the way we work update property panel 23 may 2006

The Way We Work updateProperty Panel 23 May 2006

David Robinson

Hertfordshire County Councilwww.hertsdirect.org

Progress achieved in 2005/06• Apsley One fit-out by Mace• Relocation of 511 staff in Jan ‘06• Release of:

Langleybury501 St Albans RdManor StreetDacorum Civic CentreHempstead RdCow Lane

• Apsley Two landlord started refurbishment


Change management• Change management approach agreed

• Changing HCC culture and working practices

• Learning review completed

• Stakeholder engagement:

Apsley Strategic GroupApsley Improvement Group Manager's session


What is now different at Apsley?

• Office environment open 0630 to 2130hrs and being used Monday to Saturday

• Touchdown areas for visiting HCC staff being used on a regular basis

• Approximately 50% of staff now using Voicemail effectively on a regular basis with 34% retrieving messages when away from the office

• The first 20 Staff from Apsley have been set up and are using their own Broadband to access HCC systems from home locations


Targets for 2006/07• Handover of Apsley Two to Mace

• Complete fit-out of Apsley Two

• Relocate next 500+ staff to Apsley Two

• Acquire and fit-out the A1 base

• Relocate Hertfordshire Development Centre

• Complete sales of vacated premises

• Effective change management including FM

• Electronic document storage


Apsley Two• Part of the combined acquisition of Apsley

• 15 year full repairing lease

• Formerly occupied by BT

• 1980s glass cladded structure

• 67,704 sq ft over 3 floors

• 274 car parking spaces

• Fit-out completion by Dec ‘06

• Staff move in Jan ‘07


Apsley Two

Occupation of Apsley Two• CSF / ACS staff from Hertsmere and St Albans

• Training suites from New Barnfield

• Child / adult protection conference suites

• Occupational health facility

• Trading Standards met lab and evidence rooms

• E-learning areas

• Meeting / conference rooms


Properties released by Apsley Two• St AlbansPorters WoodAlma RoadHertfordshire House

• HatfieldNew Barnfield(Training block)

• HertfordCastle Street


• WatfordClarendon RoadLower High StreetUpton Road • BorehamwoodCivic Centre

• Abbotts LangleyParsonage Close

Agreed staff requirements for the A1 base

• 841 CSF staff • 613 ACS staff

• 106 Vertex staff

• 49 client services staff

• Hertfordshire Development Centre

• Trading Standards officer team (2010)


Key Properties released by A1 base• Hertfordshire Development Centre

• Mount Pleasant, Hatfield

• Old Grammar School, Letchworth

• Porters Lodge, Ware*

• Southgate, Stevenage

• Parkway, Welwyn Garden City

• Warren Park Rd, Hertford*

• Eleanor Cross Rd, Waltham Cross*

• 19/21 St Albans Rd, Hatfield


County Hall

• County Hall must accommodate:

Over 200 CSF and ACS operational staff moving from the East locations

• Teams identified to move out so far include:

ACS FinanceMoney Advice unitCrime and Drugs Strategy unit


Properties released by moves to C/Hall

• Warren Park Road, Hertford*• Porters Lodge, Ware*• 103 New Road, Ware• Old Fire Station, Ware• Eleanor Cross Road, Waltham Cross*• 5-9 Limes Court, Hoddesdon• Drill Hall, Cheshunt

Financial position

• Total capital budget £31.8m

• Capital spend to date £6.6m

• Projected Capital receipts = £35.2m • HCC project management c.£0.4m p.a.

Business case projected revenue savings:

£4.3m over 7 years to 2011-12



Questions?

the way we work update property panel 23 may 2006

Documents

hcc staff

csf staff

apsley twooccupation

vertex staff

csf acs staff

acs operational staff

handover of apsley

combined acquisition