the university women’s club of vancouver at hycroft executive catering pac… · the university...

The University Women’s Club of Vancouver at Hycroft

1489 McRae AvenueVancouver, BC V6H 1R1T: 604-731-4662 F:604-731-3710E: [email protected]

Welcome to HycroftThank you for considering The University Women’s Club of Vancouver at Hycroft. We look for-ward to welcoming your guests to our phenomenal property. Nestled in the spectacular gardens of Shaughnessy, minutes from the downtown core and the Vancouver airport, Hycroft offers an unpar-alleled setting to host your next gathering for entertaining clients, family and friends. This 100 year old Edwardian Heritage mansion is a bastion of elegance in the middle of the city that offers several distinctly unique dining and meeting areas, and a lovely terrace that opens onto the natural beauty of our West Coast garden. Beautifully appointed and rejuvenated, the varied rooms of Hycroft provide the ultimate in versatility: grand Ionic columns, classic moldings, chandeliers, bright airy solariums, richly paneled nooks, and dining rooms. Whether hosting a private gathering for 10, corporate meet-ing or conference, cocktail or wedding reception, or holiday gathering, Hycroft will create a memo-rable experience for you and your guests with extraordinary hospitality and uncompromising service. Led with expert passion by Executive Chef Walter Messiah, Hycroft emphasizes regional cuisine that interprets tradition through modern techniques. At Hycroft, we never forget that it is service that keeps our guests returning. Our experienced and dedicated team is committed to delivering creative solutions for your event planning needs, from coordinating your theme to customized menus; we will ensure that your next meeting or event is beyond your expectations.

Weddings at HycroftWhen you choose Hycroft to host your wedding, you are engaging the services of a group of profes-sionals dedicated to being the best. On your wedding day, we will pamper your guests and allow you to relax and celebrate with family and friends. We believe that each couple approaching marriage is unique and, to acknowledge that individuality, we can custom design a menu for any of our clients. Personal taste preferences, the time and location, the number of guests, the budget and our venue are all considered while helping you to create a distinctive menu and atmosphere. We look forward to working with you to make your special day an unforgettable occasion! Please schedule a time to view our elegant facilities.

Filming and PhotographyThe picture perfect gardens and spectacular mansion are the perfect backdrop and the ‘go to’ location for many Hollywood films, TV shows, fashion, magazine, and wedding photo shoots. Seeing is believing- add this spectacular facility to your location list!

Corporate EventsWhen you are planning your next corporate retreat, why not escape the everyday environment of the workplace? Treat yourself and your business colleagues to a stimulating day at Hycroft, where your group can enjoy a respite from the daily routine in an inspiring elegant, natural location. The historic setting and picturesque surroundings offer the ideal venue to host a meeting of the minds, or celebrate company successes.

Hycroft’s catering makes corporate gatherings seamless! Choose from a variety of break-fast, lunch, dinner, or reception menu options.

The Vancouver Women’s Club welcomesExecutive Chef Walter Messiah

To Hycroft

Chef Walter Messiah has over 20 years of international industry experience that encompasses the role of chef and ownership of his own restaurants from Monaco, Nassau, Bahrain, Port Louis (Mauritius) Noumea, (New Caledonia) and Toi et Moi Restaurant in Sanary in the heart of Provence (France), and development of curriculum and instruction at culinary institutions the world over.

After spending four years as Chef Instructor/Director at the South Pacific’s Ecole Hotel Tontoutel in Noumea, Walter moved to Vancouver and took over as Chef Instructor, Executive Chef, Program Director and Co-Owner at Vancouver’s Pacific Institute of Culinary Arts (PICA). In addition to designing the kitchen and class curriculum and overseeing ten Chef Instructors, Walter was respon-sible for all food and beverage operations at PICA including sight kitchens, the fine dining restaurant, pastry shop and outside catering initiatives.

Citing his grandmother, famed Pastry Chef Gaston Lenotre, and Michelin star-studded Chef Alain Ducasse as his mentors, it comes as no surprise that Walter’s philosophy towards cooking lies in sim-plicity and classic technique.

