The Role of the Education Funding Agency

Katherine Howell, New Schools NetworkMike Green, Education Funding Agency

Education Funding Agency

Mike Green

Director of Capital

15 September 2012

High level structure of the EFA

Young People CapitalFinance,

Performance and Maintained Schools

Academies

Young People Funding

Learner SupportData Analysis and Systems

Programme Management

Service Deliveryin 4 Territories

Finance

External Assurance

Service Delivery in 4 Territories

Academies Funding

Programme Management

Programme Delivery

Programme Advice and

Support

Planning and Funding

Chief ExecutivePeter Lauener

Maintained Schools Funding

The EFA’s remitPrincipal responsibilities:

Delivery of capital programmes

Capital funding for schools, academies, Free Schools and sixth form colleges

Revenue funding for academies

Revenue funding for 16-19s

Dedicated Schools Grant for pupils to age 16

Funding for learners with learning difficulties and/or disabilities aged 16-24

Budget: £50 billion

Staff: c.770

SUFFICIENT HIGH QUALITY

Basic Need PSBPFree SchoolsBSFAcademies

MaintenanceDevolvedDesign

Free Schools Capital Policy

Capital grants provided to approved applications to acquire and develop sites and buildings for Free Schools.

Sites and associated costs determined on a case by case basis depending on location, size, type and building works required and approved by Ministers.

Ministers’ priority: achieving good value for money at the lowest possible capital outlay.

Keen on innovation in using sites for schools and making use of surplus Government buildings.

Requirement for proposers to work closely with the Education Funding Agency (EFA) and be flexible.

The Challenge

AVAILABILITY There can be sometimes a

lack of sites or buildings in an local area.

Planning constraints can also cause delay and make some sites unviable.

TIME All schools have a fixed date to

open in September. Securing sites and buildings to

that tight timescale in a specific local area is challenging

It can then take between 3-6 months to procure works and obtain planning consents

PRICE Vendors can sometimes have

unrealistic expectations of price.

Planning approval can add cost and delay.

The site for a Free School is very important but can be the most time consuming and complex aspect of any project.

Roles and Responsibilities

DfE Lead Contact (LC)• To work closely with EFA and Proposers to secure site, ensure the school opens and any related capital funding is approved by Ministers

Education Funding Agency (EFA) Project Director (PD)• To work closely with DfE LC and Proposers to lead and manage all site and capital elements of the project

EFA specialist contractors EFA Project Managers: contracted Technical Advisors (TAs) responsible for the day to day project management support for the entire school development process. Reports directly to the EFA PD

EFA ICT Adviser: Advises and supports on all ICT aspects, including the development of the ICT requirements and its procurement

Property Agents: DTZ and Jones Lang LaSalle undertake site searches and negotiations on behalf of EFA

Legal Support: Dickinson Dees (DD) and Veale Wasbrough Vizards (VWV) support EFA and Proposers with the legal aspects of the property

Free Schools Site Solutions

EFA has a Central Property Team which includes both internal and external property and legal professionals

Value for money is paramount to comply with HM Treasury Red Book requirements

Ideal property solution is 125 year peppercorn lease

The Process: Identifying a Site

Kick off meeting with Free School Proposer to confirm requirements

Review of existing property proposals

Conduct site searches

The Public Estate – Government Buildings, Land Disposal or Local authority?

Options appraisal and suitability

The Process: Negotiation and Acquisition

EFA Property Advisers conduct negotiations with the landowner

Suitability of the preferred property – Due diligence and VFM

FSP kept abreast of progress by EFA Project Director/Project Manager

Confidential negotiations Heads of Terms – Agreed subject to contract Instructing solicitors from the EFA Legal Framework Red Book Valuations Exchange and Completion

Likely Issues

Planning for Education Use – loss of employment space?

Other issues – building works, listed building, objections

Political opposition – not Party specific

Gazumper or gazumpee?

What you can do

Local knowledge is key. Look at your catchment area to get as much information as you can on potential sites ready for your EFA site kick off meeting.

Develop links with your local authority in order to assist with the admissions process and for potential site opportunities

Drive the ICT solution from the curriculum not from the technology

Ensure ICT interaction with the building is clearly understood

Cont.

Engage early with EFA and partners to get the vision developed and affordable

Plan the people you need to run the procurement and evaluate the bids to get a fit for purpose value for money solution

But remember: The EFA enters into negotiations on any sites on the proposer’s

behalf

Q & A?