the state of the...$3.5m 2% travel $2.7m 2% contractual services $11.9m 8% equipment and maintenance...
TRANSCRIPT
THE STATE OF THE
BUFFALO STATE COLLEGE
BUDGET
College Senate Meeting
February 8, 2019
Presentation Overview
• Mission, Vision, Values, Strategic Plan
• New York State and SUNY Budget Context
• State of the Campus
• Future Planning: Launching the Strategic Resource Planning Process (SRPP)
• Next Steps
Mission, Vision, ValuesMissionBuffalo State is a diverse and inclusive college committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. Our mission is to empower students to succeed and to inspire a lifelong passion for learning. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment.
VisionBuffalo State College will be a nationally recognized leader in public higher education known for
its caring and rigorous academic environment where lives are transformed through education;
the intellectual and creative accomplishments of its faculty, staff, students, and alumni;
its cross-culturally competent community dedicated to developing leaders for an increasingly global society.
ValuesWe, the Buffalo State community, are committed to:
– actively facilitating access to public higher education;
– excellent learning experiences in and out of the classroom;
– being student centered;
– the rigors, joys, and fulfillment of intellectual discovery;
– engagement, applied learning, and partnerships with the community;
– social responsibility;
– respect for diversity and individual differences;
– supportive and collegial relationships;
– opportunities for individuals to realize their full potential. Source: About Buffalo State
Strategic Goals
• Goal 1: Provide an Excellent Education Inside and Outside the Classroom– Create Engaging and Distinctive Academic Programming
– Enhance Academic Support Services
– Strengthen and Diversify the Faculty
– Support Staff Development
• Goal 2: Continue to Create an Engaged Community– Recruit New Students for Undergraduate and Graduate Programs
– Provide an Outstanding On-Campus Student Experience
– Support an Engaging Cocurricular Program
– Serve as an Anchor Institution
– Safeguard Our Physical and Human Resources
• Goal 3: Enhance Institutional Effectiveness– Tell Our Story Externally
– Promote Fiscal Transparency
– Ensure Data Integrity
– Enhance Culture of Continuous Improvement
– Foster Sustainability
• Goal 4: Provide Appropriate Resources Necessary to Succeed– Address Aging Facilities
– Seek Increased Funding
– Tie Development Targets to Strategic Priorities
– Reduce Ancillary Costs to StudentsSource: Buffalo State Strategic Plan
New York State and
SUNY Budget Context
2019/20 New York State Budget Timeline
2019/20 NYS
Budget “Call
Letter”
2019/20 Budget
Request to Board for Approval
September/
October
November/
December February
30-Day
Adjustments
March
One House Bills More Advocacy 2019/20
Enacted
Budget
Budget
Testimony2019-/20
Executive
Budget
April 1
We
are
here
Finalizing
Budget
Request
January
Advocacy Advocacy Advocacy Negotiations Even More Advocacy
Source: State University of New York
2019/20 Executive Budget Summary
Operating Funds
State-Operated Campuses
• $1,922.7M in Tuition Spending Authority (including Pooled Offset)
(No Change)
• 1,762.1M in Indirect Tax Support (+$41.1M from Prior Year)
• 708.0M in Direct Tax Support (No Change)
• 18.0M for Investment Fund (No Change)
• 4.0M for Open Education Resources (No Change)
Good News:
The Executive Budget provides for a mechanism to accelerate
a one-time infusion of State cash to mitigate the impact of
extraordinary costs in 2018/19
Source: State University of New York
2019/20 Executive Budget Summary
Operating Funds
University–wide Programs
• $142.5M for University wide Programs ($16.5M Reduction)
• ($5.4M): Additional Educational Opportunity Program (EOP) support (Reduction)
• (5.0M): Additional Educational Opportunity Center (EOC) support (Reduction)
• (2.0M): Additional ATTAIN (Elimination)
• (1.5M): Additional Small Business Development Center (SBDC) (Reduction)
• (0.6M): Graduate Diversity Fellowships (Reduction)
• (0.6M): Mental Health Services / Telecounseling Network (Elimination)
• (0.5M): Cord Blood Center (Reduction)
• (0.3M): Stony Brook Center for Italian Studies (Elimination)
• (0.3M): Cornell Veterinary College (Reduction)
• (0.2M): Cornell Center in Buffalo (Elimination)
• (0.1M): Benjamin Center (Elimination)
• (0.1M): ESF Chestnut (Elimination)
• (0.1M): Stony Brook Algonquian Language Revitalization (Elimination)
Source: State University of New York
2019/20 Executive Budget Summary
Operating Funds
Primary Legislative Items
• Procurement Review: Contracts in excess of $250K must be pre-audited by OSC, AG, and OIG
• 30 days to review or the contract is approved
• Enacting Dream Act:
• Students without lawful immigration status are still eligible for Excelsior, TAP
Source: State University of New York
Executive Budget Summary Capital Funds
State–Operated Campuses
• $550M for critical
maintenance
• $164M pay as you go
funding for Facilities and
Operations
• $50M pay as you go
Residence Hall Program
All SUNY Institutions
• Procurement Review: Contracts in excess of $250K must be reviewed by OSC. OSC has 30 days to review or the contract is approved.
• $55M for NY-SUNY 2020 grants
• $325M for Urban Development Corporation for the High Technology Innovation and Economic Development Infrastructure Program
Source: State University of New York
State of the Campus:
February 2019 Update
Campus Financial Profile:
Four Levels of Activity
Buffalo State All Funds
Buffalo State and Affiliated Entities
Operating
Activity
Unrestricted
State Funds
USG, FSA, Campus House, Child Care Center, Alumni Association, BPAC
* Buffalo State College Alumni Association, Burchfield Penney Art Center,
Campus House, Child Care Center, Faculty Student Association, United
Student Government
Components Unrestricted
State Funds
Operating
Activity
All Funds Buffalo State
and Affiliated
Entities
State Operating Budget
• State Tax Support
• Tuition
✓ ✓ ✓ ✓
Income Fund
Reimbursable (IFR):
Other Revenue
✓ ✓ ✓ ✓
State University Tuition
Reimbursable (SUTRA):
Summer, J-Term
✓ ✓ ✓ ✓
State U-Wide ✓ ✓ ✓
IFR: Broad-Based Fees:
Restricted
✓ ✓ ✓
State University Tuition
Reimbursable (SUTRA):