Crispy flatbread curry potato salsaSpicy tiger prawn kebabSalmon mousse on mini crackersSmoked salmon leaf, cilantro mango chutneyLime coconut tuna carpaccioBasil tomato bocconcini crostiniSpanish chorizo, caramelized red onion on mini baguetteProsciutto di Parma & tapenade on sesame puff pastryBrie on whole wheat pita, apple pecan compoteItalian salami & blue cheese mini crepesBC cherry tomato with basil mini ratatouilleAnise & fennel cold crab cake on Belgium endiveMortadella & garlic mayo on black bread Duck breast with onion marmalade Eggplant caviar on crostiniPita roll with roasted red pepper goat cheese & asparagusPalm heart & tomato rougaille on croissantArugula roasted beef crostiniCucumber blue cheese baguette

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Price Per dozenColdHycroft Hors d’oeuvres

Subject to applicable taxes and 15% gratuity on all food & beverage

Minimum order of two dozen

Hycroft Hors d’oeuvres

Minimum order of two dozen

Subject to applicable taxes and 15% gratuity on all food & beverage service

Mini Italian gnocchi, basil tomato salsaCrispy mac & cheese croquetteScallop bacon, green papaya skewerCrispy prawn wonton, ginger cilantro mayonnaise Porcini risotto ballChevre & figs crispy crustChicken tenderloin kebab marinated with ginger & BBQ sauce Mini puff, wild mushroom ragoutBaked salmon, saffron garlic butter Mini cheddar burger, roasted tomato In shell baked PEI mussels tomato garlic butterRoasted pork tenderloin on crostini apple tarragon chutneyMushroom cap with spinach & sautéed prawnRoasted bratwurst Dijon crackerPire Pire chicken spoonMiniature brioche, braised duck confit Quebec Tourtiere on sourdoughLamb chop, mint sauce glazeVegetable spring roll, papaya sauce

Price Per dozenWarm

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The Hycroft Classic Continental Buffet $13 per personAssorted freshly baked breakfast pastries

Fruit preservesSeasonal fresh fruit

A selection of fruit juicesFreshly brewed coffee & Hycroft’s selection of organic teas

The Heritage Breakfast Buffet $17 per personAssorted freshly baked breakfast pastries

Fruit preservesA selection of fruit juices

Seasonal fresh fruitSmoked maple bacon

Organic pork breakfast sausageCaramelized onion nugget potato

Chive & roasted red pepper free range scrambled eggsFreshly brewed coffee & Hycroft’s selection of organic teas

The McRae Breakfast Buffet $23 per personFrench croissant/ Pain au chocolat

Fresh bread Fruit preserves

Fresh orange & papaya juiceSeasonal fresh fruit

Domestic cheese platter Italian charcuterie platter

Smoked maple baconOrganic pork breakfast sausage

Caramelized onion nugget potatoPoached free range eggs, toasted bagel, sundried tomato, hollandaise

Freshly brewed coffee & Hycroft’s selection of organic teas

Breakfast Buffet at HycroftThe best of the Morning!

Minimum order of 10 guests


Sandwicheschoice of:

Baked ham & apple fennel slaw on French baguette Bocconcini, aubergine, tomato & basil on focaccia

Poached chicken breast & arugula salad on white breadSmoked salmon & dill cream cheese on bagel

Egg salad with celery & mustard on ryeTuna salad with scallion & dill pickle on spinach wrap

Prosciutto & Dijon mustard on fresh croissantRoast turkey with cranberry chutney on pita

Italian salami, Gruyere cheese & arugula on French baguetteBrie cheese, apple chutney on foccacia Cucumber, sprout on hummus wrap

BLT & crispy maple bacon on whole wheat wrap

Hycroft Sandwiches, Soups & Salads Choose your favorite or ask for a combination platter.

Luncheon platters are ideal for corporate working lunches.Our sandwiches, soups & salads are prepared daily using premium ingredients, and they are attractively

displayed & garnished.All sandwiches are served on a variety of freshly baked breads and buns.


