the world bank report to the southern sudan multi donor...

The World Bank Report to the Southern Sudan Multi Donor Trust Fund (MDTF-SS) Administrator 2

nd Quarter report – 1 April -30 June 2010

August 2010

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Mr Laurence Manager –Southern Sudan Programme and Juba Office The World Bank Ministries Complex, Kololo Road Juba Southern Sudan 24 August 2010 Subject: Monitoring Agent’s quarterly report - 2

nd quarter 2010

Dear Laurence, In accordance with the requirements of our Terms of Reference, we are pleased to submit our monitoring report for the 2

nd quarter 2010. This

report presents the overall and project specific progress for the period. Our report is structured as follows:

Section 1 of the report gives an executive summary of the progress across the projects in the MDTF-SS portfolio;

Section 2 presents a summary of the financial performance –commitments, donor deposits, disbursements and expenditure. We present disbursement forecasts based on our assessment of the disbursement rate for each project, taking into account, the current and future commitments;

Sections 3-15 contain project summaries. Each project contains: (i) an overview of the project development objectives and description; (ii) financial statistics; (iii) a matrix showing project components and achievements against 2010 targets; (iv) progress on key procurement and implementation activities; (v) a project performance rating; and (vi) key issues and our proposed recommendations;

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The annexes attached to the main body of the report present the Monitoring Agent‟s (MA‟s) Terms of Reference (ToR) (Annex A), Disbursement Plan for committed funds (Annex B), a table presenting a summary of the status of each project‟s contracts (Annex C), an assessment of the benefits achieved to date for the population of Southern Sudan (Annex D), an update on the implementation of MA‟s recommendations from the 1

st quarter 2010 (Annex E).

Yours sincerely,

Benson Okundi Project Director and Authorised Representative For PricewaterhouseCoopers Associates Africa Limited

Contents

1. Executive summary 1

2. Financial performance in the 2nd quarter and cumulative to date 10

3. Rapid Impact Emergency Project 20

4. Core Fiduciary Systems Support Project 23

5. Sudan Emergency Transport and Infrastructure Development Project 26

6. Multi Donor Education Rehabilitation Project 31

7. Southern Sudan Umbrella Health Programme (Phase I) 36

8. Capacity Building, Institutional and Human Resource Development Project 44

9. Rural Water Supply and Sanitation Project 48

10. Livestock and Fisheries Development Project 51

11. Private Sector Development Project 54

12. Support to Agriculture and Forestry Development Project 58

13. Southern Sudan HIV/AIDS Project 65

14. Gender support development programme 69

15. Phase II projects 71

Annex A - Key tasks of the Monitoring Agent 73

Annex B - MDTF-S disbursement plan for committed funds (US$ million) 74

Annex C - Project contract summary status for MDTF-S as at 30 June 2010 76

Annex D - Assessment of benefits achieved to date for the population of Southern Sudan 90

Annex E – Progress on implementation of recommendations from 2nd quarter 2010 96

Annex F- List of abbreviations 102

PricewaterhouseCoopers World Bank 1

MA 2nd

Quarter 2010 Report to the MDTF-S Administrator August 2010

1. Executive summary 1.1 Introduction

The 2nd quarter 2010 saw significant improvement on the disbursements of funds to projects. Disbursements increased by 15% from the 1st quarter 2010. Cumulative disbursement rate stood at 73% at end of the 2nd quarter 2010. Total disbursement for the first half of 2010 reached US$116.8m. This amount exceeded the last two years (2008 & 2009) combined (US$106m) and was 55% of the total disbursement for the last 4 years (US$212m).Projects accounting for most of the disbursements in the first half of 2010 are shown in Figure 1.1. In addition, three projects saw disbursement rates nearing 100%: Umbrella Health Program (99%), CABIHRD (99%), and RWSSP (99%) at the end of the 2nd quarter 2010. Generally, implementation activities progressed well, despite minor delays experienced during April 2010, when the country‟s general elections were held. Key achievements to note for the quarter are presented in Table 1.1. Table 1.1 – Key achievements during the 2

nd quarter 2010

Project Achievements in the 2nd

quarter 2010

Gender Support Development Program (GSDP) Approval of 54 sub-projects proposals to receive grants totalling US$2m towards economic empowerment of women across the 10 states.

Umbrella Health Program (Phases I and II) Rehabilitation of 7 health facilities completed.

Signing of contract for purchase of pharmaceuticals (US$12m).

Distribution of pharmaceutical supplies to health facilities across the 10 states.

Education Rehabilitation Program (ERP) Signing of contract with the Windle Trust International for assessing, sustaining and expanding the Alternative Learning Systems.

Two new schools (Torit in Eastern Equatoria and Akoyo Western Bahr El Ghazal) completed.

Sudan Emergency Transport and Infrastructure Development Project(SETIDP)

Rehabilitation of 150km of Faraksiska-Maridi-Yambio road completed. The remaining 15km to be completed by October 2010.

Completion of construction of the liquid waste treatment works in Juba.

Capacity Building, Institutional and Human Resource Development Project (CABIHRD)

Substantial completion of the construction of Wau and Malakal Vocational Training Centres (VTC).

Training of 1220 civil servants in development management, first streams, human resource management, ministerial reform committees and executive management.

Livestock and Fisheries Development Project (LFDP) Substantial completion of bush shops in Terekeka and Bor.

Commencement of the construction of five state ministries offices.

Support for Agriculture and Forestry Development Project (SAFDP)

Completion of 40 farm trials in four states with 25 farmer‟s groups on various crops.

Commencement of the construction of five state ministries offices.

Rural Water Supply and Sanitation Project (RWSSP) Drilling and rehabilitation of 63 and 151 boreholes, respectively.

Private Sector Development Project(PSDP) Proposal for Phase II of the PSDP project presented and approved by the Inter Ministerial Appraisal Committee( IMAC).

A stakeholders‟ workshop to discuss the Trade and Investment Policy.

A stakeholders‟ workshop to discuss the legal and fiscal framework for the mineral sector in Southern Sudan.

Handover of the micro finance portfolio from Bank of Southern Sudan (BOSS) to Southern Sudan Microfinance Development Fund (SSMDF).

Figure 1.1 – Contribution towards total

disbursements for the first half of 2010


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Phase II projects Agreements signed with the United Nations Development Programme (UNDP) for DDR project (US$40m) and Police and Prisons (US$20m); and the World Food Programme (WFP) for the Roads Maintenance Project (US$26m).

1.2 Financial status of the MDTF-SS portfolio

The financial status of the portfolio at the end of June 2010 is summarised in Table 1.2. Of the Oslo I pledges (US$ 4.5 billion), US$ 508.5m were for the MDTF-SS and the National Sudan Multi Donor Trust Fund (MDTF-N). Post Oslo I in 2005, donors pledged an additional US$ 97m bringing the total pledges to US$ 605m (US$ 220.9m for MDTF-N and US$ 384.1m for MDTF-SS). After Oslo II, The Netherlands, Norway, Sweden, Spain, Denmark, Canada, United Kingdom (UK), Finland and Iceland provided additional commitments of US$ 234.7m (US$ 25.3m for MDTF-N and US$ 209.4m for MDTF-SS). Total donor commitments since the inception of the two Sudan MDTFs are now US$ 845.8m (US$ 252.3m for MDTF-N and US$ 593.5m for MDTF-SS). As at 30 June 2010, cumulative donor deposits and investment income, net of IDA overheads, for the MDTF-SS amounted to US$ 568.7m. The Government of Finland made a deposit of US$ 6.1 million to the MDTF-SS during the 2nd quarter 2010. Table 1.2 - Financial summary of the portfolio

Commitments No new GAs were signed during the quarter but a further refund by UNFPA of the remaining balance under the Census project (US$ 0.5m) resulted in a reduction in total commitments. Out of the 23 GAs signed, all 23 were effective with the Water Supply and Sanitation project and the Health Systems

Pledges (US$ million) MDTF- SS MDTF-N Total

2005 Oslo pledges for reconstruction 4,500

Oslo I & post-Oslo I pledges 384 221 605

Oslo II & post-Oslo II pledges 209 31 234

Total pledges for Sudan 593 252 845

Donor paid-in 532 265 797

90% 105% 94%

Commitments (Investment projects) and disbursements Donors GoSS Total

Grant Agreements (GAs) signed – Phase I (US$ million) 324 178 502

Grant Agreements (GAs) signed – Phase II (US$ million) 193 - -

193

Total GA signed (phase I & II) 517 178 695

Funding proportion (% of project costs) 74% 26% 100%

Disbursements (US$ million) 329 179 508

64% 101% 73%

Expenditure (US$ million) 303 154 457

59% 87% 66%

Investment projects and disbursements ( US$ million) No Donors GoSS

Phase I projects 16 326 178

Phase II projects (GAs signed) Phase II projects (FPPs under preparation)

5 5

193 56

0 0


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Investment project becoming effective during the quarter. The total portfolio commitments by the end of the quarter totalled US$ 695m, of which the Government of Southern Sudan (GoSS) and the donors funded US$ 178m and US$ 517m respectively. Contracts Total contracts signed for the MDTF-SS at the end of the quarter were valued at US$545.6m (US$379.3 donors and US$ 166.3 GoSS). Total contract signed in the 2nd quarter 2010 was US$20.6m. Table 1.3, shows total contracts signed across nine projects. Table 1.3 – Contracts signed in the 2

nd quarter 2010

Disbursements Total disbursements to projects at the end of the quarter were US$ 507.6m (US$ 329m MDTF-SS and US$ 178.6m GoSS). The disbursement rate as at the end of the quarter stood at 73% of the total (MDTF-SS and GoSS) commitments. The MDTF-SS made 27disbursements totalling US$ 105.3m during the quarter, and US$ 0.5m was reimbursed under the Census Phase II project. The five newly effective projects – Disarmament, Demobilisation and Re-integration (DDR), Water Supply and Sanitation (WSSP), Police and Prisons Phase II, Health Systems Investment (Health - Phase II) and the Southern Sudan Roads Maintenance Project (SSRMP) disbursed the most funds during the quarter, accounting for 80% of funds disbursed. Due to the above newly effective projects and a pick-up in project implementation under Health, Roads, HIV/AIDS, Livestock, Agriculture and Forestry, disbursements for the MDTF-SS for the first half of CY2010 were higher than the previous two CYs combined (US$ 116.8m versus US$ 106m for CY2008 and CY2009). Expenditure Actual payments to project implementing agencies totalled US$ 456.0m as at 30 June 2010. The projects made combined payments of US$ 101.3m during the quarter. The reimbursed US$ 0.5m from the Census Phase II project slightly reduced the total actual payments.

Project Total contracts signed in the 2nd quarter 2010 (US$)

Education Rehabilitation Program (ERP) 4,786,498

UHP 14,402,786

CABIHRD 134,510

LFDP 84,520

PSD 975,291

HIV/AIDS 188,400

Total 20,572,005


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1.3 MDTF-SS portfolio performance

The average portfolio age at the end of the 2nd quarter 2010 was 42.7months. Based on our monitoring efforts, we rated each effective project that had undertaken significant activities against the seven performance parameters listed in Table 1.41.

Table 1.4 - Project performance rating matrix

Performance parameters RIE

P

CF

S

SE

TID

P

ER

P

Hea

lth

CA

BIH

RD

RW

SS

P

LF

DP

PS

DP

SA

FD

P

HIV

/AID

S

Ov

era

ll

Overall progress rating

1 Achieving grant objective 2 3 2 5 3 2 2 3 3 2 3 3

2 Implementation of grant 2 3 2 5 2 2 3 2 3 2 3 3

Implementation performance rating

3 Project management 2 2 2 2 2 2 2 2 2 2 2 2

4 Financial management 2 2 2 3 2 2 2 2 2 2 2 2

5 Provision of counterpart funding 1 1 3 1 3 3 3 3 3 3 3 2

6 Procurement administration NR NR NR 3 3 2 NR 2 3 2 2 2

7 Monitoring and evaluation 2 NR 2 3 2 2 2 3 2 2 3 2

Overall status* 2 2 2 3 2 2 2 2 3 2 3 2

*1=Highly Satisfactory (HS); 2=Satisfactory (S); 3=Moderately Satisfactory (MS); 4=Moderately Unsatisfactory (MU) 5=Unsatisfactory (U); 6=Highly Unsatisfactory (HU); NR=Not Rated; NA=Not Applicable

The 2nd quarter 2010 saw a marked improvement on the overall portfolio rating, from “moderately satisfactory” in 1st quarter 2010 to “satisfactory” in the 2nd quarter 2010. There was evidence of concerted efforts towards the acceleration of implementation and procurement project activities. We saw those projects which had faced difficulties in contracting and implementation in the past, hire key technical assistance in Procurement and Financial Management, in the first half of 2010, which has resulted in improved delivery.

1 Three effective projects were not rated for the following reasons: Police and prisons as the MA is only responsible for light monitoring; Sudan New Unified Currency project as all activities were completed by the end of the 4

th quarter 2008 and Gender project, as it only became effective in the 4

th

quarter 2009. For the new Phase II project, little was done in the 2nd

quarter 2010 to warrant a rating on performance on the basis of the seven parameters listed in Table 1.3.

Key: RIEP = Rapid Impact Emergency Project; SETIDP = Sudan Emergency Transport and Infrastructure Development project; CFS = Core Fiduciary Services; ERP = Multi Donor Education Rehabilitation project; RWSSP = Rural Water Supply and Sanitation Project; CABIHRD = Capacity Building, Institutional and Human Resource Development project; LFDP = Livestock and Fisheries Development project; PSDP = Private Sector Development project;

SAFDP = Support to Agriculture and Forestry Development project.


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1.4 Issues affecting the implementation of grant objectives

We have summarised in Table 1.5 the key issues affecting the implementation of project activities during the 2nd quarter 2010.

Table 1.5 – Issues affecting project implementation and recommendations General issues across the MDTF-SS portfolio and recommendations on the way forward

General issues/challenges Recommendation/Action taken

Despite the improved disbursement rate for the portfolio during the 2nd

quarter, disbursements of the following projects remained low given the planned disbursement rates for the same period:

Support to commissions under RIEP (0%);

Education Rehabilitation Project (39%);

HIV/AIDS (38%);

Gender (11%).

These projects need to expedite implementation of project activities to enhance disbursement rates. We noted that by the end of the 2

nd quarter 2010, HIV/AIDS

project was in the final stages of the procurement of lead agencies for the implementation of its component 3. Also, the Gender project had approved sub-project proposals worth US$2m. We expect, therefore for improved disbursement rate in the 3

rd quarter 2010, baring any delays or failure in contract negotiations (HIV/AIDS) or

allocations of grants (Gender).

There is a funding gap of US$52m to cover the cost of four new projects (Environmental Technical Assistance Project – US$ 5m; Agricultural Support Project Phase II - US$ 26 m; Private Sector Development Project Phase II – US$10 m; Energy – US$7m and Core Fiduciary Project (Procurement Support) – US$ 4 m).

The MDTF-SS implementation working group needs to expedite the review of the draft funding options paper, and present the final draft to the next Oversight Committee (OC) meeting in September 2010. In addition, the MDTF-SS extension paper needs to be finalised and presented to the next OC meeting.

Recruitment of Procurement Agent (PA) was delayed, despite the No Objection to negotiate with selected bidder being given in May 2010. The delays are depriving GoSS the much needed procurement assistance to enable improved implementation of MDTF-SS projects.

The Ministry of Finance and Economic Planning (MoFEP) need to finalise contract negotiations/contracting to ensure that the consultant is on board without further delays.

Lack of contract management and supervision of (rehabilitation constructions) activities implemented in the states, affecting speed and quality of deliverables.

The Ministry of Education Science and Technology (MoEST), Ministry of Health (MoH) and respective state ministries need to address the issue of lack of capacity in contract management. Options include:

Use of State ministry of Infrastructure to provide assistance;

Recruitment of short term consultants to support project implementation;

Training of staff in contract management.

Lack of resources at state level delaying the delivery of goods to beneficiaries. The MoH and MoEST need to ensure that appropriate provisions are in place to pay for transportation and storage of pharmaceutical supplies and textbooks. For MoH, planning for this should be done now, for the 2010/2011 distribution under phase II. An estimated US$3.5m

2 is needed for the transportation and storage.

Key issues/challenges under the Umbrella Health Program and recommendations on the way forward

Issue/challenge Recommendation/Action taken

The official end date for Phase I of the project was 30 June 2010. There were still activities yet to be completed (including the rehabilitation of health facilities) and payments to be made. Outstanding payments stood at US$3.6m.

The MoH should use the (four months) grace period to complete all outstanding project activities and finalise payments. For those activities, such as the rehabilitation of health facilities, where works were yet to commence or still at low completion rate (less than 50%), they should be cancelled.

Funds advanced to states for the rehabilitation amounting to US$1.5 million were yet to be accounted for. This is despite the fact that most states had made payments to contractors.

The MoH (specifically the Financial Management Specialist for the project) should follow up with the states that have not accounted for the funds advanced and ensure that they are fully accounted for. This needs to be done before 30 October 2010, when the grace period will end.

The lack of transportation and storage of pharmaceutical supplies at health facilities continues to be an issue impacting on the implementation of the project.

Transportation of medical supplies to the states and eventually to health facilities is the responsibility of the MoH. As such, we will urge MoH to ensure that funding is set aside for this important activity.

