the tenderer should sign (authorised signatory only) … · railway, secunderabad who does not bind...

Signature of Tenderer

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SOUTH CENTRAL RAWILAY

SECUNDERABAD DIVISION

TENDER BOOKLET

“Name of the Work: Secunderabad Division - Electrical Maintenance Department – Sub:- Replacement of UPS at PRS/UTS locations over South Central Railway.”

Tender No.C/E.29/Elec/M/SC/ 40/PRS/OT/2015-16

THE TENDERER SHOULD SIGN (AUTHORISED SIGNATORY ONLY) ON

EACH PAGE OF THE TENDER DOCUMENTS WITH THEIR OFFICE SEAL/STAMP, WHILE SUBMITTING OFFER.

THE OFFER SHALL BE VALID FOR A PERIOD OF 90 DAYS FROM THE DATE OF OPENING OF THE TENDER.

THE TENDERER SHALL CAREFULLY STUDY THE TENDER BOOKLET

BEFORE QUOTING HIS OFFER

Issued by: Senior Divisional Electrical Engineer (Maintenance)

Secunderabad Andhra Pradesh.


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I N D E X

Sl.No. Item Pages

From - To

1. Check list 3

2. Tender Details 4

3. Offer Letter 5 – 6

4. General Conditions of Contract 7

5. Terms and conditions 8 – 26

6. Schedule of Rates & Quantities 27 – 28

7. Explanatory Notes 29

8. Specifications 30 - 33

9. List of items indentified for inspection 34 – 35

10. Annexures 36 – 43

11. Contract Agreement form 44

12. Performance Guarantee Bond form 45- 46

13. Indemnity bond 47


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ANNEXURE – I

CHECK LIST OF DOUCMENTS TO BE SUBMITTED ALONG WITH TENDERS. (Tenders are requested to give certificates and or put ( ) mark where ever applicable)

1 Tenderer details 1.1 Name of the tenderer 1.2 Identification of tenderer

i. In case of partnership Firm: A copy of partnership deed with latest modifications of the deed, if any, attested by any Gazetted Officer.

ii. In case of consortium , JV or MOU: A copy of either JV agreement attested by any Gazetted Officer ir MOU in originals.

iii. In case of company : A copy of articles of association attested by any Gazetted Officer.

iv. In case of proprietary firm: A copy of registration/ Income tax/PAN No for filling returns attested by any Gazetted Officer.

2 Particulars to DD/MR submitted towards cost of tender form.

3 Particulars of DD/Banker’s Cheque submitted towards EMD.

4 Engineering organization in Annexure “A” 5 List of plants and machinery in Annexure “B” 6 List of works completed during the last 3 Financial years

Annexure ‘C’

7 List of works on hand in Annexure “D” 8 Attested copy of certificate in Annexure ‘E’ 9 Attested copy of certificate showing contractual amount

received during the last three financial years and current financial year Annexure ‘F’

10 NEFT MANDATE FORM 11 Registration number of APGST/APVAT 12 Any other information/ certificates required as per

Tender documents

13 Total number of annexure submitted ( Number of pages) Address:- Phone No:-

Signature of Tenderer / Contractor


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SOUTH CENTRAL RAILWAY

Electrical Department,

SECUNDERABAD DIVISION

Tender Details Sealed Open tenders are invited from Eligible contractors for carrying out the following work. 1 Tender No. : C/E.29/Elec/M/SC/ 40/PRS/OT/2015-16

2. Name of the work : Name of the Work: Secunderabad Division - Electrical Maintenance Department - Replacement of UPS at PRS/UTS locations over South Central Railway

(a)Quantity : Given in Schedule (b)Approximate cost of work : 38,01,000 /-

(c) Period of completion : 3 months

3. Value of Earnest Money Deposit (EMD). : 76,020/-

4. Cost of Tender Documents (a).Tender Documents (by hand) (b).Tender Documents (by post)

: :

3000 /- 3500 /-

5. Period for obtaining Tender Documents. (a). In person : Any working day from 29-01-2016 to

26-02-2016 between 10:00 to 17:00 Hrs.

(b). By post : Up to 17.00 hrs on 15-02-2016

6. Last date & time of receipt of tender. : Up to 15:00 hours on 29-02-2016.

7. Date and time of opening of Tender. : At 15:15 hours on 29-02-2016.

8. Place of issue of Tender documents : SRDEE/M/SC office, Sanchalan Bhavan (Annex), Opp Railnilayam, Secunderabad - 500071.

9 Place of Submission of Tender documents and opening of Tenders.

: Tender hall, DRM office Hyderabad Division, S.C.Railway, Secunderabad – 500071


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OFFER LETTER From………………… ……………………… ……………………… To: The President of India, Acting through the Senior Divisional Electrical Engineer (Maintenance), South Central Railway, SECUNDERABAD. Dear Sir, Sub:- Secunderabad Division - Electrical Maintenance Department - Replacement of UPS at

PRS/UTS locations over South Central Railway. Ref:- Tender No. C/E.29/Elec/M/SC/40/PRS/OT/2015-16 … 1. I/We, the undersigned hereby offer to execute the above works within a period of _____ Months from the date of issue of letter of intent/letter of Acceptance of Tender and in strict compliance with the provisions detailed in the Tender papers appended hereto including Instructions to Tenderers and conditions of Tendering, Conditions of contract and specifications as included therein and as modified by this Tender at such rates as are specified in schedule and of this Tender enclosed within a sealed cover. Summary of prices given in Schedule of rates & quantity. 2. I/we agree that this/these tender’s shall not be restricted or withdrawn and shall remain open for acceptance for and during the period of three months from the date fixed for opening the same subject to the stipulation mentioned in GCC and will continue to be open even beyond the period of three months till withdrawn or rejected or accepted as the case may be. 3. I /We also hereby agree to abide by the Indian Railways standard General Conditions Of Contract, with all correction slips up-to-date and to carry out the work according to the special conditions of contract and specifications of materials and works as laid down by Railway in the Annexed special conditions/specifications, schedule of Rates with all correction slips up-to-date for the present contract. 4. Until a formal agreement is prepared and executed, accptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in theletter of acceptance of my/our offer for this work. 5. I/we have deposited with the Chief/Divisional Cashier, South Central Railway, Secunderabad/ Sr. Divisional Finance Manager / S.C.Rly / Secunderabad, the required Earnest money of Rs.**_________ /- ( Rupees ___________________ only ) in respect of this/these Tender/s for which Receipt No._________ Date ____________ has been granted. The full value of Earnest money shall stand forfeited without prejudice to other rights and remedies if :


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(a) I/we do not execute the contract documents within 21 days of receipt of notice by the Railways that such documents are ready or (b) I/we do not commence work within 10 days of receipt of the instructions to that effect. 6. I/we have no retired engineer or retired gazetted officer of the Engineering Departments of any of the Railways owned and administered by the President of India.

OR

The list of retired engineers or retired gazetted officers who are associated with me/us, is included as an enclosure to this offer letter @

Yours Faithfully,

Seal of the Tenderer

Signature/s of the Tenderer Place: Date:

Witnessed by:

Signature : Name in Block Letters : Address :

Signature : Name in Block Letters : Address :

*********


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GENERAL CONDITIONS OF CONTRACT

1.0 "The General Conditions of Contract" governing the performance of the works covered by this Tender "Standard General Conditions of Contract in use in General in the South Central Railway" as amended time to time. A copy of the book-let incorporating above General Conditions of the Contract may be had from the Office of the Sr.DEE/M/SC at Secunderabad- 500071.

2.0 In submitting this letter it would be deemed that the Tenderer has kept himself fully informed of the provisions of the General Conditions of contract including all corrections and amendments issued up to the date of Tender Notice.

3.0 Railway Board vide their letter No. 2003/CE-I/CT/4/PT.1 dated 12/16-05-2006 has issued Amendment to General Conditions of Contract (works contracts) is applicable to this contract (PCE vide letter No. W.148/P/Vol.V dated 25-05-2006 has circulated the said amendment to all concerned).

NOTE:- 1). The General conditions of contract can be perused in the offices of Sr.DEE/M/SC of South

Central Railway during office working hours. 2). The contract shall be governed by IRS conditions as applicable. All the terms and conditions

in the tender are also equally applicable.