$9 per Sandwichadd Soup or Salad $8

add Soup and Salad $9


Saladschoice of:

Palm heart, fennel, & mandarin saladSmoked salmon, penne, basil & sundried tomato salad

Mint & cumin North African couscous saladPrawns & mussels, lime & coconut basmati rice

Chive & Dijon Yukon gold potato saladTiger prawn Caesar salad

Thai noodle, salmon & nuts cilantro saladFrench green beans & spicy sausage salad

Organic seasonal green salad

Soupschoice of:

Roasted garlic potato cream soupCarrot orange cumin soup

Milano minestroneLeek potato cream soup

Clam & prawn Manhattan chowderRoasted red pepper cream soup

French onion soupTomato & basil soup

Lentil potato bacon soupRoasted pear & courgette soupWild mushroom cream soup

Salmon & corn chowderSpinach & pea soup

Three bean chili soupChorizo chili soup

Asparagus & baby spinach cream soupTarragon lobster bisque



Fresh seasonal vegetables with dipFresh seasonal fruit platter

Domestic cheese boardImported cheese board

Domestic cheese and fresh fruit platter Imported cheese and fresh fruit platter

Hycroft Platters

Small serves 10 guests Large serves 20 guests

small $35 large $55small $37 large $57small $41 large $64small $52 large $82small $39 large $63small $50 large $79

West Coast Salmon Trio PlatterDill Gravlax, poached salmon, smoked salmon, arugula mayonnaise

$100

Seafood Platter Marinated tiger prawn, PEI mussels, Calico scallops olive oil & basil

$100

Charcuterie PlatterRoasted beef, prosciutto, salami & pork tenderloin,

cherry tomato and garlic confit$90

Vegetarian Antipasto PlatterRoasted & grilled vegetables, cilantro balsamic infusion

$50

Mediterranean PlatterChorizo, saffron chicken breast, tiger prawn on Spanish rice salad

$76

Italian Pasta PlatterTortellini, penne & bowtie pasta salad, tomato basil eggplant caviar

$56

Served with bread, dips and condiments


Each gourmet platter serves 20 guests

Hycroft Gourmet Platters

The Granville Plated $21 per person Asparagus & baby spinach cream soup

Penne pasta with tomatoes, basil & asiago cheeseGolden delicious cinnamon apple tart

The Marguerite Plated $23 per personRoasted aubergine, basil tomato coulis, melted chevre

Garlic wild mushroom risotto, parmesan tuiles, Chardonnay reductionStrawberry Romanoff

The Hudson Plated $25 per personWild mixed greens, smoked salmon rillettes & grilled focaccia

Roasted chicken breast Bourguignon, braised yellow turnips & Yukon gold potato French crème caramel

The Angus Plated $26 per personWarm goat cheese & strawberry salad

Steamed BC salmon, lemon dill butter, grilled asparagus, baby nugget potatoesBaked banana, fresh peach coulis

Served with freshly baked bread

Minimum order of 10 guestsMaximum order of 50 guests


Exclusive of beverages

Hycroft Plated Lunch

The Osler Plated $27 per personLime & coconut marinated salmon, crispy potato toast

Traditional Quebec Tourtiere, wild mixed greens, crispy potato Apricot croissant pudding, vanilla sauce

The Tecumseh Plated $32 per personMussels, clams, prawns, New England chowder

Roasted pork tenderloin, thyme mushroom sauce, nugget potato, French green beansOrange cinnamon crème brûlée

The Wolfe Plated $35 per person Grilled marinated sockeye salmon, maple syrup, mint & lime infusion

French Boeuf Bourguignon, roasted garlic potato gnocchiChocolate délice, raspberry coulis

The King Edward Plated $41 per personButternut squash, spinach & portobello lasagna puff pastry

Saffron vinaigretteBacon wrapped halibut Provencal, potato tian, aubergine fennel caviar

Goat cheese & strawberry tart

Hycroft Plated Dinner





Hycroft Plated Dinner

The Crescent Plated $46 per personWarm seared scallops, sweet pea coulis & wild rice risotto

Free range duck confit, orange raspberry sauce, potato galette, grilled asparagus

Almond & Grand Marnier pear tart

The Society Plated $52 per personCaramelized onion & tomato, eggplant caviar & Chevre chaud

Wild mushroom cream soup, crispy shallots and truffle oilMilano braised lamb shank, roasted garlic soft polenta, prosciutto asparagus

Chocolate délice, raspberry coulis





The University Buffet $30 per person

Chef ’s soup of the dayChive & maple bacon potato salad

Basil, bocconcini tomato salad, pine nuts, olive oil vinaigretteBaby spinach salad, strawberries, roasted almonds