2 The estimated figure of US$3.5m was given by the TTL for the Health project.


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General issues across the MDTF-SS portfolio and recommendations on the way forward

General issues/challenges Recommendation/Action taken

Inadequate supply of much needed drugs to facilities, continue to be an issue that needs to be resolved. Those facilities visited have continuously raised this as a major issue to the MA team in all our visits. The root cause of the imbalance between supply and demand of the much needed drugs stems from the initial component design. The design stated that facilities should be supplied with kits of medical supplies, without necessarily identifying individual needs of facilities. As such, most facilities visited had large quantities of supplies which were either slow moving or not used at all.

The kit system was necessary given the urgency for distribution of pharmaceutical supplies to communities in Southern Sudan in post-war Southern Sudan. However, more than 4 years into the project, a needs driven delivery methodology should be considered. The project already has data following various surveys conducted. Therefore, the MoH should look to revise the distribution methodology for Phase II of the project, so that distribution is geared towards matching the needs of communities.

Education Rehabilitation Project


Contracting for the remaining 36 schools was yet to be finalised as at the end of the 2nd

quarter 2010. The project has 9 months left before the 31 March 2011 end date to complete the contracting process and construction of schools.

Following the failure in negotiations with INGOs to undertake construction and supervision of schools, MoEST is left with the option of contracting individual contractors for the remaining schools. However, MoEST must complete the contracting process by 31 August 2010 to stand a chance of completing the construction works by 31 March 2011. Given the challenges experienced in contracting to date, this option may prove to be difficult. As such we would recommend that MoEST makes a decision early in the 3

rd quarter on the way forward, otherwise the funds earmarked for schools

will have to be reallocated to other components of the project or other MDTF-SS projects.

As reported in our 1st quarter 2010 report, there remains large quantities of P1-P8 textbooks yet to be distributed to schools in Jonglei, Eastern Equatoria, Unity and Western Bahr Gazal. In our field visits conducted during the 2nd quarter, we saw a similar problem in Western Equatoria and Central Equatoria states.

MoEST should provide funding to enable onward distribution of these textbooks to the respective schools.

Rapid Impact Rehabilitation Project


The project did not disburse any funds in the first half of 2010. This was primarily due to the continued delays in procurement of consultant to support the commissions in finalisation of designs, tendering and construction supervision.

GoSS should ensure that the procurement process takes place as planned, with the RfP issued in July 2010, to ensure that a Consultant is selected within the 3

rd quarter

2010. If the plan is followed, then it is likely that the Consultant can commence work towards the 3

rd quarter 2010.

Sudan Emergency Transport and Infrastructure Development Project


The continued absence of a Consultant to oversee works contracts was the cause of the delays in certification of works, evaluation of contractors‟ claims, and finalising all contractual issues. Further delays will prove costly as contractors will justifiably protest that the delays were as a consequence of the employer‟s lack of supervision consultants, and not theirs. Contractors may claim further costs. The basis of the additional costs may arise from maintenance of insurances, performance guarantees, overhead costs and interests on delayed payments of the retention monies.

It is imperative that MHPPE accelerates the procurement of the project managers so that they can resolve the outstanding contractual issues to enable closing of various contracts.

Private Sector Development Project


SSMDF has only been able to disburse approximately 24% of total funds available for lending to MFI‟s.

The low absorption and weak institutional capacity of the MFIs in Southern Sudan is a key factor in the delays in the disbursements by the SSMDF. Loans cannot be extended to MFIs as fast as expected since they don‟t have the capacity to administer the onward lending process to individual entrepreneurs. It is important to address the issue of capacity building first, then disburse the funds as planned.


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1.5 Assessment of benefits achieved to date for the population of Southern Sudan

The MDTF-SS had yielded major benefits in the areas of: infrastructure, accountability, health, rule of law, and economic functions. However, significant benefits were yet to be fully realised on the investment made in the education sector because of various challenges in implementation such as lengthy delays in contracting, insecurity and high bid prices. A summary of the cumulative benefits resulting from the various project and programme interventions is given in Table 1.63.

Table 1.6 – Cumulative benefits of the MDTF-SS project interventions to the people of Southern Sudan

Project Project interventions as at 30 June 2010 Cumulative benefits to the people of people of Southern Sudan

RWSSP Drilling (479) and rehabilitation (394) of boreholes;

Construction of Small Water Distribution Systems (SWDS);

Construction of two hafirs in Jonglei state and one in Eastern Equatoria state;

Training of 158 Water, Sanitation and Hygiene (WASH) community groups by UNICEF.

Increased access to clean and safe water for households. It is estimated that an additional 450,000 people have access to clean and safe water;

Enhanced access to water sources for livestock in Jonglei and Eastern Equatoria states. The indirect effect of this is the reduced tension in communities in search of water sources for their livestock;

Improved hygiene and sanitation; and increased communities‟ awareness on hygiene and sanitation matters. The direct benefit is the likely reduction in diseases such as cholera and typhoid.

SETIDP Rehabilitation of urban water supply, sewerage, sanitation and solid waste disposal in Juba, Central Equatoria.

A fully functional liquid waste treatment plant to catering for the people of Juba;

Enhanced access to clean water for Juba town.

Construction and rehabilitation of roads. Completion of the Juba-Mundri road led to a substantial reduction in travel time by more than 4 hours at the time of completion in 2008. Traffic from as far as Khartoum now uses the road, while housing construction projects were also noted along the road. As a result, Mundri town has seen an upsurge in development. The road also provides for improved accessibility of humanitarian assistance into Southern Sudan from Uganda (through Nimule) and Kenya (through Lokichoggio);

The rehabilitation of Faraksika – Maridi – Yambio road has improved access to Western Equatoria state by reducing travel times and vehicle operating costs

GoSS office buildings rehabilitated and supplied with generators, office equipment and furniture.

State Governors offices rehabilitated and supplied with operational equipment and vehicles. For Central Equatoria, the State Ministry of Social Welfare Building was rehabilitated instead of the Governor‟s Office.

Suitable offices for the GoSS and state Governors to provide services to Southern Sudanese people.

3 See Annex E for further explanations on how impacts are calculated.


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Juba hospital rehabilitated. It is estimated that approximately 100,000 people benefit from the use of the hospital.

PSD Provision of loans to entrepreneurs

45 entrepreneurs, selected as winners of the business plan, benefited from the project through the receipt of business loans to enable them to implement their proposed business ventures and hence enhance the private sector within Southern Sudan. Although it is difficult to estimate the benefits of the loans beyond the 45 winners, it is possible to assume that the loans will provide employment opportunities for not just the winners, but also their dependents and respective communities;

Three Microfinance Institutions (MFIs) which were extended loans by the project were able to extend credit to 33,746 clients. More than 87% of the recipients were women. One of the MFIs (BRAC) specifically provided loans to 23,362 women.

CABIHRD Vocational training centres rehabilitated;

658 students were trained at the Juba VTC as at 31 December 2009 by JICA.

1,220 persons trained on development management, first streams, human resource management, ministerial reform committees and executive management training;

Established Emergency Employment Centres (EEC).

Improved access to vocational education providing opportunities for graduates to gain employment opportunities or start up their own businesses. Graduates benefit directly through earning income. The wider community benefits from the services rendered locally by these graduates. Capacity building initiatives for civil servants are expected to improve service delivery to the average citizen of Southern Sudan. The actual direct benefits are difficult to be measured at this stage. Furthermore, attributing any changes in the provision of public services would require more in depth analysis of many factors beyond the interventions of the CABIHRD project.

Umbrella Health Program Provision of pharmaceutical supplies to all 10 states;

Rehabilitation of health facilities;

Provision of selected high-impact health interventions.

Improved access to medical supplies and health facilities;

Strengthening of the health services provision;

Over 1 million bed nets, 250,000 doses of malaria kits, 10 m tablets of water guard distributed. The nets significantly reduce incidences of malaria, whilst the water guard tablets reduce the likelihood of catching waterborne diseases such as cholera.

LFDP Provision of mobile veterinary services;

Completion of the bush shops in Bor and Terekeka.

Access to veterinary services by livestock farmers across five states;

Enhancement of the fisheries sector in the respective communities.

SAFDP Provision of sub-grants to farmers groups;

Establishment of 36 pilot initiatives representing 72,253 households covering forestry and crops in the five states (25 counties) by civil society organisations (CBOs) covering afforestation, agro-forestry, horticulture, gum-arabic etc;

Training of 27 Community Facilitators (CFs) on group dynamics and community based extension skills.

Access to finance for purchase of farming equipment, seeds etc.

Access to modern farming technology ;

Improved crop yields.

Police and Prisons project Rehabilitation of police offices and prisons;

Training of police and prison officers.

Improved implementation of the rule of law in Southern Sudan.


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Education Enhancement of primary and secondary education through provision of textbooks and teachers guides;

6 million exercise books, 10,472 student kits, 10,472 teacher kits, and 23,998 Arabic textbooks for Grades 1-3 distributed to counties across the country;

Construction of schools and County Education Centres (CECs)

Teacher training.

Enhanced access to primary and alternative education for the children and people of Southern Sudan.

Core Fiduciary Project Support provided to GoSS in financial management (Accounting Agent, now Project Financial Management Unit - PFMU;

External Audit Agent carrying out audit of GoSS accounts (2005 and 2006 audits complete) and providing capacity enhancement to Audit Chamber – preparation of audit manuals and training of staff.

Enhanced accountability on usage of funds. These two parties assist in providing enhanced fiduciary accountability for GoSS on taxpayers‟ money as well as revenues from various sources, including oil.

New Currency project Introduction of the Sudanese Pound (SDG) Formal currency that is used for everyday purchases, negating the need to use outside currency, such as the US$ or Ugandan shilling.


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2. Financial performance in the 2nd quarter and cumulative to date4

2.1 Summary of sources and uses of funds

The cumulative donor deposits and investment income, net of IDA overheads to the end of the 2nd quarter, amounted to US$ 568.7m. Table 2.1 below provides a breakdown of receipts, commitments and payments out of the MDTF-SS holding account.

Table 2.1 - Summary of movements in sources and uses of funds

Receipts Cumulative as at 31 March

2010 (US$ 000) During 2nd quarter

2010 (US$ 000) Cumulative as at 30

June 2010 (US$ 000)

Donor deposits 525,800 6,122 531,922

Investment income 38,220 676 38,896

IDA overheads (2,083) (25) (2,107)

561,937 6,774 568,711

Commitments

Grant agreements signed 517,342 0 517,342

MDTF-SS Technical Secretariat administration 19,000 16,000 35,000

Monitoring Agent contract 5,179 132 5,311

541,521 16,132 557,653

Payments

Disbursements to investment project accounts 248,313 80,605 328,918

MDTF-SS Technical Secretariat and processing costs 17,293 1,816 19,109

Direct payments to the Monitoring Agent 4,520 451 4,971

270,126 82,872 352,998

Balance in MDTF-SS holding accounts 291,811 (76,098) 215,713

Source: MDTF-SS Administrator

2.2 Actual donor deposits made against pledges as at 30 June 2010

As at the end of the 2nd quarter 2010, donor commitments in the form of signed administrative agreements remained at US$ 593.5m and deposits had risen to US$ 532.0m with a deposit of US$ 6.1m made by the Government of Finland. Table 2.2 shows the status of pledges and deposits by donor as at 30 June 2010.

4 In each table where a third party source is indicated we have presented the data as they are and have not carried out any procedures to verify them.


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Table 2.2 - Donor pledges and deposits as at 30 June 2010

Donor Oslo I and post Oslo I

commitments Receipts

Oslo II commitments

Oslo II Receipts

Combined pledges (Oslo I &

Oslo II)

Cumulative receipts

Netherlands 92.0 99.8 41.1 38.4 133.1 138.2

Norway 69.3 69.3 87.1 22.4 156.4 91.7

EC 59.8 59.8 0.0 0.0 59.8 59.8

UK 45.0 45.0 28.2 29.8 73.2 74.8

Canada 40.6 40.6 19.6 19.6 60.2 60.2

Sweden 25.8 25.8 8.2 8.2 34.0 34.0

Finland 16.1 16.1 14.0 10.3 30.1 26.4

Germany 12.0 12.0 0.0 0.0 12.0 12.0

Spain 7.4 7.4 9.5 9.5 16.9 16.9

Denmark 6.3 6.3 1.7 1.8 8.0 8.1

World Bank 5.0 5.0 0.0 0.0 5.0 5.0

Italy 3.4 3.4 0.0 0.0 3.4 3.4

Egypt 1.0 1.0 0.0 0.0 1.0 1.0

Iceland 0.3 0.3 0.2 0.2 0.4 0.5

Totals 384.0 391.8 209.5 140.2 593.5 532.0


Norway with a balance of US$64.7m unpaid contribution had indicated that it will not channel the remaining funds through the MDTF-SS.

2.3 MDTF-SS and counterpart funding to projects

MDTF-SS disbursements to the pooled accounts during the 2nd quarter amounted to US$ 105.4m. Table 2.3 overleaf indicates that cumulatively, the MDTF-SS had disbursed US$ 329m from grant accounts to projects as at 30 June 2010. Table 2.3 provides a breakdown of funding by project during the 2nd quarter and on a cumulative basis to 30 June 2010 for the donors and the GoSS.


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Table 2.3 - Project funding (US$ millions)

Project

Commitments Disbursements to project accounts

Donors GoSS Closing date

2nd

quarter 2010 Cumulative

Donors GoSS Total Donors GoSS Total

Completed projects 62.3 21.1 Closed -0.5 0.0 -0.5 62.3 21.6 83.9

RIEP – Commissions 7.5 0.0 30-Jun-11 0.0 0.0 0.0 0.0 0.0 0.0

Core Fiduciary Systems 8.2 3.0 30-Jun -11 0.5 0.0 0.5 4.3 3.0 7.3

SETIDP 91.5 86.5 30-Dec-10 3.7 0.0 3.7 72.5 86.5 159.0

Education 25.5 20.4 31-Mar-11 0.3 0.0 0.3 9.9 20.4 30.3

Health 32.0 28.0 30-Jun-10 5.8 0.0 5.8 31.3 28.0 59.3

CABIHRD 12.1 1.6 31-Dec-10 1.4 0.0 1.4 11.9 1.6 13.5

RWSSP 19.0 11.0 31-Dec-10 1.7 0.0 1.7 18.7 11.0 29.7

Livestock and Fisheries 13.5 3.1 15-Dec-10 1.4 0.0 1..4 10.6 3.1 13.7

PSDP 8.5 0.6 30-Jun-11 0.6 0.0 0.6 5.6 0.6 6.2

SAFDP 16.2 1.8 31-Mar-11 1.0 0.0 1.0 9.6 1.8 11.4

HIV/AIDS 17.6 1.0 30-Jun-11 4.7 0.0 4.7 6.6 1.0 7.6

Gender 10.0 0.0 29-Jun-11 0.2 0.0 0.2 1.2 0.0 1.2

WSSP 30.0 0.0 30-Jun-11 2.0 0.0 2.0 2.0 0.0 2.0

DDR 40.0 0.0 30-Jun-11 40.0 0.0 40.0 40.0 0.0 40.0

Roads Maintenance 40.0 0.0 30-Jun-11 14.0 0.0 14.0 14.0 0.0 14.0

UPHSD 63.0 0.0 30-Jun-11 8.5 0.0 8.5 8.5 0.0 8.5

Police and Prisons II 20.0 0.0 31-Dec-10 20.0 0.0 20.0 20.0 0.0 20.0

Total 516.9 178.1 105.3 0.0 105.3 329.0 178.6 507.6

NB: Completed projects include Census, Police and Prisons Phase I and New Currency projects. Census II refunded a balance of US$ 0.5m to the MDTF-SS during the quarter. Source: PFMU

RIEP - Rapid Impact Emergency Project; CFS - Core Fiduciary Systems Support Project; SETIDP - Sudan Emergency Transport and Infrastructure Development Project; Health - Southern Sudan Umbrella Health Program; Education - Multi Donor Education Rehabilitation Project; Census – Fifth Population Census project; CABIHRD - Capacity Building, Institutional and Human Resources Development Project; RWSSP - Rural Water Supply and Sanitation Program; LFDP - Livestock and Fisheries Development Project; P&P - Police and Prisons Support Project; Currency - Sudan New Unified National Currency; PSDP - Private Sector Development Project; SAFDP – Agriculture and Forestry Development Project, HIV/AIDS - Scaling up the National Response to HIV/AIDS project; WSSP - Water Supply and Sanitation Programme; DDR – Disarmament, Demobilisation and Reintegration project, UPHSD - Umbrella Program for Health System Development Phase II.

Table 2.4 provides a breakdown of cumulative expenditure by project comparing total expenditure, disbursements and commitments as at 30 June 2010. During the 2nd quarter, expenditures made by 16 projects totalled US$ 101.3m.


