The mission of Cedar International School, a non-profit private school, is to

provide all students we serve the opportunity to achieve their academic best with an international curriculum

within a culturally diverse environment; to encourage leadership, character, and

creativity; to foster a culture of international mindedness and community

service; and to nurture inquiring minds and caring personalities in all students.

Thank you for your interest in Cedar International School. This document contains all the information and forms required to complete an application to enrol at Cedar. Please read all sections carefully. If you have any questions or need assistance please don’t hesitate to contact us by email admissions@cedar.vg or phone (284) 494 5262.

Admissions Process

Steps to having your child enrolled at Cedar:

1. Take a tour of our facilities if you are in the BVI. 2. Meet with / speak with the PYP, MYP or DP coordinator to learn more about the IB curriculum. 3. Meet with the Admissions Administrator to understand the process of enrolling a child in a

private school in the BVI. 4. Complete and submit the required forms and supporting documents for admissions to the

Admissions Administrator. 5. Your application will be reviewed and you will be notified of the school’s decision. On

acceptance you will be invited to sign an Enrolment Contract. 6. Apply for permission from the Ministry of Education and Culture for your child to attend school

in the BVI. Note: This is done after your work permit is approved. Visit www.bvi.gov.vg to access the application form.

7. Purchase the required school uniforms. 8. The head of school will send you a welcome letter to inform you about what to do/expect on

the child’s first day of school.

Placement Age Requirements

• Pre-School Class - Pre-kindergarten Class – Students must be three years of age by August 31 of the year of admission.

• Pre-kindergarten Class – Students must be four years of age by August 31 of the year of admission.

• Kindergarten Class – Students must be five years of age by August 31 of the year of admission. • Grades 1-11 – Grade placement is determined by the Head of School and is based

predominantly on a child’s age, however, academic skill level and social maturity will be taken into account. Cedar International School reserves the right to determine the proper placement of all new students.

Admissions and Tuition Procedure

Parents are encouraged to apply as soon as possible to ensure a place at Cedar International School. Grade placement is determined by the Head of School and is based predominantly on a child’s age, however academic skill level and social maturity will be taken into account. A copy of Transcripts, Report Cards, Passport Page, Birth Certificate, BVI Belonger Card, Immunisation /Health Record and a completed Teacher/Principal Evaluation Form are required for entry into Cedar School.

Permission for prospective students born outside the BVI, or to parents of Non-Belongers must also be granted by the BVI Education and Immigration Departments before they can be officially enrolled at Cedar International School.

Applicable Fees (see Tuition & Fees, 2019-2020)

Application Fee (non-refundable) of $300.00 is charged to all students applying for admission.

School Development Fee: A $75.00 School Development Fee is paid monthly by students in kindergarten through grade 12. Students in pre-kindergarten are exempted from this fee, but will be subject to the fee once they matriculate into kindergarten.

Buyout Clause at time of enrolment: New students have the option of making a one-time, non-refundable payment of $3,000 at the time of enrolment (or at the time they matriculate to kindergarten) to exempt them from the monthly obligation of the School Development Fee. For families enrolling multiple children simultaneously, this one-time, non-refundable payment is $3,000 for the first child, $2,500 for the second, and $2,000 for any additional children.

Buyout Clause at start of year 3: Students who have paid the monthly development fee for two complete academic years (20 months) have the option of making a non-refundable payment of $2,000 prior to the start of year 3 to exempt them from any further monthly obligation of the School Development Fee. For families exercising this clause for multiple children simultaneously, the non-refundable payment is $2,000 for the first child, $1,500 for the second, and $1,000 for any additional children, provided all children have made 20 months worth of monthly payments.

Pre-Enrolment (10% of annual fee) is charged to insure a place in the class enrolled. This tuition related amount is applied to the last month of the school year ( June) and is non-refundable and non-transferable. For new students, Pre-Enrolment is to be paid when the student is registered for school.

Tuition for each grade is based on an annual fee (September to June) that is paid in instalments at either the beginning of each month or each term. Please specify your preference in writing to the Management Accountant.