Roasted eggplant, cilantro tomato coulis & goat cheeseCoconut & lime marinated salmon carpaccio

Roasted garlic chicken tortellini provencalSalmon paillard, capers, citron sauce

Roasted garlic baby potatoButter fresh French green beans

Fresh fruit platterOrange vanilla cinnamon creme caramel

Chocolate délice, raspberry coulis

The Kitsilano Buffet $36 per person

Steamed vegetable spring roll, cumin & curry sauceTraditional salad nicoise, basil olive oil vinaigretteBaby nugget potato salad, sour cream & chivesMarinated grilled vegetable, balsamic reduction

North Africian taboouleh saladTiger prawn cassolette, light curry sauce

French Coq au Vin Grand MereBasmati rice, caramelized onions & nuts

Basil penne pastaRatatouille NicoiseFresh fruit platter

Apricot vanilla bread puddingPoached Williams pear,cinnamon, red wine

Hycroft Grand Buffet



All buffets include a variety of freshly baked rustic breads and rolls

The Point Grey Buffet $40 per person

Cilantro marinated tiger prawnProsciutto & salami, arugula strawberry salad

Fresh asparagus, dijon sundried tomato vinaigretteCarpaccio of salmon & bocconcini, basil tomato coulis

Mint & cumin chick pea couscous saladPalm heart and baby shrimp, creole rougaille

Rosemary & tarragon roasted free range chicken breast au jusRoasted garlic & sundried tomato risotto cake, tomato coulisSmoked salmon & tiger prawn penne, basil & asiago cheese

Herb garlic roasted nugget potatoesButter fresh French green beans

Ratatouille NiçoiseStrawberries, mint goat cheese

Alsacienne apple tartChocolate délice, raspberry coulis

Fresh fruit platter

The Stanley Buffet $45 per person

Cilantro marinated tiger prawnProsciutto & salami, arugula strawberry salad

Fresh asparagus, dijon, sundried tomato vinaigretteCarpaccio of salmon & bocconcini, basil tomato coulis

Mint & cumin chick pea couscous saladPalm heart & baby shrimp creole rougaille

Milano beef lasagna, mozzarella cheeseWest coast salmon, braised fennel, white wine cream sauceBeef Bourguignon provencal, maple bacon & mushroom

Scallop potato DauphinoisBacon French green beans

Goat cheese macaroniFresh fruit salad, mint

Fresh berry tartletChocolate délice, raspberry coulis

Cheese platterPoached Williams pear, cinnamon, red wine

Minimum order of 30 guestsSubject to applicable taxes and 15% gratuity on all food & beverage service

Shaughnessy Buffet $56 per person

Maple smoked salmon, caramelized red onion compote Mussels & tiger prawn Thai noodle salad, chili, nuts & lime juice

Duck magret, mango & pear salsa, dill Dijon vinaigretteAlbacore tuna & quails egg salad Niçoise, basil & olive oil infusion Roasted garlic polenta cake & prosciutto di parma, tomato salsa

Baby mixed green, confit garlic & cherry tomato, balsamic vinaigretteRoasted chicken breast, chanterelles & Chardonnay veloute

Seared wild salmon on roasted garlic & corn risotto, cilantro jusBraised lamb shank in tomato rosemary & mandarin sauce

Spanish chorizo paella basmati & wild rice French green beans, pine nuts, herb butter

Nugget potato & white bean cassouletSelection of imported fresh cheeses

Cinnamon coconut crème brûléeChocolate délice, raspberry coulis

Tropical fresh fruit saladApple tarte Alsacienne

Apricot croissant bread pudding, French vanilla sauce

The Burrard Inlet BBQ $47 per person

Chive & maple bacon potato saladBaby spinach salad, strawberries, roasted almonds

Mint & cumin chick pea couscous saladMarinated basil roma tomato bocconcini salad

Roasted red pepper, aubergine, zucchini, herb balsamic vinaigretteRosemary & thyme marinated chicken thigh

Orange braised marinated pork loinTraditional bratwurst sausage

Soy & honey tiger prawn kebabBaked potato, sour cream & chives

Grilled corn on the cob, chili olive oilRoasted tomato & quinoa, garlic confit

Seasonal fresh fruit salad, mint Poached William pear, cinnamon, red wine

Fresh berry tartletChocolate délice raspbery coulis

Minimum order of 30 guestsSubject to applicable taxes and 15% gratuity on all food & beverage service

Slow roasted prime rib of beefRoast strip loin of beefButterfly leg of lambPork loin

Our Executive Chef Walter Messiah would be delighted to create a custom menu for

your event.

