ll get a list and need to tell Anne what we want to use. When the SAS adds an item type we need to tell Anne if our library wants to use it. If we don’t, we’ll see only the item types we use now and no new ones. Customized policy list target is December or January.

Reminders for Circ and Holds maps: For Circ map, when a new item type is added we need to tell Anne if we want to use something other than the default circ rule. Holds map default permission will be overall “all” libraries, as we add anything with item type “new” we need to tell Anne if we want permission to be “local” hold or “non-holdable”.

Holiday closing reminder - system will be intermittently available. Reminder – if you use receipt printer to print transit slip you need to enlarge the font or write the number on slip as receipt printer print is too small for drivers to read quickly.

Network Update – Angie Comcast info distributed at December 7th meeting was reviewed. Anyone considering Comcast and not currently a customer please contact Jeff Hedeen (Comcast account rep, 248-808-6143) re: no-cost site survey. Bundled deals also available for voice or television. There will not be a contract via TLN although TLN will sign a pricing agreement – contract will be

with Comcast, use TLN promotional code to ensure TLN discounted pricing. Want to be sure new Comcast connections are completed and stabilized before July 1. Folks currently using Comcast as an add-on to the T-1 can discontinue Comcast if move to fiber. Comcast not e-rate eligible at this time.

Next week AT&T pricing and bandwidth info will be distributed. AT&T has stated they will provide free fiber installation for AT&T territory libraries moving to fiber by July 1.

There will be another form to complete to indicate final intent, more information forthcoming next week.

CIPA-compliance discussion ensued. Free version of Open DNS for filtering (REDF) and 8e6 (M86) filter appliance () products were mentioned.

Report from the TLN Board Meeting - Celia Morse Meeting last month was brief – new auditing firm selected for next 3 years. Plante Moran was low bid.

Report from the Executive Committee - Celia Morse Been awhile since we looked at SAS funding formula. Will review shared system and telecomm funding formulas to see if any changes are recommended. Looking at samples from other Sirsi Dynix systems.

Looking into pricing for redundant connection at TLN. PayPal is moving forward – had to wait for policy name change completion. Hope for soft roll-out by end of year – option to pay online will appear in e-catalog.

We will receive quarterly reimbursement report with a check for online bill payments, less transaction fees. More frequently than quarterly a separate report will be issued listing lost items paid online so we can remove those items from catalog. There will not be a report listing all the overdues paid online. Payment history will include a payment type of “online”.

There’s a limit on the number of bills that can be paid per transaction (5 or 10?) so patron can’t pay (e.g.) 100 bills in one transaction and skip out on transaction fees. Minimum transaction is $5.00

There were questions about processing fees – will libraries be adjusting processing fee to include transaction fee? Only 3 or 4 libraries currently add processing fee through the system – may do it manually instead; default price policy may apply a processing fee. Open a Help Desk ticket [SAS-configuration – other] if want to know what our default prices are.

TLN is also looking to see if there’s a way to set up an automated way for patron to retrieve PIN in catalog if patron e-mail address is provided.

Report from the Technical Services Committee - Diana Cunningham Report submitted. Tech Services Committee discussed cataloging standard guidelines they want to change for specific MARC record fields. Looking at 3 fields, will request SASUG approval as part of February agenda. Some changes in MARC record have been made (the 250 field) to provide more information for patrons.

Request for more people to attend Tech Services meetings. Unfinished Business

1) Notices - revised wording for card expiration notices. Motion by Kate Pohjola (FERN) to approve changes to wording in card expiration notices, as presented. Seconded by Becky Willemson (MDHT). Motion approved. New language is as follows:

The smartest card in your wallet will expire in 30 days! Please bring current proof of residency and a valid picture ID on your next library visit for continued access to: ·4.6 million books, magazines, newspapers, movies, music, and audio books ·Electronic research resources ·High-speed Internet or Wi-Fi ·Downloadable e-books ·Fun and educational events for all ages ·Group meeting rooms and study spaces ·Personal, professional assistance…and more! Smart people read…the smartest ones save money by using their public library. Come see what’s new @ your library!

2) Cleaning up old in-transits in Workflows. Discussion. Monitoring our in-transits may

help save everyone’s time spent on sending out shelf check notices. In Director’s Station you can see your library’s own items – it is a couple days behind. In Workflows you can get the reason for transit (for shelving or to fill hold) so you can shelf check. Excel and XPS Document formats used.

3) New item type request from Dexter for Board Book. Connie Jo Ozinga (COMM)

moved to approve request, seconded by Joan Rogers (WATE). Motion approved. New Business

1) Change requests: Motion by James Lenze (INKS), seconded Kate Pohjola (FERN): When a shared system-wide change requiring a vote is requested [e.g. new item type or policy change] the library requesting the change should send the request to the SASUG Chair to be added to next meeting Agenda and the requesting library must

have someone present at that SASUG meeting to present the request and inform the discussion or the request will be tabled. Motion approved.

2) Collaborative projects: For a meeting of TLN committee chairs next week, Angie has

requested suggestions for possible projects for collaboration between committees. Suggestions from the group include: CIPA compliance, request that committees review policies and procedures to be sure they are 1) still relevant 2) on the TLN website and 3) don’t conflict, review bylaws of each committee to ensure consistency in governance, system-wide damaged checklist form to explain specifically what is wrong with the item was also suggested.

We are requested to remind staff of the SASUG-approved missing pieces and lost/damaged policy which is posted on the Circ committee page

Anne Neville requests we be as specific as possible in Help Desk tickets if requesting changes to item types.

Motion to adjourn meeting at 11:30 am by Joan Rogers (WATE) seconded by Kate Pohjola (FERN). Motion passed unanimously.

Next Meeting: Thursday, January 26, 9:30am at Novi Attendance: Paul McCann DEXT Holly Teasdle LYON Martin Smith REDF James Lenze INKS Kate Pohjola FERN Elizabeth Gulick CLAW Toni LaPorte LIVS Angie Michelini TLN Anna Vidal ROPL Beth Tompkins OAPK Theresa Powers TAYL Celia Morse BERK Wendy Teagan NOVI Judy McIntosh NORT Anne Hage HTWD Heather Sturm MANC Respectfully Submitted, jude halloran (HIGH)

Linda Ballard CHEL Stephanie McCoy AUBN Laura Gregory MELV Cindy Mack WIXM Connie Jo Ozinga COMM Patty Braden ROMS Becky Willemsen MDHT Karen Endres BERK Joan Rogers WATE Diana Cunningham BRIT Ginny Cesarz WAYN Amy Rosen WHLK Anne Neville TLN Lawrence Marble SLYN jude halloran HIGH