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Table 2.4: Actual project expenditure (US$)

Project

Commitments (US$ m) - Signed Grant Agreements

Disbursements (US$ m) – To Project Accounts

Actual expenditure Expenditure as a %

of commitments (US$ m)

Donors GoSS Total Donors GoSS Total Donors GoSS Total

Completed projects 62.3 21.1 83.4 62.3 21.6 83.9 62.9 21.6 84.5 101%

RIEP - Commissions 7.5 0.0 7.5 0.0 0.0 0.0 0.0 0.0 0.0 0%

CFS 8.2 3.0 11.2 4.3 3.0 7.3 4.2 1.8 6.0 54%

SETIDP 91.5 86.5 178.0 72.5 86.5 159.0 66.9 84.3 151.2 85%

Education 25.5 20.4 45.9 9.9 20.4 30.3 8.0 6.9 14.9 32%

Health 32.0 28.0 60.0 31.3 28.0 59.3 30.8 25.6 56.4 94%

CABIHRD 12.1 1.6 13.7 11.9 1.6 13.5 8.5 2.1 10.6 77%

RWSSP 19.0 11.0 30.0 18.7 11.0 29.7 16.9 8.0 24.9 83%

LFDP 13.5 3.1 16.6 10.6 3.1 13.7 10.8 1.2 12.0 72%

PSDP 8.5 0.6 9.1 5.6 0.6 6.2 4.6 1.0 5.6 62%

SAFDP 16.2 1.8 18.0 9.6 1.8 11.4 8.6 1.0 9.6 53%

HIV/AIDS 17.6 1.0 18.6 6.6 1.0 7.6 2.2 0.0 2.2 12%

Gender 10.0 0.0 10.0 1.2 0.0 1.2 0.5 0.0 0.5 5%

WSSP 30.0 0.0 30.0 2.0 0.0 2.0 0.0 0.0 0.0 0%

DDR 40.0 0.0 40.0 40.0 0.0 40.0 40.0 0.0 40.0 100%

Roads Maintenance 40.0 0.0 40.0 14.0 0.0 14.0 12.0 0.0 12.0 30%

UPHSD 63.0 0.0 63.0 8.5 0.0 8.5 6.1 0.0 6.1 10%

Police and Prisons II 20.0 0.0 20.0 20.0 0.0 20.0 20.0 0.0 20.0 100%

Total 516.9 178.1 695.0 329.0 178.6 507.6 303.0 153.5 456.5 66%

NB: See key on Table 2.3 for project abbreviations. Source: PFMU

Table 2.5 below presents an index of each project‟s financial performance based on its disbursement rate and expenditure rate adjusted for its stage in the project life cycle5. A result of „1‟ on the index indicates a steady disbursement/expenditure, i.e. when a project is half way through its life cycle, 50% of funds have been disbursed/spent. As at 30 June 2010, the projects disbursing at a higher rate (>1) were the Roads Maintenance Project, RWSSP, CABHIRD, DDR, Police and Prisons II and SETIDP. The poorly performing projects in terms of disbursements (a result of <0.5 on the index) were RIEP – Commissions and the Gender project. The projects spending at a higher rate (>1) were the Roads Maintenance Project (US$ 12.0m), DDR(US$40m), and Police and Prisons II (US$20m). The poorly performing projects in terms of expenditure (a result of <0.5 on the index) were RIEP – Commissions, Education, HIV/AIDS, WSSP and the Gender project. The reasons for this continued to be related to delays in the procurement processes as well as delays in implementation of activities.

5 The project duration is calculated as the period in months from the date of effectiveness to the planned closing date. The project age is calculated as the date of effectiveness up 30 June 2010. The disbursement rate is total disbursements (GoSS and MDTF-SS as a percentage of total

commitments (GoSS & MDTF-SS). Completed projects and projects implemented by UN agencies are excluded from the index. The projects implemented by UN agencies receive 100% of their disbursement at the start of the project and cannot be assessed in the same manner.


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Table 2.5: Project financial performance index

Project Project value

(US$ m) Date

Effective Closing Date

Stage in lifecycle

Disb. rate Disb. rate

adjusted for age Exp. rate

Exp. rate adjusted for

age

RIEP - Commissions

7.5 2-Mar-06 30-Jun-11 0.81 0% 0.00 0% 0.00

Core Fiduciary Systems

11.2 30-Aug-06 30-Jun-11 0.79 65% 0.82 54% 0.68

SETIDP 178.0 25-Aug-06 30-Dec-10 0.88 89% 1.01 85% 0.96

Education 45.9 27-Jul-06 31-Mar-11 0.84 66% 0.79 32% 0.39

Umbrella Health 60.0 28-Jul-06 30-Jun-09 1.34 99% 0.74 94% 0.70

CABIHRD 13.7 14-Feb-07 31-Dec-10 0.87 99% 1.13 77% 0.89

RWSSP 30.0 20-Feb-07 31-Dec-10 0.87 99% 1.14 83% 0.95

Livestock and Fisheries

16.6 16-Apr-07 15-Dec-10 0.87 83% 0.94 72% 0.83

Private Sector Development

9.1 24-May-07 30-Jun-11 0.76 68% 0.90 62% 0.81

Agriculture and Forestry

18.0 3-Jun-08 31-Mar-11 0.73 63% 0.86 53% 0.73

HIV/AIDS Project 18.6 1-Jul-08 30-Jun-11 0.67 41% 0.61 12% 0.18

Gender 10.0 16-Nov-09 29-Jun-11 0.38 12% 0.31 5% 0.13

Water and Sanitation Project

30.0 7-May-10 30-Jun-11 0.13 7% 0.52 0% 0.00

DDR 40.0 17-Mar-10 30-Jun-11 0.22 100% 4.48 100% 4.48

Roads Maintenance Project

40.0 3-Mar-10 30-Jun-11 0.25 35% 1.42 30% 1.22

Health system investment

63.0 27-Apr-10 30-Jun-11 0.15 13% 0.90 10% 0.65

Police & Prisons II 20.0 2-Mar-10 31-Dec-10 0.39 100% 2.53 100% 2.53

Total 611.6

Green = high performers; Red = low performers

As at 30 June 2010, the projects had fund balances amounting to US$ 262.6m comprising US$ 215.7m in the MDTF-SS Holding Account and US$ 46.9m in the pooled accounts. Fund balances in the pooled accounts were made up of GoSS funds (US$ 28.1m) and donor funds (US$ 18.8m).

Figure 2.1 presents a comparison of donor commitments, donor funds paid-in, approved project commitments, disbursements to the project accounts and actual project expenditure.


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Figure 2.1 - Southern Sudan portfolio profile as at 30 June 2010

Sources: MDTF-SS Administrator, PFMU

As can be deduced from Figure 2.16, the estimated cost of the portfolio as at 30 June 2010 was US$ 695.0m (US$ 516.9m donors and US$ 178.1m GoSS), and actual funding (disbursements to pooled accounts and direct payments) was US$ 509.6m (US$ 331.0m donors and US$ 178.6m GoSS). Figure 2.2 provides an overall picture of the MDTF-SS portfolio at six monthly intervals covering the last five years since its inception in 2005.

6 Donor commitments refer to amounts committed by donors in the form of signed administrative agreements. Approved commitments refer to GAs signed between the World Bank and the GoSS committing funds from both the MDTF-SS and the GoSS once the OC approves projects.

593.5

532.0516.9

178.1

390.5

164.1

329.0

178.6

302.5

153.5

0.0

100.0

200.0

300.0

400.0

500.0

600.0

700.0

MDTF GoSS MDTF GoSS MDTF GoSS MDTF GoSS

Donor

commitments

Donor funds

paid in

Commitments

(approved)

Contracts signed Disbursements to project

accounts

Actual project

expenditure

US$ millions

Item


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Figure 2.2: MDTF-SS portfolio trend data (30 June 2005 – 30 June 2010)

2.4 Withdrawal applications submitted during the 2nd quarter 2010

The GoSS submitted 27 withdrawal applications (WAs) amounting to US$ 45.9m during the 2nd quarter 2010. May 2010 saw the highest value of withdrawal applications approved. All the WAs were prepared by the Project Finance Management Unit (PFMU) in line with the disbursement procedures set by the Bank. Upon completion, the WAs were then sent to the MA for review. We pre-screened the WAs and were satisfied that they were accurate, made for eligible expenditure and complied with fiduciary standards. The WAs were then sent back to the PFMU to be forwarded to the Bank.

Table 2.6 - Withdrawal applications made by the GoSS during the 2nd

quarter 2010

Month Amount (US$)

April 6,298,638.52

May 24,851,740.50

June 14,778,436.73

Q2 2010 total 45,928,815.75 Source: PFMU

-

100.0

200.0

300.0

400.0

500.0

600.0

700.0

End June-0

5

End Dec-

05

End Jun-0

6

End Dec-

06

End Jun-0

7

End Dec-

07

End Jun-0

8

End Dec-

08

End Jun-0

9

End Dec-

09

End Jun-1

0

US

$ m

illio

ns

Donor

commitments

Donor deposits

OC approval

Signed GAs

Effectiveness

Disbursements


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2.5 MDTF-SS disbursements forecast

MDTF-SS project commitments (GAs signed) as at the end of the quarter totalled US$ 517m. Table 2.7 provides a forecast of six-month cumulative disbursements per project based on the commitments7.

Table 2.7 - MDTF-SS disbursement forecast from grant to project accounts (in US$ millions)

Project Forecast

30/06/10 31/12/10 30/06/11 31/12/11 30/06/12 31/12/2012

Phase I

Completed projects 62.80 62.80 64.30 62.80 62.80 62.80

RIEP - Commissions - 3.00 4.00 6.50 7.50 7.50

Core Fiduciary Systems 4.30 6.50 7.35 8.20 8.20 8.20

SETIDP 72.40 84.90 88.2 91.50 91.50 91.50

Education 9.90 16.10 20.8 25.50 25.50 25.50

Health 31.30 32.00 32.00 32.00 32.00 32.00

CABIHRD 11.80 12.10 12.10 12.10 12.10 12.10

RWSSP 18.70 19.00 19.00 19.00 19.00 19.00

Livestock and Fisheries 10.60 13.50 13.50 13.50 13.50 13.50

Private Sector Development 5.60 8.50 8.50 8.50 8.50 8.50

SAFDP 9.60 15.8 16.20 16.20 16.20 16.20

HIV/AIDS 6.60 12.10 14.85 17.60 17.60 17.60

Gender 1.20 3.10 6.55 10.00 10.00 10.00

Sub total 244.80 289.40 307.35 323.40 324.40 324.40

Phase II

Water and Sanitation 2.00 6.10 18.05 30.00 30.00 30.00

DDR 40.00 40.00 40.00 40.00 40.00 40.00

Roads Maintenance 14.00 30.00 35.00 40.00 40.00 40.00

UPHSD– Phase II 8.50 28.50 45.50 63.00 63.00 63.00

Police and Prisons - II 20.00 20.00 20.00 20.00 20.00 20.00

Sub total 84.50 124.60 158.55 193.00 193.00 193.00

Total 329.30 414.00 465.90 516.40 517.40 517.40 Source: MDTF-SS Administrator NB: Shaded squares are after the project closing date

7 The forecast in Table 2.5 is based on our assessment of the rate of disbursements for each project taking into account contracts signed, contract terms of payment and the procurement packages being processed by the projects.


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Annex B contains a detailed disbursement plan for grant amounts and compares original and actual/revised targets for each project. It is apparent from the forecast above that a small percentage of the MDTF-SS funds will not be disbursed within the mandated period of the Trust Fund and there will be need for GoSS, World Bank and donors to consider extending the mandate of the Fund beyond the year 2011.

2.6 Resource allocation to the states

All projects with signed GAs, except for CFS, had activities which were being implemented in the states. The total estimated MDTF-SS and GoSS resource allocation to the ten states as at 30 June 2010 was US$ 695.0m. Central Equatoria had the largest allocation (14% of the committed funds) followed by Western Equatoria (12%) and Eastern Equatoria (8%). The reasons for this are as follows:

Juba is the state capital of Central Equatoria as well as the capital of Southern Sudan and all of the projects (except for CFS) had significant activities in this state. This is particularly the case for SETIDP which contains large value contracts for the World Food Programme (WFP) roads (valued at US$ 10.9m), the rehabilitation of the Juba Hospital (valued at US$ 14m) and maintenance of roads under the recently approved Roads Maintenance Programme (RMP);

Western Equatoria also benefited substantially from SETIDP. The main reason for this is that Yambio, the state capital is a key trading hub and UNOPS road contracts focus on this state. Funds have recently been allocated for road maintenance in Eastern Equatoria to be implemented by WFP under the Road Maintenance Project.


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Table 2.8 - Resource allocation by state (US$ millions)

Project Total GoSS CES EES WES LS US WS JS WBGS NBGS UNS

RIEP 46.8 20.9 3.2 2.5 2.8 2.2 2.2 2.6 2.6 2.4 2.4 3

CFS 11.2 11.2 0 0 0 0 0 0 0 0 0 0

SETIDP 178 86.7 29.3 1.7 43.2 1.8 0.3 0.3 0.3 13.7 0.3 0.3

Education 45.9 1.4 3.3 5.3 4.8 3.9 2.5 5.2 5.4 3.8 4.4 6

Health 60 9.4 9.6 6.6 3.3 2.5 2 10.4 6.1 2.5 1.6 6

Census 13.7 0.3 1.4 1.4 1.4 1.4 1.3 1.3 1.3 1.3 1.3 1.3

CABIHRD 13.7 4.2 1.9 0.6 0.6 0.6 0.6 0.6 0.6 1.8 0.6 1.5

RWSSP 30 1 2.9 2.9 2.9 2.9 2.9 2.9 2.9 2.9 2.9 2.9

LFDP 16.6 1.1 3.4 3.4 0 0 2.4 0 3.4 0 0 2.9

P&P 15.9 0 1.6 1.6 1.6 1.6 1.6 1.6 1.6 1.6 1.6 1.6

PSDP 9.1 2.10 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7

Currency 15 0 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5

SAFDP 18 0.5 3.5 3.5 0 0 3.5 0 3.5 0 0 3.5

HIV/AIDS 18.6 0 1.9 1.9 1.9 1.9 1.9 1.9 1.9 1.9 1.9 1.9

Gender 10 6 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4

WSSP 30 0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0

DDR 40 0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0

RMP 40.0 1.6 18.0 8.9 2.0 2.1 0 3.0 2.8 1.6 0 0

P&P II 20 0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0

Health II 63 0 6.3 6.3 6.3 6.3 6.3 6.3 6.3 6.3 6.3 6.3

Total

695.5 146.9 98.0 58.3 82.5 38.9 39.3 47.9 50.5 51.6 35.1 49.0

% 100% 21% 14% 8% 12% 6% 6% 7% 7% 7% 5% 7%


Key: CES - Central Equatoria State; EES - Eastern Equatoria State; WES - Western Equatoria State; LS - Lakes State; US - Unity State; WS - Warrap State; JS - Jonglei State; WBGS -

Western Bahr El Ghazal State; NBGS - Northern Bahr El Ghazal State; UNS - Upper Nile.

In sections 3 to 15, we provide updates on each project‟s disbursements, key implementation and procurement activities, progress on the sub-components, performance ratings and summarise key issues and recommendations.

Completed projects: New Currency, Police and Prisons I and Census are not included because all funds have been disbursed and activities completed.


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3. Rapid Impact Emergency Project 3.1 Project objective and description

RIEP addressed the emergency needs of the GoSS in the health, education, and public service sectors through:

(i) Provision of pharmaceuticals for health facilities, textbooks for primary students, equipment for the President‟s Office, Vice President‟s Office, 22 Ministries and the Governors‟ Offices in 10 states;

(ii) Selection of procurement and accounting service providers to assist the GoSS in discharging its fiduciary responsibilities; (iii) Support to the GoSS commissions and a community public works programme.

The project development objectives are to:

(i) Restore livelihoods resulting from the long term civil unrest; (ii) Restore basic services to the affected population; (iii) Jumpstart the recovery process in Southern Sudan through the emergency provision of goods and services to improve government

functionality.

Tables 3.1 and Table 3.2 below and overleaf respectively, present a summary of project financing and key milestones respectively. There is one outstanding component under RIEP which will be implemented as separate project, RIEP –Support to Commissions.

Table 3.1 - Project financing (US$ million) Cost Disbursed – CY06 Disbursed – CY07 Disbursed – CY08 Disbursed – CY09 Disbursed – CY10

Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual

MDTF-SS Grant 36.3 16.5 16.4 16.7 6.6 11.3 5.6 7.5 0.2 5.0 0.0

GoSS Funding 10.5 7.3 7.1 5.2 0.0 5.4 3.2 0.2 0.0 0.2 0.0

Total 46.8 23.8 23.5 21.9 6.6 16.7 8.8 7.7 0.2 5.2 0.0


No disbursements were made between January and June 2010 because of delays in procurement of a consultant to support the commissions in finalisation of designs, tendering and construction supervision. The GoSS expect to finalise a contract with the selected consultant during the coming quarter and disbursements are expected to pick up later in the year.


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Table 3.2- Key milestones / intermediate outputs Component Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Supply and

distribution of medical equipment and pharmaceuticals

All outputs relating to the procurement and distribution of medical supplies were achieved.

Procured and distributed supplies of pharmaceuticals and medical supplies worth US$ 5.3m to over 1,000 health facilities across the 10 states.

The component closed on 31 March 2009

Component 2: Supply and

distribution of textbooks and student and teacher kits

1 million textbooks and 40,000 school kits distributed to 2,600 primary schools.

The onward distribution of the textbooks and teacher kits from the state and county levels was ongoing.