We are pleased to offer carving stations at Hycroft with your choice of buffet

Carving Stations at Hycroft


$13/ person$13/ person$13/ person$13/ person

Chef attendant required - $100

Delectable Mini PastriesGolden apple tart

Strawberry filo crustCoconut banana tart

Apple blueberry squareChocolate ganache biscuitMini orange crème brûlée

$4.00 per piece (minimum 1 dozen)

Hycroft Menu Enhancements

Fresh fruit kabob Whole fruit - apple, banana, orangeAssorted muffins, croissant, cinnamon bunAlmond croissant Yogurt & granolaChef ’s assortment of baked cookies

$4$3$3$3.5$5$2 each


$4$4$4$2.50$3$4$3.50$23$20

DessertsGolden Delicious cinnamon apple tart

Strawberry RomanoffFrench crème caramel

Baked banana, fresh peach coulisApricot croissant pudding, vanilla sauce

Chocolate délice, raspberry coulisGoat cheese & strawberry tart

Almond & Grand Marnier pear tartFresh berry tartlet

Apple tart AlsacienneCinnamon coconut crème brûlée

Orange vanilla cinnamon crème brûléePoached Williams pear, cinnamon, red wine

$8.00 per person

BeveragesKoala San Pelligrino Limonata, AranciataBottled sparkling, Perrier Bottled still waterSoda (canned)JuiceCoffee/ Hycroft organic teaCarafe of Coffee or organic tea Pitcher of lemonade or iced tea

Interesting Additions

Baked ham & apple fennel slawRoasted beef tarragon dijon

Poached chicken breast & arugula saladSmoked salmon & dill cream cheese

Egg salad with celery & mustard Prosciutto and Dijon mustard on mini croissant

Roast turkey with cranberry chutney Italian salami, Gruyere cheese & arugula

Brie cheese & apple chutney

Hycroft offers an assortment of organic teas.Chamomile Lemon, Breakfast Blend, Aged Earl Grey,

Moroccan Mint, Jasmine Green, African Sunset

High Tea at HycroftEnjoy one of our most celebrated traditions at Hycroft. We invite you to steep with us!

Freshly baked scones with Devonshire creamDelectable miniature pastries & tarts

Selection of gourmet petite sandwiches Chocolate dipped strawberries

All served on elegant 3 tier serving trays.

$28.00 per person

Please select 4 of the following


A classic assortment of English style tea sandwiches


Hycroft Custom Wedding BasketsA lighter fare for a more “casual” feel

The Morning Newlywed BasketFresh fruit & chef`s assorted baked goods & pastries. Served with preserves & butter.$8.00 per person

The Afternoon Honeymoon BasketHycroft petite sandwiches & wraps, fresh vegetable crudities, and dip.$10.00 per person

The Rehearsal BasketAn assortment of domestic cheeses served with crackers & artisan breads.$9.00 per person

The Seafood BasketPrawns, smoked salmon, crab cake, dill gravlax, tiger prawn$14.00 per person


Weddings at HycroftElegance and Heritage

There are countless decisions involved in planning your wedding. Our experienced and dedicated staff are committed to ensuring that your special day is as stress free as possible and the most enjoyable and memo-

rable day of your life.

The Venue: Hycroft is conveniently located 5 minutes from the downtown core. The Hycroft Grand Ballroom is elegantly furnished with elaborate gold chandeliers, pale yellow tones, backlit stained glass, Edwardian fireplaces, and mirrored French doors which will compliment any wed-ding décor. The Hycroft Grand Ballroom is built with a rare in Vancouver hand sprung dance floor providing the absolute best venue for dancing!

Culinary Team: With his international experience, award winning Executive Chef Walter Messiah is the natural choice to lead Hycroft’s culinary team. Plated meals and buffets are prepared, pre-sented, and served with the utmost care.