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Terms & Conditions 1.0 GENERAL:

i The Contract is for the Name of the Work: Secunderabad Division – Electrical

Maintenanc - Department Replacement of UPS at PRS/UTS locations over South Central Railway.

ii The Tenderer is hereby advised to thoroughly go through the Tender Booklet and may also ascertain the nature & quantum of work involved and the prevailing working conditions before submission of his offer.

iii The submission of the tender will be deemed to imply that this memorandum and all

documents enclosed have been studied and understood and that the Tenderer is aware of the full scope of the work to be done besides terms and conditions.

iv The Tenderer shall sign on each and every page of the tender document and affix their seal/stamp.

v In case of delay/loss of Tender forms while in transit, the Railways will not be responsible in any way for the same. No unsealed tender will be accepted by the Railways.

vi The tender will be opened on the date and time mentioned in the tender document in the presence of tenderers / their authorized representatives. Any tender received after the stipulated time, will be summarily rejected.

vii Tenderers representatives are advised to bring authorization letter from the tenderer / firm, for attending the tender opening and while witnessing tender opening, they should write their full name, contact number, agency / contractor, they are representing and their address in the tender opening register mandatorily.

viii In all the matters of dispute, the decision of the Sr.DEE/M/SC shall be firm and binding.

ix Tender should be submitted for the entire work.

x It shall not be obligatory on the said authority to accept the lowest tender and no tenderer / tenderers shall demand any explanation for the cause of rejection of his / their tender. Further it shall not be obligatory on the said authority to award contract to a single tenderer for the entire work. The said work may be bifurcated and awarded to more than one tenderer in the interest of the Railways.

xi If the tenderer expires after the submission of his tender or after the acceptance of his tender, the Railway shall deem such tender as cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its charter.


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xii The authority for acceptance of the Tender will rest with the Sr.DEE/M/SC, South Central Railway, Secunderabad who does not bind himself to accept the lowest or any other tender nor does he undertake to assign reasons for declining to consider any particular tender or tenders. Railway has the right to summarily reject the offer, which do not fulfill the Eligibility criteria as per para (viii) of the tender conditions.

xiii

Should the Railway decide to negotiate with a view to bring down the rates, the tenderer called for negotiations should furnish the following form of declaration before commencement of the negotiations.

xiv

I________________ do declare that in the event of failure or the contemplated negotiations relating to Tender No.__________________________________________ opens on ______________ my original tender shall remain open for acceptance on its original terms and conditions.

xv The tenderer shall fill the offer letter given at page Nos. 4 & 5 in all aspects, while submitting the tender document.

2.0 TENDER ON WEB SITE: Tender Notice is available on www.scr.indianrailways.gov.in website for downloading of the tender document containing the detailed terms & conditions and schedules available from the date of publishing of the tender. The following conditions are to be followed for Submission of tender document down loaded from website.

i) Tenderer who is submitting down loaded (from Website) tender document must enclose with this tender document, a demand draft issued by any Nationalized Bank in favour of Sr.DFM/SC, South Central Railway/ Secunderabad towards the cost of the tender document. The EMD as specified in the tender form shall also enclosed along with the tender. Tender form shall be submitted as per procedure detailed at para 4.0 (i.e. submission of tender). Tender offer not accompanying with the requisite, as above, shall summarily be rejected.

ii) Only the original computer printout of the Tender document downloaded from the website must be submitted. Photo copies are not acceptable. Tenders submitted in photo copies of down loaded document is liable to be rejected. If during the process of finalization, it is detected that Tenderer has submitted the tender document by making any changes / additions / deletions in the tender document down loaded from the website, his offer will be summarily rejected and the Earnest Money deposited by the Tenderer shall be forfeited by the Railways.

iii) However, in case of any difference / dispute between the downloaded tender document from the website, the information available in the Railways original document will be treated as final.

iv) Non-fulfillment of the requirements is liable for rejection of the offer of such Tenderer.


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3.0 TENDER DOCUMENT:

i) The specified cost of tender document should be in the form of a Demand Draft to be obtained

from any Nationalized Bank in favour of Sr.DFM/SC, South central Railway, or paid by cash to the Chief Cashier (Pay), South Central Railway, Secunderabad located at Old FA & CAO/SC’s Office Compound Secunderabad and obtain necessary Cash Receipt. The Original Demand Draft / Cash Receipt should be submitted along with the requisition, for issue of the tender document.

ii) The tender document is not transferable and the cost of tender document is not refundable in any circumstances.

iii) Tender document can also be downloaded from the web site detailed at para 2.0

4.0 SUBMISSION OF TENDER:

(i) The Tender document shall be submitted by duly enclosing in a sealed cover giving details of “Tender Number and Name of the work “ ON THE COVER and addressed to the Senior Divisional Electrical Engineer (Maintenance)/Secunderabad Division, South Central Railway, Secunderabad - 500 025, in the Tender box placed at Tender Hall, DRM office Hyderabad Division, SC Railway Secunderabad 500 071, Andhra Pradesh, but not later than the last Date and time for submission of tenders.

(ii) The tender document which cannot be dropped in the Tender box due to large size, shall be

handed over to the officers indicated where tender box is placed, in person not later than the prescribed date and time and the receipt thereof obtained.

(iii) Tender submitted after stipulated time and date will not be accepted. Delay in transit will

also not be accepted. Firms submitting their offer by Registered post, may submit their Tender by Registered Post with acknowledgement due, so as to reach this office of the Senior Divisional Electrical Engineer (Maintenance) / Secunderabad Division, South Central Railway, Secunderabad - 500 025, not later than prescribed date and time.

5.0 IF TENDER OPENING DAY HAPPENS TO BE THE HOLIDAY: If tender opening day happens to be the holiday, the tender will be opened on the next working day at the same time and place.

6.0

VALIDITY OF OFFER: The offer of the Tender shall be valid for a minimum period of 90 days from the date of tender opening.


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7.0 TENDER VALUE :

Tender value is Rs. 38,01,000 /- (Thirtyeight Lakh One thousand only). The rates quoted by the tenderer should be firm and no variation/conditions shall be accepted. The offer shall be filled up in the SCHEDULE OF RATES & QUANTITY of tender booklet with percentage at par / below / above as indicated therein.

8.0 ELGIBILITY CRITERIA:

The tenderers shall be required to submit the following documents failing which, their offer will be liable to be rejected. Xerox copies of these documents shall be attested by a gazetted officer of Central Government / State Government or equivalent grade officer in Quasi Government department / Public Sector undertakings in Central Government and the originals shall be produced on demand by the purchaser. For the works whose advertised tender value is costing less than 50.0 Lakhs Sl.no Eligibility

criteria Requirements

8.1

Electrical License :

The Tenderer should have valid “B” Grade “Electrical License” issued by Electrical Licensing Board of any state. The license should have been issued on a date prior to the date of tender opening.

8.2 Technical Experience :

--

8.3 Financial Criteria: Documents / Certificate

--

Note : i. The offer shall be evaluated only from the certificates/documents (as referred

above) submitted along with the tender offer. ii. Any certificate/Documents offered after the tender opening shall not be given

any credit and shall not be considered. iii. Tenderer(s) shall note that conditional/Alternate offer will not be considered

and will summarily be rejected, even though such condition makes them as the lowest tenderer.

iv. Railway reserves the right to verify the authenticity of the documents/information furnished.

v. In case of Partnership firms, an attested copy (attested either by Notary or by Gazetted officer) of the partnership deed with latest modification of the deed as per Clause 25 should be submitted along with the tender document. In case of limited company, Tenderer shall submit an attested copy (attested either by Notary or by Gazetted officer) of Memorandum and Articles of Association, power of Attorney by the company authorizing the person to act on its behalf. Also in case of sole proprietary concern, the fact of the same should be clearly mentioned while submitting the tender document.


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vi. Without the above i.e. clause (v), tender will be treated as having been submitted by individual signing the tender document in personal capacity only and thus credentials for firm / company / sole proprietary concern (which they would otherwise have been representing) shall not be considered even if such firm / company / sole proprietary concern is working contractor or is contractor borne on approved list or had in past or in other tenders submitted such documents.

vii. Certificate from Private individuals /Private organisations for whom such work are executed / being executed will not be considered.

viii. If any certificates or details enclosed by tenderers are found to be fake / bogus / tampered, such of those agencies shall not be awarded any work in S.C. Railway for a period of 5 years from the date of opening of tender. Joint ventures or partnership firms or any other nature of firms in which such agencies are a party shall also not be awarded any work for this period of 5(five) years.

9.0 THE FOLLOWING ADDITIONAL DOCUMENTS TO BE SUBMITTED ALONG WITH THE TENDER

9.1 List of personnel organization available on hand and proposed to be engaged for the subject work. These two lists should be given separately and signed by the Tenderer and are to be submitted in the Proforma given in the Annexure-‘A’. 9.2 List of Plant & Machinery available on hand (own) and proposed to be inducted (own and hired to be given separately) for the subject work and this list shall be signed by the tenderer and is to be submitted in the proforma given in the Annexure-‘B’.

9.3 List of completed works in the last three financial years giving description of work, organization for whom executed, approximate value of contract at the time of award, date of award and date of scheduled completion of work, date of actual start, actual completion and final value of contract should also be given in the Annexure -‘C’.

9.4 List of works on hand indicating name of work, contract value, bill amount paid so far, due date of completion etc. to be furnished by contractor in Annexure-‘D’ and this certificate is to be signed by the contractor.

9.5 A check list of documents to be submitted at the time of tender submission is given at Page No.3 ( Annexure-I), for easy guidance and compliance from prospective Tenderers.

