The Mobility Report

Mobility Info Day

Brussels, 19 October 2009 Ina GropeFusion Association

AgreementsResearch DG

European Commission

THE MOBILITY REPORT

Outline

• Procedure• Contents• Supporting documents • Submission of files• What does the Commission

check?• What happens when the report is

approved?

Mobility ReportProcedure

• Beginning of year n+1 – Associations may send their mobility reports to the Commission for prior verification

• Year n+1 – final mobility accounts are sent to the Commission financial services for effective payment Remark :payment can only take place after verification of mobility report supporting documents

Mobility Report

• Consist of :–Mobility financial table (in

mobility plan excel workbook)–Supporting documents for each

mobility action undertaken during the year

Mobility Report

Required documents• Financial overview

- in mobility plan excel workbook• Supporting documents

– Mobility assignment form– Invitation letter– Work programme– Report

when applicable

Mobility Report

• How to present the Financial overview? •Electronically and paper•One line per mobility action•Indicate when the line refers to a

collaboration under art. 7.2.2 (in the remark column)

•Submit a separate summary table for each collaboration under art. 7.2.2

Mobility Report

• How to present the file with

supporting documents? – Paper : filed alphabetically or in the

same order as in the reportOR– Electronically : 1 zip file per mobility

action with all supporting documents relating to one action

Mobility Report

• What does the Commission check?– Comparison of mobility plan with

mobility report (as far as ceilings and collaborations are concerned)

– Eligibility of mobility actions, verification of ceilings, calculations, details of collaborations under art 7.2.2.

Mobility Report

• What does the Commission check?– Availability of supporting documents for

all mobility actions mentioned in the financial overview

– Verification that all missions for which supporting documents are available are mentioned in the financial table

Mobility Report

• What does the Commission check?– Verification of requested

reimbursements • the amounts mentioned on the mobility

forms are ceilings • the Commission reimburses what the

Association has effectively spent for the mission within the ceiling approved and according to national rules

Mobility Report

• Submission of the report–Financial overview and

supporting documents have to be both available at the same time

–On paper and electronically

Mobility Report

What happens when the mobility report has been

approved by J4?