Component 3:

Procurement Agent (PA) Contract to be signed with a firm to act as PA by December 2006;

GoSS discontinued the use of the Procurement Agent services after the expiry of Crown Agents contract on the 18 December 2009. The procurement function of GoSS would be decentralised to the Ministries, departments and agencies (MDAs).

The component closed on 18 December 2009

Update interim procurement regulations for compliance to internationally accepted standards;

Crown Agents had identified deficiencies in the Interim Public Procurement and Disposal Regulations (IPDR) 2006 in their capacity as the then Procurement Agent.

Not rated. The IPDR will be used until GoSS passes a Procurement law for the country.

Strengthen the capacity of the Procurement Division: organise and conduct at least three procurement workshops and train at least 50 GoSS staff (ministries and state).

The PA carried out on the job training on procurement procedures; tender evaluations, contract management; record keeping and filing; and on preparation of procurement plans.

The component was closed in December 2009, following the end of the contract for the PA.

Component 4:

Interim Project Accounting Agent (IPAA)

Select Project Accounting Agent (PAA) under CFS. From 1 July 2008, services of the accounting agent were provided under the Core Fiduciary Systems Support project.


Component 5:

Support to the ten states All outputs relating to the support to the ten states had been achieved.

Emergency renovations to the Governors‟ offices in each of the ten states to a fully functional condition were completed.


Component 6:

Furnishing and equipping GoSS offices

Provide and install needed equipment to make the GoSS ministries functional/operational.

Equipment was installed in the GoSS ministries. This component closed on 31 March 2009

Additional grant:

Community initiated public works programme

Between 125 and 175 sub-grants for public works projects signed and commenced in state capital cities (except Juba and Yei) in Southern Sudan;

UNDP reported that against the total allocation of US$10,000,000 for public works project activities, US$ 9,955,673 had been committed, out of which US$ 8,364,722 was disbursed as advances amongst all the 5 Grant Management Agents (GMAs)

Completed

Between 200-250 public works projects completed;

146 projects were completed as at the end of the quarter. Defects were being attended to within the defects liability period.

Completed

Community awareness issues identified and information materials disseminated;

The distribution of awareness material in the form of card games, posters and radio programmes was completed during the 2

nd quarter 2009.

Completed

Project mid-term and final evaluation conducted Final project evaluation report was published in June 2009.

Completed

Additional grant:

Support to the Commissions Complete architectural assessment and provide temporary office facilities and equipment/furniture to make the 19 Commissions and Independent Agencies fully functional until permanent office facilities are ready.

The GoSS decided that the component will support the construction of permanent office buildings for selected commissions. The Audit Chamber and Anti-corruption Commission will be the first beneficiaries. Expressions of Interest for detailed design, tendering and construction supervision were evaluated and

Not rated in this 2nd

quarter 2010. The sub-component will be implemented separately to the rest of the project.


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Component Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

submitted to the Bank for No Objection on 19 May 2010. The Bank responded on 27 May 2010 with queries. A subsequent re-evaluation of the EoIs responding to the comments raised by the Bank was completed and submitted to the bank for No objection on the 22 June 2010. A No Objection was granted on 30 June 2010. GoSS expected to issue a Request for proposal (RfP) in July 2010 to the selected consultant to submit a technical and financial proposal.

Since all the project original components were completed in 2009, we have not rated the project for the 2

nd quarter 2010.

3.2 Key challenges and recommendations

In this sub-section we present the issues/challenges which affected the project in the 2nd quarter and will have to be addressed in the 3rd quarter 2010.The issues and recommendations are presented in Table 3.3.

Table 4.5 –Key issues/challenges and recommendations Issue to be addressed Recommendations/Action taken

The project did not disburse any funds in the first half of 2010. This was primarily due to the continued delays in procurement of consultant to support the commissions in finalisation of designs, tendering and construction supervision.

GoSS should ensure that the procurement process takes place as planned, with the RfP issued in July 2010, to ensure that a Consultant is selected within the 3

rd quarter 2010.

If the plan is followed, then it is likely that the Consultant can commence work towards the end of the 3

rd quarter 2010.


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4. Core Fiduciary Systems Support Project 4.1 Project objective and description

The CFS project addresses the emergency needs of the GoSS in establishing minimal fiduciary systems for channelling fund flows from the MDTF-SS as well as for counterpart funds. This project supports:

(i) The recruitment of a Project Accounting Agent (PAA) to provide accounting services as per international standards; (ii) The recruitment of an External Audit Agent (EAA) to provide auditing services as per international standards.

The project development objective is to help establish minimal fiduciary systems to provide reasonable assurance to the GoSS and the MDTF-SS regarding the use of funds.

Tables 4.1 and 4.2 present a summary of project financing and key milestones.

Table 4.1 - Project financing (US$ million)

Cost Disbursed – CY06 Disbursed – CY07 Disbursed – CY08 Disbursed – CY09 Disbursed – CY10


MDTF-SS Grant 8.2 0.0 0.0 1.1 0.5 5.1 1.2 0.8 1.2 3.6 1.4

GoSS Funding 3.0 0.0 0.0 1.1 3.0 2.6 0.0 0.0 0.0 0.0 0.0

Total 11.2 0.0 0.0 2.2 3.5 7.7 1.2 0.8 1.2 3.6 1.4 Source: MDTF-SS Administrator

More than 90% of the projects commitment was earmarked for the payment of long term contracts for the Project Accounting Agent (PAA), currently the Project Financial Management Unit (PFMU), and the External Audit Agent (EAA). As such, the disbursements for the project will tend to be of similar values quarter by quarter, depending on the work carried out and invoiced in the said period. The disbursement in the 2nd quarter 2010 (US$495,000), was slightly short of the projected amount (US$600,000). However, there is a high likelihood of the project reaching the planned disbursement target by the end of the year.


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Table 4.2 - Key milestones / intermediate outputs Component Expected cumulative outputs to 31 December

2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Project

Accounting Agent (PAA) PAA appointed and took activities from the IPAA.

The MoFEP set up the Project Finance Management Unit (PFMU) within the ministry to take over disbursement and maintenance of accounting records from KPMG (achieved in the 4

th quarter of 2008).

Completed

All disbursement, accounting, reporting and other activities being carried out on an ongoing basis as per the terms of reference/contract and work plan.

All activities were carried out by the PFMU. On track

Component 2: External

Audit Agent (EAA) EAA appointed. PKF (UK) LLP mobilised on 28 January 2008. Completed

Audit law and regulations finalised.

The draft legislation with inputs from the EAA was finalised and submitted to the Auditor General for his review and comment. As at 31 March 2010, the Auditor General had submitted the draft legislation to the Ministry of Legal Affairs for their comment.

Delays experienced.

Audits being carried out as per contract and agreed work plan.

Audit reports for all MDTF-SS projects for the year ended 31 December 2009 were published in June 2010.

On track

Institutional strengthening and capacity building activities being carried out in accordance with terms of reference/contract and as agreed in the work plan.

The EEA carried out training on the application of the Audit Manual for the Audit Chamber staff in the period 7 May – July 2010.

On track

4.2 Implementation and procurement activities during the 2nd quarter 2010

Table 4.3 provides a summary of the progress made on project implementation and procurement activities.

Table 4.3 – Summary of major implementation and procurement activities Implementation activities during the 2

nd quarter 2010

A project paper for additional financing of US$ 4.0m was prepared by the Bank to cover; i)New Public Procurement Legislation; ii)Strengthening the Procurement Policy Unit; iii) Procurement Agency Services to strengthen the procurement function of key Ministries, Departments and Agency;

The final reports for the joint audits of the MDTF-SS financial statements for 2009 by the External Audit Agent (EEA) and the Audit Chamber were issued by 30 June 2010;

The 2005 and 2006 audit reports and financial statements of the GoSS were yet to be signed at the end of June 2010;

The joint audit of GoSS financial statements for 2007 and 2008 was ongoing during the 2nd quarter 2010. They were expected to be completed by July 2010;

Capacity building and training of professional staff from the Audit Chamber was carried out during the 2nd quarter 2010. The EAA trainers had covered modules in the Audit Manual. An average of 30 participants (25 from Audit Chamber and 5 from the EAA) attended the training sessions held once week.

Procurement activities during the 2nd

quarter 2010

The Bank issued a No Objection for GoSS to negotiate the contract with the selected firm for the provision of Procurement Agent‟s services in May 2010. However, negotiations were yet to be carried out as at the end of the 2

nd quarter 2010.


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4.3 Performance assessment

Table 4.4 presents our ratings of the project at the end of the 2nd quarter 2010 and compares these with the ratings at 31 March 2010.

Table 4.4 - CFS Performance parameters


Below we highlight issues identified during the quarter which have to be addressed by GoSS and the project to ensure implementation activities are not delayed. In addition, we provide recommendations on the way forward.

Table 4.5 –Key issues/challenges and recommendations Issue to be addressed Recommendations

There were continued delays in GoSS negotiating the contract with the firm selected for the provision of Procurement Agent services. The Bank issued a No Objection on 11 May 2010, and negotiations had been scheduled for June 2010 and early July 2010, but these are yet to take place. As a consequence of the delays, the much needed procurement support for GoSS is yet to be provided.

GoSS needs to expedite contract negotiations with the selected firm, so that ministries, departments and agencies could benefit from the services of the new Procurement Agent.

Parameter Q2 2010 rating Justification Q1 2010 rating

Project management 2 Activities under the project components progressed well during the 2nd

quarter 2010.

2

Financial management 2 The financial management and accounting services were satisfactorily provided by the PFMU.

2

Provision of counterpart funding 1 The GoSS disbursed US$ 3m to the pooled account. 1

Procurement administration 3 Procurement of the PA was nearing completion, with the Bank issuing a No Objection for award to the selected firm in May 2010.

NR

Monitoring and Evaluation NR The MA monitored the execution of activities by the EAA and the disbursement and accounting activities by the PFMU.

NR

Achieving grant objective 2 Key project activities were implemented towards the goal of establishing minimal fiduciary systems to provide reasonable assurance to the GoSS and MDTF-SS.

3

Implementation of the grant 2 Final audit reports for MDTF-SS project for the year ending 31 December 2009 were issued on 30 June 2010. In additional progress was made on the auditing of GoSS financial statements and in capacity building activities by the EAA.

3

Overall performance Satisfactory Satisfactory

1=Highly Satisfactory (HS); 2=Satisfactory (S); 3=Moderately Satisfactory (MS); 4=Moderately Unsatisfactory (MU) 5=Unsatisfactory (U); 6=Highly Unsatisfactory (HU); NR = Not rated; NA = Not Applicable


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5. Sudan Emergency Transport and Infrastructure Development Project 5.1 Project objective and description

The SETIDP addresses immediate basic needs in the transport and urban infrastructure sectors and provides for institutional development and capacity building.

The project development objectives are:

i) To rehabilitate and develop critical road and transport infrastructure; ii) To improve critical urban infrastructure in the major towns of Southern Sudan; iii) To build capacity for planning, construction and sustainable operation, maintenance and management of the infrastructure.

Tables 5.1 and 5.2 below present a summary of project financing and key milestones.




MDTF-SS Grant 91.5 33.3 36.5 15.8 3.7 9.8 7.2 4.7 20.5 20.8 4.6

GoSS Funding 86.5 18.1 33.6 76.7 33.9 29.5 19.0 0.0 0.0 0.0 0.0

Total 178.0 51.4 70.1 92.5 37.6 39.3 26.2 4.7 20.5 20.8 4.6 Source: MDTF-SS Administrator

The cumulative disbursement rate

8 for the project stood at 89% by the end of the 2

nd quarter 2010. US$3.7m was disbursed during the 2

nd quarter 2010. A

significant part of the remaining undisbursed amounts would cover outstanding claims by contractors which were yet to be resolved. Completion of these claims remains an important activity for the project prior to project closure in December 2010.

8 Where we have referred to “disbursement rate”, this means the ratio between the cumulative amount disbursed by MDTF-SS and GoSS to project accounts; and, the total commitment (MDTF-SS and GoSS) for the given

project. The ratio doesn‟t represent the actual expenditures incurred by projects.


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Table 5.2 - Key milestones/intermediate outputs Component Expected outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1.0: Phased repair, rehabilitation, reconstruction and maintenance of high priority national and rural roads mainly to all weather gravel or paved standard.

1.1 Emergency accessibility

improvements De-mining on priority road sections completed. The contractor completed clearing mines along the Juba-

Mundri road by the third quarter of 2008. Completed

Construction and supervision contracts for repair of Juba-Mundri road (163 km) completed.

The project was substantially completed. Completed

Construction and supervision contracts for Wau-Abyei road (156 km) completed.

100km were completed using MDTF funds. 56km were completed using funds from the UK‟s Department for International Development (DfID) and GoSS.

Completed

263 km Kaya-Faraksika road maintained. Completed on 30 November 2007. Completed

316 km Faraksika-Rumbek road maintained. Completed in December 2007. Completed

1.2 Road upgrading to all weather

gravel roads Construction and supervision contracts for Faraksika to Yambio road (170 km) completed.

105km were completed as at 31 March 2010. 75% of the revised package 2 (65Km) was completed as at the end of June 2010. Works are expected to be completed before the end of the 3

rd quarter 2010.

Delays experienced on the implementation of package 2.

1.3 Road improvements to paved

standards Nadapal to Juba (375km) design completed. Field works and preliminary designs completed.

Preparations of detailed designs were in progress. Minor delays experienced

Kaya to Yei (78km) design completed.

Consultant was working on detailed designs for the road. Minor delays experienced

1.4 Feeder roads programme Rural roads (7000km) study design completed. The consultant completed the road condition surveys for 4000 km in February 2010 following a variation of the original scope of works (7000 km) due to insecurity and heavy rains in Jonglei, Upper Nile and Unity States.

Completed

Component 2.0: Immediate rehabilitation of basic infrastructure and services in Juba.

2.1 Rehabilitation of national

assembly and presidential buildings (Lot 1)

Rehabilitation of the President‟s Office, National Assembly, Presidential Palace, Vice President‟s house and cottage completed and handed over.

All buildings were completed and handed over except for the President‟s Office.

On track

2.2 Hospital and other infrastructure (Lot 7)

Rehabilitation of Juba Referral Hospital completed and fully handed over.

All the works were completed and buildings handed over in August 2008.

Completed

2.3 Water supply, sewerage,

sanitation and solid waste disposal (Urban Water Supply)

Improvements to related emergency infrastructure and services to improve public health completed.

The works were substantially completed under the emergency works.

On track

Improvements to related urgent infrastructures and services to improve public health completed.

Urgent works were substantially completed. On track

2.4 Rehabilitation of the GoSS ministry buildings (Lot 2)

Completed rehabilitation and handing over of 8 ministry buildings.

All buildings were completed and handed over. Completed

External works completed. The roads, parking area, installation of street and parking lot lights in the ministerial complex were completed.

Completed

2.5 Rehabilitation of eight GoSS

Ministry Buildings (Lot 3) Completed rehabilitation and handing over of 6 GoSS ministry buildings.

All the buildings were handed over and were in use. Completed

2.6 Rehabilitation in the state

capitals. Preparation for the provision of improved basic infrastructures and services to improve living conditions in the state capitals completed.

A consultant was engaged in 2007 for the urban preparatory studies, report done and work completed

Completed

2.7 Establishment of a Town

Planning and Land Administration Institute

To be funded under Phase II. Phase II was yet to commence. Not rated as sub-component will be implemented under phase II.


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Component Expected outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 3.0: Institutional Development and Capacity Building

3.1 Capacity building and programme

implementation. Technical Assistance Support Team (TAST) to provide technical support to the project.

The TAST continued to work with the MTR and the MHPPE Project Management Teams (PMTs) to build capacity.

On track

Preparation of environmental safeguard management framework completed.

Activities were completed. Completed




nd quarter 2010

Technical support to project management teams

The Technical Assistant Support Team (TAST) continued to provide support to the MoTR and MHPPE during the 2nd

quarter 2010.

Rehabilitation and construction of buildings

Repair works within the defects liability period had commenced on the Finance, Internal affairs and Youth and sports ministry buildings in June 2010;

Procurement the consultant to provide supervision services for SETIDP works in Juba was ongoing. Expressions of interest were evaluated in June 2010. The consultant will undertake verification of compliance of the completed works; final measurements and preparation of final accounts; and evaluation of claims;

The MHPPE reduced the scope of works for the Presidential Office building in May 2010 to enable the completion of the project;

The contractor for Lot 3 (Spencon) completed fixing defects after completion of the defects liability period on the following buildings: Legal affairs; Water resources & irrigation; Labour, public services and administration.

Rehabilitation and construction of roads

Rehabilitation of the 170 km of Faraksika – Maridi - Yambio road (package 1): All the revised scope of works in package 1 (105Km) were completed;

Rehabilitation of the 170 km of Faraksika – Maridi - Yambio road (package 2): As at 30 June 2010, the contractor had completed 75% of the revised scope of works in package 2 (65Km);

Kaya-Yei-Juba and Nadapal- Torit-Juba roads: Preliminary designs were completed and reviewed. The consultants were preparing the detailed designs by 30 June 2010.

Rural feeder roads rehabilitation

Condition surveys for 4000 km of rural feeder roads were completed during the 2nd

quarter 2010.