Contract/OAP
✓ ✓ ✓
Dormitory Income Fund
Reimbursable (DIFR):
Restricted
✓ ✓ ✓
Research Foundation –
Indirect Cost Recovery
✓ ✓ ✓
Buffalo State College
Foundation Operating
Activities
✓ ✓ ✓
Buffalo State College
Foundation Housing
Corporation: Restricted
✓ ✓ ✓
Buffalo State College
Foundation Non-
Operating Activities
✓ ✓
Research Foundation –
Sponsored Activity:
Restricted
✓ ✓
Capital Budget Activities ✓ ✓
IFR: ITEC ✓ ✓
Affiliated Entities* ✓
Source: Buffalo State Comptroller’s Office
Unrestricted State Funds Operating Activities: 2017-18
State$82.8M
90%
IFR$5.0M5.5%
SUTRA$4.0M4.5%
Revenue
Unrestricted Operating Revenues
2017-18:
$91.8M
Source: Buffalo State Comptroller’s Office
Unrestricted State Funds Operating Activities: 2017-18
Personal service$68.2M
74%
Temporary service$8.1M
9%
Employee benefits$1.0M
1%
Supplies$1.5M
2%
Travel$0.6M
1%Contractual
services$4.0M
4%
Equipment and maintenance
$0.8M1%
Library$0.5M
0%
Student aid/tuition waivers$4.6M
5%
Utilities$2.6M
3%
Recharges-$0.2M
0%
Expenses by Type
Instruction$41.5M45.1%
Research and training$0.3M0.3%
Academic support$8.9M10%
Student services $6.3M
7%
Institutional support $16.6M
18%
Operating and maintenance
$13.3M14.5%
Scholarships and fellowships
$3.9M4%
Public service$1.4M1.5%
Expenses by Function
Expenses by Function
2017-18:
$92M
Expenses by Type
2017-18:
$92M
Source: Buffalo State Comptroller’s Office
Unrestricted and Restricted Operating Activities:
2017-18
State$126.4M
90%
BSCF Unrestricted$0.8M.5%
BSCF Restricted$3.1M2.2%
BSCF Agency$1.9M
1%Housing Corporation
$4.7M3%
Research Foundation Indirect Cost Recovery
$4.2M3%
Revenue
Operating Revenues
2017-18
$141M
Source: Buffalo State Comptroller’s Office
State funds exclude ITEC
Unrestricted and Restricted Operating Activities:
2017-18
Personal service$76.4M
54%
Temporary service$10.8M
8%Employee benefits$5.7M
4%
Supplies$3.5M
2%
Travel$2.7M
2%
Contractual services$11.9M
8%
Equipment and maintenance
$3.6M2.5%
Library$1.1M.8%%
Student aid/tuition waivers$10.2M
7%
Utilities$3.7M
3%
Debt service and other
(residence halls)$9.3M
7%
Overheads$3.4M
2% Recharges-$0.1M
0%
Expenses by Type
Expenses by Type
2017-18
$142M
Instruction$43.9M
31%
Research and training$0.6M.4%
Academic support$9.0M
6%Student services $7.5M
5%
Institutional support $25.5M
18%
Operating and maintenance
$14.3M10%
Scholarships and
fellowships$9.7M
7%
Public service$1.9M
1%
Auxiliary enterprises
$26.6M19%
BSCF$3.3M
2%
Expenses by Function
Expenses by Function
2017-18
$142M Source: Buffalo State Comptroller’s Office
Buffalo State History of State Tax
and Tuition Revenues
45% 41% 36% 32% 28% 29% 29% 28% 28% 27% 26%
55% 59% 64% 68% 72% 71% 71% 72% 72% 73% 74%
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
$100
Millions
State and Other Support Tuition and Other Revenues
Source: Buffalo State Budget Office
Pre
-Recess
ion
Budget CutsSUNY Rational
Tuition PolicyUnfunded Negotiated
Salary Increases
Trends: Enrollment, Tuition, Faculty, Staff
Enrollment:9,516-13%
Tuition Revenue:$62.6M
+20%
Faculty FTE:521+1%
9,000
10,000
11,000
12,000
13,000
14,000
15,000
Enrollment Tuition Faculty FTE Staff FTE
Excludes ITEC
Staff FTE:
941
+14%
Enro
llm
ent
Tuition Revenue:
$49.8M
Staff FTE:
807
Faculty FTE:
516
Enrollment:
11,006
Source: Buffalo State Institutional Research, Buffalo State Comptroller
Academic Affairs
Budget Rebalancing (2016-2018)
• Total budget cut $3,845,814
• 51.5 FTE
• OTPS cut $69,000
Faculty/Staff Searches (2018-2019)
• 17 Faculty Searches
• 5 Staff Searches
Emerging Issues for Consideration: 2018-19
• Enrollment shortfall: Impact of $3.3M
▪ Tuition: $2M
▪ Housing: $600K
▪ Fees: $700K
• Center for the Development of Human Services
▪ $7.3M+
• Resolving structural budget deficits of $4M
▪ SUTRA: $900K
▪ DIFR: $1.5M
▪ RF Indirect Cost Recovery: $1.6M
Source: Buffalo State 2018-19 Financial Plan
State All-Funds Cash and Reserves
Projected Through 2019/20
13
8
19
12
32
20
20
8
$5
$10
$15
$20
$25
$30
$35
$40
2016-17 2017-18 2018-19 2019-20
Millions
Restricted Unrestricted
Total Cash Balances Unrestricted College Central Reserves
Source: Buffalo State Comptroller’s Office
Unrestricted
Central
Reserves are 8%
of our State
Funds Budget.
All Funds Financial Capacity
2011/12 – 2020/21:
Operating Sources and Uses
$135.1M
$144.5M
$130.1M
$147.1M
$120,000,000
$125,000,000
$130,000,000
$135,000,000
$140,000,000
$145,000,000
$150,000,000
$155,000,000
2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21
Sources Uses
Source: Buffalo State Comptroller’s Office
Assumptions for
All Funds Financial Capacity 2011/12 – 2020/21:
Operating Sources and Uses
Tuition rate increases:
Personnel cost increases:
Year Undergraduate Graduate
2018-19 $100 $200
2019-20 $100 $110
2020-21 $100 $110
2018-19 Collective bargaining current and retro
payments
2019-20 Collective bargaining current and retro
payments
2020-21 Collective bargaining current year
payouts
• $7M budget rebalancing
is accomplished
• Enrollment is equivalent
to fall 2018
• No new money for
scholarships
• No new money for OTPS
Unrestricted State Funds Budget Projections(in Millions)
17-18 Budget 17-18 Final 17-18 Variance 18-19 Budget
18-19 Current
Projection 18-19 Variance
19-20 Planned
Budget
(Nov. 2017)
SOURCES
Tuition & Other
Revenue 58.8 58.6 (.17) 60.3 58.3 (1.9) 61.2
State Tax Support 24.1 24.1 - 24.1 24.1 - 24.1
Summer Session
Revenue 3.9 4.0 .16 4.0 4.1 .08 4.2
Unrestricted IFR
Revenue 4.8 5.0 .23 4.8 4.8 - 4.8
TOTAL SOURCES $91.6 $91.7 .22 $93.2 $91.3 $(1.9) $94.3
USES
Projected Base
Budget 86.6 83 (3.7) 84.2 84.0 (.40) 84.4
Negotiated Salary
Costs 5.4 1.6 (3.8) 5.7 6.1 .46 2.2
Summer Session
Budget 5.0 4.8 (.16) 4.8 5.0 .25 5.3
Unrestricted IFR
Budget 2.3 2.7 .32 2.4 2.4 - 2.4
TOTAL USES $99.3 $92.0 $(7.3) $97.1 $97.3 $.31 $94.3
NET RESULTS $(7.8M) $(.21M) $7.5M $(3.8M) $(6M) $(2.2M) ($0M)
Source: Buffalo State Comptroller’s Office
Change in Unrestricted State Reserves,
2018-19
Source: Buffalo State Comptroller’s Office
College Central Reserves as of June 30, 2018 $16.9M
Projected Unrestricted Operating Loss (6.0M)
Voice over Internet Protocol (VoIP) (1.3M)
Projected Central Reserves as of June 30, 2019 $9.6M
Summary of Financial Capacity
• State tax support is flat, similar to other campuses across the U.S.