10.0 PLACE OF WORK :

Within the jurisdiction of South Central Railway.

11.0 OFFICER INCHARGE :

Senior Divisional Electrical Engineer / Maintenance / Secunderabad,

12.0 NOMINATED SUPERVISORS :

Senior Section Engineer /PRS/SC


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13.0 DURATION OF CONTRACT PERIOD :

(i) The contract shall be in force for a period of 3 months from the date of issue of letter of acceptance.

(ii) If during the course of contract, the administration feels that it is not necessary to continue the contract due to administrative reasons, the contract stands foreclosed with immediate effect without assigning any reasons.

14.0 EARNEST MONEY DEPOSIT:

i) Earnest Money should be deposited in favour of the Sr DFM/SC, South Central Railway, in the form of Banker’s Cheque / Demand Draft executed by State Bank of India or any of the Nationalized Banks or Scheduled Banks or Money Receipt obtained from the Chief Cashier (Pay), S.C.Railway, Secunderabad after paying the specified amount in cash. The original Demand Draft /Bankers Cheque/Cash Receipt should be submitted along with the offer.

ii) Cash will not be accepted by Chief Cashier (Pay) after 14.30 hrs on the last date of sale of tender document mentioned under tender details sheet.

iii) Cheque, war Bonds and Government promissory Notes, Bank Guarantee bonds will not be accepted towards the Earnest money.

iv) The Tender should be accompanied with the required EMD whether the participant belongs to Small Scale Unit, registered with National Small Scale Corporation, Registered with DGS & D or Stores Department of any Railway etc., as this is a works contract.

v) No other mode of payment will be entertained for cost of tender documents and EMD other than the mode of payment specified above. Offer received without valid form specified above towards cost of Tender or EMD or both will be summarily rejected.

vi) EMD of the unsuccessful tenderer will be returned after finalization of the tender. No interest is payable on the EMD.

15.0 SECURITY DEPOSIT: The Railways will retain the Earnest Money deposited by the successful contractor and will be adjusted in security deposit to be paid by the contractor and balance recovered from the contractor’s bills.

i) Security deposit for this work is 5% (Five percent) of the contract value. ii) The rate of recovery will be at the rate of 10% (Ten Percent) of the bill amount till the full

security deposit is recovered. iii) Security deposit will be recovered only from the running bills of the contract and no other

mode of collecting SD such as SD in the form of instruments like BG, FD etc. shall be accepted towards the security deposit.

iv) Security deposit will be returned to the contractor after the expiry of guarantee maintenance period of the work as certified by the Competent Authority and after passing the final bill. The Competent Authority shall normally be the authority who is competent to sign the contract.

v) If the competent authority is of the rank lower than JA grade, then a JA Grade Officer (Concerned with the work) should issue the certificate. The certificate inter-alia, should mention that the work has been completed in all respects and that all the contractual obligations have been fulfilled by the contractor and that there is no due from the


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contractor to the Railways against the contract concerned. Before releasing the SD, an unconditional and unequivocal no claim certificate from the contractor concerned should be obtained.

vi) After the work is physically completed, security deposit recovered from the running bills of a contractor can be returned to him if he so desires, in lieu of FDR/irrevocable bank guarantee for equivalent amount to be submitted by him. In case of contracts of value `50 crores and above, irrevocable bank guarantee can also be accepted as a mode of obtaining security deposit.

16.0 PERFORMANCE GAURANTEE:

i. The contractor shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. From 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG before 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work”.

ii. The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms, amounting to 5% of the contract value. The Bank Guarantee shall be valid for the period of completion of work specified in the Tender document plus additional six months from the date of issue. Whenever the contract period exceeds within the variation, the contractor shall submit extension of bank guarantee which shall be valid for 6 months beyond the balance contract period (balance contract period + 6 months)

a. A deposit of cash

b. Irrevocable Bank Guarantee.

c. Government Securities including State Loan Bonds at 5% below the market value.

d. Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks.

e. Guarantee bonds executed or deposits receipts tendered by all Scheduled Banks.

f. A Deposit in the Post Office Saving Bank

g. A Deposit in the National Savings Certificates

h. Twelve years National Defence Certificates

i. Ten Years Defence Deposits

j. National Defence Bonds and

k. Unit Trust Certificate at 5% below market value or at the face value whichever is less.

l. Also FDR in favour of Sr.DFM/SC (free from any encumbrance) may be accepted


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NOTE: The instruments as listed above will also be acceptable for Guarantee in case of Mobilization advance.

iii The performance Guarantee shall be submitted by the successful bidder after the letter of acceptance (LOA) has been issued, but before signing of the contract agreement. This PG shall be initially valid up to the stipulated date of completion plus 6 months beyond that. In case, the time for completion of work gets extended, the contractor shall get the validity of P.G. extended to cover such extended time for completion of work plus 6 months.

iv

The value of PG to be submitted by the contractor will not change for variation 25% (either increase or decrease). In case during the course of execution value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 5% (five Percent) for the excess value over the original contract value shall be deposited by the contractor”.

v The Performance Guarantee (PG) shall be released after physical completion of the work based on ‘Completion Certificate’ issued by the competent authority stating that the contractor has completed the work in all respects satisfactorily. The Security Deposit shall however, be released only after expiry of the maintenance period and after passing this final bill based on No Claim Certificate from the contractor.

vi Whenever the contract is rescinded the Security Deposit shall be forfeited and the Performance Guarantee shall be encashed. The balance work shall be got done independently with risk and cost of the failed contractor. The failed contractor shall be debarred from participating in the tender for executing the balance work. If the failed contractor is a JV or a Partnership firm. Then every member / partner of such a firm shall be debarred from participating in the tender for the balance work in his / her individual capacity or as a partner of any other JV / Partnership firm.

vii The engineer shall not make a claim under the Performance Guarantee except for amounts to which the President of India is entitled under the contract (not withstanding and / or without prejudice to only other provisions in the contract agreement) in the event of a) Failure by the contractor to extend the validity of the Performance Guarantee as

described herein above, in which event the Engineer may claim the full amount of the Performance Guarantee.

b) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses / conditions of the Agreement within 30 days of the service of notice to this effect by Engineer.

c) The contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.


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17.0 AGREEMENT:

The successful tenderer have to execute an agreement with the Railways for executing the work as Tendered and accepted by Railways within stipulated time from the date of issue of letter of acceptance, failure to do so may constitute a breach of the agreement effected by the acceptance of the tender in which case, the earnest money accompanying the tender may be forfeited by the Railways as liquidated damages for such default. In the event as “Tenderer whose tender is accepted & refuse to execute the contract documents within the stipulated period, the Railway may deter that the tenderer has abandoned the contract and upon his Acceptance has to forfeit the earnest money as liquidated damages for such default. Performance guarantee should also be submitted within this time limit and valid till the expiry of maintenance period.

The Tenderer should sign one copy of the General conditions of contract (form enclosed) as a token of acceptance at the time of executing the agreement.

18.0 FAILURE TO PERFORM:

If the Contractor fails in the performance of the contract, South Central Railway may without prejudice to his other rights, cancel the contract or a portion thereof and Railway shall be entitled to forfeit PG, EMD & SD as per the provision of GCC.

19.0 TAXES & DUTIES:

The rates quoted in “schedule of rates and quantities” shall be inclusive of ED, VAT, ST, CST, Building cess & Octroi etc., No reimbursement or claim what so ever will be allowed. Form “D’ will not be issued by Railways. Railways will be recovering Sales Tax as per prevailing rate @ 5%. In case any change in the sales tax rates during the currency of contract, then the sales tax shall be recovered at rates applicable during that contract period. The contractor shall not be compensated for any change in the rates of the sales tax during the execution of the contract. The Railway will also recover other applicable taxes viz., IT, education cess, building cess etc., for all the payments being made.

20.0 EMPLOYMENT OF ENGINEERING GRADUATE/DIPLOMA HOLDERS

The Contractor is required to employ the Engineers / Diploma holders as indicated below:

Contract Value No. of Engineer/Diploma holders to be employed

Duration

Between 25.0 lakhs to 2.0 crores

One qualified Diploma holder Engineer

Duration of the contract

2.0 crores and above One qualified graduate Engineer

Duration of the contract

21.0 VARIATION CLAUSE :- i. Individual items in contracts shall be operated with variation of plus or minus 25% and

payment would be made as per the agreement rate for this no finance concurrence would be required.

ii. In case an increase quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable,


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quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions (a) Operation of an item by more than 125% of the agreement quantity needs the approval

of an officer of the rank not less than S.A. Grade. 1. Quantities operated in excess of 125% but up to 140% of the agreement quantity of

the concerned item shall be paid at 98% of the rate awarded for that item in the tender. 2. Quantities operated in excess of 140% but up to 150% of the agreement quantity of

the concerned item shall be paid at 96% of the rate awarded for that item on the tender.