Juba urban water supply and sanitation

The variation order to drill a borehole for the liquid waste treatment plant was approved on 4 June 2010. Drilling work commenced on 18 June 2010.


quarter 2010

There were no procurement activities during the quarter.

We carried out monitoring activities during the 2

nd quarter 2010 to review progress made on the rehabilitation of buildings, construction of roads and the water

supply and sanitation project activities. Our findings are summarised in Table 5.4.


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Table 5.4 – Summary of findings following visits to project sites during the 2nd

quarter 2010 Project sub-component Progress report

Lot 10:Rehabilitation of Urban Water Supply, Sewerage, sanitation and solid waste disposal

Major works comprising of water treatment plant; transmission mains and reservoirs were substantially completed and were in use;

An average of 7.2 million Litres of treated water was supplied daily by the Juba Urban Authority enabling approximately 50,000 people to have to access to treated water in Juba.

Liquid waste treatment works in Roton, Juba were in use.

Rehabilitation of Faraksika- Maridi- Yambio Road (170 km

Works under package 1, consisting rehabilitation of 105 km were completed on the 1 March 2010. The works were yet to be officially handed over to GoSS pending the completion of the defects liability period. We noted that 90% of the borrow areas/ pits had been reinstated by June 2010 as per the requirements of the environmental mitigation plan. Furthermore, the Laboratory and offices which formed part of the scope of the work were 95% complete. However, the quality of the finishing was poor for doors and window frames.

We noted a significant improvement in the implementation of rehabilitation works for package 2 during the 2

nd quarter 2010. An estimated 75 % of the works was

completed as at the end of June 2010.

5.3 Performance parameters

Table 5.5 presents our ratings of the project as at 30 June 2010, and compares them with the ratings made at 31 March 2010.


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Table 5.5- SETIDP performance parameters


In this sub-section we present the issues/challenges on project implementation for the 2nd quarter 2010, and recommendations on the way forward.

Table 5.6 –Key issues/challenges and recommendations Issue to be addressed Recommendations/Actions taken

The continued absence of a Consultant to oversee works contracts was the cause of the delays in certification of works, evaluation of contractors‟ claims, and finalising all contractual issues. Further delays will prove costly as contractors will justifiably protest that the delays were as a consequence of the employer‟s lack of supervision consultants, and not theirs. Contractors may claim further costs. The basis of the additional costs may arise from maintenance of insurances, performance guarantees, overhead costs and interests on delayed payments of the retention monies.

It is imperative that MHPPE accelerates the procurement of the project managers so that they can resolve the outstanding contractual issues to enable closing of various contracts.


Project management 2 The TAST, continued to provide support to the PMTs. 2

Financial management 2 The financial management and accounting services were satisfactorily provided by the PFMU. 2

Provision of counterpart funding 3 The balance of GoSS‟s commitment for the project was to be funded by the MDTF-S following approval of assistance by the OC on 30 June 2009.

3

Procurement administration NR There were no procurement activities during the quarter. NR

Monitoring and Evaluation 2 The TAST, implementing agencies and the Bank carried out regular reviews of project activities during the 2

ndquarter 2010.

2

Achieving grant objective 2 Most of the projects activities were either completed or nearing completion as at 30 June 2010. 2

Implementation of the grant 2 Phase I was implemented satisfactorily. 2




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6. Multi Donor Education Rehabilitation Project 6.1 Project objective and description

The project development objective is to ensure that primary school students, internally displaced persons (IDPs), demobilised soldiers, and other non-traditional learners have improved access to enhanced quality of education, alternative learning opportunities, development of life skills and basic occupational skills training. The project became effective in 2006, and is now in its 5th year of implementation. Table 6.1 below and 6.2 overleaf, present a summary of project financing and key milestones respectively. The milestones table presents achievements on the various projects components and sub-components as at the end of the 2nd quarter 2010.

Table 6.1- Project financing (US$ million)



MDTF-S Grant 25.5 2.5 2.5 4.4 0.5 12.1 2.7 3.9 3.1 11.5 1.1

GoSS Funding 20.4 15.4 15.4 0.0 0.0 5.0 5.0 0.0 0.0 0.0 0.0

Total 45.9 17.9 17.9 4.4 0.5 17.1 7.7 3.9 3.1 11.5 1.1

Source: MDTF-S Administrator

The total disbursement for the 2nd quarter 2010 was US$275,755, making the cumulative disbursement rate 66% of the committed funds. This rate was mainly attributed to a significant disbursement of funds by GoSS (US$20m) in the first year of the project. The disbursement rate does not reflect the contract rate for the project which stood at only 58% at the end of the 2nd quarter 2010. The disbursement was significantly lower than expected for the quarter, due to the failure in contract negotiations with GTZ and IRD for the construction and supervision of schools.


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Table 6.2- Key milestones/intermediate outputs Expected cumulative outputs to 31 December 2010

Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Enhancing and expanding the management and delivery of education services at the county level

Substantial progress made in the construction and furnishing of 20 County Education Centres (CECs) (two in each state)

Nine out of 14 contracted CECs were completed. Construction of two CECs was ongoing. One contract for a CEC was signed in the 2

nd quarter 2010.

Minor delays experienced in the construction of CECs.

Curriculum materials for teacher training developed and printed.

The curricula and materials were developed. These went through a first review by the MoEST and were submitted to Juba University for a second review. The third and final reviews were nearing completion.

On track

616,500 textbooks and 88,000 Teacher Guides for grades 1-4, and 1,050,000 Textbooks and 39,000 Teacher Guides for grades 5-8 printed and distributed.

127,000 Primary Education Teachers‟ Guides, 2,817,000 textbooks for primary grades 1-4 and 850,000 textbooks for primary grades 5-8 were distributed to the states. The distribution within states to schools was ongoing though the distribution of textbooks has taken too long in some states.

On track

240 programme trainers/teacher educators and CEC tutors trained, 6,000 new teachers to have received orientation, 6,000 certified and 5,000 enrolled in in-service programme.

In the pilot programme 1,228 newly recruited and to-be-recruited teachers, 31 trainers of tutors and 131 tutors were trained;

The Director and Teacher Education specialist to manage the in-service program were recruited;

137 training administrators and trainers were identified for eight of the ten states and alternative in service training venues had been identified.

Minor delays in the implementation of this sub-component were experienced.

Component 2: Responsive resources for the provision of alternative education and/or skill development for non-formal learners

Survey of the existing alternative education and alternative learning programmes, for developing appropriate programmes and strategies conducted.

The survey was undertaken during the 3rd

quarter 2009 and five target states were identified: Jonglei, Lakes, Northern Bhar El Ghazal, Warrap and Eastern Equatoria. In addition, teachers and pilot sites for the pastoralist education programme were identified in the five states. 30 learning centres were formed and 64 newly recruited teachers receiving short initial training. State steering committees for Alternative Education Systems (AES) were formed in the above five states.

On track

Provide access to improved education opportunities/training targeting 1,000 learners of English, 1,500 teachers and 50,000 demobilised soldiers, IDPs, overage learners and adults (male and female) and other non-formal learners. Textbooks for alternative learning systems (ALS), English language books printed and distributed.

Over 5,800 pastoralist children and adults were enrolled AES classes;

170 AES Local Education Authorities including Parents and Teachers Associations and chiefs were trained in leadership and management across the five pilot states;

MoEST signed a contract with Windle Trust International on 14 June 2010 for assessing, sustaining and expanding Alternative Learning Systems.

On track

528,000 textbooks and learning materials for ALS and Adult Literacy were printed and delivered. The distribution to facilities was underway.

On track

Component 3: Institutional capacity development

Capability building for managing teacher training, and alternative leaning programmes at the county level ongoing.

Strategy for capacity building in policy development, curriculum development, examination and learning assessment was developed. MoEST signed a contract with the Kenya College of Accountancy to train 300 education managers in the 2

nd quarter 2010. In addition, preparation of

ToRs for an organisation to undertake the training of 250 education staff in computer skills was underway.

Minor delays experienced in the implementation of this sub-component

Curriculum and syllabus for secondary education, textbooks for grades 1-8, materials for ALS levels 1-4, for adult literacy, for English Stages 2 & 3 developed.

The development of a curriculum for secondary schools was completed.

Completed

Strengthen institutional capacity in education policy formulation, management and administration.

The selection process for two institutions was at an advanced stage. On track

Component 4: Rehabilitation and construction of school level infrastructure


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Expected cumulative outputs to 31 December 2010


Substantial progress made towards the construction and furnishing of 67 primary schools.

9

Construction works on 12 schools were completed and 7 schools were under construction. Negotiations between MoEST and GTZ for the construction of 25 Schools in three states

(Unity, Upper Nile and Jonglei) were unsuccessful.

Major delays experienced

Component 5: Planning and project preparation of Phase II

Forum to determine priorities and programmes to be implemented in next phase of the project and broaden the sector‟s strategic agenda beyond primary education established.

A Bank education mission was organised from 17 -21 May 2010 for the project to identify actions and strategies to address key implementation constraints and come to agreement with GoSS on contingency plans that can be adopted, considering the project closing date of 31 March 2011

10.

However, no funds have been allocated for phase II of the project.

On track

Unified public expenditure framework to guide resource and budget allocation developed.

The European Union (EU) and the Bank were in the process of mobilising grant funds for the initial work.

On track

Component 6: Programme management, monitoring and evaluation

Annual education census undertaken. Develop basic primary education data, computerised database, and basic analyses and indicators.

The procurement of the consultancy for the annual education census was deferred, pending the re-allocation of funds and revising the ToR.

Not rated

Candidates for Architect, Civil Engineer and Quantity Surveyor recruited.

TAs contract ended in 2009 and were not renewed. Completed



Table 6.3- Summary of major implementation and procurement activities Implementation activities during the 2

nd quarter 2010

Two schools (Torit primary in Eastern Equatoria and Akoyo in Western Bahr Ghazal) were completed in the 2nd

quarter 2010; The Bank undertook a programme supervision mission between 17-21 May 2010 for the programme; Juba University submitted a technical proposal in May 2010 for the training of pre-service teachers to the MoEST for evaluation; The MoEST signed a contract with the Kenya College of Accounting (KCA) for the training of 300 education managers.


quarter 2010

Negotiations between MoEST and GTZ were unsuccessful. MoEST was exploring alternative ways of securing the construction of the 25 schools in three states (Unity, Upper Nile and Jonglei);

MoEST signed a contract with Windle Trust International on 14 June 2010 for assessing, sustaining and expanding Alternative Learning Systems (ALS); Preparation of ToRs for an organisation to undertake the training of 250 education staff in computer skills was underway; Contracts for the construction of four schools in Western Bahr El Ghazal (Kayango, Basilia, Ghor-Ghana and Kapaile); four schools and one CEC in Warrap and three schools in Eastern Equatoria were signed on the 6 April 2010.

The project saw improved levels of progress in the implementation of the alternative education systems during the 2nd quarter 2010. Two schools were completed during the 2nd quarter 2010, bringing the total to 12 schools. This still represents a significant underachievement, considering the target of 67 schools set for March 2011. Given the time left for implementation of the project, it is unlikely that contracting and construction can be achieved.

9 The total number of schools to be constructed was reduced from the original 100 to 67 primary schools.

10Extracted from the Aide-Memoir for the Bank Mission of 17-21 May 2010 Juba Southern Sudan.


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Table 6.4 presents our ratings of the project as at 30 June 2010 and compares them with the ratings made at 31 March 2010.

Table 6.4 - Multi Donor Education project performance parameters


In this sub-section we highlight key challenges on the delivery of project objectives for the 2nd

quarter 2010. We also provide recommendations on the way forward to address the challenges identified. Where actions had already been taken as at the time of the report, we also note them. In addition, we highlight results from the audit report for ERP for the year ended December 2009.


Project management 2 The team was strengthened through the appointment of a full-time Project Coordinator, Deputy Coordinator and Secretary to the ERP. The PMT structure was revised to include the states and counties representatives.

3

Financial management 3 The financial management and accounting services were satisfactorily provided by the PFMU. However, there was US$1.1 m yet to be accounted for advanced to the line ministry account as at 30 June 2010.

3

Provision of counterpart funding

1 The GoSS had disbursed its total committed funding of US$ 20.4m. 1

Procurement administration

3 Procurement of services from Juba University and KCA progressed well during the quarter. Procurement of contractors for schools remained a challenge.

3

Monitoring and Evaluation 3 The project had established monitoring indicators on process, output and outcomes as outlined in the FPP, as well as a log frame and M&E system format for the monitoring activities. The MA continued to monitor procurement of goods, works and contracts.

3

Achieving grant objective 5 With less than 9 months left to the end date of 31 March 2011, the project still faces a lot of challenges to realise the project development objectives in all components.

5

Implementation of the grant

5 There were continued delays in the construction of schools which is a major component of the ERP.

5

Overall performance Moderately Satisfactory

Moderately Satisfactory



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Table 6.5 - Key challenges and recommendations Key challenges/issues Recommendations /Action taken

Contracting for the remaining 36 schools was yet to be finalised as at the end of the quarter. The project has 9 months left before the 31 March 2011 end date to complete the contracting process and construction of schools.

Following the failure in negotiations with INGOs to undertake construction and supervision of schools, MoEST is left with the option of contracting individual contractors for the remaining schools. However, MoEST must complete the contracting process by 31 August 2010 to stand a chance of completing the construction works by 31 March 2011. Given the challenges experienced in contracting to date, this option may prove to be difficult. As such we would recommend that MoEST makes a decision early in the 3

rd quarter 2010 on the way forward,

otherwise the funds earmarked for schools will have to be reallocated to other components of the project or other MDTF-S projects.

As reported in our 1st quarter 2010 report, there remain large quantities of P1-P8 textbooks yet to be distributed to schools in Jonglei, Eastern Equatoria, Unity and Western Bahr Gazal. In our field visits conducted during the 2nd quarter, we saw a similar problem in Western Equatoria and Central Equatoria states.

MoEST should provide funding to states to enable onward distribution of these textbooks to the respective schools.

Low disbursement rate for the project given the time taken so far and that remains to project closure. The project end date is 31 March 2011, leaving less than 9 months to complete project activities, and hence realise higher disbursements.

The project needs to expedite the contracting process to enhance disbursement rates.


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7. Southern Sudan Umbrella Health Programme (Phase I) 7.1 Project objective and description

This programme focuses on the development of core capacities and components of the health system (Track 1) while at the same time, supporting rapid expansion of service delivery and selected high-impact preventive health interventions (Track 2).

The project development objectives are: (i) To develop core health sector systems and capacities; (ii) To increase the population‟s access to basic health services and interventions.

Phase I of the health project ended on 30 June 2010. The Bank will be issuing a formal notice on the closure of the project to GoSS in July 2010. The MoH will be afforded a grace period of four months, ending in 30 October 2010 to carry all closure activities. These include finalising all implementation activities remaining and payment to implementing agencies of any outstanding amounts.

Table 7.1 - Project financing (US$m)



MDTF-S Grant 32.0 4.4 4.0 6.7 2.1 8.9 7.1 10.1 9.1 9.7 8.9

GoSS Funding 28.0 0.9 8.0 2.7 8.0 35.0 12.0 0.0 0.0 0.0 0.0

Total 60.0 5.3 12.0 9.4 10.1 43.9 19.1 10.1 9.1 9.7 8.9 Source: MDTF-S Administrator

There was a significant disbursement of US$5.8m in the 2nd quarter 2010 for the project. This brought the cumulative disbursement to US$59.2, equivalent to 99% of the committed funds for phase I of the project. There were a few remaining project implementation activities left for phase I. Table 7.2 overleaf presents key milestones for Phase I of the health project.


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Table 7.2- Key milestones/intermediate outputs Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Development of core institutional capacities of the public health administration

Improved efficiency in the Ministry of Health (MoH) and State Ministry of Health (SMoH) through the purchase of: 50 vehicles; three tractor-trailers and four double cabin pickup trucks for drugs distribution; two barges (water transport across the Nile in Jonglei, Unity and Upper Nile states); US$ 600,000 worth of IT/Office equipment.

49 vehicles were delivered to the MoH and distributed to three tertiary hospitals and all SMoH. The MoH was fully IT operational and supplied with office equipment.

Completed

Consultant hired and installation of regulatory system in the health sector, development of national/state level health policies, and policy making capacity building at the national and state levels commenced.

The consultant Liverpool Associates in Tropical Health (LATH) mobilised in December 2008. LATH continued to offer their services to MoH on various activities such as Household survey analysis and report drafting, developing a strategic plan, Health Monitoring System (HMS) among others.

On track

Core capacity of the MoH in project implementation improved at the state and county levels by hiring specialists, training officials in procurement and financial management, sending trainees to neighbouring countries, etc.

(i) Procurement and Financial Management Specialists were recruited during the 1st

quarter 2009; (ii) Contracts for the M&E Framework and Action Plan Specialist and Public Health Specialist were signed in June 2009; (iii) MoH trained officials from the SMoH in procurement and financial management (iv) Short listing for the recruitment of a procurement officer, finance officer and executive assistant was completed in June 2010. Interviews were planned to be undertaken in July 2010.

Minor delays in recruiting procurement officer, finance officer and executive assistant.

MoH to be fully IT operational (connectivity, equipment, etc).