• We are increasingly dependent on tuition revenue and continue to experience enrollment volatility
• Most of our resources are in existing base budget: We need to be very thoughtful about how we deploy these resources going forward
• Need to continue to engage in cross-divisional planning activities to align our recurring sources and uses -- to sustain our financial future and our ability to embrace new opportunities
Source: Buffalo State Vice President for Finance and Management
Future Planning:
Launching the
Strategic Resource Planning Process
(SRPP)
February 2019 Update
Overview of
Strategic Resource Planning Process (SRPP)
• Integrated resource planning
• Roles and responsibilities
• Calendar
• Implementation plan
• Multi-year financial plan
• Base budget
• Budget model
Source: Buffalo State Vice President for Finance and Management
Best Practices Model:
Integrated Resource Planning
Integrated Resource Planning
Academic and Strategic Planning
Capital Development
Risk Management
Debt Management
Endowment and
Investment Management
Capital Campaign Planning
(Philanthropy)
Workforce Planning/
Talent Management
Facilities Management
Operating and Capital Budgets
Enrollment Management
• All Funds
• Comprehensive asset/liability
management
• Integrative: single institutional
point of view
• Long-term in nature
• Analyzes returns on
investments
• Proactive
• Dynamic and scenario-based
• Transparent
Source: Buffalo State Vice President for Finance and Management
Roles and Responsibilities
Mission,
Vision,
Strategic
Plan
Evaluation
&
Feedback
• President
• President’s
Cabinet
Academic
Plan Enrollment
Plan
Multi-
Year
Financial
Plan
Budget Model
Resource
Planning Budget
Implementation
• Provost • Provost,
• CIO & VPEMC
• Institutional
Research
• Academic Units
• VPFM
• Resource
Planning
• Comptroller
• President
• Provost
• VPFM
• President
• Provost
• VPFM
• Resource Planning
• Comptroller
• Institutional
Research
• All Units
• VPFM
• Resource Planning
• Comptroller
• All Units
• Provost
(Program,
Academic
Metrics)
• VPFM
(Financial Metrics)
• All Units
Source: Source: Buffalo State Vice President for Finance and Management
Calendar:
Strategic Resource Planning Process (SRPP)
August
• Prior year carry forward balances loaded in financial system
• Initial five-year financial plan and planning assumptions completed
• Budget model solidified for following fiscal year
September-December
• Enrollment, tuition and fee plans solidified
• Workforce planning solidified
• Capital plans solidified
January-June
• Five-year financial plan updated
• Campus budget meetings
• Resource allocation decisions finalized and communicated to units
July
• Prior fiscal year closed
• New fiscal year budgets finalized, communicated to SUNY and loaded into financial system
• Units submit spending plans
Source: Buffalo State Vice President for Finance and Management
Implementation Plan for SRPP
2018-2019
• Assessment
• Begin to establish infrastructure
• Optimize organization and resources
2019-2020
• Infrastructure:
-- Process-- Systems-- Reports
• Optimize organization and resources
2020-2021 and Beyond
• Launch SRPP
• Assess and refine:
-- Process-- Systems-- Reports
Strategic Resource Planning Process
in Development: 2018/19
1. Enrollment and resource planning integration
Scholarship strategy and planning (Excelsior/TAP credit)
Housing rates and occupancy strategy
Academic planning and support
Launch taskforce
2. Capital development board and process
Establish structure and process
Instructional facilities plan
Space standards and utilization
3. Campus multi-year financial plan
All funds multi-year financial plan
Multi-year energy financial plan
4. Continue to evaluate Budget
Committee Support Group
recommendations
5. Business Services/Systems:
• eProcurement
• Campus-wide Buffalo State College
Foundation reports
• Enhanced Buffalo State College
Foundation and Housing Corporation
reports
6. Optimize Finance and Management
organizational structure
Strategic Resource Planning Process
in Development: 2019/20
1. Budget model development and
planning
Investment pool
Enrollment
Base budget
Alignment of recurring sources and uses
2. General College Service Fee (GCSF)
review
3. Unit staffing plans (workforce
planning)
4. Enterprise Risk Management (ERM)
-- Risks/contingencies aligned with
resources and future investment
5. Business services and systems: Financial reporting and planning improvements; travel reimbursement system
6. Evaluation of college-subsidized activities
7. Integrated resource planning calendar
8. Campus overhead analysis
9. Review of broad-based fees and fee process
10. Create entity/hierarchy reporting structure
11. Workforce planning
Strategic Resource Planning Process,
Future: 2020-21 and Beyond
1. Three-year planning process – all funds
2. Spending plan development
3. Composite financial index (CFI)
4. Review of all fees and revenue streams
Enrollment and Resource
Planning Integration
Enrollment & Resource Planning Process:
Charge
• The Enrollment and Resource Planning Taskforce (ERPT) is charged with identifying, reviewing and prioritizing the necessary materials and data sources to provide actionable insight to support the college’s enrollment and resource planning needs
• Additionally, the taskforce coordinates with appropriate campus units on access, training and communication of any new enrollment and resource planning tools, and resources
Enrollment & Resource Planning Taskforce:
Deliverables
• Develop an integrated and detailed enrollment and resource
planning calendar
• Provide enrollment, fee, gross and net tuition, financial aid and
other data and information that may be required to support the
enrollment and resource planning process
• Support the forecasting and modeling of enrollment and other
revenues such as tuition and fees
• Research and identify best practices in regards to enrollment,
resource planning and related budget models
• Develop integrated enrollment and revenue dictionary
Enrollment & Resource Planning Taskforce:
Leadership
Executive Sponsor
• Katherine S. Conway-Turner, President
Co-Chairs
• Laura J. Barnum, Vice President for Finance and
Management
• Jacquelyn L. Malcolm, CIO and Vice President for
Enrollment, Marketing and Communications
Enrollment & Resource Planning Taskforce:
Membership
Academic Unit:
1. Benjamin Christy, Dean, School of Arts and Humanities
(or designee)
2. Wendy Paterson, Dean, School of Education (or designee)
3. Mark Severson, Dean, School of Natural and Social Sciences
(or designee)
4. Rita Zientek, Interim Dean, School of the Professions
(or designee)
5. Kevin Miller, Dean, the Graduate School (or designee)
Facilitator: Jonathan Hulbert
Support Staff: Katherine Malik-Willard
Enrollment & Resource Planning Taskforce:
Membership
Support/Operations Unit:
6. Judith Basinski, Associate Vice President for Data and Analytics7. Curtis Brickhouse, Director of Student Affairs Operations8. Connie Cooke, Director of Financial Aid9. Kelly D’Aloisio, Director of College and Auxiliary Accounting10. Rock Doyle, Assistant Vice President for Weigel Wellness Center11. Yves Gachette, Director of Institutional Research12. Eric (Luke) Krieg, Interim Associate Vice President for Institutional
Effectiveness13. David Loreto, Director of Admissions14. Jayme Riter, Interim Director of Student Accounts15. Ted Schmidt, Professor, Economics and Finance Department; Chair, College
Senate BSAC16. Steven Shaffer, Director of Facilities Construction and Maintenance17. Robert Summers, Assistant Provost for Global Engagement18. James Thor, Associate Vice President and Comptroller19. TBD, Budget and Internal Controls
Facilitator: Jonathan Hulbert
Support Staff: Katherine Malik-Willard
