the singapore scout association administrative … briefing 2016.pdf · programme leader...

THE SINGAPORE SCOUT ASSOCIATION ADMINISTRATIVE BRIEFING 2016

PROGRAMME0930 Registration

1000 Welcome Address by the Chief Commissioner

Introduction of Commissioners Council & Staff

1015 Admin & Operational Matters

Area Re-Structuring

Update on the Enhanced Online Registration System (MSDS)

Programme & Training Update

One Million good Deeds Campaign

Code of Conduct

Job Week 2016

Calendar of Events 2016

- World Scout Day Dinner, 20 Feb 2016

- Camp Possible , Nov 2016

1145 Sands Leadership Development Centre

1200 Questions & Answers

1230 Lunch meeting with ACCs (Area)

Distribution & Collection of Job Week Cards

WELCOME ADDRESS

TAN CHENG KIONGCHIEF COMMISSIONER

Commissioner Council

Andrew AngACC (North)

Antong ShahruddinACC (South)

Ho Chee HengACC (East)

Lim Say ChionhACC (West)

COMMISSIONER COUNCIL

Tan Cheng KiongChief Commissioner

Chay Hong LengDeputy Chief CommissionerInternational commissioner

Desmond ChongDeputy Chief Commissioner

ACC (Partnership)

COMMISSIONER COUNCIL

Chow Hock LinACC (Adult Resource)

Malcolm TanACC (Operations)

Dr Jeffrey HoACC (Membership)

Patrick TanACC (Resource)

Tan Kay KerngACC (Training)

Eric LamACC (Programme)

Professional Staff

PROFESSIONAL STAFF

Dr Mohd Effendy

Executive Director

Lai Kwok Chin

Director (Corporate Affairs)Jennifer Lim

Director(Accounts & HR)

PROFESSIONAL STAFF

Noraini MohamadUnit Development Consultant

Yeo Kai CheowUnit Development Consultant

Koh Kar Meng

Unit Development Consultant

Lai Kwok Chin


PROFESSIONAL STAFF

Yvonne Tan

Manager (Scoutshop)

Nick KiangSnr Executive (Sea Scout)

Lee Pui LingSnr Executive (Air Scout)

Lim Weixing

Snr Executive (National Events)

Madelene SeowManager (Adult Resource & Training

Maohaid FaizalManager (IT &IR)

Aman Hj AhmadSnr Executive (Facilities)

Dorothy TeoManager (Youth Programme)

PROFESSIONAL STAFF

The Choon TeckFacilities Assistant

Lim Guan Cheng

Housekeeping AssistantRam SinghWatchman

VijayaExecutive Assistant (Area)

DianaExecutive Assistant (Admin)

BanuExecutive Assistant (Area)

Adrian ChuaExecutive Assistant (Operations)

Esther LeeSnr Accounts Assistant

Desmond Chong, Deputy Chief Commissioner & Partnership Commissioner

New Area Structure

Scope

Rationale for Area Restructuring

Proposed Structure

Key Milestones for 2016/2017

Conclusions

Rationale for Area Restructuring

• 21st Century Scouting

• Provide more focus to unit development

• Allow for ground up initiatives to lead transformation

• Leadership Development

• Foster an Area Identify

New Area Structure

Area Development Leader (Cub)

Area Development Leader (Scout)

Area Development Leader (Venture/Rover)

Senior/Unit Development Leaders (Cub)

Senior/Unit Development

Leaders (Scout)

Senior/Unit Development Leaders (Venture/Rover)

Cub Scout Packs Scout TroopsVenture Units/

Rover Crews

Area Commissioner

Asst. Area Commissioner(Programme)

Asst. Area Commissioner

(Training)

Asst. Area Commissioner

(Operations)


Area Admin Assistant

Key Milestones for 2016/2017

• Complete Area Restructuring by H1, 2016

• Set up Area Rover Council

• Set up of Area Satellite Unit for community scouting

• Increase camping days: Family Camps

Conclusions

With a new dynamic Area Structure, SSA can further:

Strengthen our profile as an educational youth movement from the ground up

Strengthen our units at the ground level

Provide scouting to the community thus support membership growth

Provide a platform for youth leadership development through the Area

Leadership Team

Anba T, Programme Commissioner (Venture Scout)

National Programme Council

REVISED VENTURE SCOUT SCHEME


LEARNING OUTCOMES

VENTURER AWARD

Participation & Lead

ACHIEVER AWARD

Self-Achievement

CHALLENGER AWARD

Challenge

PRESIDENT’S SCOUT AWARD

Pinnacle Award

CHANGES TO VENTURE SCOUT UNIT STRUCTURE

The proposed change is to (re)introduce the Patrol System in the Venture Scout Unit Structure.

