the sirh in portugal: policy decisions on human resources rely on public employment statistics
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Presentation given by Fernanda Teixeira, Portugal, at the seminar on information systems for human resources management in public administration, organised by SIGMA and the Direction générale de la fonction publique algérienne in Algiers, 7-8 December 2012.TRANSCRIPT
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Séminaire surLes systèmes d’information pour la gestion des ressources humaines
dans l’administration publique
Alger 7-8 décembre 2012
SIGMAet la
Direction Générale de la Fonction Publique d’Algérie
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The SIRH in Portugal:
Policy Decisions on Human
Resources Rely on Public
Employment Statistics
Fernanda Teixeira
Department of Public Employment Statistics
Directorate-General for Administration and Public Employment
Portugal
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The SIRH in Portugal: Policy decisions on human resources rely on public employment statistics
Presentation Overview:
Background: data collection on human resources in public administration
The Portuguese SIRH: The Information System for State Organization - SIOE
SIOE: Data collection on human resources characterization - employment and salaries -
Output: Statistical indicators and Key figures on employment and salaries
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1968 – Survey on Civil Servants Inventory (launched by the NSO)
1979, 1983, 1986, 1988, 1991 - 5 Surveys on Public Administration Human Resources
• 1996 - 1.st General Census of Public Administration (Data collection through floppy-disk)
• 1999 - 2.nd General Census of Public Administration
• 2005 – Human Resources Data Base of Public Administration (BDAP)
BDAP - the most complete data collection on public employment (census). The information was uploaded online by all public department. It includes all the General government entities: number of employees, gender, age, number of years in GG, public employment legal relationship, careers, compensation of employees, and other characteristics.
Background: Data collection on public employment in Portugal
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INFORMATION SYSTEM FOR STATE ORGANIZATION
First launched in March 2008
o The SIOE as defined by Law n. º 57/2011 of 28 November is a
unique and cross-sectional information system and a database
of organizational characterization of all services and public
entities and the respective human resources.
With the purpose to enable the governmental authorities with
essential information to define policies of public administration
organization and human resources management
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SIOE
All General Government (GG)
entities (and sub-entities)
characterized
Online data collection on
human resources for statistical
purposes
INFORMATION SYSTEMFOR STATE ORGANIZATION
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INFORMATION SYSTEMFOR STATE ORGANIZATION
SIOE is a database that covers:
(i) All General Government (GG) entities (and sub-entities)
Consist of all public bodies covered under the State Budget,
autonomous services and funds, regional governments of the
Azores and Madeira, local governments, social security funds
and other entities that comprise the universe of General
Government in national accounts.
It also comprises some publicly funded institutions like public
non-financial corporations mainly of the health sector.
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INFORMATION SYSTEMFOR STATE ORGANIZATION
All the entities are characterized and classified by several relevant aspects such as:
government level supervising ministryscope mission type of entity geographic location classified by economic activityclassified by sector and subsector of National Accounts framework
SIOE is a database that covers:
(i) All General Government (GG) entities (and sub-entities)
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INFORMATION SYSTEMFOR STATE ORGANIZATION
All the public entities have to register online data on :
Quarterly :• Number of staff by career, sex and employment legal
relationship• Number of staff entries (i.e. new hiring) and exit (i.e. retirement,
mobility flows) • Wages, allowances and bonuses paid by career
Twice a year (30th June and 31st December):• Number of staff by career and age level• Number of staff by career and level of education• Number of staff with disabilities
SIOE is a database that covers:
(ii) Human Resources Data
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INFORMATION SYSTEMFOR STATE ORGANIZATION
The uploading of the human resources data is mandatory for
all entities and agencies of all the administration levels -
Central, Regional and Local Governments. The SIOE Law
defined penalties for those entities that do not comply.
SIOE is a database that covers:
(ii) Human Resources Data
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INFORMATION SYSTEMFOR STATE ORGANIZATION
SIOE – Public Entities and Agencies
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SIOE
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SIOE – Entities and Agencies
Public entities (all the universe classified by national accounts
subsectors)
9 306 entities and subentities (total)From which: 7 408 entities
Central Gov.: 2 127 entities From which 909 elementary and secondary
schools
Regional Gov. Azores and Madeira: 334 entities
Local Gov.: 4 977 entities
Entity
Aggregated entity(ies)
Subentity(ies)
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NA subsectors
search
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Search results
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INFORMATION SYSTEMFOR STATE ORGANIZATION
Collection of data on human resources characterization
- employment and salaries -
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Documents
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Online data collection table
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SIOE – Collection of data on human resources characterization - employment
Table 1. Number of staff (stock) by career, sex and employment legal relationship
Periodicity: Quarterly
Reference date: last day of the quarter
Table 2. Number of staff entries by entry modalities (T 2.1) and Number of staff who left by exiting modality (i.e. retirement, mobility flows) (T 2.2) by career and sex during the reference quarter
Periodicity: Quarterly
Reference date: quarter
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Table 3. Wages, allowances and bonuses paid and time of work by career
Periodicity: Quarterly
Reference date: first month of the quarter (January, April, July, October)
Variables: number of employees; base salary; regular supplements; payments for overtime work; irregular supplements; normal working hours; overtime hours.