Campus Capital Development
Process
Capital Development Board: Charge
• Guide long range campus physical development: buildings, land use, landscape, infrastructure
• Guide strategic efforts to continually review and update the comprehensive Facilities Master Plan
• Review and advise on policies, standards, and procedures related to capital and space development and management
• Oversee physical development of campus land holdings
• Participate as appropriate in planning and execution of capital development initiatives conducted by affiliated entities and related programs (DIFR, Foundation, Housing Corporation, BSCR Corporation) that impact college goals and objectives
• Coordinate, evaluate and advise in affiliate capital initiatives to ensure they are consistent with objectives of Buffalo State Facilities Master Plan, college strategic plan and budget
• Approve campus capital priorities and budget
Capital Development Board: Deliverables
• Review, recommend, and prioritize for Presidential approval, specific large capital projects for one-year, five-year and 10-year planning. These projects will:
– Be budgeted at more than $1 million or have significant impact on the campus
– Use land and buildings in new ways; have major impacts upon the appearance of our campus; or respond to major programmatic needs
– Include recommended funding sources across each major capital spending budget category, with the majority of funding coming from State University Construction Fund and Dormitory Authority of the State of New York
• Resolve policy, strategy, process and organizational questions initiated by or brought to the Board. These may include:
– space and land management
– land acquisition
– financing
– capital budgeting
– partner engagement
– communication and advocacy
• Evaluate progress in plan implementation
Capital Development Board:
Organizational Structure
President’sCabinet
President
Capital Development
BoardGuides campus
physical development
Capital Steering Committee
Maintains consistency across
capital planning
Instructional Facilities
Subcommittee
Recommends work related to all
instructional space development,
management and utilization
Space Allocation Subcommittee
Recommends work related to space
development, management and
utilization
Housing Subcommittee
Recommends residence hall and
dining services capital renovation
Signage Subcommittee
Recommends permanent and
temporary signage and graphics
Beautification Committee
Recommends campus
beautification and work to improve
aesthetics
College Council Facilities
Committee
Administrative Policy Review Committee
College Capital Planning*
*Gathers information through strategic resource planning process and relays it to Capital Development Board
Capital Development Board: Leadership
Executive Sponsor
• Katherine S. Conway-Turner, President
Capital Development Board Members
• James Mayrose, Interim Provost: Co-Chair
• Laura J. Barnum, Vice President for Finance and Management: Co-Chair
• Timothy W. Gordon, Vice President for Student Affairs
• Crystal J. Rodriguez, Chief of Staff
Staff to the Capital Development Board
▪ Amitra Wall, Associate Provost
▪ Sarah Reid, Facilities Planner
▪ Steven Shaffer, Director of Facilities Construction and Maintenance
Multi-Year Energy
and Financial Planning
Multi-Year Energy and Financial Plan
Committee: Charge
• Maintain Buffalo State’s year-to-year energy financial plan,considering all facets of college utility and energy planning
• Review Buffalo State’s current and future energy needs, considering energy usage and utility costs
• Provide strategies for reducing energy consumption
• Provide input on energy purchases and project development to support Buffalo State’s commitment to sustainability and renewable energy opportunities
Multi-Year Energy and Financial Plan
Committee: Deliverables
• Prepare multi-year energy financial plan for annual review and approval of Vice President for Finance and Management and President
• Develop, review and provide quarterly financial reporting for multi-year energy financial plan
• Review and report on regulatory requirement updates and implementation including Governor’s Executive Orders and SUNY energy programs
• Research, identify and implement campus-wide energy reduction projects
• Identify and secure opportunities for energy incentives and programs from agencies such as New York Power Authority (NYPA), New York State Energy Research and Development Authority (NYSERDA), National Grid, National Fuel, etc.
Multi-Year Energy and Financial Plan
Committee: Membership
• Laura Barnum, Vice President for Finance and
Management: Executive Sponsor
• Kelly D’Aloisio, Director of College and Auxiliary
Accounting: Co-Chair
• Daniel Herr, Energy and MCM Contract Manager: Co-Chair
• Steven Olsen, Director of Contract Management
• Steven Shaffer, Director of Facilities Construction and
Maintenance
• James Thor, Associate Vice President and Comptroller
Budget Committee Support Group
Budget Committee Support Group: Charge
• Review division budget proposals for alignment with the campus strategic plan, financial feasibility, and potential approaches to funding
• Review special fund budget plans for reasonableness and consistency with the overall campus budget
• Provide supporting information and analysis to the Budget Committee, as requested, to assist in campus budget decision making
• Coordinate and lead campus presentations and obtain feedback on budget plans and opportunities for revenue generation and cost savings
• Evaluate and oversee implementation of enhancements to campus systems to support the budget management process
Budget Committee Support Group
• Feedback on budget realignment has been published on the campus budget rebalancing website
• Recommendations are arranged in categories of expenditure reduction and revenue enhancement
• Clustered around themes such as academic scheduling, staff obligation/workload, facilities and operations
Budget Committee Support Group:
Membership
• Amitra Wall: Academic AffairsCivil Service Employees Association (CSEA): Cynthia RodriguezCollege Senate: Frederick FlossCollege Senate: Ted SchmidtFinance and Management: Lisa KriegerInstitutional Advancement: William BenfantiPresident’s Office: Crystal RodriguezLaw Enforcement Unions: Ryan RoetzerInformation Technology: Maryruth GlogowskiStudent Affairs: Rock DoyleUnited University Professions (UUP): Dean Reinhart
• Ex Officio: Joseph Marren, Chair of the College SenateEx Officio: Laura Barnum, Vice President for Finance and Management (Interim Facilitator)Staff Support: Kelly D’Aloisio, Sarah Reid, Donna Scuto, and James Thor
Business Systems and Services:
Improvements
Business Services Initiatives
• Implementing a new e-procurement system that will
automate the campus procurement process
• First wave campuses (UB and Geneseo) scheduled to
go live in February 2019
• Buffalo State is in the second wave with Brockport,
Fredonia and Alfred
– Anticipate going live during the third quarter of 2019
with phased rollout
Next Steps
Next Steps
• 2019/20 budget development
• Stay the course on 2019/20 budget rebalancing
• Continue position control
• Continue campus enrollment and student retention/completion efforts
• Continue cross-divisional planning activities – identify and analyze opportunities to generate new
resources and strategically deploy current resources
Next Steps
• Continue implementation plan for strategic resource
planning process and governance structure – update
May 2019
– Financial Capacity
– Strategic Resource Planning Process
Appendix
Appendix List, Page 1 of 2College Financial Capacity: National and SUNY Budget Context1. Disinvestment in Public Higher Education