The Venture Patrol is proposed to be made up of six to eight Venture Scouts and lead by a Venture Patrol Leader (VPL) and assisted by an Assistant Venture Patrol Leader (AVPL). A smaller Team is proposed as compared to a Scout Patrol as a Venture Unit is typically smaller than a Scout

Along with this change, the Ex-Co shall be expanded to include VPL. Appointments in the Ex-Co need not be held by a VPL.

The Ex-Co Chairman, Ex-Co members, VPL and AVPL are to be recognised with an appointment badge consistent in design to that of the Cub Scouts and Scouts. Illustration of the badges are as below:

EXCO Chairman EXCO MEMBERS/ VPL AVPL

VENTURE SCOUT YOUTH COUNCIL

Purpose

The purpose of Venture Scout Youth Council is to: a. Plan area wide Venturing activities. b. Provide a forum where youth can share program ideas, problems, or successes c. Empower youth to plan and take leadership.

Roles and Responsibilities

The Venture Scout Youth Council shall:a. Maintain a positive image of the Venturing programme.b. Provide support to each unit to improve their Venturing programme. c. Provide training or orientation to the newly selected VSYC membersd. Help in promoting/organizing relevant opportunities for youth Venturing e. Provide input on Venturing-related topics to the Venture Scout Programme Council

VENTURE SCOUT YOUTH COUNCIL

Timeline For Implementation

Time Action Coordinated By

Oct 31 2015 Announcement during Pow-Wow VSPC

Jan-Mar 2016 Formation of VSYC during Area VFC Area Commissioners

April 2016 1 -day training for all VSYC officers and Adult Advisors

VSPC

October 2016 Review VSPC

Eric Lam, Assistant Chief Commissioner (Programme)

National Programme Council

Programme Leader Accreditation Scheme

Purpose

• The Revised Youth Programme encourages a Young Person to pursue his interests, and to the best of his abilities.

• Aimed to assist Unit Leaders to cater to the full breadth and depth of the Programme.

Role

• The primary role of a Programme Leader is to conduct courses and assessments in his appointed field under the Youth Programme.

• He is expected to be a role model and catalyst in proliferating good and safe practices, 21st Century Competencies and Scouting fundamentals, on top of the skills and knowledge required in his field.

• On top of educating Young Persons, he may be called upon to lead, guide and mentor other Adult Leaders.

Process• Accreditation is a formal means to recognise an

individual for competency, in 4 STEPs:-1. Safety: To apply the MOE Risk Assessment Management

System (RAMS) to the activities relating to his appointed field.

2. Technical Expertise: To produce training materials and aids for an assigned lesson.

3. Educational Methods: To apply his knowledge from the 21st Century Scouting Workshop to formulate a lesson and assessment plan.

4. Procedures: To conform to the procedures pertaining the planning and organising of related courses and assessments for Young Persons.

Fields

• Leadership Development

• Exploration and Expedition

• Scouting Skills

• Sea Scouting Skills

Volunteer if you have something to offer!

Relationship

• Nominated and managed by respective Area

• Work closely with appointed mentor and other Programme Leaders

• Accreditation Process managed by ProgrammeLeader Accreditation Committee chaired by National Programme Commissioner. Other members include Adult Resource Commissioner and National TrainignCommissioner.

Programme Leader (Naturalist)

• To support the implementation of Young Environmentalist Badge, Young Nature Surveyor Badge and Young Naturalist Badges (consisting of 3 tiers)

• Partnership with National Parks Board and Gardens by the Bay

• First Programme Leader Course during March holidays 2016 for 25 Adult Leaders.

STEP Framework

Safety Attend a half day workshop by HQ

Technical Expertise Attend a half day workshop by NParks + half day workshop by Gardens by the Bay

Educational Methods Attend the 21st Century Scouting Workshop (2 days)

Procedures Attend a half day workshop by HQ

Pre-requisite• Love for nature• Committed to guide Young People for the YEB, YNSB and YNB• Registered Adult Leader with AC’s consent

Dates

• Gardens by the Bay Workshop = 15 March

• NParks Workshop = 16 March

• 21st Century Scouting Workshop = 5 & 12 March

All dates subject to change / availability of resources

Facilitation Toolkits

Purpose

• To equip our Adult Leaders with facilitation toolkits so as to deliver 21CC learning more effectively

• To have a consistent approach in facilitating reflection throughout the Association