3. Variation quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in the tender.

(b) The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract value.

(c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and if found necessary should be only through fresh tenders or by negotiation with existing contractor with prior personal concurrence of FA&CAO/FA&CAO© and approval of General Manager.

iii In case where decrease is involved during execution of contract:

(a) The contract signing authority can decrease the items up to 25% of individual item without finance concurrence.

(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken after obtaining ‘No claims certificate’ from the contractor and with finance concurrence, giving detailed reasons for each decrease in the quantities.

(c) It should be certified that the work proposed to be reduced will not be required in the same work.

iv. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1% of the total agreement value.

v) No such quantity variation limit shall apply for foundation items.

vi) As far as SOR items are concerned, the limit of 25% would be apply to the Value of SOR schedule as a whole and not an individual SOR items. However, in case of NS items, the limit of 25% would apply on the Individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).

vii) For the tenders accepted at Zonal Railways level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies.

viii) For tenders accepted by General Manager, variations up to 125% of the original agreement value may be accepted by General Manager.

ix) For tenders accepted by Board Members and Railway Ministers, variations up to 110% of the original agreement value may be accepted by General Manager.


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x) The aspect of variation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement, sanction of the competent authority as per single tender should be obtained.

22.0

i.

PAYMENT TERMS : On completion of each item of work or part of any item in Schedule on agreed items, the Contractor shall be due for payments to the extent of 100% of the prices for supply, erection, testing and commissioning included in schedule. Payment will be made based on Schedule rates for the various items of Schedule items, loaded with the percentage quoted by the contractor for schedule items. The payment will be arranged to the contractor on submission of bills. In respect of the above claim, the following documentation is to be invariably adhered to

a. Work done statement shall be prepared by the contractor and submitted to the nominated Railway supervisor for completed portion of work for which the payment is claimed duly signed by the contractor as well as nominated Railway supervisor.

b. Based on the work done statement, measurements will be recorded in the Measurement Book (MB) by the Nominated Railway supervisor.

ii. Certified that the 20% check conducted against the work undertaken by me and found satisfactory (this should be done by concerned ADEEs/DEE.)

23.0 PAYING AUTHORITY : The paying authority for this contract is Sr DFM/SC, Secunderabad Division

24.0 PROVISIONS OF CONTRACT LABOUR REGULATION AND ABOLITION ACT: (i) The Contractor shall comply with the provisions of the Contract Labour Regulation and Abolition act 1970 and the Contract Labour Regulation and Abolition Central Rules, 1971, as modified from time to time, wherever applicable, and shall also indemnify the Purchaser from and against any claims under the aforesaid Act and the rules. (ii) The Contractor shall obtain a valid license under the aforesaid Act as modified from time to time before the commencement of the work and continue to have a valid license until the completion of the work. The valid license, issued concerned state Government, shall be submitted by the successful tenderer before signing of the agreement. Any failure to fulfill this requirement shall attract the penal provisions of the contract arising out of resultant non-execution of the work. (iii) The Contractor shall pay to labour employed by him, directly or through Sub-contractors, the wages as per provisions of the aforesaid Act and the rules, wherever applicable. The Contractor shall, notwithstanding the provisions of the contract, cause to be


Page 19 of 47

paid the wages to labour indirectly engaged on the work including any engaged by his sub-contractors in connection with the said work, as if the labour has been immediately employed by him. (iv) In respect of all labour directly or indirectly employed in the work for performance of the Contractor's part of the contract, the Contractor shall comply with or cause to be complied with the provisions of the aforesaid Act and the rules wherever applicable.

(v) In every case in which, by virtue of the provisions of the aforesaid Act or the rules, the Purchaser is obliged to pay any amount of wages to a workman employed by the Contractor or his Sub-contractor in execution of the work or to incur any expenditure in providing welfare and health amenities required to be provided under the aforesaid Act and the rules or to incur any expenditure on account of the contingent liability of the Purchaser due to the Contractor's failure to fulfill his statutory obligations under the aforesaid Act or the Rules, the Purchaser will recover from the Contractor the amount of wages so paid or the amount of expenditure so incurred, and without prejudice to the rights of the Purchaser under Section 20 Sub-section (2) and Section 21 Sub-section (4) of the aforesaid Act, the Purchaser shall be at liberty to recover such amount or part thereof by deducting it from the Security Deposit and/ or from any sum due by the Purchaser to the Contractor whether under the contract or otherwise. The Purchaser shall not be bound to contest any claim made against it under sub-section (1) of section 20 and sub-section (4) of section 21 of the aforesaid Act except on the written request of the Contractor and upon his giving the full security for all costs for which the Purchaser might become liable in contesting such claim. The decision of the Purchaser regarding the amount actually recoverable from the Contractor as stated above, shall be final and binding on the Contractor.

25.0 PARTNERSHIP FIRM : In case of Partnership firms, an attested copy (attested either by Notary or by Gazetted officer) of the partnership deed with latest modification of the deed as per below Clause should be submitted along with the tender document. In case of limited company, Tenderer shall submit an attested copy (attested either by Notary or by Gazetted officer) of Memorandum and Articles of Association, power of Attorney by the company authorizing the person to act on its behalf. Also in case of sole proprietary concern, the fact of the same should be clearly mentioned while submitting the tender document. Without the above, tender will be treated as having been submitted by individual signing the tender document in personal capacity only and thus credentials for firm/company/sole proprietary concern (which they would otherwise have been representing) shall not be considered even if such firm/company/sole proprietary concern is working contractor or is contractor borne on approved list or had in past or in other tenders submitted such documents

I. Partnership deed is eligible if entered into and registered prior to Tender Notice. Tenderer should enclose / submit experience certificate in the same name and style as the tenderer and their credentials shall be considered fully to the extent of work executed by the partnership firm (experience of individual partners will not be considered).


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II. Any change or modification in the constitution of tendering firms for whatever purpose or intimation of any disputes by any of the partners in the firm making tendering firm ineligible, during consideration of Tender after opening of the Tender, shall be deemed to be backing out of the offer by the Tenderer.

III. Partnership Deeds, Power of Attorney etc In the case of Partnership firms, an attested copy (attested either by Notary or by Gazetted officer) of the partnership deed with latest modification of the deed should be submitted along with the Tender documents without fail.

The Tenderer shall clearly specify whether the Tender is submitted on his own or on behalf of Partnership concern. If the tender is submitted on behalf of a Partnership concern, he should submit the certified copy of Partnership deed along with the Tender and authorization to sign the Tender documents on behalf of the Partnership firm. If these documents are not enclosed along with the Tender documents, the Tender will be treated as having been submitted by individual signing the Tender document. The Railway will not be bound by any Power of Attorney granted by the Tenderer or by changes in the composition of firm subsequent to the execution of the contract. It may, however, recognize such power of attorney and the changes after obtaining proper legal advice, the cost of which will be chargeable to the contract. Consortium agreements, Joint ventures and MOU will be not be considered for this tender.

26.0 ACCIDENTS: The tenderer shall indemnify and keep the Purchaser / Consignee indemnified and harmless against all actions, suits, claims, demands, costs, charges or expenses arising in connection with any death or injury sustained by any person or persons within the Railway premises and any loss or damage to Railway property sustained due to the acts or omission of the tenderer’s his agents or his staff during the execution of this contract irrespective of whether such liability arises under the Workman’s Compensation act, or Fatal Accident Act or Factory Act or Payment of Wages Act or any other statute in force for the time being.

27.0 SAFETY MEASURES: The tenderer shall take all precautionary measures in order to ensure the protection of his own personnel moving or working on the Railway premises, but shall then confirm to the rules and regulations of the Railway. All safety equipment to be made available to his personnel during execution of work in the Railway premises. The tenderer should abide by all Railway regulations in force from time to time and ensure that the same are followed by his representatives, agents or subcontractor or workmen The tenderer should ensure that unauthorized, careless or inadvertent operation of installed equipment which may result in accident to staff and / or damage to equipment does not occur. If at any time the works to be carried out directly concern the safety of trains, the tenderer’s staff must comply fully with Railway regulations given to him by the authorized Railway staff. The tenderer’s employees and workers may for no reason operate an installation concerning train safety or train movement. They shall notify the authorized representative of the purchaser/ consignee who will take all necessary steps in this regard.


