The Mechanics of the College Application Process

Brett Levine-Director of GuidanceBrooke Mascia, Counselor9-16-2013

MHS Guidance Department Director: Brett Levine Counselors: Sarah Mazak, Nancy

O’Brien, Brooke Mascia, and Phyllis Levy

Support Staff:, Carolyn White, Clare McAloon

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Tonight’s Program 60-75 Minutes Posted on MHS Guidance Web site. Practical Information. Reinforce information presented in

summer mailing and Jr. parent night. Students got a very condensced version

of this presentation during group guidance.

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Agenda Guidance Facts and Figures In School College Visits Admissions Cycle Application Process Scholarships Key Reminders FC Demonstration Closing Thoughts

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Where the Class of 2013 Applied 17 CCM/BU/Towson 18 Rowan 20 Loyola, Fairfield , U of RI 22 Fordham, U of Delaware 27 Northeastern 32 Rutgers

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Top schools Where Students Matriculated: Class of 2013

3 @ Elon, Loyola, Towson 4 @ FDU, Fairfield, Rowan, Kean,

Montclair State, Northeastern 12 @ Rutgers 13 @ CCM

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Upcoming Events (For Seniors and/or their

parents)

Senior conferences (Starting now) Senior group guidance (9/15,16) College Fair @ CCM (9/22) Financial Aid Night (1/9) CCM Admissions Processing Day/Field

Trip (2 days in April) In-School College Visits (on-going) CWC’s MOOC’s (3/20)

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In School College Visits Sign up on Family Connections Student is responsible for getting

permission from teacher (prior), and making up work. (30 minutes)

Code of conduct Person visiting is often the application

reader. (Off campus visit-Get a note from

college)

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Admissions Cycle

Apply

Hear

Decide

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Application types (a sample, there are many more)

Early Decision. Early Action. Regular Decision. Rolling Admission.

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Decisions Accept Accepted for Spring term Reject Deferred: (EA or ED)

Supplemental Information Waitlisted (Notified Mid May-August)

Supplemental Information

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Making the Final Decision May 1st-Deposit date Can only deposit to one college.

(exception, wait list) Navigating the wait list. Courtesy to notify non-attending

colleges where you are going. Let guidance know of all decisions. Guidance will automatically send final

transcript to matriculating college.

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Nuts and Bolts How things get done

What you send What we send

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WHAT THE STUDENT IS RESPONSIBLE FOR SENDING…

1.Application/Application Fee2.Essays/Personal Statements3.Supplemental Materials (Portfolio, graded papers, letters of recommendation from non-faculty member, Early Decision Agreement, anything else the college wants that we don’t send.4.SAT/ACT scores5.NCAA Info

What Madison High School Sends..

Transcript w/ GPA, senior yr schedule, class rank (optional). Any change in schedule, an updated transcript will be sent.

High School profile Secondary school report form/ counselor

recommendation. Mid year grades and final transcripts. (1st MP

report card optional) Teacher recommendations (often two).

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HOW WILL WE (MHS) SEND MATERIALS?

Electronically (EDOCS)

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What do we need in order to do this? Transcript Request form (Key Points, let’s take

a look) I have registered with common application I have matched common app w/ family

connections. Colleges I’m thinking about in FC and CA. ICONS Common lunch is the only time to submit

this form. Kids need to know application/delivery

method.

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Steps for teacher recommendations Ask teacher Submit request via family connections. Provide teacher with any information

they want. Provide them w/ envelope if college

does not receive materials electronically (rare)

Check to see if college received it. On FC, On Common app, on college account.

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IMPORTANT TAKE-AWAYS ICONS Remember to register for Common

Application (Commonapp.Org) Remember to fill out FERPA on FC Remember on-line teacher letters of

recommendation.

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Prepare an envelope for each college your child is applying to THAT DOES NOT ACCEPT ELECTRONIC DOCUMENTS (RARE)

•Stamp each envelope•Write Madison High School’s return address•On envelope, write the name and address of the college

Madison High School170 Ridgedale AvenueMadison, NJ 07940

SCHOLARSHIPS Posted on Family Connections. Different categories: National, State, Local,

College. College merit scholarships are usually not posted

on FC. (Exception: WUSL, Davidson, UVA, Emory) Let us know of any scholarships awarded.

(Including college merit awards) Be neat, type them up. Apply apply apply. Similar procedure as college application

(envelope, transcript request form). Student should write thank you note.

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Quick Family Connections Demonstration

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Please Keep In Mind… Responsible for sending SAT/ACT scores. Not

sent by HS. OK for colleges to receive things in stages. 10 Day Rule Overlap between us sending it out and

colleges recording it. Rutgers. Self reporting Transcript request during common lunch only. Check FC for status Responsible for registering for selective

service Responsible for registering for NCAA

Eligibility Center

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How parents can supportthrough the process

Make sure student schedules Sr. Conference

Remind: important DatesRemind: College visitsKeep ‘em on track.Keep us in the loop.Honest conversations with students about $$

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Final Thoughts Guidance has resources on non-college

options. Clean up digital dirt (i.e.. Face book,

Twitter) Use Scattergrams on Family

Connections. Colleges review final transcripts and can

rescind admissions decisions. We are here to help!

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