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WELCOMEMaine Educational

Assessment – Science May 2014

Test Coordinator WorkshopSusan Fossett, Assessment Coordinator, Maine DOE

Christine Pitcher, Maine Program Manager, Measured Progress

AGENDA

• Test Overview• Infinite Campus State Edition• Administration Specifics• Test Security/Ethics• Non-Routine Situations• Contact Information/Additional

Resources

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MEA OVERVIEW

Science testing is required but is not part of Accountability determination

Science tests at grades 5 and 8

Online science testing at Grade 8 is available to schools that participated in the pilot test in 2014 or in online science or writing in 2013.

Measures science content standards

D “The Physical Setting” and

E “The Living Environment”

of the MLR Parameters for Essential Instruction 4

SCIENCE TEST DESIGN

Grades Total Items Per Student

Base Testing Time

Common Score Points

% of Score Points from

CRs

MC CR

5 40 5 90 Min 48 33%

8 48 5 105 Min 56 29%

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Plan for additional time:• 5-15 minutes for test distribution and instructions• 15 minutes for the student questionnaire

TEST SESSION TIMES

Grade(s) # of Sessions

Base time per session

Add’l Time per session

5 3 30 10

8 3 35 10

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Three sessions per grade level; each session must be administered simultaneously to all students in a grade in a school.

INFINITE CAMPUS STATE EDITION

• Data of Record for all reports• Infinite Campus Verification• Key Dates for ICSE student data updates

– Student labels are based on enrollments in ICSE as of March 3, 2014.

– Final data for reporting will be based on ICSE demographic data as of May 16, 2014.

• Students must be exited from your enrollment as of the last day they are counted for attendance.

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KEY ADMINISTRATION DATES

• Materials will be shipped from Measured Progress on April 24, 2014

• Call Measured Progress if materials have not arrived by April 30, 2014

• Test dates May 5-16, 2014• Automatic UPS materials pick up on Monday,

May 19, 2014• The grade 8 Online Science Test

Administration Manual and training materials are available at http://iservices.measuredprogress.org

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ROLES

Two Primary Roles – manuals for each– Test Coordinator (principal, guidance, etc.)– Test Administrators (teachers, ed. techs)

This presentation highlights some key areas of test coordination but is not intended to replace the content of the MEA Principal/Test Coordinator, Test Administrator, or Online Science Test Administration Manuals which are posted on the MDOE website and manuals for paper and pencil testing will be included in test shipments.

The Online Science Test Administration Manual and training materials for the online science test administration are posted at http://iservices.measuredprogess.org

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ROLES

Principal/Test Coordinator:– School’s contact person with Measured

Progress– Responsible for accurate ICSE data– Sets testing schedule– Inventories, distributes, collects, and returns

ALL secure test materials– Ensures that every student participates– Responsible for the security of all test

materials while in the building

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ROLES

Principal/Test Coordinator:– Trains ALL STAFF who will administer MEA

including ed. techs (subs – not recommended)– Observes and monitors administration– Ensures makeup testing by maintaining a list

of students who are absent during testing and which session(s) were missed

– Certifies proper test administration (principal only)

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ROLES

Test Administrators:

A short training webinar specifically for test administrators is available at:

http://www.maine.gov/doe/mea/training/index.html

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PREPARATION OF MATERIALS

INVENTORY MATERIALS

• Alert office and facilities staff – expect materials to arrive via UPS the last week of April/first week in May

• All boxes may not arrive on same day• Open and inventory immediately using

Material Summary Form (checklist for received and returned materials)

• Order additional materials online or by phone immediately, including large-print if not received in original shipment

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INVENTORY MATERIALS

• Reseal and secure boxes of test materials until needed for testing

• If your school will test both grades 5 and 8, the grade 5 box will contain the Principal/Test Coordinator Manual and instructions for completing the PCPA and questionnaires online

• If you are testing grade 8 online, the Online Science Test Administration Manual is available at http://iservices.measuredprogress.org and instructions for the PCPA will be emailed to the principal.

• Packing Slips – ignore/discard• Keep Materials Summary Form to complete PCPA

online – materials used, received, and returned15

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OUT-OF-SCHOOL PLACEMENTS

What if….…we need to test a student who is attending a regional program or a Private Special Purpose School (PSPS)

Regional Programsupply testing materials in a secure manner to the regional program and ensure secure return to your school for shipping back to Measured Progress on May 19, 2014

Private Special Purpose School

testing materials will be supplied directly to the PSPS and returned by them – check to ensure that testing is planned, that the PSPS has received test materials, and they are testing students at the correct grade level

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TESTADMINISTRATION

TEST SECURITY & ETHICS

Principal/Test Coordinator’s Responsibilities:• Standardized administration

– Provide training to staff to: • follow manuals, • read scripts, • administer sessions in order, • test concurrently within a grade, • follow allowable time limits, • provide accommodations

– Ensure that science-related reference materials on walls/desks are covered or removed

– Calculators, cell phones, computers and other digital or electronic devices are not permitted

– Monitor during testing

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TEST SECURITY & ETHICS

Principal/Test Coordinator’s Responsibilities Cont’d:

• Materials Security– Maintain control of inventory at all times– Use tracking forms as appropriate– Ensure that secure test materials are not used to

prepare students for testing in any way– Do NOT allow students to carry test booklets

anywhere– Keep track of extra test booklets distributed for

“Read Aloud” accommodation

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TEST SECURITY & ETHICS

Test Administrator’ Responsibilities:

– Follow guidelines and training in administering the test to students, including accommodations

– Cover or remove all science reference materials– Read the test session scripts exactly as written– Monitor students during testing– Ensure the security of all test materials in their

rooms– Observe all the policies contained in the Test

Administration Manual and/or Online Science Test Administration Manual, including not helping students in any way except as specified

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TEST SECURITY & ETHICS

Breaches In Test SecurityAny concern about breaches in test security or

noncompliance with test administration procedures must be reported immediately to the test coordinator and/or principal, who is responsible for immediately reporting the concern to the district superintendent and the Department of Education testing coordinator:

Susan Fossett, Assessment Coordinator207-624-6775

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ACCOMMODATIONS

• MEA Accommodations Guide• Used daily to remove barriers that may exist • Approved by a team• Train ALL test administrators on specific

accommodations and provide a copy of all permitted accommodations for each student.

• Read Aloud (P3) – use an extra copy of test booklet for test administrator (same form number)

• Handling word processor pages (R4)• Large-Print – Special instructions in packet. Test

administrator transcribes responses into standard answer booklet.

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SPECIAL CONSIDERATIONS

If a student can participate in instruction, the student can participate in the MEA.

Five Categories:

– Medical Emergency/Serious Illness– Severe Emotional Distress– Death in the Immediate Family– Detention by Law Enforcement Pending

Adjudication– Exigent Circumstances

Refer to the Operational Procedures for the MEA located at:

http://www.maine.gov/doe/mea/administration/index.html

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COMPLETING TEST ADMINISTRATION

ANSWER BOOKLETS

• Collect and account for EVERY Booklet• If students have written names on top left –

no bubbling needed• Apply student labels – match label to name in

top left corner • If no student label, bubble boxes A, B, and C

and update ICSE immediately• Page 2 ‘Bubbling’:

– Accommodations and/or a Modification that were used - are not supplied by Infinite Campus State Edition

– Homeschooled if appropriate25

ANSWER BOOKLETS

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PACKING

• Instructions for packing in Principal/Test Coordinator Manual

• Pack only one grade per box • Material Summary Form – Use to complete

the PCPA and keep for school records• Complete PCPA online (# of used, received

and returned materials and signature)• Complete the online Principal

Questionnaire and Teacher Questionnaires• No hazardous materials returned

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HAZARDOUS MATERIALS

What if… …testing materials have been contaminated with hazardous biological matter, such as blood or vomit

Stop this student’s testing session and follow school guidelines for handling contaminated materials.

Contact the MEA Test Administration Helpdesk (866-615-2745) as soon as possible for guidance on how to resume testing.

Contaminated materials should not be returned to Measured Progress.

The Principal may be directed to observe the destruction of a contaminated test or answer booklet and document this situation on the Materials Summary form for school record and in the comments box of the Principal Certification of Proper Test Administration form.

NON-ROUTINE MATERIALS

Special Handling Envelope: Materials that cannot be scanned– Include letter of explanation on school letterhead– Torn/Damaged – Computer Generated Responses– No hazardous materials– Accommodations do NOT require special handling– Do NOT include Special Considerations information

Large-Print:– Return answer booklet normally with other students’

booklets. Remember to return the large-print test booklet and the test administrator’s regular-sized test booklet.

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MATERIALS THAT MAY BE DISCARDED

• Principal/Test Coordinator Manual• Test Administrator Manuals• PCPA Instructions• Unused Student ID Labels• Packing Slips• Unneeded envelopes• Extra cartons• Extra UPS return service labels• You may keep the Material Summary for school

records• You may print a copy of the Principal

Certification of Proper Test Administration (PCPA) for school records after submitting it online

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2013-14 MEA REPORTS

• MEA Science reports will be posted online on August 14, 2014. Instructions will be mailed from Measured Progress.

• Use the user names and passwords included in the memorandum mailed to schools for NECAP Reports in January 2014.

• Complete released science item information, including sample student work and practice tests will be supplied on the Maine DOE website and the Measured Progress reporting tool.

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CONTACT INFORMATION

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MEASURED PROGRESS CONTACT INFORMATION

MEA Test Administration Helpdesk: April 24th – May 30th at (866) 615-2745

General Questions: Year-round at (800) 431-8901, ext. 2599

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MDOE CONTACT INFORMATION

General MEA Policy and MEA Accommodations Policy: Susan Fossett at 624-6775 or susan.fossett@maine.gov

Science Content Information: Shari Templeton, Science Consultant at 624-6880 or shari.templeton@maine.gov

Infinite Campus Helpdesk: 624-6896 or MEDMS.helpdesk@maine.gov

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ADDITIONAL MEA SCIENCE RESOURCES

Additional Test Materials Requests http://iservices.measuredprogress.org or by phone at (866) 615-2745

Test Information & Manuals http://www.maine.gov/doe/mea/administration/index.html

Online Science Test Administration Manual and Training Materialshttp://iservices.measuredprogress.org

Science Released Items and Practice Tests http://www.maine.gov/doe/mea/resources/released/index.html

2007 Maine Learning Results http://www.maine.gov/doe/teaching/standards.html

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ANY QUESTIONS?

Thank you for joining this presentation.

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