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28.0 ARBITRATION : Arbitration clause will be as per the general conditions of contract (GCC) of the Railways i) The provision of clause 63 and 64 of General conditions of Contract will be applicable only for settlement of claims/disputes, for values lessthan or equal to 20% of the original value( excluding the cost of materials supplied free by Railway) of the contract or 20% of the actual value of the work done( excluding the value of the work rejected) under the contract whichever is less. When claims/disputes are of value more than 20% of the value of the original contract or 20% of the value of the actual work done under the contract, whichever is less, the contractor will not be entitled to seek such disputes/claims for refernce to arbitration and the provisions of clause Nos. 63&64 of the general conditions of contract will not be applicable for referring disputes to be settled through arbitration. ii) The contractor shall furnish his monthly statement of claims as per clause 43(1) of General conditions of contract . But the contractor should seek reference to arbitration to settle the disputes only once, subject to conditions as per para above. iii) The rates include al lead and if the materials obtained by rail all freight charges including loading charges will be charged. iv) Sales tax, Royalities and octroi duties, if any, that may be payable under provincial Government sales tax or Local bodies act or rules on any of the material that may be used or supplied by the contractor will be payable by the contractor. The Railway will neither pay the taxes or duties nor be bound to compensate the contractor for any amounts paid by him by way of these taxes or duties. v) If any dispute or differences of any kind whatsoever arises between parties hereto in connection with or arising out of this agreement parties the aggrieved party shall spell out the differences in writing and parties hereto shall promptly and in good faith negotiate with a view to its amicable resolution and settlement. vi) In the event no amicable resolution and settlement is reached within a period of 90 days from the date of which the dispute / differences arose, demand in writing shall be made for arbitration. The dispute / differences of either party shall be referred to the sole arbitrator appointed by the General Manager, South Central Railway, who shall be Railway gazetted officer not below the rank of junior administrative grade within 60 days from the date of receipt of request / demand. vii) The gazetted Railway Officer to be appointed as arbitrator, however will not be one of those who had an opportunity to deal with the matter to which the contract relates. viii) It is a term of this agreement that in the event of the arbitrator to whom the matter is originally referred being transferred or vacating his office or being unable to act for any reason, General Manager of this Railway shall appoint another person to act as Arbitrator in accordance with the terms of this agreement. Such person shall be entitled to proceed with the reference from the stage at which the predecessor left it.


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ix) The existence of any dispute or difference or the initiation or continuance of the arbitration proceedings shall not postpone or delay performance by parties of their respective obligations pursuant to the agreement. x) Parties agree that the arbitrator(s) shall determine and make an award as to costs of the arbitrations proceedings. xi) For all matters not specified under this agreement, the provisions of the Indian Arbitrators & conciliation Act 1996 or any statutory modification or re – enactment there of and the rules made there – under shall apply.

29.0 JURISDICTION OF THE COURTS: The courts of the place where the contract has been entered by South Central Railway i.e. courts of Hyderabad / Secunderabad shall alone have the Jurisdiction to decide any dispute arising out of or in the respect of the contract.

30.0

SUBLETTING AND ASSIGNMENT: The Contractor shall not sublet, transfer or assign the contract or any part thereof or interest therein or benefit or advantage thereof in any manner whatsoever to any other firm/person, without the previous consent of the Railway in writing. In the event of the Contractor subletting or Assigning this contract or any part thereof without any such permission, this will be deemed as the breach of contract and South Central Railway shall be entitled to cancel the contract and take appropriate legal action against him.

31.0 OWNERSHIP OF REJECTED / OLD COMPONENTS : The owner ship of the released materials shall be sole ownership of Railway administration.

32.0

SPECIAL CONDITIONS OF CONTRACT Special Conditions Of Contract & Scope Of Work : SCOPE OF WORK : Secunderabad Division - Electrical Maintenance Department - Replacement of UPS at PRS/UTS locations over South Central Railway.” The entire work shall be carried out under direct supervision of Railway Supervising official. 1. The execution of work shall be carried out in conformity with latest instructions and

maintenance manuals of Railways with the approval of Railways nominated supervisor. 2. The contactor should depute adequate skilled staff so as to undertake the work as per

Railways Scope of Work and within the stipulated schedule timings.


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3. Material required for execution: The contractor shall not use any other material during execution other than that approved by Railways.

4. The drawing and specifications mentioned in the Explanatory note can be seen in the office of Sr.DEE(Maintenance) Secunderabad during office working hours, by the tenders before quoting to the work.

5. Scheme of work : a) Within a period of 30 days beginning from the date of issue of Letter of Acceptance of Tender, the Contractor shall submit to purchaser’s engineer the following documents

i. Five percent of agreement value amount towards performance guarantee in the form as explained at para 16.

ii. List of makes proposed to be used in the work to be submitted in the form of Annexure to the covering letter in four copies for approval. No materials shall be ordered unless makes for each item of Schedule is approved.

iii. Detailed time schedule for design and completion of various items of work. (b) WORKS TO BE DONE AS APPROVED: The planning shall be finalized in consultation with the Purchaser and approved by the later in writing before commencement of the work and the Contractor shall be held responsible for the execution of the work in full compliance with approved design and drawings. Designs and drawings modified at site by the Purchaser’s Engineers shall be treated as approved. However, such modifications shall be incorporated in the designs and drawings and resubmitted for formal approval. c) FORTNIGHTLY PROGRESS REPORT : The Contractor shall furnish to the purchaser’s Engineer every fortnight a progress report showing progress of finalisation of designs and drawings, materials and equipment received at site and the works carried out during the preceding fortnight and up to the date progress of these items along with the total quantum of designs and drawings, materials and equipments and the works required for the contract. (d) Drawings to be submitted in two copies for approval. After approval in principal, copies to be submitted. As created drawings incorporating corrections to be submitted in two copies for approval. After approval, 6 hard copies and one soft copy in CD / Pen drive media also shall be submitted.

(e) Programme of work:

(i) The contractor shall have necessary resource to execute the work so that subject works are completed within stipulated period from the date of issue of letter of acceptance of Tender.

(ii) The contractor on his part will have to employ labour in full strength commensurate with the working. He will also arrange matching materials and equipment to complete the job most expeditiously so as to ensure that the work is completed within the stipulated period.


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33.0 RESPONSIBILITIES OF CONTRACTOR :

Following are the responsibilities of the Contractor.

i) ii) iii) iv) v)

All designs and drawings submitted by the Contractor shall be based on a thorough study and shall be such that the Contractor is satisfied about their suitability. The Purchaser’s approval will be based on these consideration, notwithstanding approval communicated by the Purchaser, during the progress of the contract for designs and drawings, prototype samples of components, materials and equipment after inspection of materials, after erection and adjustments to installations, the ultimate responsibility for correct design and execution of work shall rest with the Contractor unless the Purchaser insists on adoption of his own designs in spite of the Contractor not being agreeable to it. The Contractor shall be responsible and shall bear and pay the costs for any alteration of works arising from any discrepancies, errors to omissions in the designs and drawings supplied by him, whether such designs and drawings have been approved by the Purchaser or not. Contractors staff should not have any criminal background. Night Work : During the course of work, if night works to be resorted to, the contractor shall make necessary arrangements for lighting the area etc., at his own cost and ensure that there shall be safe working to the required standard in the night. If night work is permitted by the Railway, the quoted rates shall hold good for the items of the work done during night also. Engagement of local labour : As far as possible, local labour to be employed for both skilled and unskilled jobs. Necessary records are to be maintained for the work done as per the schedules by the contractor

34.0 PENALTIES : In case the contractor fails to employ the Qualified Engineer as aforesaid in Para 23 (Employment of Engineering Graduate / Diploma holder) the penalties will be levied for each month or part thereof for the default period, as per the following.

Contract Value No. of Engineer/Diploma holders to be employed

Penalties

Between 25.0 lakhs to 2.0 crores

One qualified Diploma holder Engineer

Rs.25,000/-

2.0 crores and above

One qualified graduate Engineer

Rs.40,000/-


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35.0 INSURANCE : The Contractor shall take out and keep in force a policy or policies of insurance against all liabilities of the Contractor or the Purchaser at common law or under any statute in respect of accidents to persons who shall be employed by the Contractor in or about the site of work or the Contractor’s offices for the purpose of carrying out the works on the site.

36.0

EXTENSION OF TIME: If such a failure as aforesaid shall have arisen from any cause which the Purchaser may admit as being a reasonable ground for extension of time the Senior Divisional Electrical Engineer (M), Secunderabad or his successor(s) / nominee shall allow such additional time as he may in his absolute discretion consider to be reasonably justified by the circumstance of the case. The Contractor shall apply for extension at least one month before the expiry of the period of completion. Also see General Conditions of Contract Clause 17(A) and 17(B)

37.0 QUALITY ASSURANCE OF MATERIALS :

All the material, required for this work shall be subject to inspection to ensure that the work is done in accordance with specification, drawings and is of the best quality suitable for the purpose. Following inspection schedule shall be followed.

a. Inspection of material :-

i).At Firm's Premises :- List of Items Inspection by consignee / RITES given in the tender Document, shall be done by the Railways representative /RITES. Firm shall submit the test reports. The list of stores to be inspected by RITES, the contractor shall submit the details of the material being offered before actual delivery, so that the inspection can be arranged at the manufacturers premises / consignee premises. Where RITES is nominated as inspection agency, the inspection fee as charged by the RITES shall be borne by Railway for the first inspection call, for the lot offered. In case the material is rejected or not found suitable or incomplete, any additional fee charged by RITES for second or more inspection calls, the fee claimed by the RITES shall be borne by the contractor. Hence Contractor therefore shall ensure that the material offered for inspection at proper stage, when it is ready for inspection. ii).After Receipt of material :- Inspection of other items shall be done at the depot / site by Railway Engineer’s representative. Contractor shall produce all the test reports, done at factory, delivery challans, authorized dealership certificates etc. during inspection to the Railways inspecting authority. iii).All the defects / discrepancies, if any, pointed out during the inspection should be attended by the contractor immediately.

b. Stage inspection of work :- Stage inspection shall be carried out by the Railway

Engineer's representative from time to time during execution of the work at site. All the shortcomings noticed during stage inspection shall be attended by the contractor.