2. Trend: SUNY Direct and Indirect State Support as Percentage of NYS General Fund Revenue
3. Trend: Buffalo State Direct and Indirect Support as Percentage of State Direct and Indirect Support to SUNY
4. New York State Total Support to SUNY
5. All SUNY Campuses: Student Demographics, New York State
6. All SUNY Campuses: Student Demographics, New York City
7. All SUNY Campuses: Student Demographics, Non-New York City
State of the Campus8. Enrollment History
9. Enrollment History: Undergraduate Student Headcount
10. Enrollment History: Graduate Student Headcount
11. Tuition Revenue, 2005-2018
12. Faculty FTE
13. Staff FTE: State Classified and Professional
14. State Support Trends and Sources, 2012-2018
15. What State Funding Do You Really Want?
16. Operating Activity Sources of Funds
17. Operating Activity Uses of Funds
18. Buffalo State Student Fee Types
19. Buffalo State Broad-Based Fees, 2018-2019
20. Reserves
21. Research Proposals
22. Sponsor-Funded Expenditures
23. Philanthropy Trends
24. Six-Year Graduation Rates
25. Expenditures per FTE Student to National Peers, 2015-2016
26. Expenditures per FTE Student to SUNY Campuses, 2015-2016
27. Expenditures by NACUBO Code to SUNY Peers, 2015-2016
28. Total Buffalo State Capital Budget
29. Capital Facilities Update
30. Tuition Rates, 2018-2019
Appendix List, Page 2 of 2
Operating Activities, 2016-2017
31. Unrestricted State Funds Operating Activities: Revenue, 2016-2017
32. Unrestricted State Funds Operating Activities: Expenses, 2016-2017
33. Unrestricted and Restricted Operating Activities: Revenue, 2016-2017
34. Unrestricted and Restricted Operating Activities: Expenses, 2016-2017
Integrated Resource Planning: Context and Environment
35. Strategic Goals and Objectives
36. Data
37. What is Integrated Planning?
38. Integrated Resource Planning
39. Budget Model: Guiding Principles
Glossary of Terms
40. Glossary of Terms, Page 1 of 3
41. Glossary of Terms, Page 2 of 3
42. Glossary of Terms, Page 3 of 3
College Financial Capacity:
National and SUNY Budget
Context
Appendix 1
Disinvestment in Public Higher Education
$8,641
$6,525
$7,453
$7,642
$8,453
$7,395
$8,357
$8,640
$6,000
$6,500
$7,000
$7,500
$8,000
$8,500
$9,000
2008, Pre-Recession 2012 2016 2017
Educational Appropriations per FTE
U.S New York State
Source: State Higher Education Executive Officers Association: State Higher Education Finance 2017
$52,555 $54,448 $56,899 $58,782 $61,868$67,920 $69,676 $66,895
6.80%
6.30%
5.90%6.20%
6.10%
5.70% 5.70%
5.60%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17
NYS General Fund ($M) SUNY Support as a % of General Fund
Source: Buffalo State Budget Office
Appendix 2
Trend of SUNY Direct and Indirect State Support as
Percentage of
NYS General Fund Revenue
$3,571 $3,427 $3,348
$3,627 $3,786 $3,882 $3,942 $3,978
2.30%
2.50%
2.40%
2.30% 2.30%
2.20%
2.30%
2.20%
2.00%
2.40%
2.80%
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17
State Direct and Indirect Support to SUNY ($M) Buffalo State Support as % of SUNY Support
Source: Buffalo State Budget Office
Appendix 3
Trend of Buffalo State Direct and Indirect Support
as Percentage of State Direct and Indirect
Support to SUNY
Appendix 4
New York State Total Support to SUNY
1841.3 1820.8 1877.82109.5
2278.3 2328.8 2346.7 2370.12599.6 2750
1730.11606.5 1469.9
1517.81507.6 1553.2 1595.3 1607.3
15861500.6
0
500
1000
1500
2000
2500
3000
3500
4000
4500
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
Indirect State Tax Suport Direct State Tax Support
$ M
illions
Source: Buffalo State Budget Office
Appendix 5
All SUNY Campuses: Student Demographics
181,268
173,806
173,851
176,767
176,958 173,370
184,639
160,000
165,000
170,000
175,000
180,000
185,000
190,000
195,000
200,000
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29
New York State2017/18 – 2028/29
Projected High School Graduates 2015/16 Level
Source: SUNY Budget Office
Appendix 6
All SUNY Campuses: Student Demographics
64,957
62,691
60,795
62,855 63,678
64,572
66,666
67,988
69,895 69,986 69,539
70,595
64,830
50,000
55,000
60,000
65,000
70,000
75,000
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29
New York City2017/18 – 2028/29
NYC 2015/16 Level
Source: SUNY Budget Office
Appendix 7
All SUNY Campuses: Student Demographics
116,311 116,472
113,011
111,330 111,415
109,279
107,378
108,778 108,277
106,972
104,286
102,775
119,809
100,000
105,000
110,000
115,000
120,000
125,000
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29
Non-New York City2017/18 – 2028/29
Non-NYC 2015/16 Level
Source: SUNY Budget Office
State of the Campus
Appendix 8
Enrollment History
11,006
11,220
10,993
11,745
11,255
10,776
10,322
9,475 9,516
9,118
9,000
9,500
10,000
10,500
11,000
11,500
12,000
Total Headcount
Source: Buffalo State Institutional Research Office
Appendix 9
Enrollment HistoryUndergraduate Student Headcount
9,010 9,314 9,139 9,371 9,822 9,935 10,030 9,787
9,386 9,392 9,179 8,482 8,527
8,082
0
2,000
4,000
6,000
8,000
10,000
12,000
Undergraduate Headcount
Source: Buffalo State Institutional Research Office
Appendix 10
Enrollment HistoryGraduate Student Headcount
1,996 1,906 1,854 1,863 1,892
1,810 1,627
1,468 1,390
1,242 1,143
993 989 1,036
0
500
1,000
1,500
2,000
2,500
Graduate Headcount
Source: Buffalo State Institutional Research Office
Appendix 11
Tuition Revenue, 2005-2018
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
Fall/Spring Summer J-Term
$ M
illions
Source: Buffalo State Comptroller’s Office
Appendix 12
Faculty FTE
516
529
548 551
566558
539
555 557
537 536528
521
490
500
510
520
530
540
550
560
570
Source: Buffalo State Institutional Research Office
Appendix 13
Staff FTE
(State: Classified and Professional)
807841
893 905 904874 867
911944 930 937 940 941
700
750
800
850
900
950
1000
Source: Buffalo State Institutional Research Office
Excludes ITEC
Appendix 14
State Support Trends and Sources:
2012-2018
0
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
160,000,000
2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Direct State Support Tuition and Other Revenue Fringe Estimate Debt Service
Source: Buffalo State Comptroller’s Office
Appendix 15
What State Funding Number Do You Really Want?
State
Fringe
Capital
Debt
Service
State
Tax
Revenue
Support
Earmarks IFR,
SUTRA,
DIFR
Total State and
Revenue Support✓ ✓ ✓ ✓ ✓
Total State Support ✓ ✓ ✓ ✓
State Operating
Appropriation✓ ✓
State Tax Support ✓ ✓
State Account
Activity✓ ✓ ✓ ✓
Source: Buffalo State Vice President for Finance and Management
Appendix 16
Operating Activity Source of Funds
All State Funds Other Funds
State Operating State Funds RF Foundation
Funding Type: State Tax Tuition
Revenue
Income Fund
Reimbursable
(IFR)
State
University
Tuition
Reimbursable
(SUTRA)
Dormitory
Income Fund
Reimbursable
(DIFR)
Research
Foundation
(RF)
Buffalo State
College
Foundation
Source of
Funds:
Appropriated
by NYS
government;
allocated to
the campus by
SUNY
Student tuition
payments
Student fee
revenue,
external funds,
received for
self-supporting
programs
Students
participating
in summer
term, J-term,
Study Abroad,
contract
courses, etc.
Residence
halls lease
revenue
Federal, State,
private grants
Indirect cost
recovery
earnings
Donors
support,
Student
Apartment
Complex
revenue, other
self-supporting
program
revenues
Primary
Stakeholder:
Students (our
primary
customers),
NYS taxpayers
Students (our
primary
customers)
Students (our
primary
customers)
Students (our
primary
customers)
Students (our
primary
customers)
Students (our
primary
customers),
grant sponsors,
faculty/
principal
investigators
Students (our
primary
customers),
donors,
community
Source: Buffalo State Vice President for Finance and Management
Appendix 17
Operating Activity Uses of Funds
Funding Type
Uses State Tax Tuition
Revenue
Income Fund
Reimbursable
(IFR)
State
University
Tuition
Reimbursable
(SUTRA)
Dormitory
Income Fund
Reimbursable
(DIFR)
Research
Foundation
(RF)
Buffalo State
College
Foundation
(BSCF)
Instructional salary
expenses ✓ ✓ ✓
Non-instructional salary
expenses/salary
associated with fee
revenue
✓ ✓ ✓ ✓ ✓ ✓ ✓
Temporary Service
Expense ✓ ✓ ✓ ✓ ✓ ✓ ✓
Fringe Benefit Expense N/A N/A 63.89% 26.10% 63.89% 40% Variable
Non-Salary Expense:
Contractual services,
supplies, travel,
professional fees,
equipment
✓ ✓ ✓ ✓ ✓ ✓ ✓
All State Funds Other Funds
State Operating State Funds RF Foundation
Source: Buffalo State Vice President for Finance and Management
Appendix 18
Buffalo State Student Fee Types
Broad-Based Fees (restricted):• Generally charged to all enrolled students to finance discrete activities that benefit the student body• Excludes activities that are part of the core instructional program• Fees are: athletics, college, health, technology and transportation• Adjustments reviewed through the Buffalo State student consultation process (Jan. to March)• Submitted to SUNY for review• Reviewed by the Board of Trustees• Current Buffalo State fee is $1,140 – see Appendix 15
Course-Based Fees (restricted):• Example: A Chemistry Lab fee charged to students to offset the cost of scientific chemicals, supplies,
and materials• Fee proposals are submitted by departments or units
Student Activity Fee
• Determined by student body referendum, every two years
• Buffalo State's current $200 mandatory student activity fee supports a variety of programs for the benefit of students
Graduate Student Fee
• Mandatory graduate student fee provides support for research and scholarship, professional organizations, professional development
• Fee is $3.50 per credit hourSource: Buffalo State Broad-Based Fees
Appendix 19
Buffalo State Broad-Based Fees, 2018-19
Full-Time Students,
Fall 2018 & Spring 2019
Part-Time Students, Per
Credit Hour Per Semester
Athletics Fee $333 $13.90
Health Fee 329 13.75
Technology Fee 349 14.55
Transportation Fee 104 4.35
College Fee 25 .85
TOTAL,
BROAD-BASED FEES $1,140 $47.40
Source: Source: Buffalo State Tuition and Fees
Appendix 20
Reserves
• Funding set aside for a particular purpose, i.e.