1. Reflection Cards

2. Pocket Processor

3. Body Parts Debrief Kit

Each Unit will get

• 3 sets of Reflection Cards

• 2 sets of Pocket Processors

• 1 set of Body Parts Debrief Kit

They are on the way to Singapore right now

Collection and Orientation• 27 Feb: (i) 2pm to 4pm (ii) 4pm to 6pm

• 5 Mar: Only for those attending 21st Century Workshop

• 19 Mar: (i) 10am to 12pm (ii) 1pm to 3pm (iii) 3pm to 5pm

~~~~~~~~~~~~~~~~~~~~~~~~~~~~Do remember to collect the

Facilitation Toolkit Letter from the Youth Programme Counter TODAY !

Tan Kay Kerng, Assistant Chief Commissioner (Training)

National Training Team

Desmond Chong, Deputy Chief Commissioner & Partnership Commissioner

One Million+ Good Deeds Campaign

Scope

Introduction

Collaterals & Concepts

Conclusions

Introduction

• A Good Deed A Day – Synonymous with Scouting

• A campaign to bring that message to every scout and every scout’s family

• A campaign to showcase our youths as change maker in their respective community

Collaterals & Concepts – Pledge Card

Pledge Card for all Youth Members

• Emphasis “On my Honour”• Parents/Guardian Involvement• Good deeds can be simple

Support 21CC Programme

• Record & Reflect• Group Life – Show & Tell

Collaterals & Concepts – Reach Out Effort

Pledge Banner

• I pledge! • Photos submitted through Leaders• A giant photo mosaic forming a Singapore

Map will be put up at SSA HQ• #onegooddeedaday2016

Pass it on!

• Start with Family• Community Involvement

Collaterals & Concepts - Badge

• Badge awarded to members who participates• Suggestion to include collar pin so the youth can wear it on their school uniform

“to continue the engagement”

Conclusions

With the One Million Good Deeds Campaign we can further:

Strengthen our profile as an educational youth movement

• Focus on the value of helping others/being kind

• Youth Led

• Family/Community Involvement

Demonstrate our commitments to “Creating a Better World”

• “Yes We Can” be a change maker in our community

• Active participation

Malcolm BH Tan, Assistant Chief Commissioner (Operations)

Code of Conduct

Outline

• Code of Conduct for Adults

• Whistle Blowing Policy

SSA’s commitment to Youth Protection

• Adherence to the Ministry of Education’s Risk Management Policy

• Commitment to WOSM’s Safe from Harm framework

• Compulsory registration of all adult members with the SSA

• For leaders dealing with young people at the Unit level, approval by the Sponsoring Authority (SA)

• Code of Conduct for Leaders

• Whistle Blowing Policy

Registration

• All adult members must be registered

– Includes teachers, volunteers (whether VAL or not), ad hoc ‘leaders’ & old boys

• Membership has its privileges

Leaders with contact with young people

• Teacher leaders in schools – screened by MOE as teachers

• Volunteer adult leaders in schools – approved by PS (Education) after screening by MOE and approval by the Principal as SA

• Leaders in open Groups/Units – approved by Sponsoring Authority & Group Council

• Ad hoc ‘leaders’ / old boys – must be registered with SSA

CODE OF CONDULT FOR LEADERS

SSA’s CODE OF CONDUCT

1. Accept the Scout Promise and the Scout Law, the Aims, Principles and Methods and any other rules and policies of the Association;

2. Realise that bullying, physical or verbal abuse, neglect or any type of abuse is unacceptable conduct by any member of the Movement. Corporal punishment is never accepted;


3. Not impose your own religious beliefs, behaviours or practices on others and not use the Movement as a platform to promote your own beliefs, behaviours or practices, if these are incompatible with Scouting.;

4. Treat youth members with respect and accept that you have a duty of care for the welfare, safety, health and happiness of young people while they are under your responsibility;


5. Respect everyone’s right to personal privacy at all times and take special care where sleeping, changing clothing, bathing and ablutions are concerned;

6. Accept that adults in Scouting do not involve themselves in unaccompanied or unobserved activities with individual youth members, including discussions and interviews. (Remember: In Sight – Out Of Hearing).


7. Act with courtesy, consideration and good judgment in all interpersonal relationships, both inside and outside Scouting;

8. Avoid entering into relationships with young people which are unacceptable or which compromise the framework of trust between an adult and youth member (e.g. a sexual relationship between a leader and a youth member);


9. Refrain from drinking alcohol or smoking in the presence of youth members.

10. Report any conduct seen or heard that does not comply with this Code of Conduct.