The MoH was connected to wireless internet and was fully IT operational. UNOPS completed the centralised hand over of generators and documentation of ICT equipment inventory at the GoSS MoH.

On track

All SMoH to be fully IT operational The field assessment of IT needs in all the states was completed. SMoHs were awaiting the delivery of connectivity equipment.

On track

Component 2: Phased implementation of infrastructure and equipment investment plan

Inventory survey of health infrastructure in Southern Sudan completed.

Mapping of health facilities across all states was completed. Completed.

Architectural consulting firms mobilised, investment programme finalised, and bids for construction/rehabilitation invited to build and rehabilitate three national hospitals, seven state hospitals, 13 country hospitals, and 10 urban PHCCs.

The MoH shelved activities under this component to await the results of the mapping exercise, which they intend to use to develop new ToR. In addition, there were no funds available under Phase II for the rehabilitation of facilities.

Not rated.

Component 3: Development of a pharmaceutical management, supply and distribution system

18 months (6 x 3 months) supply of drugs procured and 50% distributed to 840 health facilities;

The sixth lot of the three month supplies were received in Juba and transported to the states. Onward distribution to health facilities was ongoing;

The MoH was in the process of procuring drugs for 2010 to 2011 using the Limited International Bidding (LIB) and International competitive bidding methods for the respective periods under the Phase II grant.

On track

Enhanced pharmaceutical legislation and regulation establishing essential drug lists, quality control measures, standard guidelines for inspection, etc.

MoH suspended the Euro Health contract for the strengthening of pharmaceutical practice and supply management in April 2010 and was working on ToRs for individual consultants who would support the Pharmaceutical Department as replacements for EuroHealth as at the end of June 2010.

Not rated as implementation activities were hampered by the cancellation of the contract.

Pharmaceutical warehouses in Wau and Malakal constructed and operational.

Rehabilitation of hospital warehouse in Malakal was completed (achieved during the fourth quarter 2008). The construction of a warehouse in Wau was yet to commence.

Some delays experienced on the construction of a warehouse in Wau.


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Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Substantial progress on the construction of warehouses in Northern Bahr el Ghazal, Warrap, Jonglei, and Eastern Equatoria states.

(i) Warehouse construction at Kwajok in Warrap was completed ii) No progress was made in Northern Bahr el Ghazal as contractors had not moved to their respective site, (iii) Work was progressing very slowly in Jonglei due to the insecurity.

Major delays in the implementation of two out of the three items in this sub-component.

Component 4: Health human resource development plan

In-service training of 10 doctors, 10 clinical officers, 10 nurses, 10 laboratory technicians, 10 community health workers, and eight monitoring and evaluation personnel completed. Training of 40 clinical instructors and 12 health tutors completed.

This activity was completed in 2008.

Completed

Over 20 senior health personnel (surgeons, obstetricians, paediatricians, and physicians) recruited for teaching hospitals.

The recruitment process was ongoing. On track

Pre-service training of 80 clinical officers, 40 nurses, 10 laboratory technicians, 10 pharmaceutical technologists, 40 community midwives, and 20 public health technicians/ officers completed.

AMREF contract was almost completed and submitted their preliminary report. They were soon expected to submit a final report.

On track

Substantial progress in rehabilitation of primary health care units, county hospitals, and state hospitals underway (including the renovation of Wau teaching hospital).

23 health facilities were rehabilitated. A consultant firm hired to undertake an assessment on the status of construction and rehabilitation of health facilities in all the ten states submitted a draft report to MoH in June 2010.

Major delays experienced

Construction of new county hospitals, state hospitals, and Malakal teaching hospital begun.

This will be implemented under Phase II.

Not rated as activities will be implemented under phase II.

Substantial progress on the construction/rehabilitation of five training facilities completed.

Activities expected to be carried out under Phase II. Not rated as activities will be implemented under phase II.

Component 5: Expansion of the coverage of basic health service delivery

Hospitals assessed in 2007. No further output expected. The assessment of the current conditions of tertiary hospitals was completed. Completed

Delivery of basic package of health services (BPHS) in 10 states underway.

NPA contract for Central Equatoria and IMA contract for Jonglei and Upper Nile states expired in September and December 2009 respectively. However, MoH was not satisfied with the performance of HLSP in Eastern Equatoria and terminated the contract in May 2010. NPA had been invited through single sourcing to submit a proposal;

The BPHS contracts for the lead agencies in the four states (reduced scope) were amended in the 2

nd quarter 2010 under Phase II financing.

On track

Firms mobilised to provide management and technical support.

The MoH decided not to process the contract package for outsourcing the management services.

Not rated as activity will not be implemented.

Component 6: High impact health interventions

Distribution of 750,000 long lasting insecticide bed nets (LLIN) completed.

The distribution of 1,062,000 LLINs to households in Warrap and Western Bahr El Ghazal was completed in the 2

nd quarter of 2009.

Completed

Distribution and sale of 10 million water treatment units, which provides 200 million litres of clean water and averts 312,000 episodes of diarrhoea disease completed.

10,000,000 water guard tablets were distributed to project areas.

Completed

Distribution and sale of 500,000 diarrhoea treatment kits (DTKs) completed.

250,000 doses of OralPlus were delivered to project sites. Completed


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Distribution of 250,000 courses of Artemisin-based Combination Therapy (ACT) completed.

250,000 doses of ACT were sent to project areas. Completed

Component 7: Development of monitoring and evaluation (M&E) capacity

National M&E framework was completed in December 2007.

The national M&E framework was completed in December 2007. Completed

External Evaluation Agency (EEA) fully operational. The appointment of individual consultants for the provision of external evaluation of the BPHS in the remaining states will no longer be undertaken as it was not included in the Phase II.

Not rated as activity will not be implemented.

M&E strategic plan introduced and implemented in all ten states.

Action plan developed and state M&E units were established. On track

Component 8: Effective project implementation

Firm mobilised to assist the MoH and SMoH in programme implementation by providing technical advisory services and support in: (i) programme planning, budgeting, and monitoring; (ii) procurement planning and implementation; and (iii) disbursement, accounting and auditing.

The consultant, Liverpool Associates in Tropical Health (LATH) mobilised in December 2008 and was continuing to provide service to MoH.

On track


In this sub-section we present an update on project activities for the quarter. The progress reports are obtained from the Bank, MoH and from the MA‟s field visits. For the field visits, the MA was able to undertake monitoring works on a sample of project sites in three states, Central, Eastern and Western Equatoria states. Table 7.3 provides a summary of key procurement and implementation activities carried out during the 2nd quarter 2010.

Table 7.3- Summary of major implementation and procurement activities

Implementation activities during the 2nd

quarter 2010

Evaluation on the progress on the rehabilitation of health facilities across the states completed in June 2010. Results will inform the way forward for this component of Phase I;

Procurement of for individual consultants to support the Pharmaceutical Department commenced during the 2nd

quarter 2010; Basic Package Health System (BPHS) Central Equatoria State: NPA trained clinical health officers on malaria management and undertook an integrated disease and response survey of the health facilities in Central Equatoria in June 2010;

NPA were negotiating with the NGOs to be contracted as implementing Partners for Morobo, Yei River and Juba Counties; Training on health management services, planning, monitoring & evaluation was done from 21 April to 13 May 2010 for County Health Officers (CHO) and M&E officers. VSAT equipments were delivered on 15 May 2010 and installed in five counties (Lainya, Terekeka, Yei River, Morobo and Kajo Keji);

BPHS MoH terminated the contract with the Lead Agency (HLSP) in May 2010 for Eastern Equatoria State citing poor performance; The distribution of the sixth three month supply of drugs to the ten states was completed as at end of April 2010; Contracts for the Procurement and Financial management specialists which expired on 31 March 2010 were extended to June 2011; MoH suspended the Euro Health contract for the strengthening of pharmaceutical practice and supply management in April 2010; UNOPS completed the centralised hand over of generators and documentation of ICT equipment inventory at the GoSS MoH. Distribution of these generators to the states Ministries of Health in Juba, Torit and Bentiu had commenced and was on going. UNOPS had also completed the technical evaluation for supply of VSATs;

Mapping of health facilities in the remaining 3 states (Warrap, Jonglei and Western Equatoria) completed.


quarter 2010


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MoH decided to single source NPA to take over Eastern Equatoria after the HLSP contract was terminated in May 2010. NPA was expected to submit a proposal in July 2010;

Short listing for the recruitment of a Procurement Officer, Finance Officer and Executive Assistant for the Project Management Unit (PMU) was completed in June 2010. Interviews were planned to be undertaken in July 2010;

Contracts for the rehabilitation of health facilities in Eastern Equatoria state were signed on the 25 April 2010.

We summarise key findings and issues arising from our monitoring visits during the 2nd quarter 2010, in Boxes 7.1 and 7.2, overleaf. Box 7.1– Summary of findings on the distribution and storage of pharmaceutical supplies in Western, Central and Eastern Equatoria states

Delays in the distribution of medical supplies: We observed that, in facilities visited during the 2nd

quarter 2010, onward distribution of medical supplies to facilities from the states

was delayed up to three months. For example, despite receipt of 6th

distribution of medical supplies on 8 March 2010, Yambio County Health Department had only managed to distribute the supplies received to 4 out of 30 facilities within the County at the time of the MA team visit on 22 June 2010. Lack of storage for pharmaceutical supplies: Most of the medical facilities visited did not have adequate storage facilities for pharmaceutical supplies. As such, supplies were poorly

stored and in most cases got ruined. The main constraint on the distribution and storage of drugs is the lack of the funds from GoSS. The SMoH argued that they were not given sufficient funds to cover storage and onward transportation of the supplies. Some of the SMoH relied on local NGOs to assist with the distribution to facilities across the states.

Missing facilities on the distribution list for pharmaceutical supplies: During our visit to Western Equatoria, we noted that some facilities in the counties were missing from the

distribution schedules provided by Central Medical Stores (Juba). As a direct consequence of the omission, these facilities did not benefit from medical supplies procured through MDTF-S.

Inadequate supply of drugs to health facilities: The MA observed that health facilities were supplied with large quantities of slow moving drugs. Examples include ringer lactate and

doxcycline. This is a direct result of the system of distribution adapted by the MDTF-S of supplying kits to these facilities regardless of the actual needs. It is a project design issue which will have to be addressed in the future.

Expiry of large quantities of drugs: We saw large quantities of expired drugs in Kapoeta South County and Katobi PHCC in Mundri West County, as shown in Figures 7.1 and 7.2

overleaf.

As at the end of June 2010, the MoH reported that 23 health facilities were completely rehabilitated. Construction work was ongoing in 58 facilities. We visited facilities in Western Equatoria state to review the progress. Our findings are summarised in Box 7.2. Box 7.2 – Observation on the rehabilitation of health facilities in Western Equatoria

At the time of our visit in June 2010, we observed that works were 95% completed on 9 (out of 11 contracted) of the health facilities. Works on Source Yubu Hospital and Maridi Hospital, were yet to commence;

The Bills of Quantities (BoQs) prepared for the works were not properly coordinated with the requirements for the items of works to be rehabilitated. This ultimately resulted in variations in the ongoing rehabilitations for the 9 facilities. Procedures for approval of variations were not followed since they were approved by the Director General and the Procurement Officer without proper consultation;

Works were not implemented as per the original scope of works in: Ibba Hospital where works was only done for 3 Blocks instead of 4blocks as per the priced BoQs. The Director General could not clearly explain the variation in the execution of the works yet the contract was signed for 4 no. Blocks. The valuation for the executed works in the 3 blocks was revealed a 90% completion rate;

In Lui Hospital, rehabilitation works were ongoing for the operation theatre and the laboratory. The Hospital Administrator confirmed the delays in rehabilitation works were negatively affecting the hospital operations and patients were referred to Juba hospital.


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Figure 7.1 – Expired cartons of Ringer Lactate in Kapoeta Figure 7.2 – Expired drugs at Katobi PHCC IN Mundri West County South County EES.

Figure 7.3 – Undistributed drugs at Yambio Agriculture Institute in Figure 7.4 – Undistributed drugs at Kapoeta East County Yambio County


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Table 7.4 presents our ratings of the project as at 30 June 2010, and compares them with the ratings made at 31 March 2010. Table 7.4 – Southern Sudan Umbrella Health programme performance parameters


In this sub-section we highlight key issues arising during the quarter in the implementation of project activities and provide recommendations on possible remedial measures.

Table 7.5 –Key challenges and recommendations Issues to be addressed Recommendations/Actions required

The official end date for Phase I of the project was 30 June 2010. There were still activities yet to be completed (including the rehabilitation of health facilities) and payments to be made. Outstanding payments stood at US$3.6m.

The MoH should use the (four months) grace period to complete all outstanding project activities and finalise payment. For those activities, such as the rehabilitation of health facilities, where works were yet to commence or still at low completion rate (less than 50%), they should be cancelled.

Funds advanced to states for the rehabilitation amounting to US$1.5 million were yet to be accounted for. This is despite the fact that most states have made payments to contractors.

The MoH (specifically the Financial Management Specialist for the project) should follow up with the states that have not accounted for the funds advanced and ensure that they are fully accounted for. This needs to be done before 30 October 2010, when the grace period will end.


Project management 2 The PMT was effective in facilitating the majority of the program implementation activities during the quarter.

2


2

Provision of counterpart funding 3 The GoSS was not able to meet its obligation on the provision of the balance (US$12m) of counterpart funding for Phase I. The GoSS had requested assistance from the MDTF-S to meet its share of the obligation, which was granted at the OC meeting on 30 June 2009.

3

Procurement administration 3 Procurement administration was adequately provided by the project‟s Procurement Specialist.

3

Monitoring and Evaluation 2 The national M&E tools, frameworks are updated and its roll out was laid out by UPHSD technical assistance. The major national surveys‟ implementation plans were also developed by the UPHSD technical assistance.

2

Achieving grant objective 3 By the end of phase I the project had completed most of the project activities, despite the numerous constraints encountered. There were some outstanding activities in the rehabilitation of state health facilities, which will have to either be cancelled or for funding to be obtained from other sources.

3

Implementation of the grant 2 A significant proportion of the project components had been implemented by 30 June 2010.

3

Overall performance Moderately satisfactory

Moderately satisfactory



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Issues to be addressed Recommendations/Actions required






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8. Capacity Building, Institutional and Human Resource Development Project 8.1 Project objective and description

The project will enhance the capacity of the GoSS to discharge its core public service, human resource development and capacity building functions. This will be achieved through training of GoSS personnel, support to the public service and key institutions, public communications facilities and public information services. In support of the other core functions of the Ministry of Labour, Public Services and Human Resources Development (MLPS&HRD), the project will rehabilitate vocational training facilities and labour offices and services to enhance opportunities and facilities for human resource development to meet the demand for skilled employment within and outside the public sector. Tables 8.1 below and 8.2 overleaf present a summary of project financing and key milestones respectively.




MDTF-S Grant 12.1 0.0 0.0 4.2 2.2 2.2 1.2 4.6 7.0 1.7 1.5

GoSS Funding 1.6 0.0 0.0 3.1 0.5 2.0 1.1 0.0 0.0 0.0 0.0

Total 13.7 0.0 0.0 7.3 2.7 4.2 2.3 4.6 7.0 1.7 1.5


This project performed very well in disbursements for the year. The project has disbursed nearly 99% of all the funds available. It is likely that the project will reach its target before the closure date of 31 December 2010.


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Table 8.2 - Key milestones / intermediate output Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Strengthening the public service

Public sector reform facilitated and constituted.

10 public sector reform (PSR) sensitisation workshops were conducted in the 10 states. The workshops targeted Governors, DGs, State Ministers and Secretary Generals. Departmental or ministerial working groups were established in the states.

On track

1,012 public servants trained in the categories of senior, professional and sub professional civil servants.

1,220 persons trained on development management, first streams, human resource management, ministerial reform committees and executive management training.

Completed

Public Service Medium Term Framework Developed and Functional Reviews Conducted in five GoSS ministries and two states.

Final MTF developed and submitted to GoSS in February 2010. The MTF maps out 56 recommendations which are in a platform form. These were then clustered to 9 indicative recommendations. The next step is for the MTF to be taken to the Council of Ministers for policy formulation.

Minor delays

Support to the SSCSC to offer technical and impartial guidelines to GoSS on management.

Vehicle procured for the commission was delivered and handed over;

The commission conducted an audit of staff recruited in the period 2005 to 2008 and submitted an Audit report to the stakeholders in January 2009;

The 2008 annual report for the Commission was submitted detailing departmental functionality and responsibilities in January 2009;

The Commission conducted field visits to 10 states to monitor the performance and constitution of similar civil service commissions in the states. The SSCSC dispatched 10 teams to the states to conduct the assessment in October to November 2009.

On track

Component 2: Labour market policy and regulation; policy and training facilities for Vocational Training Centres (VTC)

Work commenced on review of existing labour regulation and development of a Labour Act, training and investment support for labour establishment in the GoSS and the states of Central Equatoria, Western Bahr el Ghazal and Upper Nile.

The ILO completed the Final draft Labour Act and presented it to the Minister for preparation of a bill to be presented to the Council of Ministers and thereafter Parliament.

On track

Renovation of the labour offices in Juba, Wau and Malakal completed.

The renovations were all completed.