equipment replacement, rehab project, one-time
investment
• Reserves are necessary for contingencies and are
part of good financial planning (5% to 15%)
Source: Buffalo State Vice President for Finance and Management
Appendix 21
Research Proposals
109
74
86
77
61
4745
36
52
34
39
2731
18
3027
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
# Submitted # Awarded
Source: Buffalo State Sponsored Program Administration
Appendix 22
Sponsor-Funded Expenditures
2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Total
Direct
Costs:
$33,633,177 $25,130,736 $20,197,753 $19,550,033 $19,817,180 $18,724,623 $19,455,421 $18,543,107
Total
Indirect
Costs:
6,517,012 4,820,178 3,806,440 3,476,428 3,627,984 4,290,845 4,187,668 4,111,570
Total
Costs:
$40,150,189 $29,950,914 $24,004,193 $23,026,461 $23,445,164 $23,015,468 $23,643,089 $22,654,677
Source: Buffalo State Sponsored Program Administration
Appendix 23
Philanthropy Trends
$2,946,752
$6,527,065
$3,855,557
$6,815,227
$3,170,755
$2,511,011
$8,526,170
$3,461,182
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Contributions, Buffalo State College Foundation (from Financial Statements)
Source: Buffalo State College Foundation Financial Statements
Appendix 24
Six-Year Graduation Rates
46.3% 46.2%47.1%
48.4%
44.6% 44.7%
48.8%
49.8%
47.3%
42.00%
43.00%
44.00%
45.00%
46.00%
47.00%
48.00%
49.00%
50.00%
51.00%
2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
Source: Buffalo State Institutional Research Office
Appendix 25
Expenditures per FTE Student to National Peers,
2015-2016
State / Campus Instruction Research Public Service
Academic
Support
Student
Services
Institutional
Support
Operation /
Maintenance of
Plant
Scholarships
and Fellowships
Auxiliary
Enterprises
Hospital
Services
Independent
Operations Other Total
IL 12,554$ 444$ 1,970$ 2,183$ 2,939$ 2,787$ -$ 1,271$ 3,998$ -$ -$ 174$ 28,319$
IA 10,021 324 2,608 2,501 1,080 2,952 - 258 5,767 - - 307 25,818
ME 9,742 1,782 3,100 3,457 2,032 2,087 - 1,095 2,476 - - - 25,772
AK 10,878 1,403 1,312 2,707 2,922 2,873 - 1,312 1,899 - - 273 25,580
SUNY Buffalo State 10,243 360 2,119 2,315 1,549 4,294 - 975 3,007 - - 150 25,013
CT 10,469 218 535 1,970 2,793 3,347 - 2,227 1,964 - - - 23,523
NH 9,629 690 138 2,459 2,240 1,439 - - 6,464 - - 0 23,059
NJ 10,528 447 487 1,778 2,430 3,479 - 478 2,837 - 365 179 23,008
NM 7,577 593 2,740 1,078 1,868 2,399 - 2,217 2,544 - - 1,987 23,004
GA 8,601 48 69 2,386 1,669 3,335 - 2,217 4,108 - - 1 22,434
WV 8,329 1,173 1,929 2,123 1,197 2,138 - 1,807 3,112 - - 157 21,964
SC 8,687 857 261 1,758 2,662 2,711 - 1,041 3,658 - - 252 21,888
VA 8,173 192 580 2,172 1,004 1,845 - 458 7,244 - 37 43 21,748
NC 7,890 468 326 2,085 973 2,101 - 1,377 5,909 - 318 56 21,503
OR 8,297 208 830 1,670 1,345 1,620 - 1,817 3,803 - - 1,065 20,655
KY 8,074 261 1,632 1,909 2,243 2,488 - 1,266 1,632 - - 181 19,687
RI 7,594 1,931 205 1,845 1,523 2,690 - 1,065 2,772 - - - 19,626
AL 6,879 340 1,525 1,139 2,020 3,426 - 1,660 1,551 - - 812 19,353
OH 7,564 218 526 1,688 1,016 2,893 - 1,593 3,393 - - - 18,891
TX 6,835 547 382 2,074 1,601 2,152 - 1,428 2,366 - - 1,374 18,758
MI 7,959 348 913 2,247 1,482 1,961 - 793 2,108 - - 111 17,921
MO 7,351 391 678 1,274 1,704 1,635 - 1,204 3,469 - - 2 17,708
MN 6,615 749 336 2,655 2,008 1,735 - 237 2,705 - - 541 17,581
NE 7,846 286 346 1,615 937 1,495 - 1,055 3,625 - - 336 17,542
MS 7,083 40 1,087 1,746 1,860 1,993 - 1,381 1,983 - - 8 17,180
FL 5,714 303 464 1,552 1,301 1,833 - 1,367 2,652 - - 1,900 17,085
MD 5,578 202 647 2,550 1,984 2,350 - 714 2,784 - - 229 17,036
LA 5,701 459 378 1,879 1,147 1,787 - 1,542 2,738 - - 1,255 16,887
TN 7,416 485 303 1,402 2,661 1,580 - 1,807 1,022 - 67 0 16,743
PA 7,298 57 378 1,703 1,837 2,511 - 613 2,326 - - - 16,723
WI 6,689 176 536 1,961 2,296 1,242 - 592 2,647 - - 489 16,628
MA 6,990 0 117 1,817 2,076 2,334 - 543 2,119 - - 621 16,616
CA 7,193 96 158 1,927 2,216 1,844 - 2,149 966 - - 8 16,556
IN 7,362 208 496 1,319 1,056 2,324 - 1,072 1,797 - - 9 15,643
OK 7,495 421 541 955 1,275 1,430 - 1,790 1,650 - - 39 15,596
AR 5,540 488 718 1,310 885 1,458 - 1,487 2,864 - - 732 15,483
WA 6,464 216 203 1,057 1,179 1,539 - 1,115 3,331 - - - 15,103
KS 6,020 172 475 1,952 1,372 1,207 - 1,370 1,765 - - 213 14,546
UT 5,822 56 909 1,452 1,570 1,856 - 1,059 1,539 - - 41 14,305
CO 5,324 220 97 1,077 1,694 1,641 - 486 2,082 - - 1,261 13,883
Source: IPEDS Data Center, excludes System Offices
Median 18,340
State University of New York (SUNY)
Expenditures Per FTE By Category for Buffalo State and Other State Public Four Year College by Like Carnegie Classification
Ranked High to Low on Total Expenditure Per FTE
Source: State University of New York
Appendix 26
Expenditures per FTE Student to SUNY Campuses,
2015-2016
State / Campus Instruction Research Public Service
Academic
Support
Student
Services
Institutional
Support
Operation /
Maintenance of
Plant
Scholarships
and Fellowships
Auxiliary
Enterprises
Hospital
Services
Independent
Operations Other Total
Upstate Medical University 63,190$ 11,124$ 421$ 9,235$ 3,791$ 29,276$ -$ 240$ 5,204$ 550,980$ -$ 113$ 673,575$
SUNY Downstate Medical Center 72,846 12,618 8,745 13,920 4,861 22,069 - 431 1,668 484,015 - 468 621,640
SUNY College of Optometry 52,397 6,498 322 5,526 6,537 24,574 - 192 113 41,702 - 7,217 145,077
Stony Brook University 20,090 4,924 1,074 5,051 2,161 5,007 - 961 3,690 47,516 - 164 90,639
SUNY at Albany 13,814 19,534 4,566 3,636 1,344 5,148 - 1,010 4,252 - - 222 53,527
SUNY College of Environmental Science and Forestry 15,238 8,838 1,150 5,891 2,516 5,754 - 1,183 626 - - 119 41,315
University at Buffalo 16,949 4,685 462 4,736 1,283 4,775 - 844 3,030 343 - 93 37,203
SUNY Maritime College 11,277 226 681 4,337 4,330 4,371 - 538 4,367 - - 152 30,278
SUNY at Purchase College 11,028 29 666 5,049 2,414 4,497 - 1,114 4,269 - - 489 29,555
SUNY at Binghamton 11,043 1,805 390 3,383 1,781 2,766 - 583 7,162 - - 101 29,013
SUNY College at Potsdam 12,873 51 537 2,691 2,533 4,468 - 1,347 3,191 - - 643 28,333
Morrisville State College 11,167 13 329 4,194 1,660 3,365 - 2,211 3,263 - - 692 26,895
SUNY College of Agriculture and Technology at Cobleskill 8,340 159 332 4,348 2,504 5,697 - 1,385 3,573 - - 35 26,375
