the local government human resource information system
TRANSCRIPT
The Local Government Human Resource The Local Government Human Resource Information System Information System
(LGHRIS)(LGHRIS)
ByByDr. J. H. LungoDr. J. H. Lungo
UDSM-THRP ProjectUDSM-THRP Project
Computer Science Dept.Computer Science Dept.University of Dar-es-SalaamUniversity of Dar-es-Salaam
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TANZANIA HUMAN RESOURCE PROJECT
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1. Presentation Outline
System features and functions
Phase I Implementation
Lessons from Phase I
Strategies to Success
Concluding remarks
LGHRIS Servers Connectivity
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2. Login Page
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3. Welcome Page ->Manage, Search & Report
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4. Main System Functions
Manage People
Add a new employee
Search Records
Locate any employee or position record in the system to review, print or update.
View Reports
Customize, display and print staff lists, statistical charts and other standard reports.
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5. Adding Employee Information
Individual Information
Name, Contacts, Photo, CVs, Contacts, Designation
Next of Kin
Confirmation information
Disciplinary action
Education history
Employment history
Duty post information
Leave information
In-service training
Scanned certificates, letters5
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6. Search Records
You can search groups of records or individual single record.
You can search records by:
Name, Contacts, Photo, CVs, Contacts, Designation
District/Local Govt. Authority
Department/Unit
Designation Cadre
Office/Workstation
Designation
First name
Surname
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7. Search Records & Filter by Designation
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8. Reports – Tabular, Excel, PDF & Graph
TANGE reports.
TANGE list
TANGE list by Education
TANGE list by Cadre
TANGE list by LGA
TANGE list by Designation
Position Reports
Open Position
Closed Position
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9. Phase I Implementation
Installed the system in 68 LGA's, RAS offices which:
Hardware: Server, router, network cards, network cables, desktop computer, and printer TANGE list by Education
Onsite user training to 8 - 15 people
PMO-RALG's ICT officers trained to support LGHRIS
Data entry was carried out by Secretaries and HR officers.
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10. Phase I Data Entry Status - by July 2011
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11. Data Quality – TANGE total: 5,510
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TANGE Analysis
Total records: 114,558Sourcedata:
Northen zone, Lake zone, Dar-es-Salaam,Pwani,Lindi, Mtwara, and Iringa
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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Mind the Quality of your Data, Take action!Ah!, from RAS Kagera, Mr. Rumanyika - Check No 32033 is 159 yrs old. Also MS Kajerero – Check No 32032 from RAS Kagera is 158 yrs old. And Mr. Tarimo – Check No 32031 from
Kindondoni is 112 yrs old.
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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TANGE Analysis
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12. Lessons from Phase I
Deployment challenges
Data collection, Data Entry, Data Quality and User support
Standard lists
Centralized and decentralized lists
Old and new designations, salary scale, cadre
Data security concerns
Systems Interoperability and co-existing
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12.1 Deployment challenges
Data collections – Many employee files are empty (no employment letters, EB1/B form, Data sheets, certificates, next of kin cards, Birth date, etc.)
Data entry – No dedicated personnel for data entry
Data quality – Too many missing data such as birth date, place of domicile, confirmation information, etc.
User support – Need to involve PMO-RALG ICT Officers. (more PMO-RALG ICT and HR officers are involved in deploying LGHRIS and in training)
The current personnel data sheet captures few data than what is required by PMO-RALG TANGE reports (e.g. Supervisor information, name of dependants, mobile and email contacts, etc.)
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12.2 Standard List
Centrally Managed Standard Lists are:
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12.3 Data Security and Privacy Concerns
User’s accounts and roles
The system requires all users to have a username and password
System administrator grants and revokes username, password and roles
Users can be assigned with one of the following system roles:
Administrator: has full access to the system
HR Manager: manages system data, including correcting data and managing data selection lists; can search for, view, enter data in and correct any record and generate any report
HR Staff: enters and updates records and positions; can generate any report
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12.4 Systems Interoperability
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12.4 Systems Co-existing
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13. Strategies to success
Empower PMORALG's Computer System administrators as first line of user support
Train both FOSS technologies in general and LGHRIS in particular
Establish user support 'help desk' and 'ticketing system' at Dodoma.
Empower HR officers as data managers
Train how to manage data through database systems
Train on 'data quality' and 'data use’
Re-design new personnel data sheet form
Enhance PMO-RALG Personnel Form
Circulate it to employees (done)
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13. Strategies to success
Identify mandatory fields of data
Implement automatic data validation rules in the HRIS system (done)
Identify data entry responsible personnel in each LGAs (done)
Import Cleaned data from POPSM
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14. Concluding remarks
Data entry including scanning attachments is the major challenge.
Identify specific personnel to deal with data entry
The help desk in Dodoma is in full operation. Whenever a user get stack, here are the contacts:
Mobile: +255 787 515 612
Email: [email protected]
Website: www.pmoralg.go.tz/hris
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Ahsante sanaAhsante sana
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The End