Completed

Establish Emergency Employment Centres (EEC). EECs were established in Juba, Wau, Malakal and in four other states. On track

Work commenced on development of a Vocational Training (VET) Policy.

ILO developed and submitted the Vocational training Policy to GoSS. On track

Work commenced on rehabilitation of Wau Vocational Training Centre (VTC).

The rehabilitation of the Wau VTC was completed. Completed

Work commenced on rehabilitation of Malakal VTC. The rehabilitation of the Malakal VTC was substantially completed. Completed

Work commenced on rehabilitation of Juba Multipurpose Vocational Training Centre (MVTC).

Construction on the Juba VTC perimeter wall stood at 48%; however, documentation of variation orders for the perimeter wall for submission to the Bank for No Objection was being prepared.

Delays experienced in the implementation of this activity.

Around 660 students trained at Juba VTC. 658 students were trained at the Juba VTC as at 31 December 2009 by JICA.

Completed


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Component 3: Providing the basics of e-governance for the GoSS; website, email facilities, pilot Electronic Data and Record Management Systems (EDRM), video conference facilities between Juba and state capitals, implementing an information management system and a pilot Public Information Centre (PIC) in Juba

The GoSS website prepared and testing begun GoSS official Website - www.goss.org - was developed and published

and handed over to the Ministry of Information and Broadcasting.

On track

Email facilities selectively installed in the GoSS. Bids were received on 27 March 2010. Evaluation of bids was completed report submitted to the Bank for No Objection. The Bank responded with its comments. A new report was then submitted to the Bank for No Objection.

On track

Pilot video conferencing between two sites implemented and plans finalised for extension to all state capitals.

No bids were received for this by the closing date of 24 March 2010. This is due to the trade embargo on Sudan. Suppliers were not willing to supply pilot video conferencing facilities to Sudan, due to trade embargos.

Not rated

Pilot EDRM installed and operational in Cabinet offices. ICT operation and maintenance training for 20 staff completed.

EDRM installed with Trim software for document archiving and other equipment procured. The electronic archiving system equipment was installed and operational.

Training for 15 staff members of the Ministry of Cabinet Affairs was carried out during the 2

nd quarter 2009.

Completed

Construction of PIC in Juba completed. 99% of the civil works completed. On track

Component 4: Project management capacity

Effective coordination across implementing entities, efficient project implementation and timely and accurate monitoring and evaluation through the completed recruitment of a project management team.

All key positions on the project were occupied and the project team was actively implementing project activities.

On track




nd quarter 2010

1,220 civil servants were trained on: development management, first streams, human resource management, ministerial reform committees and executive management;

Works on the Wau and Malakal VTCs were substantially completed in April and May 2010;

The GoSS website was substantially improved in terms of content as at 30 June 2010;

Additional work on the Public Information Centre (PIC) was substantially completed with only the installation of the air conditioning still ongoing;

The Public Service Medium Term Framework was disseminated to various stakeholders including 24 GoSS ministries by the Ministry of Labour, Public Services and Human Resources Development (MoLPS&HRD) in April 2010;

Contracts of the four National Public Sector reform consultants ended on 30 April 2010.


quarter 2010

The evaluation of bids submitted for the supply of video conferencing was completed. The Ministry planned to sign the contract in July 2010;

Contract for the supply of furniture for the Public Information Centre (PIC) in Juba was signed on 3 May 2010;

The evaluation report for the bids for the GoSS e-mail system and VSAT were submitted to the Bank for No Objection on 24 May 2010;

Additional works contract with Southern Engineers & Building Ltd for construction of an apron and installation of A/Cs at the PIC was signed on 8 May 2010;

Contract for the supply of equipment for PIC was signed on 30 April 2010.

http://www.goss.org/


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Table 8.4- CABIHRD performance parameters


There were no major issues identified during the 2nd quarter 2010 which remain unsolved. The project TAs have moved to resolve issues arising during the quarter, as and when they arose.


Project management 2 The project team was fully staffed and provided the necessary activities for implementing project components. The level of progress on the project during the quarter was satisfactory.

2

Financial management 2 The financial management and accounting services were satisfactorily provided by the PFMU. In addition, the Project Accountant was providing record keeping and accounting services for the line ministry account.

2

Provision of counterpart funding 3 Although, the GoSS had previously disbursed a total of US$ 1.6m to the pooled account, it was unable to pay the remaining balance as per the GA. MDTF-S agreed to assist by funding the balance on GoSS‟ commitment for phase I of the project.

3

Procurement administration 2 Sufficient procurement technical assistance continued to be provided for the project. Procurement activities had been effectively implemented.

2

Monitoring and Evaluation 2 Project M&E Specialist continued to provide significant monitoring and evaluation of project implementation activities. Monthly and quarterly progress reports were produced.

2

Achieving grant objective 2 Implementation of project activities went well, and as such the project continued to progress well towards the attainment of the project development objectives.

2

Implementation of the grant 2 The key activities on the project progressed well during the 2nd

quarter 2010. 2




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9. Rural Water Supply and Sanitation Project 9.1 Project objective and description

This project aims to provide funds for investments in water supply, sanitation, hygiene promotion and education, capacity building at the centre, state and community levels. The project development objective is to increase access to safe water and sanitation facilities in all states throughout Southern Sudan and to build capacity for sustainable management, regulation and expansion of the rural water and sanitation sector. Tables 9.1 below and 9.2 overleaf present a summary of project financing and key milestones respectively.




MDTF-S Grant 19.0 0.0 0.0 8.2 1.5 11.5 6.9 6.5 7.5 2.9 2.8

GoSS Funding 11.0 0.0 0.0 6.6 1.0 7.0 10.0 0.0 0.0 0.0 0.0

Total 30.0 0.0 0.0 14.8 2.5 18.5 16.9 6.5 7.5 2.9 2.8 Source: MDTF-S Administrator

This project performed very well in disbursements for the year. The project has disbursed nearly 99% of all the funds available. It is likely that the project will reach its target before the closure date of 31 December 2010.


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Table 9.2 - Key milestones / intermediate output Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Community/domestic water supply in rural areas

Construction of 650 new boreholes (including combined water points and emergency water points).

479 boreholes were successfully drilled. On track

Substantial progress of additional works underway, including: (i)Rehabilitation/maintenance and repair of 330 boreholes; (ii)Construction of 25 water ponds; (iii) Construction of 10 Semi-urban Water Distribution Systems (SWDS);(iv)Construction of two water barrier/small dams.

(i) 394 boreholes were rehabilitated; (ii) Construction of hafirs was completed; (iii) and iv) PACT Sudan completed two Hafirs (Surface water pans) in Jonglei state, water distribution systems and drilling of boreholes in Upper Nile state.

On track

Component 2: Improvement in community / household rural sanitation

Construction improvements completed including: (i) Construction of 50 institutional latrines (sanitation blocks); (ii)Construction of 50 public latrines; (iii) Support for improvement of household sanitation (1000 units); (iv)Engineering and supervision package; (v) Development of strategic sanitation plan for cities/villages; and, (v) Hygiene promotion programme.

(i) 56 institutional latrines were completed; (ii) Grants were signed with three Community Based Organisations (CBOs) for the construction of the latrines using local materials and labour and the sanitation and hygiene promotion program in the communities of Padak, Theit, Tonj and Nyang; (iii) MWRI received a No Objection for the signing of the contract with UWASA for hygiene promotion services in the areas that boreholes have been constructed and rehabilitated; (v) Sanitation and hygiene messages were promoted through radio and posters, in the Bahr el Ghazal and Lakes states. In addition, UNICEF provided support in printing and dissemination of 5,000 copies of GoSS Water Sector Policy.

On track

Component 3: Capacity Building

Supply of necessary equipment completed, including four state water supply authorities; and County water supply authorities.

Equipment was supplied in Juba.

On track

Training centre to support and assist institutional coordination between the three ministries completed.

STI International Company submitted its preliminary designs and Bills of Quantities (BoQs) of the Amadi Training Institute and 10 state water directorate offices to the Ministry of Rural Water and Irrigation (MRWI). The Expression of interest (EOI) was being prepared for subsequent contracting.

On track

Technical assistance to support the planning and construction process. The Consulting Design Engineer provided this technical assistance. On track

Component 4: Information Base

Establishment of database for water points and ground water locations completed.

Discussions and negotiations with sector partners for their participation in the water source inventory exercise were ongoing.

On track

Rural sanitation Knowledge, Attitude and Practice (KAP) study initiated. The consortium for the KAP study presented an inception report to UNICEF, MWRI and other stakeholders.

On track

Component 5: Project Management Team (PMT)

Support to the PMT.

Euroconsult Mott MacDonald (EMM) continued to provide support the Project Management Team.

On track




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nd quarter 2010

PACT Sudan completed the two Hafirs (Surface water pans) in Jonglei state, water distribution systems and drilling of boreholes in Upper Nile state; Zhonghao Overseas Construction Company Limited and Medair continued with implementation activities in June 2010; MRWI held a Water Resource Workshop in Juba on 21 May 2010 for water sector stakeholders in Southern Sudan; Hydro water completed the sinking of boreholes in Lakes State in May 2010, however, there were eight boreholes which had not been installed with a hand pump; 479 out of 597 boreholes had been successfully drilled and 394 rehabilitated as at 30 June 2010.


quarter 2010

STI International Company submitted its preliminary designs and bills of quantities of the Amadi Training Institute and 10 state water directorate offices to the Ministry of Rural Water and Irrigation (MRWI). The Expression of interest (EOI) was being prepared for subsequent contracting;

Negotiations were ongoing with the Danish Red Cross who were single sourced for borehole drilling in Northern Bahr Ghazal and Western Bahr Ghazal; MWRI received a No Objection for the signing of the contract with UWASA for hygiene promotion services in the areas that boreholes have been constructed and rehabilitated.



Table 9.4 - RWSSP performance parameters


There were no key issues affecting negatively the implementation of the project activities.


Project management 2 The TAST continued to provide technical assistance to the project during the 2

nd quarter 2010.

2


2

Provision of counterpart funding 3 Although, the GoSS had initially disbursed US$ 11.0m in counterpart funding, it was unable to fund the balance of its commitment for phase I. The OC, at its meeting on 30 June 2009 approved the provision of funding assistance to GoSS for the project.

3

Procurement administration NR There were no procurement activities during the 2nd

quarter 2010. NR

Monitoring and Evaluation 2 The project‟s M&E continued to carry out monitoring and evaluation activities and produced monthly and quarterly progress reports.

2

Achieving grant objective 2 As at 30 June 2010 the project had helped to provide access to clean and safe water, improved hygiene and sanitation to many communities across Southern Sudan.

2

Implementation of the grant 3 Most of the project components and key milestones had been implemented as at 30 June 2010.

3




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10. Livestock and Fisheries Development Project 10.1 Project objective and description

The overall aim of the LFDP is to assist the recovery of rural livelihoods based on livestock and fisheries. The specific objective of this project is to improve the performance of the livestock and fisheries sectors in five selected states of Southern Sudan through:

(i) Capacity building; (ii) Improving animal health; (iii) Reducing post-harvest losses; (iv) Improving market infrastructure.

Tables 10.1 below and 10.2 overleaf present a summary of project financing, and key milestones respectively.




MDTF-S Grant 13.5 0.0 0.0 4.2 1.6 3.2 0.6 5.2 3.4 7.9 5.0

GoSS Funding 3.1 0.0 0.0 3.1 0.0 0.0 3.1 0.0 0.0 0.0 0.0

Total 16.6 0.0 0.0 7.3 1.6 3.2 3.7 5.2 3.4 7.9 5.0


There was a significant increase on the cumulative disbursement rate to 83% at the end of the 2

nd quarter 2010, compared to 73% at the end of 1

st quarter 2010.

The significant increase was attributed to the enhanced implementation of project activities during the quarter. Given the rate of progress seen, it is likely that the project will be able to meet the planned disbursement before by the closure date, 15 December 2010.


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Table 10.2 –Key milestones/intermediate outputs Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Institutional developments and capacity building

Construction and rehabilitation of state offices completed. The construction and rehabilitation of all the 5 state MAARI offices was ongoing. UNOPS had stationed supervision engineers in all the 5 buildings sites.

On track

Refurbished State MoAARI offices in Juba and Malakal for Central Equatoria State and Upper Nile State.

New State MoAARI offices in Torit, Bor and Bentiu for Eastern equatorial, Jonglei and Unity States.

Design of MARF headquarters completed. This activity had since been dropped and will not be implemented under Phase I.

Not rated

Recruitment and mobilisation of technical assistance (TA) specialists for fisheries and dairy production completed and providing support.

Contracts were signed with the Fisheries and Dairy Production TAs on 14 and 18 May 2010 respectively. They reported for duty on the same dates.

On track

Program assistant recruited and providing support. A newly recruited Programme Assistant reported at MARF in June 2010. On track

Office equipment for TAs for fisheries and dairy procured and delivered. Office equipment ordered for the consultants had not been delivered by the delivery date in June 2010. MARF was seeking other alternatives to procure this equipment.

Minor delays

15 station wagons procured and delivered for MARF and SDARFs. Vehicles were delivered at MARF in March 2010. Frequencies on the 15 vehicles purchased for the states departments had been finalised and handover was scheduled to occur in July 2010.

Completed

Baseline survey to collect data on disease prevalence and estimates of completed. A draft report for the baseline survey was presented by the consultant in June 2010. The consultant was working on comments from MARF.

On track

Component 2: Improvement of service delivery for animal health

Designs for the Central laboratory produced and construction of perimeter wall around plot completed.

The recruitment of a laboratory specialist was suspended as the Chief Technical Advisor would provide the competencies required. Funds previously budgeted for this activity will be used to construct a wire mesh fence at the Central Laboratory site.

On track

Rehabilitation of the Wau and Malakal laboratory completed. Bids for the construction of warehouses were opened on 30 June 2010. Evaluation was ongoing.

On track

Component 3: Livestock marketing support

One peri-urban dairy and poultry facility piloted. World Vision signed the contract and had commenced implementation activities.

On track

Component 4: Fish production and marketing

Design and Construction of bush shops in Terekeka and Bor completed. The construction of bush shops in Bor and Terekeka was substantially completed and was awaiting official hand over. The bids for the fencing of the bush shops were opened on the 30 June 2010.

On track




MA 2nd



nd quarter 2010

A newly recruited Programme Assistant reported at MARF on the 21 June 2010; The hides and skins assessment in Eastern Equatoria was completed while, work in the other states was ongoing as at the end of June 2010; A draft report for the baseline survey was presented by the consultant in June 2010; The construction of bush shops in Bor and Terekeka was substantially completed and was awaiting official hand over; Frequencies on the 15 vehicles purchased for the states had been finalised and handover was scheduled to occur in July 2010; Contracts were signed with the Fisheries and Dairy Production TAs on 14 and 18 May 2010 respectively. They reported for duty on the same day; A variation to the scope of works and budget for the Juba MAARI office rehabilitation and construction was approved by MARF and MAF on 24 May 2010. This related to the construction of a solid perimeter wall instead of an access road.


quarter 2010

Bids submitted for the fencing of the central laboratory site at Rajaf, for the supply of veterinary drugs, tools and equipments and for the construction of the Wau laboratory were all opened on 30 June 2010;

Negotiations between MARF and SNV for the Livestock Value chain studies were completed and the draft contract submitted to the Bank for clearance in June 2010; Assessment of fishing gear to be purchased was ongoing; A No Objection was received by MARF from the Bank in May 2010 for an addendum to extend the contracts for the TAs (procurement and finance) to December 2010.



Table 10.4 – LFDP performance parameters


There were no key issues affecting negatively the implementation of the project activities.


Project management 2 Key project management team members were on board. Recruitment of specific TA progressed well.

2


2

Provision of counterpart funding 3 Although GoSS had disbursed a total of US$ 3.1m to the project prior to the 2nd

quarter 2009, it was unable to pay the balance of its commitment (US$5.8m) to the end of phase I. The GoSS‟ request for assistance by the MDTF-S to pay the balance was granted by the OC on 30 June 2009.

3

Procurement administration 2 The Procurement Specialist and the PA provided procurement technical assistance.

2

Monitoring and Evaluation 3 Baseline survey, monitoring, and evaluation on the project were done in all states by the M&E consultant.

3

Achieving grant objective 3 Procurement activities had progressed well during the quarter. 3

Implementation of the grant 2 There was significant progress made on the implementation of project activities during the 2

nd quarter 2010.

3

Overall performance Satisfactory Moderately Satisfactory



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11. Private Sector Development Project 11.1 Project objective and description

The PSDP focuses on building capacity among Southern Sudanese policy makers and the private sector to develop the policy and institutional framework for trade and investment through open consultation. The development objective is to develop an enabling environment for private sector growth in Southern Sudan, and to increase formal employment in Southern Sudan. Tables 11.1 below and 11.2 overleaf present a summary of project financing and key milestones respectively.




MDTF-S Grant 8.5 0.0 0.0 4.2 1.0 3.2 1.0 2.2 2.7 2.4 0.9

GoSS Funding 0.6 0.0 0.0 3.1 0.0 0.0 0.6 0.0 0.0 0.0 0.0

Total 9.1 0.0 0.0 7.3 1.0 3.2 1.6 2.2 2.7 2.4 0.9


The cumulative disbursement rate stood at 68% at the end of the 2

nd quarter 2010. The disbursement for the 2

nd quarter (US$633,000) fell short of the planned

disbursement for the 2nd

quarter 2010, which was US$1.9m. The project will need to ensure that the disbursement rate is enhanced to have a realistic chance to meet the planned disbursement of US$2.4m by the end of this year.


