the new initiative michigan community college chief information officers january 2014
TRANSCRIPT
The New Initiative
Michigan Community College Chief Information OfficersJanuary 2014
MCCVLC - How it Works
A project which allows students from anywhere in Michigan to take any one of
the over 2100 courses from the on-line catalog; courses which may be offered by
one of the 26 “Provider” community colleges…
with the support of their “Home” college.
https://vcampus.mccvlc.org/
What is Happening Now
The MCCVLC Next Generation Task Force:
The MCCVLC Next Generation Task Force Charge:• To determine the type and extent of currently provided
services of the MCCVLC.• To investigate the need for improvement in current
services and expansion of services.• To recommend the best methods for expanding and
improving services of the MCCVLC.• Define outcomes that provide substantive value for
students and member institutions.
Su 1999
Winter
2000
Fall 2
000
Sp/Su
2001
Winter
2002
Fall 2
002
Sp/Su
2003
Winter
2004
Fall 2
004
Sp/Su
2005
Winter
2006
Fall 2
006
Sp/Su
2007
Winter
2008
Fall 2
008
Sp/Su
2009
Winter
2010
Fall 2
010
Sp/Su
2011
Winter
20120
100
200
300
400
500
600
700
800
900
Enrollment RequestsCompleted Enrollments
MCCVLC Enrollment HistorySummer 1999 – Winter 2012
The MCCVLC Next Generation Task Force:
Assumptions revealed:• The current model is built for institutions and not for
students – the process is very fragmented in the students’ mind,
• Students view the MCCVLC as the last option to getting a course,
• There is increased competition in the market place,• Data shows an unmet need, • Institutions are not incentivized to grow their online
offerings, and• The name itself, Michigan Community College Virtual
Learning Collaborative, is obscure and students do not know what it means.
On the horizon…MCCVLC Next Generation Task Force Outcomes
• Quality – Student focused• Collaboration – Resource maximization
strategy• Market Share – Shift from courses to
credentials of value and address the unmet/untapped potential
On the horizon…New name – Michigan Colleges Online
• Micollegesonline.org• Michigancollegesonline.org• Michigancollegesonline.com
Funding for the Initiative:• $1.1 million from State budget• $100,000 from MCCA Reserves
On the horizon…Governance• MCCA Board of Directors• MCO Advisory Board• MCO Operating Committee• Stakeholder Groups• Chief Academic Officers• Distance Learning Administrators• Business Officers• Student Services Administrators• Registrars/Enrollment Administrators• Librarians• Financial Aid Administrators• Chief Information Officers & IT ARB
On the horizon…MCO Pilot Project Outcomes• Course Aggregator (MCO Course Extraction and Integration Tool) • Improved Infrastructure • Improved Analytics • Digital Credential Pathway Tool• Course/Object Repository• Collaborative Help Desk • Collaborative Early Alert System• Improved Financial Aid Process • Marketing • Improve ROI for Institutions• Human Resource Requirements• Certified Online Courses & Faculty• Rebranding • Improved Horizontal & Vertical Articulation • Professional Development
On the horizon…
Course Aggregator – Software that will identify equivalent course sections that meet the requirements for multiple colleges and curricula, enable students to view real time course availability. The tool will integrate with the colleges’ registration system for course availability.Improved Registration Infrastructure – New robust registration system, that allows for automatic enrollments into desired courses through the MCO website.
Course Aggregator • Review Legacy Interfaces• Real-Time Integration Widget• College Managed Course Inventory Control• Manages what “online courses” are shared with other colleges in
Michigan• Manages what MCO courses students can selected within the
registration process of their college SiS system• Online Course Request • Analytics • Selector Analytics Data Collector
• Trend Student Activity • Dashboard
On the horizon…
Course & Program Analytics – Data warehouse that supports analytics to inform college strategic planning. Potential data reports could include course searches, enrollment requests/completions, top courses enrolled, closed courses and website analytics.
On the horizon…
Digital Credential Pathway Tool - A career planning tool that enables a student to develop a personalized map for an academic path, skills path and experience path.
A system that answers “What’s Next” within the following contexts: Selecting a Career (program / major) Enroll in classes (Starting a Term) Complete classwork Starting the Next Term
Student Pathway to Credential View
Demo Link: http://mcopoc.elasticbeanstalk.com/stupathways
On the horizon…
Collaborative Early Alert System – A student relationship management system that supports the student engagement lifecycle. Develop a faculty dashboard that provides analytics and alerting tools to help shape student behavior.
On the horizon…
Course & Object Repository – A Michigan-based learning object repository that supports instructional design processes through the discovery and integration of open-source content. Supports content scaffolding, peer discovery and collaboration and workspace sharing.
On the horizon…
Collaborative Help Desk – A help desk that supports student inquiries by utilizing a shared service model.
Clarify core instructional supports needs. Is the adoption of Technology in HE shifting the support model?
Determine options for a service model Costing Saving within an aggregated model Helpdesk Ticketing System Proxy Password reset solution Common support repository for core systems Metrics
On the horizon…
Improved Financial Aid Process – Upgrade the financial aid tool and process to allow for quicker enrollments of students with financial aid. Clarify core supports needs.
Establish critical information needs Develop common rules/standards Design functional support
Determine options for an integration tool.
On the horizon…• Marketing – Develop specific marketing strategies for new
student populations including, veterans, dual-enrollment, non-credit opportunities as well as international students.
Clarify core support needs for college marketing specific to new populations. Website Print
Determine collaborative options for a service model Dual-enrollment Veterans Non-Credit opportunities International students
On the horizon…• Improve ROI for Institutions – Refine the business model to
remove barriers to collaboration and identify intrinsic and extrinsic rewards at every level.
• Human Resource Requirements - Examine personnel needs and restructure staffing for the Initiative with an eye to meeting the commitments.
• Certified Online Courses & Faculty – Commitment to a revisited MCO Course Rubric and Certification for all offerings through the MCO.
On the horizon…• Rebranding – Formally approve the name of the organization as
“Michigan Colleges Online”. As desired, each member of the organization could co-brand themselves College Name Online (i.e. Schoolcraft Online).
• Improved Horizontal & Vertical Articulation – Establish agreements that simplify the transferring of credits/courses between community colleges and with universities.
• Professional Development – Establish a Professional Development Management Team to create events, including campus-based and regional workshops, conferences, webcasts and learning objects to support faculty and staff development as needed across the state.
Next Steps…• Stakeholder Input• Architectural Review Board• Request for Proposals• Development• Beta Test Sites• Roll out
On the horizon…
Stakeholder Input
Perform vendor
/solution review and
select.
Evaluate vendors / solutions against criteria
Determine evaluation
criteria
Translate into
functional requirements
Determine business
requirements
Stakeholder Input