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c. Final Inspections :- After completion of whole or part of work, contractor shall offer it

for final inspection and testing. All the shortcomings noticed during final inspection shall be attended by the contractor immediately and a joint inspection shall be carried out by Railway Engineer's Representative and by Contractor representative after completion of the entire work and a joint inspection / measurement report shall be made. The joint measurements / inspection report shall be signed by the contractors representative, Railway's authorized Engineer for that work. Any defect /shortcomings noticed shall be attended by the contractor immediately before claiming the bill .

38.0 DEFECTIVE EQUIPMENTS TO BE CHANGED:

Defective equipments during guarantee period either due to materials or workmanship shall be replaced by the contractor. If defective equipments are not replaced in a reasonable time as decided by the purchaser, the same may be replaced by purchaser and in such cases, recoveries will be made from the contractor's SD or other bills with this unit or any unit of Indian Government.

39.0 USE OF REJECTED EQUIPMENT: In the event of such rejection as aforesaid, the Purchaser shall, without prejudice to his other rights and remedies and in particular without prejudice to his rights under the clause just preceding, be entitled to the use of the rejected equipment for a time reasonable sufficient to enable him to obtain other replacement equipment. During such period, if the rejected equipment is used commercially the Contractor shall not be entitled to the payment on energisation until such rejected equipment is rectified and / or replaced, but the Purchaser shall not be entitled to claim any damages arising out of rejected equipment in respect of such period.

40.0 The contractor shall submit as erected Drawings executed at site in CAD (Six copies) duly signed by the Railways site Engineer and the contractors representative and these copies should be handed over the time of final bill in the office of Sr.DEE(M)Secunderbad.

41.0 MAINTENANCE OF PERIOD: The contractor shall guarantee and maintain satisfactorily working of the installations erected by him for a period of 12 months from the date of completion of total work. During the period of guarantee and maintenance the contractor shall replace free of cost any parts which may be found defective in the equipment whether such equipments be of his own manufacture or of his contractors, whether arising from faulty design, material and workmanship. The contractor shall bear the cost of repairs carried out on his behalf by the purchaser at site. In such case, the contractor shall be informed in advance of the works proposed to be carried out by the purchaser. ***


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Schedule of Rates & Quantities

Tender No :C/E.29/Elec/M/SC/40/PRS/OT/2015-16

Name of the Work: Secunderabad Division - Electrical Maintenance Department - Replacement of UPS at PRS/ UTS locations over South Central Railway

This schedule shall be read in conjunction with its explanatory notes for detailed description of various items included herein.

Sl. No

Description of the item Unit Qty Unit rate Total Cost

Material Erection Total Material Erection Total

1 Supply, Installation, Testing and Commissioning of 15 KVA Trimod cabnet, (3 Nos 5 KVA Modules) with Isolation transformer, 1 hr back up at 15 KVA (12 KW) load On line UPS connected in Hot standby mode with IGBT Rectifier fully microprocessor controlled with PWM technology with Three phase input and Single phase output SMF batteries of 12V- 100AH in multiples along with power coated MS rack for housing the batteries.

set 4 519750 0 519750 2079000 0 2079000

2 Supply, Installation, Testing and Commissioning of 10 KVA Trimod cabnet, (3 Nos 3.4 KVA Modules) with Isolation transformer, 1 hr back up at 10 KVA (6 KW) load On line UPS connected in Hot standby mode with IGBT Rectifier fully microprocessor controlled with PWM technology with Three phase input and Single phase output SMF batteries of 12V- 100AH in multiples along with power coated MS rack for housing the batteries.

Set 4 430500 0 430500 1722000 0 1722000

TOTAL 3801000 0 3801000

I Total of Schedule - : Rs. 38,01,000/-

Percentage above / at par / below on above price schedule. 1. Percentage in Figures : ____________________________________________

2. Percentage in Words : _____________________________________________

Note :

1. The above prices are inclusive of Service tax, Excise Duty, Sales Tax, VAT, Octroi, and Local levies, Sales Tax on Works Contract etc., However due to changes in government policies in future, tax & duties will be paid at prevailing rates at the time of payment by railways.


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2. The tenderer shall quote rates as percentage “Above or plus (+) / Below or Minus (-) / At

Par” against the above schedule-A value and shall quote rates as percentage “Below or Minus (-) / At Par” against the above schedule-B value. If they quote above against Schedule -B, it will be taken as at par only. Tenderer should also sign below the rate quoted.

3. The rate quoted anywhere, other than the above schedule, shall not be considered. Any corrections to the rate once quoted by the tenderer should be in INK and must be attested by the tenderer. However, if any tenderer want to give discount offer prior to closing of tender box and after submission of his tender offer, then the same is to be given in a separate sealed envelope duly signed and stamped on letter head, prior to closing of tender i.e. sealing of the tender box. Tender number, description of work etc., should be written on the sealed cover.

4. No alteration in the rates specified in the tender shall be allowed unless it has been initialed by the tenderer before submission of the tender.

5. Where there is a discrepancies between the rates quoted in figures and in words, the rate quoted in words will be considered for evaluation of the tenderer offer.

6. Rates quoted without signature of tenderer will be considered as “Not quoted” and / or if no rate is quoted for any schedule, then the offer will be treated as incomplete offer and will not be considered for award of work.

7. Rates quoted without prefix “Above/Below/At Par” will be considered to be quoted as “Above” the tender schedule rates.

8. No correspondence / representation from tenderer will be considered for their failure to quote the rates as above.

9. Tenderers shall note that conditional/alternate offer will not be considered and will summarily be rejected, even though such condition makes them as the lowest tenderer.

10. Any schedule item should be of BIS approved and requires personal approval of Sr.DEE/M/SC.

*******


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EXPLANATORY NOTES

1 Supply, Installation, Testing and Commissioning of 15 KVA Trimod cabnet, (3 Nos 5 KVA

Modules) with Isolation transformer, 1 hr back up at 15 KVA (12 KW) load On line UPS connected in Hot standby mode with IGBT Rectifier fully microprocessor controlled with PWM technology with Three phase input and Single phase output SMF batteries of 12V- 100AH in multiples along with power coated MS rack for housing the batteries. Approved Makes :- Numeric, Consul, Emerson, APC. Batteries warranty:-The offered batteries carry a design life of 3-4 years at 25 deg C. (400 full discharge cycles other wise 600 partial discharge cycles). As per battery manufacture recommendation, batteries have to be kept an amblent of 25 deg C. The customer needs to have necessary recharge facility / DG Set to ensure recharging of batteries with in recommended duration. Furhter, the batteries have to be installed and used within 01 months from the date of supply. Oherwise, the above said warranty will not be applicable. Make: Exide (Power safe)/Amara raja (Quanta ) / Numeric / Panasonic /CSB/Hitachi

2 Supply, Installation, Testing and Commissioning of 10 KVA Trimod cabnet, (3 Nos 3.4 KVA Modules) with Isolation transformer, 1 hr back up at 10 KVA (6 KW) load On line UPS connected in Hot standby mode with IGBT Rectifier fully microprocessor controlled with PWM technology with Three phase input and Single phase output SMF batteries of 12V- 100AH in multiples along with power coated MS rack for housing the batteries. Approved Makes :- Numeric, Consul, Emerson, APC. Batteries warranty:-The offered batteries carry a design life of 3-4 years at 25 deg C. (400 full discharge cycles other wise 600 partial discharge cycles). As per battery manufacture recommendation, batteries have to be kept an amblent of 25 deg C. The customer needs to have necessary recharge facility / DG Set to ensure recharging of batteries with in recommended duration. Furhter, the batteries have to be installed and used within 01 months from the date of supply. Oherwise, the above said warranty will not be applicable. Make: Exide (Power safe)/Amara raja (Quanta ) / Numeric / Panasonic /CSB/Hitachi

NOTE: (a). The Contractor while executing the work should take all Safety precautions being

Electrified area as envisaged in CEE/SCR/Secuderbad Lr. No.E.195/2/General,dt:04-09-2015. The copy is available in Sr.DEE/M/SC office and all Electrical maintenance depot in chargers.

(b). The Contractor “on Completion of an electrical installations (or an extension to an installation) of buildings and quarters works” should undertake all tests as per “APPENDIX E” (form of Completion Certificate) available in the tender document and to be submitted.