Admissions and Tuition Procedure

12% Late Fee is assessed for any tuition payments that are 10 days overdue. Payments made will be credited against the oldest invoice outstanding. If fees are not paid in 45 days from the due date, a student may not continue to attend the school. Unpaid fees for more than thirty days will be charged interest at the rate of 1.5% /month. If any fees are outstanding, grade reports, progress reports and transcripts will not be released. *All books/supplies issued by the school are the property of the school and students will be expected to pay for lost or damaged books or supplies. $50.00 charge will be applied to cheques returned. Fees may be paid with cash, cheque, or credit card (MasterCard or Visa).

Supply Fee: An annual fee of $175.00 is charged to purchase supplies for primary students, and lab supplies and textbooks for secondary students.

IMPORTANT In the British Virgin Islands, all children age five and over who are not BVIslanders / Belongers must have permission to attend school. This permission is granted by the Education Department in conjunction with the Immigration Department.

For permission to be granted the following conditions must be met:

• The Parent / guardian must regularise the child’s immigration status with the BVI Government Immigration Department. Please contact the Immigration Department in Road Town directly.

• An Application for Entry into the British Virgin Islands Schools by Non British Virgin Islanders must be completed and submitted to the Department of Education. Supporting documents must be submitted with the application as well as a letter from public or private school indicating that there is space available for the child.

It is a violation of law for a child who is not a BVI Belonger to attend school without permission

IMPORTANT

Admissions and Tuition Procedure

KINDERGARTEN

Grade LevelTUITION

Paid AnnuallyTUITION

Paid by Semester

TUITION Paid Monthly

(10 months)

Pre School $11,185 $5,643 $1,139

Pre Kindergarten $13,038 $6,569 $1,324

Kindergarten $13,038 $6,569 $1,324

PRIMARY

Grade LevelTUITION

Paid AnnuallyTUITION

Paid by Semester

TUITION Paid Monthly

(10 months)

Grade 1 $15,770 $7,935 $1,587

Grade 2 $15,770 $7,935 $1,587

Grade 3 $15,770 $7,935 $1,587

Grade 4 $16,443 $8,271 $1,664

Grade 5 $16,443 $8,271 $1,664

SECONDARY

Grade LevelTUITION

Paid AnnuallyTUITION

Paid by Semester

TUITION Paid Monthly

(10 months)

Grade 6 $18,865 $9,482 $1,906

Grade 7 $18,865 $9,482 $1,906

Grade 8 $18,865 $9,482 $1,906

Grade 9 $19,113 $9,607 $1,931

Grade 10 $19,113 $9,607 $1,931

Grade 11 $19,434 $9,767 $1,963

Grade 12 $19,434 $9,767 $1,963

Please note that paying annually will save $100 over paying by semester and $200 over paying monthly.

Tuition and Fees, 2019-2020 Released May 24, 2019

ADDITIONAL FEES

Description Amount Notes

Supply/ Materials Fee $175.00 Invoiced annually

Pre-enrolment Deposit1 month’s payment

Invoiced annually in May. Represents following year's June tuition, thus is not an

addition to tuition.

School Development Fee $75.00

A monthly fee for students from kindergarten to grade

12. Buy out option of $3,000.00 at the time of

enrolment, or $2,000.00 after 20 monthly payments. (See

Admission and Tuition Procedure). Applies to new

students, who are enrolled for or after

academic year 2015-16

Application Fee $300.00One time non-refundable fee

when student first applies.

MYP Examination Fee est. $470.00

Payable by students who elect to take the MYP

examination to earn the MYP certificate. Fees are based on

charges levied by the IBO.

IB Diploma Fee est. $900.00**

Payable by students who are entering the IB Diploma

Programme. Fees based on charges levied by the IBO.

** The IB fees do not include Pamoja online DP courses, which are billed separately for students who elect to take an online course.

Tuition and Fees 2019-2020 Released May 24, 2019

We accept local cheques, cash, Visa and MasterCard. Cheques should be made payable to Cedar International School. You will also soon be able to pay online via the website www.cedar.vg. Please note that additional processing fees apply to both credit card and online payments.