SUNY Buffalo State 10,243 360 2,119 2,315 1,549 4,294 - 975 3,007 - - 150 25,013
SUNY College at Oswego 10,707 216 670 1,952 2,389 2,357 - 1,280 4,852 - - 409 24,832
SUNY at Fredonia 11,346 31 767 1,784 1,891 2,829 - 1,182 3,767 - - 663 24,259
SUNY College at Plattsburgh 11,413 75 1,000 1,853 2,607 2,655 - 1,172 3,168 - - 259 24,202
SUNY College at Brockport 11,725 130 392 2,303 1,799 3,008 - 1,051 3,292 - - 197 23,898
SUNY Oneonta 8,995 39 952 2,340 2,161 3,377 - 1,064 4,313 - - 164 23,405
SUNY Polytechnic Institute 8,866 555 636 3,320 2,489 4,079 - 777 2,187 - - 156 23,065
SUNY College at Geneseo 10,533 70 170 1,550 1,750 3,243 - 905 4,170 - - 505 22,895
SUNY College at Old Westbury 9,722 333 687 1,689 2,585 3,165 - 933 3,542 - - 156 22,812
SUNY College at Cortland 9,686 58 332 2,730 1,581 3,253 - 1,099 3,729 - - 324 22,792
State University of New York at New Paltz 10,444 89 581 1,864 2,332 3,042 - 844 2,948 - - 563 22,707
SUNY College of Technology at Alfred 9,859 51 70 1,395 1,956 2,954 - 1,503 3,868 - - 253 21,909
SUNY College of Technology at Canton 8,398 18 163 844 4,347 2,770 - 1,605 2,408 - - 336 20,889
SUNY College of Technology at Delhi 9,055 35 140 1,172 1,710 3,314 - 1,377 3,006 - - 490 20,299
Farmingdale State College 9,515 171 709 1,606 2,172 2,180 - 626 1,115 - - 107 18,200
SUNY Empire State College 9,153 27 4 467 946 3,138 - 896 49 - - 232 14,912
Source: IPEDS Data Center, excludes System Office
Median 24,832
State University of New York (SUNY)
Expenditures Per FTE By Category for State-operated Campuses
Ranked High to Low on Total Expenditure Per FTE
Source: State University of New York
Appendix 27
Expenditures by NACUBO Code to SUNY Peers,
2015-2016
Source: State University of New York
Appendix 28
Total Buffalo State Capital Budget (in Millions)
2018 2019* 2020* 2021* 2022* 2023*
Critical
maintenance (CM):
Restricted to
existing facilities
$14.9 $9.6 $9.6 $9.6 $9.6 $9.6
Allocation to
campus: Not
restricted
-- -- -- -- -- --
High-priority CM
lump target** $20.4 $24.4 $24.4 $24.4 $24.4 $24.4
Total potential $30 $34 $34 $34 $34 $34
Total need $54 $54 $54 $54 $54 $54
* Future budget years: Five-year plan requiring NYS legislative approval
** High-priority CM lump is allocated by project at the discretion of State University Construction Fund – average campus need
Sources: State University Construction Fund, Buffalo State Facilities Planning
Appendix 29
Capital Facilities Update
RECENTLY COMPLETED
Jacqueline Vito LoRusso Alumni and Visitor Center
Project cost: $5.45 million
Construction finish: Summer 2018
Bishop Hall Renovation
Project cost: $16.1 million
Construction finish: Summer 2018
IN CONSTRUCTION
Science & Mathematics Complex - Phase 4
Project cost: $35.5 million
Construction finish: Spring/Summer 2020
Academic Commons, Butler Library
Project cost: $16.1 million
Construction finish: Spring 2020
Tower 3 Renovation
Project cost: $14.75 million
Construction finish: Summer 2019
Upton Hall Renovation, Phase 1Project cost: $5.5 millionConstruction finish: Winter 2018/19
IN PLANNING AND DESIGN
Central Heating Plant Reconstruction
Project cost: 20.8 million
Construction start: Winter 2018/19
Construction finish: TBD
Iroquois Drive Reconstruction
Project cost: $7.9 million
Construction finish: Fall 2022
Tower 2 Renovation
Project cost: $15.5 million
Construction finish: Summer 2020
Building 50 Rehabilitation
Project cost: $14.8 million
Construction finish: TBD
For more information:
Buffalo State project profiles
Source: Buffalo State Facilities Planner
Appendix 30
Buffalo State Tuition Rates, 2018-19
Full-Time, Per Semester, Fall 2018 or Spring 2019
Undergraduate
NY State resident: $3,435Out-of-state resident: $8,325
Graduate
NY State resident: $5,545Out-of-state resident: $11,325
Source: Buffalo State Tuition and Fees
Operating Activities, 2016-2017
Appendix 31
Unrestricted State Funds Operating Activities: 2016-17
State$82.3M
91%
IFR$4.8M
5%
SUTRA$3.8M
4%
Revenue
Unrestricted Operating Revenues
2016-17:
$90.1M
Source: Buffalo State Comptroller’s Office
Appendix 32
Unrestricted State Funds Operating Activities: 2016-17
Personal service$69.9M
73%
Temporary service$8.7M
9%
Employee benefits$1.1M
1%
Supplies$1.5M
2%
Travel$0.6M
1%
Contractual services$3.7M
4%Equipment and maintenance
$0.8M1%
Library$0.4M
0%
Student aid/tuition waivers$5.0M
5%
Utilities$2.6M
3%
Recharges-$0.2M
0%
Overheads$0.7M
1%
Expenses by Type
Instruction$45.2M…
Research and training$0.3M
0%
Academic support$8.4M
9%
Student services $7.7M
8%
Institutional support $16.0M
17%
Operating and maintenance
$12.9M14%
Scholarships and fellowships
$3.9M4%
Public service$1.4M
1%
Expenses by Function
Expenses by Function
2016-17:
$95M
Expenses by Type
2016-17:
$95M
Source: Buffalo State Comptroller’s Office
Appendix 33Unrestricted and Restricted Operating Activities:
2016-17
State$127.5M
90%
BSCF Unrestricted$0.9M
1%
BSCf Restricted$3.0M
2%
BSCF Agency$1.6M
1%
Buffalo State College Foundation Housing Corporation
$5.1M4%
Research Foundation Indirect Cost Recovery
$4.0M3%
Revenue
Operating Revenues
2016-17
$142M
Source: Buffalo State Comptroller’s Office
State funds exclude ITEC
(Sources $4.7M, Uses $3.7M)
Appendix 34
Unrestricted and Restricted Operating Activities:
2016-17
Personal service$78.6M
53%
Temporary service$11.8M
12%Employee benefits$5.6M
4%
Supplies$4.3M
3%
Travel$2.7M
2%
Contractual services$14.1M
10%
Equipment and maintenance
$5.2M3.5%
Library$0.6M.4%
Student aid/tuition waivers$9.3M
Utilities$3.8M
3% Debt service and other (residence
halls)$9.9M
7%
Overheads$2.4M
2%
Recharges$0.1M
0%
Expenses by Type
Expenses by Type
2016-17
$148M
Instruction$47.7M
32%
Research and training$0.7M.4%
Academic support$8.6M
6%
Student services $7.7M
5%
Institutional support $25.2M
17%
Operating and maintenance
$14.5M9%
Scholarships and fellowships
$8.6M6%
Public service$1.9M
2%
Auxiliary enterprises
$29.4M20%
BSCF$3.9M
3%
Expenses by Function
Expenses by Function
2016-17
$148M Source: Buffalo State Comptroller’s Office
Integrated Resource Planning:
Context and Environment
Appendix 35
Strategic Goals and Objectives
Aligned budgets help institutions achieve overarching institutional and unit objectives:
• Transparency
• Accountability
• Risk Management
• Accreditation
Buffalo State College Strategic Plan