T 3.1 – Full time staff paid for the entire month
T 3.2 - Full time staff paid for part of the month
T 3.3 – Part-time staff
SIOE – Collection of data on human resources characterization - salaries
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Table 4. Number of staff by age level, by career and sex
Table 5. Number of staff by level of education, by career and sex
Periodicity: twice a year
Reference date: last day of the semester (June 30th, December 31st)
Table 6. Provision of services by modalities (task / retainer) and respective costs by sex
Table 7. Number of staff with disabilities by sex
Periodicity: twice a year
Reference date: last day of the semester (June 30th, December 31st) and the semester
SIOE – Collection of data on human resources characterization - employment
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Tables for data collection have:
INSTRUCTIONS FOR FILLING/ CONCEPTS
Frequently asked questions (FAQ’s)
Helpdesk by e-mail [email protected]
Helpdesk by phone
The system does some online validation of the data and sends the result to the respondent entity
Validations are also made during the statistical processing (and subsequent contact with the entity, if appropriate)
Treatment of non-responses
SIOE – Collection of data on human resources characterization - employment and salaries
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INFORMATION SYSTEMFOR STATE ORGANIZATION
Output: Statistical indicators and Key figures
- employment and salaries -
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A – Quarterly statistical indicators(published 45 days after the ende of the quarter)
Indicator 1: No. of general government workers (stock) by
subsectors / Ministries / careers / sex / legal employment
relashionship / economic activity
Indicator 2: Entry and exit flows over the quarter by
subsectors / Ministries / careers / sex / legal employment
relashionship / economic activity / modality
Indicator 3: Average month wage, allowances and bonuses by
subsectors / Ministries / careers / economic activity
SIOE – Main statistical indicators
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B - Biannual statistical indicators
Indicator 4: Age structure of the GG workers by subsectors /
Ministries / careers / sex
Indicador 5: Education level of the GG workers by
subsectors / Ministries / careers / sex
Indicador 6: Provision of services by modalities per Ministry
Indicador 7: Percentage of staff with disabilities by sex / per Ministry
SIOE – Main statistical indicators
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Synthesis of public employment statistics(quarterly)
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Bulletin of public employment statistics(annual)
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Sources: DGAEP – SIOE (available data on 31-10-2012); DGAEP/DEEP – SIEP Q3 2012
Unit: J obs
Number %
General government 612 883 604 293 581 444 -31 439 -5.1
Central government 458 281 452 483 432 053 -26 228 -5.7
Local and regional government 154 602 151 810 149 391 -5 211 -3.4
Regional government of Azores 15 247 15 061 14 916 -331 -2.2
Regional government of Madeira 17 512 17 388 17 200 -312 -1.8
Local government 121 843 119 361 117 275 -4 568 -3.8
31st dec.
2011
30th jun.
2012
30th sep.
2012 (p)
Change
sep-12 / dec-11
Central government
74.3%
Local government
20.2%
Azores2.5%
Madeira3.0%
Regional government
5.5%
Employment in General Government subsectors
Proportion of Employment by General Government subsectors - Q3 2012 -
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10.9
13.0
16.6
9.0
10.7
13.1
15.5
0
4
8
12
16
20
Labour force Totalemployment
Employees
In p
erce
ntag
e
Total
Male
Female
56.659.7
64.8
70.3
41.9
Labour force47.0
0
10
20
30
40
50
60
70
Gen
eral
gove
rnm
ent
Cen
tral
gove
rnm
ent
Azo
res
Mad
eira
Loca
lgo
vern
men
t
In p
erce
ntag
e
Sources: DGAEP – SIOE; DGAEP/DEEP – SIEP Q3 2012; BOEP n. 07/2012
Public employment as share of the labour force and total employment
Female employment rate in general government and labour force
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1.5
13.5
18.0
18.3
7.3
0.7
0.6
8.6
18.0
20.0
8.9
0.4
0 5 10 15 20 25
<=24
25 - 34
35 - 44
45 - 54
55 - 64
>=65
In percentage
2011
2005
Women
2.7
9.5
11.1
12.7
4.3
0.5
2.2
7.8
12.4
13.8
6.8
0.4
0510152025
2011
2005
Men
Age group pyramid of General Government staff, 2005 and 2011
Average age in GG compared with labour force, 2011
Sources: DGAEP –
SIOE; DGAEP/DEEP;
BOEP n. 07/2012
43.3
44.6
44.0
42.0
45.0
43.8
44.4
43.543.8
46.3
43.4
45.1
labourforce41.7
38
40
42
44
46
48
Men
Wom
en
To
tal
Men
Wom
en
To
tal
Men
Wom
en
To
tal
Men
Wom
en
To
tal
Generalgovernment
Centralgovernment
Regionalgovernment
Localgovernment
Years
old
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35.2
56.7
47.4
42.2
61.6
53.8
41.6
56.5
51.3 50.0 52.1 51.5
15.4
32.1
22.4
0
10
20
30
40
50
60
70
Men Women Total Men Women Total Men Women Total Men Women Total Men Women Total
GENERALGOVERNMENT
Central government Azores Madeira Local Government
In p
erc
en
tag
e
Labour force18,1
Weight of staff with an university education level by GG subsectors compared with labour force, 2011
Sources: DGAEP – SIOE; DGAEP/DEEP; BOEP n. 07/2012
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C+E+F H I+L+N+S J M O P Q R0
500
1,000
1,500
2,000
2,500
1,401.0
1,589.8
Average monthly gross wage Average monthly earning Average monthly gross wage
Average monthly earning
Eu
ros
Average monthly wage and earnings by economic activity (ISIC/NACE), October 2011
Sources: DGAEP – SIOE; DGAEP/DEEP; BOEP n. 07/2012
Code Designation Code Designation
M Professional, scientific and technical activities
O Public administration and defence; compulsory social security
H Transportation and storage P Education
I+L+N
+S
Accommodation and food service, Real estate,
Administ. and support service Q Human health and social work activities
J Information and communication R Arts, entertainment and recreation
C+E+FManufacturing, Water supply; and
Construction
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http://www.dgaep.gov.pt
Thank you for your attention!