Ceremony: Hycroft has two distinct garden settings and an elegant Terrace to host your ceremony.

Bride and Groom Retreat: Hycroft offers two complimentary separate Edwardian rooms for the Bride and Groom to prepare for their special day.

Congratulations!This is your special day....

Ceremonies at Hycroft

The Terrace - up to 150 seated

Ceremonies at Hycroft

The Juliet Balcony - up to 90 seated

The Rose Garden - up to 200 seated


A private moment for the bride and groom...

Dining on the elegant Hycroft Terrace...

Hycroft awaits you...

Hycroft Complimentary NecessitiesBanquet tables, round or rectangular

White resin garden folding chairs (outdoor use only)White linen tablecloths & napkinsClothed gift & guest book tables

Personalized printed menus for choice entrée menusFramed table numbers

Flatware, glassware, tablewareCoat room facilities (self-service)

Red banquet chairs (indoor use only)

Complimentary necessities offered with the use of Hycroft Catering

Susan & Staff:

Home Run! Nothing but the highest praise for everything and everybody surrounding the event!Hycroft was glorious and I am sure many eyes were opened to this hidden gem in the heart of Van-couver. Everyone was gobsmacked by the beauty of this historic building, the endless views (or do you call them vistas?), proximity to downtown, and the very unique charm surrounding the premises. I would not be surprised that the buzz created by last night’s event, within the construction and ar-chitecture and engineering community, will result in some terrific event opportunities for Hycroft in the near future!The food was terrific and the servers were excellent. Attentive but not intrusive. I loved the seemingly endless variety of canapés and the unique elements of each little morsel. The beef carving station and the seafood buffet were perfect complements to Saul and his trio in the centre of the party. You could enjoy the crowd, in the centre stage, or move to the edges of the patio for sustenance and some opportunity to sit and reflect on your surroundings.Saul Berson’s trio added another dimension of elegance to the evening with their music. I noticed numerous people sitting, sipping and just gazing wistfully towards English Bay while basking in the glow of Saul’s tunes!. Please pass on our thank you and appreciation to all staff who made our 25th Anniversary so memo-rable!I look forward to doing it all over again and celebrating Unitech’s 50th Anniversary at Hycroft!

Cheers,Dave CurtisDirector Business Development

Unitech Construction Management Ltd. Suite 400 - 1530, 56th StreetDelta, B.C. Canada V4L 2A8T 604 943 8845 F 604 943 0912 w www.unitechcm.ca

Hycroft TestimonialSeptember 18th, 2013

Tom,

I wanted to let you know that Hanny and I could not have been happier with the way the wedding turned out on Saturday. You went to great lengths to make our experience with Hycroft a pleasurable one and we want to thank you for that. Hanny was very happy that you were able to try several scenarios of arrangements and even show us where water was collecting on the terrace. You were an absolute pleasure to work with and we just wanted to express that.

Thank you so muchKevin

September 21, 2013

Hycroft Testimonial

Event Staffing CostsPrices listed on our catering package are for the menu only. Our professional serving staff are attired in distinctive black vests, ties, and dress black pants or skirts, and have all obtained a Serving-it-Right Certification. All staff are paid a minimum of four hours. There is a standard service charge of 15% applied to all food and beverage.

Food Service Staff 22.00 per hourBartender 25.00 per hourSupervising Manager 33.00 per hour

Additional labour charges may apply for events held on Canadian Statutory Holidays and Specialty days. Please consult with the Manager Hospitality regarding which days these are. The number and type of staff required for your event will depend on the event type and the desired level of service, or the nature of your event. Our staff to guest ratio is for one server for 20 guests for seated meals and one server for 25 guests for a reception.Our Manager Hospitality will be delighted to present you with a detailed catering proposal based on your requirements.

Rental FeeThe rental fee includes all tables, chairs, white linens, and place settings for your event.

Liquor ServiceFor non member events with liquor service it is the responsibility of the host to obtain a Special Occasion Licence at a Vancouver Liquor Store, and present a copy to Hycroft management prior to the event. The host purchases and delivers the alcohol to Hycroft, and Hycroft staff will serve all alcoholic beverages. The bar must close by 10:30pm.