Enrolment Application Form Page 1 of 2

Student Name: ___________________________________________________________________________________________________

Last First Middle

Nationality: ________________________________ Male ☐Female ☐ BVIslander/BVI Belonger ☐ Yes ☐ No

Date of Birth: ______/______/______/_______/___________ Other Languages Spoken? ☐ Yes ☐ No

Day Month Year If the student's first language isn't English, or if the student speaks another language or languages please complete the Language Form attached.

Application for school term / year beginning (Month /Year): __________________________For Grade: ________________

Mother’s Name: __________________________________ Father’s Name: _________________________________________

Home Phone: ________________________ Fax: _______________________ E-Mail: ______________________________________

Mailing Address: _________________________________________________________________________________________________

Mother’s Employer: ____________________________________________ Phone: ______________________________________

Father’s Employer: _____________________________________________ Phone: ______________________________________

Schools in Order of Attendance (most recent first): School Name /Grade or Class /Dates of Attendance

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

ENROLMENT CHECK LIST

The following must be included with your enrolment application (please check):

☐ Non-refundable $300.00 Application Fee

☐ Language Form (if applicable)

☐ Student Evaluation Form

☐ Health Form

☐ Emergency Information Form

☐ Copy of most recent Grade Reports (2 years)

☐ Copies of academic or relevant health assessments and/or SEN documentation.

☐ Copy of most recent Immunisation Record

☐ Copy of Birth Certificate & Passport page/Belonger Card

☐ Copy of permission letter from the Department of Education (transferring students)

☐Two passport size photographs

__________________________________________________________ _____________________________ Parent Signature Date (Day/Month /Year)

FAILURE TO ANSWER TRUTHFULLY ANY PART OF THIS APPLICATION MAY RESULT IN IMMEDIATE TERMINATION OF EDUCATIONAL OPPORTUNITIES AT CEDAR INTERNATIONAL SCHOOL.

Enrolment Application Form Page 2 of 2

Language Form

At Cedar, we value the linguistic and cultural heritage of all of our students. We would, therefore, like to request information about the language(s) spoken by the student and his/her family members.

For the purposes of our enrolment form, “English” is understood to mean some standard variety thereof. If your family also speaks a creole spoken in the Caribbean or another region of the world (such as Dominican/St Lucian or other Kwéyòl, Jamaican Patwa/Patois or Trinidadian English Creole also known as Trinidadian Dialect), please note this as you complete the form below.

1) Student name: ________________________________ Is the student bilingual? _______________

If so, please state the languages he/she speaks: ____________________________________________

2) Other Languages Spoken in the home:

Please complete the table below, following the example provided in row 1.

Language Spoken by which family members? Student’s proficiency

Dutch grandparents and father Can interact socially in basic Dutch; has resided in the Netherlands while attending an English-language school

Parental Authorisation for Release of Records and

Student Evaluation Page 1 of 3

Parents/Guardian: Please complete the following section and send it directly to your child’s present school authorising release of records. Please print or type. Evaluations become the confidential property of Cedar International School and are not subject to parental review.

Dear Principal/Counsellor/Teacher,

________________________________________________ _________________________________________ (Child’s Name) (Date of Birth - Day / Month / Year)

______________________________________________ _________________________________________ (Date of Withdrawal) (Grade at Time of Withdrawal)

Parent’s Signature: ___________________________ Date:_________________ Relationship to child: _____________

I have made an application for my child to attend Cedar International School, Tortola, BVI. I give permission for you to please release the following information concerning my child:

The Official School Transcript that includes:

1. Standardised Tests (Intelligence, Aptitude, Achievement)

2. Academic Performance (Classroom grades or evaluation and special education)

3. Learning Styles Inventory

4. Health records

Name of Releasing School: ______________________________________________________________________________

Mailing Address: ________________________________________________________________________________________

E-mail: _______________________________________ Telephone/Fax: __________________________________________

Parental Authorisation for Release of Records and

Student Evaluation Page 2 of 3

To be completed by the Evaluator:

Evaluator’ Name _______________________________Title ____________________________School Stamp/Seal