WHISTLE BLOWING POLICY(in place since 2009)

How to Raise a Concern / Provide Information

• Report to

– immediate supervisor/commissioner

– Executive Director

– Chairman, Audit Committee, Scout Council (SC)

– Members of the SC or Commissioners’ Council

• Preferably in writing or email; but can make arrangements for formal meeting

The Whistle Blowing Policy• Covers all employees and volunteers in the

SSA

• Includes

– Concerns on SSA’s accounting, internal controls, etc

– Breach of the COC

– e.g. impropriety, fraud, misuse of assets, abuse of authority, non-disclosure of conflict of interest, concealing misconduct

Points to Note in Raising a Concern / Provide Information

• Report early

• Do so in good faith and provide sufficient grounds

• Recognise that the person complained about also has the legal right to be represented and to be heard

• Anonymous complaints are much less persuasive and may hinder investigations

Follow Up

• Investigations may be conducted

– Audit Committee

– Legal Committee

– Police / CAD

– Others

• Further information may be sought from complainant

• Complainant will be updated

Lai Kwok Chin, Director (Corporate Affairs & Unit Development Consultant

Jobweek 2016

JOB WEEK CARD (FRONT PAGE)

JOB WEEK CARD (BACK PAGE)

JOBS THAT I CAN DO

THANK YOU & CALENDAR CARD

THE DO’S OF JOB WEEK

During the Job Week, the Scout must:

• Maintain a positive Scouting image and uphold the good name of the Scout Movement.

• Follow the Scout Promise & Law

• Perform jobs only within the stipulated period, i.e. from 0900hr to 1900hr dailybetween 12th to 20th March 2016

• Unless specially arranged by their Unit Leaders.


• Wear the correct uniform in public and working attire when performing jobs (Recruits should wear a Scout T-shirt and scarf).

• Know when and how to decline a job that is too difficult to handle


• Say “Thank you”, issue the Thank You cards after performing the task and be courteous at all times.

• Consult the Unit Leader Immediately should any harmful problems arise.

• Always remain contactable by the Unit Leader.


During the Job Week, the Scout should :

• Perform jobs in two or three, never alone.

• Not to follow any stranger to anywhere, in any building or premises.

• Only carry what they need for the jobs in their bags or knapsacks, not in plastic or shopping bags.

THE DON’TS OF JOB WEEK

• Not to disturb household or offices with Thank You Cards on the door or at the entrance.

• Do not solicit anyone for donations.

• Not to be rude and mischievous to people and property.

GENTLE REMINDER

As part of Corporate Governance under IPC, all collections

from Job Week should be deposited directly into the

Association’s account at any branches of the Overseas

Chinese Banking Corporation Ltd (OCBC)

Name: The Singapore Scout Association

Title: Job Week Account

Account No:538-048869-001

and submit the deposit slip together with your returns

to HQ latest by Fri 23rd April 2016

Personal cheques will NOT be accepted

Dr Mohd Effendy, Executive Director

Calendar of Events

SSA Key Event

Mon 22 Feb - Founder’s Day

9 Mar - Job Week Launch

25 Jun - Annual General Meeting

July - DSA Ceremony

21 May-3 Aug - Donation Draw (Selling Period)

3 Sep – Donation Draw Results

24-30 Nov - National Patrol Camp/Camp Possible

Malcolm BH Tan, Assistant Chief Commissioner (Operations)

National Events

World Scout Day Dinner

• Sat, 20 February 2016

– 7 – 10 pm

– SSA HQ, Multi-Purpose Hall

• $50 a head

– Scout Uniform; Cub Scout attire; Red, White & Purple

• 100 Years of Cub Scouts

National Day Parade Selection

National Day Parade Selection

• 27 Feb 2016

• 5 March 2016

• 12 March 2016

Venue: Beatty Secondary School

National Coordinator, NDP: Nordin bin Salleh

Integrated Camp / “Camp X”24 – 30 Nov 2016

National Patrol Camp

• NPCamp: Thu 24 Nov 2016 – Mon 28 Nov 2016 (5 days)

– Joint Open House on Sun 27 Nov 2016

• Venue: Sarimbun & MOE campsite

Camp Possible

– Camp Possible : Fri 25 Nov 2016 –Wed 30 Nov 2016 (1 + 5 days)

Integrated Camp / “Camp X”

• Structure

– Sr Commissioner i/c: ACC (Operations & NE)

– Joint Organising Committee, headed by a Camp Chief

• Dy Camp Chief NPCamp

• Joint Dy Camp Chiefs CP – Eric Lim Tiam Seng (Cub Scouts) & Ms Siah (Special Needs)

– National Patrol Camp Steering Committee

I WANT YOU TO VOLUNTEER

Integrated Camp / “Camp X”

– Organising Committee Manpower requirements:

• 66 for NPCamp 2013

• c. 150 for CP 2013

– Volunteer opportunities:

• Open call for nominations for Camp Chief, Dy Camp Chief (NPCamp)

Gary Lee, Director ,SLDC

Sands Leadership Development Centre

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