Menu Selection & GuaranteesOur team requires that your menu is finalized a minimum of 2 weeks prior to your event with a guarantee of guests 72 hours prior to your function. It is the sole responsibility of the client to provide this guarantee to the Manager Hospitality during normal business hours from 9-5pm. The confirmed number constitutes the guarantee. If less than the confirmed number of guests attends the function, the original guarantee will be assessed.

General Information on Catered Events

Deposit and Payment RequirementsA non-refundable catering deposit of an estimated 50% of the catering fee is required with a signed catering contract. We require a valid credit card number to be kept on file regardless of whether you choose to pay by cash, cheque, or credit card (please refer to our 3rd party Authorization Form). The remaining balance is payable upon receipt of your invoice (within 2-3 business days). The balance will be processed to the credit card on file unless the Manager Hospitality has agreed to another form of payment.

CancellationsAll cancellations must be submitted in writing to the Manager Hospitality. The deposit amount is non-refundable. All cancellations within 30 days of the event will be charged full room rental.

MusicOut of respect for our neighbours we require that all audio sources be located inside of Hycroft DJ, speakers, microphone, and musicians). For outdoor ceremonies only (DJ, speakers, microphone and musicians) are permitted on Hycroft terrace or the garden area with prior consultation with and authorization of the Rental Event Co-ordinator. If our staff determine that the sound levels are too high - adjustments must be made to reduce the volume. Dancing is permitted in the ballroom and main foyer only. Any live music performance must be co-ordinated with and authorized by the Rental Event Co-ordinator.

Signs and BannersSigns are not permitted on the exterior of the building or lobby areas without the approval of the Manager Hospitality. Printed signs for function rooms must be free standing or placed on an easel. Nothing shall be posted, nailed, screwed or otherwise attached to walls, floors, or other parts of the building or chandeliers, or furniture.

Guest ParkingThere is limited complimentary parking in Hycroft’s parking lot, and an abundance of free public parking on McRae Avenue, and on The Crescent. In Hycroft parking lot, there is reserved parking on weekdays (Monday through Friday) for up to 5 vehicles for organizers. This must be arranged with the Rental Event Co-ordinator 48 hours prior to the event. The Rental Event Co-ordinator will require registration of vehicle licence plates. All other cars in Hycroft parking lot will be subject to towing. On weekends (Saturdays and Sundays), there are 23 parking spots available. No registration of vehicle licence plates is required on weekend.

SmokingHycroft is a smoke free facility. This includes all interior spaces, and exterior locations (the terrace, gardens and parking lot.) There is an ashtray provided outside of Hycroft’s iron front gates.

FurnitureArrangements for use and relocation of all Hycroft furniture, and/or pianos must be coordinated with and authorized in advance by the Manager Hospitality. Any furniture and/or pianos that are moved without advance notice or authorization will subject the renter to a $500 fine.

Disabled AccessDue to the nature of our heritage property wheelchair access is available only to the main floor by ramps at the front door and on to the terrace.

MiscellaneousHycroft management reserves the right to inspect and control all private functions. Hycroft will not assume the responsibility for the damage to or loss of any merchandise or articles left in the event facility prior to, during, or following an event.

The guest agrees to be responsible for the conduct of his/her guests and for any damages done to the premises during their event or for any damages done by an independant contractor hired by the guest.

Only battery operated candles are permitted inside of Hycroft.

Pets are not permitted in Hycroft.

Confetti is not permitted. Real flower petals are permitted outside of Hycroft. The renter is respon-sible for the cleanup of all petals immediately following their event.

The renter is responsible for removal of all decorations, gifts, boxes, containers at the end of their rental . All guests and vehicles must leave the premises by 11:00pm.

LCD Projector and Screen Screen Flip ChartMicrophone/Speaker/Podium SetPianoWireless High Speed Internet

$100$50$30$75$100Complimentary

All equipment prices are subject to applicible taxes

Hycroft Recommended VendorsDecor - Upright DecorRentals - Pederson’s RentalsFlorists - Kits Market (Laura)Musician - Saul Berson (Saxaphone)Hair & Makeup- HairbyWendy

604-878-1955604-324-7368604-731-1441604-263-0295604-328-0392


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