1.) How long has the student been enrolled in your school? ________________________________________

2.) How long have you known the student? _________________________________________________________

3.) To your knowledge has the student had any history of serious conduct problems? □ No □Yes If yes, please explain _______________________________________________________________________________

_____________________________________________________________________________________________________

4.) Has the student ever been suspended or expelled? □ No □Yes If yes, please explain _______________________________________________________________________________

_____________________________________________________________________________________________________

5.) To your knowledge, has the applicant had any history of involvement with drugs, alcohol or juvenile delinquency problems? □ No □Yes If yes, please explain _____________________________________________________________________________________________________

_____________________________________________________________________________________________________

6) Does this student have any unique talents? If so, what? _________________________________________

_____________________________________________________________________________________________________

7) Does the student have any learning difficulties, If so, what? _____________________________________

_____________________________________________________________________________________________________

8) Are the accounts for this student paid and up to date? □ No □Yes Have the materials and resources been returned? □ No □Yes

9) Is the student presently on an IEP? If yes, please attach copy __________________________________

Please complete the form below. As with the above questions, you may decide to confer with a colleague to complete your evaluation.

Parental Authorisation for Release of Records and

Student Evaluation Page 3 of 3

Unsatisfactory Below Average Average Good Excellent Not Observed

Motivation

Self Discipline

Growth Potential

Leadership

Self-confidence

Warmth of Personality

Sense of Humor

Concern for Others

Emotional Maturity

Personal Initiative

Reactions to Setbacks

Respect for Authority

REGISTRAR: Please send this student’s records and evaluation to the address below:

In the BVI: Attn: Admissions Office Cedar International School PO Box 3109 Road Town, Tortola, BVI

Outside the BVI: Attn: Admissions Office

Cedar International School PMB 5000, PO Box 8309

Cruz Bay, VI 00831

Contact us: Tel: (284) 494 5262 Fax: (284 495 9695

Email: admissions@cedar.vg Website: www.cedar.vg

Health Form

Name of Student ___________________________________________________ Date of Birth______________________

Parent / Guardian Name ________________________________________Tel: _____________________________________

Physician Name and Address ___________________________________ Tel: _____________________________________

___________________________________________________________________________________________________________

Please provide details if YES applies;

Epilepsy / seizure disorder Y / N __________________Medication___________________________________________

Asthma Y / N _____________________________________ Medication___________________________________________

Allergies Y / N______________________________________ Medication__________________________________________

Diabetes Y / N_____________________________________ Medication___________________________________________

Cardiac condition Y / N____________________________ Medication___________________________________________

Other Y / N_______________________________________________________________________________________________

Significant family health history Y / N_____________________________________________________________________

Previous operations /surgery Y/ N________________________________________________________________________

Other medications Y / N__________________________________________________________________________________

Vaccine Initial (infant) Second (infant)

Third (infant)

First Booster

Second Booster

Third Booster

DTP or DT Diphtheria Tetanus Pertussis

Polio

MMR Mumps Measles Rubella

BCG (Tuberculosis)

Hib H.influenza Type B

Hepatitis B

Other

Please complete fully OR provide a photocopy of the immunisation record.

Date Comments

Height

Weight

Vision w/glasses

Right Left

Vision w/o glasses

Right Left

Hearing

Physical Examination by physician.

ENT

Heart

Lungs

Breasts

Abdomen

Genitalia

Muscular-Skeletal

Posture & Feet

Skin

Speech

Comments and Recommendations from Physician (with date and authorising stamp):

Is this child fit and healthy Y / N Physician’s Stamp/Seal _______________________________________

Physician’s Signature ____________________________________________________ Date ________________________

Student Emergency Information Form

Page 1 of 3

This form is to be completed and returned at the beginning of each academic year.