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SPECIFICATIONS FOR 15 KVA MODULAR UPS SYSTEM S.NO. PARAMETER REQUIRED SPECIFICATIONS

1 Type Modular rack mounted Microprocessor based online UPS. HOT SWAPPABLE Power Modules.

2 Capacity Total Capacity : 15 KVA minimum. Each system Minimum 3 nos of 5 KVA capacity Modules or more, in parallel Redundant Configuration. If one power module fails, other Power module should withstand the load (The total Resultant Power should be not less than 10 KVA).

3 Backup Time 60 minutes ON 15KVA Load

4 Overall Efficiency >92%

5 Batteries Sealed Maintenance Feee, Make : QUANTA/PANASONIC/CSB/HITACHI/EXIDE/NUMERIC (Number and capacity required is 20 nos of 12V, 100 AH Batteries). Offer to include battery stands, battery inter connecting cables& Interconnecting cables between UPS and battery with Battery Breaker located near battery bank. ONE COMMON bank only for the above system

6 Type of Loads Computer loads, Network, CLUTERS, Printers/lighting loads

Input

7 Rectifier Technology PWM IGBT based

8 Voltage 400 VAC (‐20% to + 15% ), 3 phase

9 Frequency 50Hz +/‐ 10%

10 Power factor 0.99 or better at full load

11 Current Harmonics (THDi) < 3% at Full load

Output:

12 Inverter Technology PWM IGBT based

13 Voltage 230V AC, 1 phase 50Hz

14 voltate regulation +/‐ 1% for 100% unbalanced loads

15 Rated Power factor 0.8 lag

16 Transient response 5% for 100% load change

17 Recovery time </= 20ms (within one cycle) for 100% load change

18 Wave form Pure sinewave

19 Distortion </= 3% for linear/non linear loads

20 Frequency 50 Hz

21 Freq.Tolerance Selectable +/‐2%

22 Emergency Power Off facility Should be available

23 Overload Capacity @ 0.8 PF 115% for 10 miutes, 130% for 1 minute


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S.NO. PARAMETER REQUIRED SPECIFICATIONS

24 Galvanic Isolation Transformer EXTERNAL INPUT ISOLATION TRANSFORMER of the Full Modular Rack Rating to be provided. Vendor to specify the Modular Power Cabinet rating provided & the Transformer Capacity provided

Features

25 Starting of UPS Coldstart provision

26 Op. Temperature 20Deg C to 40 deg C or more

27 Humidity Upto 90% RH, non condensing

28 Acoustic noise < 65dB at 1 meter or better

30 Overall Protection As per international norms (conforming classes to be specified)

31 Bypass a) Manual bypass switch required b) Automatic Static Bypass Should be available

32 Switchgears Inbuilt input MCCB/MCB, Output MCCB/MCB & Battery Isolator.

33 Protections System must have adequate in built safety features to protect itself as well as loads in the event of abnormal conditions.

34 Input Phase Sequence Reversal Protection

UPS should have inbuilt protection from Input Phase sequencing. UPS should not go to Battery mode, if there is phase reversal at input.

35 Metering Adequate metering to measure all input and output parameters to be provided.

36 Indications Adequate indications with regard to operation and reason for failure to be provided.

37 communication RS 232 serial port should be available. UPS should be SNMP Compatible

38 Scope of Work Supply, installation & commissioning of UPS systems along with batteries All Hardware, software & cables required for the complete system are to be supplied. Input & output cabling for the UPS systems will be provided by SCR

39 Standards ISO Certification/IEC testing standards. The Manufacturer should have ISO 9001 and 14001 certificates.

40 Warranty One year comprehensive onsite warranty including parts and labour for UPS and Batteries

41 Documentation User Manual to be provided & User level training to be provided for SCR team for initial level trouble shooting purposes


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SPECIFICATIONS FOR 10 KVA MODULAR UPS SYSTEM


1 Type Modular rack mounted Microprocessor based online UPS. HOT SWAPPABLE Power Modules

2 Capacity Total Capacity : 10 KVA minimum. Each system Minimum 3 nos of 3.4 KVA capacity Modules or more, in parallel Redundant Configuration. If one power module fails, other Power modules should share the load (The total Resultant Power should be not less than 6.5 KVA)

3 Backup Time 90 minutes ON 10KVA LOAD

4 Overall Efficiency >92%

5 Batteries Sealed Maintenance Feee, Make : QUANTA/PANASONIC/CSB/HITACHI/EXIDE/NUMERIC (Number and capacity required is 20 nos of 12V, 100 AH Batteries). Offer to include battery stands, battery inter connecting cables& Interconnecting cables between UPS and battery with Battery Breaker located near battery bank. ONE COMMON bank only for the above system

6 Type of Loads Computer loads, Network, CLUTERS, Printers/lighting loads

Input

7 Rectifier Technology PWM IGBT based

8 Voltage 400 VAC (‐20% to + 15% ), 3 phase

9 Frequency 50Hz +/‐ 10%

10 Power factor 0.99 or better at full load

11 Current Harmonics (THDi) < 3% at Full load

Output:

12 Inverter Technology PWM IGBT based

13 Voltage 230V AC, 1 phase 50Hz

14 voltate regulation +/‐ 1% for 100% unbalanced loads

15 Rated Power factor 0.8 lag

16 Transient response 5% for 100% load change

17 Recovery time </= 20ms (within one cycle) for 100% load change

18 Wave form Pure sinewave

19 Distortion </= 3% for linear/non linear loads

20 Frequency 50 Hz

21 Freq.Tolerance Selectable +/‐2%

22 Emergency Power Off facility Should be available

23 Overload Capacity @ 0.8 PF 115% for 10 miutes, 130% for 1 minute

24 Galvanic Isolation Transformer EXTERNAL INPUT ISOLATION TRANSFORMER of the Full Modular Rack Rating to be provided. Vendor to specify the Modular Power Cabinet rating provided & the Transformer Capacity provided


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Features

25 Starting of UPS Coldstart provision

26 Op. Temperature 20Deg C to 40 deg C or more

27 Humidity Upto 90% RH, non condensing

28 Acoustic noise < 65dB at 1 meter or better

30 Overall Protection As per international norms (conforming classes to be specified)

31 Bypass a) Manual bypass switch required b) Automatic Static Bypass Should be available

32 Switchgears Inbuilt input MCCB/MCB, Output MCCB/MCB & Battery Isolator.

33 Protections System must have adequate in built safety features to protect itself as well as loads in the event of abnormal conditions.

34 Input Phase Sequence Reversal Protection

UPS should have inbuilt protection from Input Phase sequencing. UPS should not go to Battery mode, if there is phase reversal at input.

35 Metering Adequate metering to measure all input and output parameters to be provided.

36 Indications Adequate indications with regard to operation and reason for failure to be provided.

37 communication RS 232 serial port should be available. UPS should be SNMP Compatible

38 Scope of Work Supply, installation & commissioning of UPS systems along with batteries All Hardware, software & cables required for the complete system are to be supplied. Input & output cabling for the UPS systems will be provided by SCR

39 Standards ISO Certification/IEC testing standards. The Manufacturer should have ISO 9001 and 14001 certificates.

40 Warranty One year comprehensive onsite warranty including parts and labour for UPS and Batteries

41 Documentation User Manual to be provided & User level training to be provided for SCR team for initial level trouble shooting purposes


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List of items for inspection


Page 35 of 47

Annexure - A


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PROFORMA

ENGINEERING ORGANIZATION AVAILBLE ON HAND

Sl.No. Name & Designation of Employee.

Qualification Previous Experience

Working From To

01 02 03 04 05 A B C Z

ENGINEERING ORGANISATION PROPOSED TO BE ENGAGED FOR THIS WORK FROM ABOVE Sl.No. Name & Designation of

Employee. Qualification Previous

Experience Remarks

01 02 03 04 05 A B C Z

ENGINEERING ORGANISATION PROPOSED TO BE ENGAGED FOR THIS WORK FROM OUTSIDE.

(A SUITABLY WORDED CONSENT LETTER FROM SUCH A PERSON SHOULD BE OBTAINED AND ENCLOSED).

Sl.No. Name & Designation of Employee.

Qualification Previous Experience

Remarks

01 02 03 04 05 A B C Z

SIGNATURE OF THE TENDERER (S): NAME OF THE TENDERER


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ANNEXURE – B

1. PLANT & MACHINERY AVAILABLE ON HAND

Sl.No

Particulars of machinery, Plant & equipment.

No. of units.

Kind and make

CapacityAge and Condition

Approx. cost in Rs. In lakhs

Purchase Bill No. & Date and Registration particulars.

01 02 03 04 05 06 07 08 A B C Z

2. PLANT & MACHINERY PROPOSED TO BE INDUCTED FROM ABOVE

Sl.No


No. of units.

Kind and make



Purchase Bill No. & Date and Registration particulars.