Divisional Plans
Departmental and Unit Plans
Resource planning begins with a plan:
Source: Source: Buffalo State Vice President for Finance and Management
Appendix 36
Data
Integrated resource planning is informed by data and information:
• Enrollment
• Credit hours
• Tuition revenue
• Tuition vs. state tax support
• Student fees
• Faculty and staff FTEs
• Graduation rates
• Philanthropy
• Research
• Residence hall occupancy
• Spending plans
Static planning ➔ Active planning
Source: Buffalo State Vice President for Finance and Management
Appendix 37
What is Integrated Planning?
• Integrated planning is the linking of vision, priorities, people, and the physical institution in a flexible system of evaluation, decision-making and action
• It shapes and guides the entire organization as it evolves over time and within its community
• For additional information:▪ Integrated Budget and Resource Planning at Colleges and
Universities: Society of College and University Planning, 2011
▪ Evolving Higher Education Business Models: American Council on Education
Sources: Society of College and University Planning; American Council on Education
Appendix 38
Integrated Resource Planning
Static Planning Active Planning
• One time event • Multiple versions and scenarios (what-ifs)
• Outdated on day one • Frequent updates based on business
inputs
• Updates are infrequent • Common platform
• Employs numerous files and sources • Integrated data and analytics
• Difficult to consolidate • Easy to consolidate
• No integration • Fully integrated and connected
Source: Society for College and University Planning
Appendix 39
Budget Model: Guiding Principles
Strategy
▪ We align incentives with our mission and with strategic behaviors
Predictability
▪ We build models that provide reliable foundations for planning
Flexibility
▪ We build planning models that anticipate and are responsive to changes in the
economic environment; we incorporate appropriate risk management strategies
Integration
▪ We consider the university as a whole and make intentional connections between
varying types of organizational needs and priorities
Stewardship
▪ We exercise prudence in managing our resources, diversify revenues to promote
resilience, maintain appropriate reserves, and reward efficiency and effectiveness
107
Source: Buffalo State Vice President for Finance and Management
Glossary of Terms
Appendix 40
Glossary, Page 1 of 3
• All Funds – For Buffalo State, the total of all state appropriated funds (core operating, IFR, DIFR, SUTRA), Buffalo State College Foundation, and The Research Foundation for SUNY
• Appropriation – The authority to spend up the amount indicated and for the purpose stated
• Capital Debt Service – The cost of debt service for academic buildings, paid by New York State on behalf of SUNY and campuses; included in the Indirect State Tax Support component to SUNY and campuses
• Core Budget (Core Operating Budget) – The core budget is a combination of State tax dollar and University generated income support for direct instruction, academic support and institutional support activities. This funding may also be referred to as the campus financial plan, core instructional budget, operation budget, or state purpose budget.
• Direct State Tax Support – State tax support provided to SUNY and campuses, from state taxpayer dollars
• Dormitory Income Fund Reimbursable Account (DIFR) – A self-supported fund dedicated to residence hall operations and funded from room rental fees and charges
• Earmarks – Funds that may come to the campus through legislative programs or intent
• Foundation - Buffalo State College Foundation, Inc.
Source: Buffalo State Budget Office
Appendix 41
Glossary, Page 2 of 3• Income Fund Reimbursable (General IFR) – a self-supported fund dedicated to campus
operations and funded from revenues generated by campus programs and broad based fees (student activity fee, transportation fee, technology fee, student health fee, etc.)
• Indirect State Tax Support – New York State payments on behalf of SUNY and campuses for debt service on academic buildings (non-residential buildings) and fringe benefit costs for employees funded from core operations
• J-Term: January term
• NACUBO Functional Classifications - These classifications ensure that expenditures are posted to the correct function. The National Association of College and University Business Officers (NACUBO) created these classifications in order to standardize reporting across colleges and universities.
• OAP: Overseas Academic Programs
• Pooled Offset – State tax support is reduced by an amount equal to the fringe benefit collections in the special revenue funds (IFR, DIFR, SUTRA); SUNY keeps the collected fringe benefit charges in lieu of State tax support. This revenue is distributed to campuses as if were State tax support, generally in proportion to the total campus state support and is part of the “State and Other Support” component.
• Restricted Funds – Funds that must be used, or are designated expressly, for a particular purpose or activity
Source: Buffalo State Budget Office
Appendix 42
Glossary, Page 3 of 3• Revenue or Revenue Support – Funds to support campus financial plans generated primarily from tuition,
certain fees, interest earnings, overhead assessments, indirect cost recovery, fringe benefits, and sponsor
support
• RF - The Research Foundation for SUNY
• State and Other Support – Includes state taxpayer dollars, pooled offset funds, and interest
• State Fringe – The cost of fringe benefits paid by New York State on behalf of individuals paid from the
core operations budget; included in the Indirect State Tax Support component to SUNY and campuses
• State Funds – Those funds appropriated through the New York State budgetary process (core operations,
IFR, DIFR, SUTRA)
• State University Tuition Reimbursable Account (SUTRA) – a special revenue fund dedicated to campus
operations and funded from tuition revenue collected from summer session, contract courses, overseas
academic programs and excess tuition revenue from the core operations budget
• Unrestricted Funds – Funds that may be used for any purpose in support of the organization’s mission
Source: Buffalo State Budget Office