1.) Name ____________________________________ Date of Birth ___ / ___ / ______ Grade _____________________

2.) Name ____________________________________ Date of Birth ___ / ___ / ______ Grade _____________________

3.) Name ____________________________________ Date of Birth ___ / ___ / ______ Grade _____________________

1) Parent /Guardian contact information;

Mother / Guardian Name _______________________________________________________________________________

Contact telephone (home) ______________________ (work) _______________________(cell) _____________________

Email _____________________________________________ Fax ___________________________________________________

This email may be used by the school for confidential communication related to financial, health or other personal school matter. Yes / No

Employer_________________________________________________________________________________________________

Father /Guardian Name __________________________________________________________________________________

Contact telephone (home) ______________________ (work) _______________________(cell) _____________________

Email _____________________________________________ Fax ___________________________________________________

This email may be used by the school for confidential communication related to financial, health or other personal school matter. Yes / No

Employer_________________________________________________________________________________________________

Physical address _________________________________________________________________________________________

Mailing address __________________________________________________________________________________________

2) Emergency Contacts if Parent / Guardian cannot be reached (as agreed with below)

Name ____________________________ Relationship_____________________ Contact # __________________________

Name ____________________________ Relationship_____________________ Contact # __________________________

Information to be published in the school’s telephone directory only:

Mother’s Home : ☐ Mother’s Cell: ☐ Mother’s Work ☐ Mother’s e-mail: ☐

Father’s Home: ☐ Father’s cell: ☐ Father’s work: ☐ Father’s e-mail: ☐

Health update, since last year:

Child #1:Recent immunizations: Y / N (details, if yes) __________________________________________________

Recently diagnosed conditions: Y / N (details, if yes) ___________________________________________________

Allergies: Y / N (details, if yes) ________________________________________________________________________

Current medications :____________________________________________________________________________________

prescribed for :__________________________________________________________________________________________

Other:___________________________________________________________________________________________________

Child #2:Recent immunizations: Y / N (details, if yes)___________________________________________________

Recently diagnosed conditions: Y / N (details, if yes)____________________________________________________

Allergies: Y / N (details, if yes) ________________________________________________________________________

Current medications :____________________________________________________________________________________

prescribed for :__________________________________________________________________________________________

Other:___________________________________________________________________________________________________

Student Emergency Information Form

Page 2 of 3

Child #3:Recent immunisations: Y / N (details, if yes)___________________________________________________

Recently diagnosed conditions: Y / N (details, if yes)____________________________________________________

Allergies: Y / N (details, if yes) ________________________________________________________________________

Current medications :____________________________________________________________________________________

prescribed for :__________________________________________________________________________________________

Other:___________________________________________________________________________________________________

Doctor’s name:________________________________________ Phone #______________________________________

Dentist’s name:________________________________________ Phone #_______________________________________

Please read and sign: In case of a medical emergency, I authorise Cedar International School personnel to obtain any emergency medical care (incl. Peebles Emergency Room) that may be necessary.

Mother / Guardian ________________________________________________ Date:_____________________________

Father / Guardian ________________________________________________ Date:_____________________________

Student Emergency Information Form

Page 3 of 3

After School Care Programme

Cedar International School will continue to offer its After School Care Programme on campus for the 2019/2020 school year.

The care programme is open to primary school children between the hours of 3:I5 pm - 5:30 pm. A light snack and drink will be provided. Please make every effort to pick up your child (ren) on time*.

• Regular Students: Students attending 4 days per month will be billed at $15 per day. Students who attend for a 5th day and up are billed at $12 per day. The rate for siblings will be the same for up to four days, and will be reduced to $10 per day thereafter. Students who are not picked up early from a club and are signed into care are charged $10 per session - 4:15-5:30. 

• Drop-In care: Occasional care for children according to prior arrangement via phone or sign-up sheet, no later than 2:30 pm on the day of the drop-in. A sign-up sheet is also located in the Administration office for parents to use. The rate is $15 per day and $12.00 per additional sibling. Drop-in participants will be billed at the end of the month.

• *Note: Students who are picked up after 5:30pm will incur a late fee of $1 per minute and parents will be invoiced accordingly.

Permission slip required for participation.

I would like to secure REGULAR placement for _______________________ and _________________________ (Child's name) (Sibling)

I would like the opportunity for _____________________________________ to Drop-In on occasion. (Child's name)

____________________________________ _________________________ Parent's Signature Date

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