01 02 03 04 05 06 07 08 A B C Z

3 PLANT & MACHINERY PROPOSED TO BE INDUCTED FROM OUTSIDE

Sl.No


No. of units.

Kind and make



if to be purchased give likely date of receipt and supplier's Name.

01 02 03 04 05 06 07 08 A B C Z

SIGNATURE OF THE TENDERER (S):NAME OF THE TENDERER


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ANNEXURE - C

LIST OF COMPLETED WORKS BY THE TENDERER Sl.No Name of

work Agreement No. and date

Designation and address of agreement signing authority

Agreement value in lakhs

Completed value of work (in lakhs)

Date of completion

Remarks

Railway Works

A B C D E Z

State Govt. Works A B C D E Z

Public Sector Undertaking Works A B C D E Z



Page 39 of 47

ANNEXURE - D

LIST OF WORKS ON HAND WITH THE TENDERER Sl.No Name of

work Agreement No. and date

Designation and address of agreement signing authority

Agreement value in lakhs

Completed value of work (in lakhs)

Date of completion

Remarks

Railway Works

A B C D E Z

State Govt. Works A B C D E Z

Public Sector Undertaking Works A B C D E Z



Page 40 of 47

ANNEXURE – ‘E’ EXPERIENCE CERTIFICATE

Sl.No.

Work Details Details

1 Name of work

2 Agreement Number, date and Name of the Agency.

3 Agreement value in Rupees (in words and figures).

4 Due date of completion

5 Number of Extensions granted

6 Actual date of completion of Work

7 Value of Final Bill if passed (in words).

8 Work completed but Final measurements not recorded a) Amount paid so far as in CC.BillNo.

9 Work completed, Final measurements recorded with negative variation a) Amount so far paid as in CC.Bill No.

10 Work completed, if final measurements recorded with positive variation which is not sanctioned yet a) Original agreement value or last sanctioned agreement value whichever is lower

Note: 1) This certificate in this Performa is to be issued only for Physically Completed Works. 2) This certificate is to be issued by an officer not below the rank of JA Grade or Bill passing

officer in Railways and Bill passing officer/executive In-charge of work in other government department/Govt. bodies/ Public sector under taking. The certificate should bear the signature and seal of the issuing officer, name of the department etc.

Signature : Name of the officer : Designation : Address : Office Seal : Phone/Fax No : Date :


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ANNEXURE – F

CERTIFICATE FROM CHARTERED ACCOUNTNT IN THEIR LETTER HEAD

TO WHOME SO EVER CONCERNED

We______________, are the Auditors for the Firm_______________________________________ since last_________________(many) years. On the strength of the above association we are issuing this certificate to the firm on the Annual Contractual Turnover during the last three Audited Financial Years as per Audited Balance Sheets. It is further certified that the advances or loans taken by the firm in connection with execution of works is not reflected in the contractual receipts from works contracts indicated below. SL Financial year Receipts reflected in

Audited Balance sheets in P&L account ( Rs.)

Contractual Receipts from Works Contracts

( Rs)

Remarks ( if any)

(1) (2) (3) (4) (5)

Signature :-

Name of CA :-

Address :-

Office Seal :-

Phone No :-

e-mail :-

Date :-


Page 42 of 47


Page 43 of 47


Page 44 of 47

CONTRACT AGREEMENT

1. Contract Agreement No.____________________________________ dated _________ Article _______________________ of Agreement made this _____ __________________ day of ______________ 200 between the President of INDIA acting through the ______________________________________ ____________________________, South Central Railway Administration (herein after called the "Railway" which expression shall unless the context does not as admit include his successors and assignee in Office) of the one part and M/s_________________________(herein after called "Contractor" which expression shall unless excluded by the context include, his heirs, executors, Administrators, successors and assignees) in the other part.

2. Where as the Contractor has agreed with the Railway for the performance of the work ___________________________________ _______________________________________________________ _______________________________________________________ Set forth in the schedule hereto annexed upon the General Conditions of Contract of the South Central Railway and the Special Conditions and Specifications, if any and in conformity with the drawings hereto annexed, if any and where as the performance of the said works is an act in which public are interested.

3. The contract now entered into it for the work ______________________ ____________________________________________________________________________________________________________________ as supplied by the Railway Administration, to the required standards by means of perfect process by bestowing the expertise and skill by the Contractor.

4. It is hereby agreed and declared that all the provisions of said specifications General Conditions and Special Conditions of Contract which have been carefully read and understood by the Contractor and shall be re-binding upon the Contractor and upon the Railway Administration as if the same had been repeated herein and shall be read as part of these presents.

for and on behalf of President of India

Signature of Tenderer Seal: Date: Signature and address of witnesses:- 1. 1.

2. 2.


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(On stamp paper of requisite value)

PERFORMANCE GUARANTEE BOND

(TO BE USED BY APPROVED SCHEDULE BANKS)

1. In consideration of the President of India (herein after called “the Government”) having agreed to exempt______________(herein after called “the said Contractor(s)” from the demand under the terms and conditions of an agreement dated_____________made between__________and_________________ for_____________(herein after called “the said Agreement”), of PERFORMANCE GUARANTEE for the due fulfillment by the said Contractors) of the terms and conditions contained in the said Agreement, on production of a bank Guarantee for Rs._______ (Rupees_____________only). We,______________________herein after referred to as “the Bank” (indicate the name of the bank) at the request of ________________(contractor (s) ) do hereby undertaken to pay to the Government an amount not exceeding Rs._____________ against any loss or damage caused to or would be caused to or suffered by the Government by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement.

2. We____________________________(indicate the name of the bank)do hereby undertake to pay the amount due and payable under this guarantee without any demur, merely on a demand from the Government stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Government by reason of breach by the said contractor(s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.__________________.

3. We undertake to pay to the Government any money so demanded not withstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suit or proceedings pending before any court or Tribunal relating there to our liability under this present being absolute unequivocal.

The payment so made by us under this bond shall be valid discharge of our liability for payment thereunder and the contractor(s)/supplier(s) shall have no claim against us for making such payment.

4. We, ________________________________ (indicate the name of the bank)further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the Government under or by virtue of the said Agreement have been fully paid and its


Page 46 of 47

claims satisfied or discharged or till_________ Office/ Department) Ministry of___________certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said Contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the___________________(b) we shall be discharged from all liability under this guarantee thereafter.

5. We ____________________________(indicate the name of bank) further agree with the Government that the Government shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to attend time of performance by the said Contractor(s) from time to time or to postpone for any time or from time to time any of the powers excrcisable by the Government against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said contractor(s) or any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the bank or the contractor(s) /Supplier(s).

7. We, _____________________________ (indicate the name of bank) lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Government in writing.

Dated the_________day of______________ 20

for____________________________ (Indicate the name of Bank)


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FORM 17 INDEMNITY BOND

1 This deed of Indemnity is executed on the day of ______________by M/s: ,which expression includes his successors and assignees, in favour of the President of India acting through Sr.Divisional Electrical Engineer/Maintenance the Purchaser, South Central Railway, Secunderabad (herein after called the 'Railway'). 2. Whereas the parties hereto have entered into an agreement vide acceptance letter/Agreement No. ____________________dt_________ for the purpose of executing the said contract until such time the materials herein after mentioned are fully erected or otherwise and handed over to the Railway. 3. Whereas we, M/s: are required to hold in custody for and on behalf of the Railway in trust give here the list of items for the purpose of executing the said contract until such time the materials are duly erect and or handed over to Railway. 4. Whereas we, M/s: are required to furnish an Indemnity Bond. 5. Now by this Indemnity Bond we hereby undertake that we hold in my custody for and on behalf of the President of India and his property in trust of the said materials handed over to us for the purpose of execution of the said contract until such time the materials are duly erected or otherwise handed over to the Railway. 6. We shall be entirely responsible for the safe custody and protection of the said materials against all risks till they are duly erected and or otherwise delivered to the concerned depots or to any other Officer as he may direct otherwise, and shall Indemnify the Railway against any loss, damage or deterioration in respect of the said materials which are in my possession. 7. The said materials shall at all times to open for inspection by any authorized officer of the Railway. 8. Should any loss or damage or deterioration occur or refund becomes due, the President of India shall be entitled to recover from us compensation for such loss or damage or deterioration the amount is to be refunded without prejudice to any other remedies available to Railway and also by deduction from any sum due or any sum which at any time hereafter may become due to us for this work or under any other contract with any other department of the Railway. 9. The value of the above materials for the purpose of indemnity Bond that can be claimed under this Indemnity Bond shall not exceed Rs. __________/- (Rupees _____________________________________________________________ only). 10. In the event of any loss or damage or deterioration as aforesaid the assessment of such loss or damage or deterioration, the assessment of compensation therefore would be made by the President of India or by his authorized Nominee and the said assessment shall be final and binding upon us. 11. In witness whereof we, M/s: have executed this Indemnity Bond on the date, month and year final written at _____________dated this _________________.