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Table 11.2- Key milestones / intermediate outputs Expected cumulative outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Trade and investment Policy framework

Two short term consultants(Legal and Policy) to offer support to Senior policy advisor recruited and in place

The short term legal consultant signed a contract on 30 April 2010 and reported for duty in May 2010.

On track

Public- Private Sector Forum (PPSF) designed and launched. Plans were underway to register the Southern Sudan Business Forum (SSBF) as a separate legal entity that will independently source for its own funding.

On track

Entrepreneurship Development Strategy raising programme designed and launched.

A No Objection for short listed firms as well as for the issuance of a Request for Proposals for the Entrepreneurship Strategy Development was obtained from the Bank on 21 April 2010. Evaluation of proposals ongoing. Funding to continue under Phase II.

On track

Monitoring framework designed and operational. All preparations for the extension of contract for the consultant BMB Mott MacDonald were completed in June 2010.

On track

Component 2: Establishing commercially viable microfinance institutions

At least four new microfinance institutions (MFIs) registered and operating

10 locally registered MFI institutions had expressed interest. Not rated.

Production of a microfinance policy The third draft of the Micro Finance Policy document was sent back to the stakeholders on the in June 2010 for their final input.

On track

Loans to at least four microfinance providers are made transparently, according to sustainability/geographic coverage criteria

SSMDF had signed Loan agreements with SUMI and BRAC;

Loan agreement with RUFI was signed in the 2nd

quarter 2010;

Finance Sudan application was presented to SSMDF board;

10 potential MFIs in the pipeline to be considered;

The Southern Sudan Microfinance Development Fund (SSMDF) and the Bank of Southern Sudan (BOSS) held a joint meeting on 25 June 2010 for the official hand over of micro finance portfolio from BOSS to SSMDF.


Component 3: Building industrial capacity

Competitive strategies for at least three clusters implemented. Consultants were carrying out field visits to the states to assess industrial clusters. Four states were yet to be assessed.

On track

At least five new providers of Business Development services (BDS) launched.

Providers of BDS were yet to be launched.

Minor delays experienced

Recruit Chamber of Commerce executive Director. Recruitment of the Director by UNIDO was ongoing. On track

Organise seminars and study tours for selected staff for investment promotion.

UNIDO were organising seminars on investment promotion and study tours to Kenya on investment opportunity.

On track

To organise customised training in Public Sector management for 10 ministry staff.

Organisation of the training was ongoing. On track

Undertake mineral assessment capacity building Contract with Adam Smith International was signed in May 2010; Adam Smith International held a workshop in June 2010 to

discuss the legal and fiscal framework for the mineral sector in Southern Sudan. They also submitted their Inception report to the Project Coordination Unit (PCU) in June 2010.

On track

Develop a regulatory framework and produce Mining Act for South Sudan.

Component 4: Marketing system development


MA 2nd



Production of PPP law. Market lawyer was hired to assist with this. On track

Construction of wholesale market in Juba Designs for the market were deemed to be too expensive (US$16m higher than the budget). The Market development activity was dropped under Phase I.

Not rated. No implementation could take place until the extra funds are availed by GoSS or other donors.

Component 5: Project Management and integration

Technical assistance in place The procurement officer position was advertised on 1 March 2010. A shortlist has been prepared by the project from the respondents. The project expects to have recruited the procurement officer by mid- April 2010.

On track


Table 11.3 provides a summary of the progress made on project implementation and procurement activities. Table 11.3 – Summary of major implementation and procurement activities


quarter 2010

A stakeholder workshop to review the draft Trade and investment policy document was held in Juba on 23 June 2010; The third draft of the Micro Finance Policy document was sent back to the stakeholders on the 21 June 2010 for their final input; A stakeholders workshop to discuss the legal and fiscal framework for the mineral sector in Southern Sudan was held in Juba between 28-30 June 2010; The FPP for Phase II was presented to IMAC on the 8 June 2010 for evaluation and approval; The Southern Sudan Microfinance Development Fund (SSMDF) and the Bank of Southern Sudan (BOSS) held a joint meeting on 25 June 2010 for the official hand over of Micro Finance portfolio from BOSS to SSMDF;

The third draft of the Micro Finance Policy was launched on 20 May 2010; Two PSDP staff including the project coordinator travelled to Turin, Italy to attend a one week training in Advanced Contract Management in May 2010; The Southern Sudan Business Forum (SSBF) staff went on an exchange tour in Uganda in May 2010 to learn how Uganda‟s Private Sector Foundation manage the private sector activities;

The short-term Legal consultant signing a six month contract on 30 April 2010 and reported for duty on 3 May 2010.


quarter 2010

Interviews for the position of procurement officer were conducted in June 2010. Contract negotiations took place on the 24 June 2010 and the selected candidate was expected to report in July 2010;

The interviews for the Policy Consultant were conducted between 5 and 6 May 2010. The project had also scheduled interviews on the same date to recruit a translator for the project;

The Bank gave a No Objection for short-listed firms as well as for the issuance of a Request for Proposals (RfP) for the Entrepreneurship Strategy Development.




MA 2nd


Table 11.4 - Private Sector Development project performance parameters


In this sub-section we present key challenges/issues impacting on the implementation of project activities and make recommendations on the way forward. Table 11.5 –Key challenges and recommendations Issues to be addressed Recommendations/Actions required


The lack of capacity by the MFIs in Southern Sudan is a key factor in the delays in the disbursements by the SSMDF. Loans cannot be extended to MFIs since they don‟t have the capacity to administer the onward lending process to individual entrepreneurs. It is important to address the issue of capacity building first, then disburse the funds as planned.


Project management 2 The team provided an adequate level of management on the implementation of project activities.

2

Financial management 2 The financial management and accounting services continued to be satisfactorily provided by the PFMU.

2

Provision of counterpart funding 3 Since the first disbursement of US$ 0.6m for the project by GoSS, no more disbursements were made. The MDTF-S will be supporting the GoSS by funding the balance of GoSS‟ commitment for Phase I.

3

Procurement administration 3 Procurement of TAs progressed well during the 2nd

quarter 2010. 3

Monitoring and Evaluation 2 The M&E Specialist continued to carry out monitoring and evaluation activities for the project components.

2

Achieving grant objective 3 Project implementation activities progressed well during the 2nd

quarter 2010. The project has so far benefited numerous entrepreneurs and microfinance institutions, which provide loans to the people of South Sudan.

3

Implementation of the grant 3 Project activities progressed well during the 2nd

quarter 2010, with most activities being on track and very few experiencing minor delays.

3

Overall performance Moderately Satisfactory

Moderately Satisfactory



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12. Support to Agriculture and Forestry Development Project 12.1 Project objective and description

The objective of the Support to Agriculture and Forestry Development project (SAFDP) is to increase productivity of targeted agricultural and forestry producers by:

(i) Facilitating the adoption of approved technologies in agriculture and forestry; (ii) Strengthening the capacities of the GoSS, state and local governments as well as the private sector to plan and deliver services in agriculture

and forestry.

Table 12.1 below and Table 12.2 overleaf present a summary of project financing and key milestones respectively.


Cost Disbursed – CY08 Disbursed – CY09 Disbursed – CY10

Planned Actual Planned Actual Planned Actual

MDTF-S Grant 16.2 5.0 2.5 4.0 3.8 7.7 3.4

GoSS Funding 1.8 1.8 1.8 0.0 0.0 0.0 0.0

Total 18.0 6.8 4.3 4.0 3.8 7.7 3.4 Source: MDTF-S Administrator

The cumulative disbursement rate for the project stood at 63% at the end of the 2nd

quarter 2010. 6% of the total committed funds was disbursed during the quarter 2010. It is expected that the project will be able to meet the remaining disbursements as planned in the 3

rd and 4

th quarter 2010. More than ¾ of the committed funds were tied

in contracts as at the end of the 2nd

quarter 2010.


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Table 12.2 - Key milestones / intermediate outputs Component Expected outputs to 31 December 2010 Actual progress as at 30 June 2010 Assessment on progress made

Component A1: Agricultural support services

1.1 Extension through group-based Interventions

Farmer group formation and operation of group extension activities and use of relevant demonstration inputs/materials. A total of 162 farmer groups assisted through group-based extension activities.

180 farmers groups were assisted through group based extension representing 3,651 households being assisted;

95% of targeted producers received advice in the selection and implementation of agricultural technologies.

On track

At least 46 pilot initiatives (micro-projects) that include a combination of different thematic areas 9, 200 farmers groups that have undergone group-based extension.

36 pilot initiatives representing 72,253 households covering forestry and crops were initiated in the five states (25 counties) by civil society organisations (CBOs) covering afforestation, agro-forestry, horticulture, gum-arabic etc.

On track

At least 5 special projects implemented directly in each state.

All states developed different types of demonstration sites including tree cropping, agro-forestry, variety crop production, etc.

On track

1.2 Training of Public and Private Sector Service Providers

Undertake training needs assessments and develop curiculla for training public and private sector providers.

Completed. Completed

Training of MAF extension staff; MAARI and County Extension staff and members of local level organisations (NGOs, CBOs).

Training Policy developed;

30 State Agriculture Inspectors and Assistant County Commissioners trained on participatory development with TOT and went on study tour to Uganda;

27 Community Facilitators (CFs) were trained on group dynamics and community based extension skills;

Local government from 5 states trained in project proposal appraisal, monitoring and evaluation and extension management. CFs were undertaking training in Basic Agriculture for 3 months at the Yei Agricultural Training Centre.

On track

1.3 Development of the extension system

Engage services of an Extension Specialist/Company to design extension systems/methodologies.

A task force comprised of MAF and MARF was formed to review and revise the current extension policies and system management framework in consultation with key stakeholders. A draft extension policy was developed.

On track

Improve the Grant management systems by revising the Operational Manual and translate the document Arabic.

Procure consultancy support for radio Project design and contract with radio broadcasting company.

Radio programs were broadcasted in three states.

Component A2: Forestry support services

2.1 Forestry programme

Promotion of Community Forest Resource Management

About 100 community forest and small scale forest product manufacturing groups (about 20 groups each in respective 5 States) being assisted through group-based

36 pilot initiatives representing 72,253 households covering forestry and crops were initiated in the five states (25 counties) by civil society

On track


MA 2nd



extension activities and on the job training. organisations covering afforestation, agro-forestry, horticulture, gum-arabic and others.

At least 10 pilot initiatives that include a combination of thematic areas implemented with at least 5 farmer groups that have undergone group-based extension training.

15 community forestry activities focusing on aforestation, fruit tree production and agro-forestry have been started in five states and promoting community-based forestry management.

On track

Review and dissemination of forest legislation and policies

Forestry strategy paper and sector work plan document developed and operational.

Forestry Concession Management, Forest Bill and Forest Revenue System for Southern Sudan were developed and are pending the approval of Council of Ministers and the Legislative Assembly of Southern Sudan.

On track

Forestry policies and legislations reviewed and revised and adopted at both GoSS and state levels.

Adopted policies and legislations are disseminated at Payam and Boma level.

This is dependent upon the above activity. Not rated

Promotion of appropriate Forestry technologies to farmers

At least 30 pilot initiatives that include a combination of thematic areas implemented with at least 10 farmer groups that have undergone group-based extension training.

36 pilot initiatives representing 72,253 households covering forestry and crops were initiated in the five states (25 counties) by CBOs covering afforestation, agro-forestry, horticulture, gum-arabic and others.

On track

2.2 Training of public and private sector service providers

Staff capacity needs assessment and mapping conducted and training programme developed.

Completed Completed

1 MAF staff, 11 MAARI staff, 12 Conservators, 10 County and 50 local level organisation staff attended short/intensive courses.

One MAF staff, 5 MAARI staff, 6 conservators, 6 county and 30 LLO staff attended short/intensive courses.

28 (2 female ) staff were trained in project management and appraisal;

56 local government officials were trained in M& E, Project proposal writing, Extension service, Environmental safe guard, Gender Development;

85,656 framers trained and advised in the production, marketing and post harvest losses.

On track

Local Level Organisations (LLOs) staff undertaking group-based extension activities with 2 Community Forest groups each.

50 LLOs were trained in organisational development, extension service, financial management, project proposal writing, M & E and reporting.

On track

The required facilities (student dormitory, one kitchen and library, training sawmill at Kegulu Forestry Training Centre (KFTC) completed and operational.

The designs for the structures at Kegulu Forestry Training Centre were completed and approved by the Ministry of Housing (MoH). The Procurement of the contractor was yet to commence.

Not rated this quarter. Progress was made in procurement, but actual construction will take time.

Training Centre and agro-forestry training incorporated into the workplan of the Halima research station.

2.3 Elaboration of a Forestry Sector Strategic Management Framework


MA 2nd



A comprehensive forestry management framework document produced and widely disseminated.

Forestry Policy Note, Forestry policy Framework and Draft Forestry Policy guidelines produced. A forestry bill was also in the draft stages of production.

On track

Workshops undertaken; study tours including officials from MAARIs mainly at East African Region level, undertaken. State level Forestry Management Plans adopted by respective MAARIs.

30 State Agricultural Agriculture inspectors and assistant county went on study tour to Uganda.

On track

Map of gum production areas and producer communities established.

This activity is ongoing under the contract with SNV. The printing of the Gum-Arabic workshop report was completed and the reports delivered on 8 June 2010.

On track

Training for producer groups in the five states conducted. This activity is yet to be implemented. Not rated.

Conservation and protection of gum tree from fires, charcoal burning through awareness on the radio about the importance of gum trees.

This activity is yet to be implemented by the directorate of forestry.

Component A3: Agricultural Research Support Services

3.1 Applied Research Program Collaborative adaptive research projects for at least 6 priority commodities, including agro-forestry initiated at two Zonal Research Centers; on-farm applied research activities with 30 farmer groups in three agro-ecological zones ongoing; improved seed multiplication started at three Zonal Research Centers and with 5 farmer groups in six zones each.

The adaptive collaborative research for priority commodities including agro forestry was ongoing as at June 2010;

5 scientists and one lead scientist were on board and had produced their plan on innovative approaches such as seed multiplication, demonstration plots.

On track

Operationalise the Technical Forum for Agriculture Research

Plans were underway to develop South Sudan Agricultural Research and technical committee with the scientists. A task force to this effect was formed.

On track

3.2 Facilitation of a Research Forum Identification of Research priorities and improved technologies for immediate dissemination for adoption by farmers Study tours in the region for familiarization with best practices; consultation meetings with stakeholders; workshops with broad national, regional and international stakeholder representation, including of concerned directorates/staff of GoSS and all MAARIs.

The five scientists together with NPA conducted site assessments and reports submitted.

On track

3.3 Elaboration of Research Management Framework

RMF designed and approved; national/zonal research priorities updated; Operating RMF; CGS Operational Manual prepared and management structure in place.

The research management framework was being developed.

On track

Purchase and distribution of improved seed and planting materials for producer-group managed enterprises.

This activity is dependent on the outcome of the above.

Not rated as it is dependent on 3.1

Component B: Institutional Development

4.1 Support to policy formulation and M&E

TA (for policies, M&E system, baseline studies, evaluations and for implementation of the Safeguard Policies Framework)

Project Implementation unit (PIU) established with a Projects Coordinator/Focal Point Person.

On track


MA 2nd



The PIU consists of three TAs recruited by FAO: Chief Technical Advisor, M&E Officer and Program Administrator, a Project Support Officer and the procurement and financial Specialists.

M&E unit organised in MAF and system established linked with Central statistical body and with all the ten states and collecting relevant sector data from at least 5 states.

A joint task team from MAF, EU, MARF and FAO undertook a baseline information collection in the 5 states. Field data was being analysed and a report was expected to be issued in the 3

rd quarter 2010;

The M&E specialist for the SAFDP project

was on board and together with the joint task force, were in the process of establishing an M&E system linked with the Central Statistical Body (SSCCSE).

On track

Workshops undertaken; Study tours undertaken; State seminars held in ten States; M&E system installed and linked at State level.

M&E training was conducted for 22 staff from MAF/GoSS and MAARI/Central Equatoria State.

On track

4.2 Strengthening facilities at Central State and County levels

5 new MAARI offices constructed and functional with interconnectivity communication.

A pre-fab for MAF GoSS was constructed. 5 States Offices construction was ongoing.

On track

3 Training centres and 2 Research stations (Yei and Halima) performing research activities efficiently. The rehabilitation of the Kegulu Forestry Training Centre completed and agro forestry training incorporated into the Halima research centre.

The project planned to construct a dormitory and a dining hall at the Kegulu Forestry Training Centre but was yet to contract. A team from MAF and Ministry of Housing assessed the facility recently to determine needs before contracting. 3 research stations had been organised: Yei, Halima and Polataka. 2 vehicles out of the 10 vehicles procured in 2009 were allocated to the Yei and Halima research station.

On track

4.3 Capacity building Long-term capacity building programme developed for MAF, MAARI and CAD level staff

Two staff were sponsored for PhDs in Post Harvest Technology- Root crops and three staff were sponsored for Masters.

On track

20 MAF staff, 50 MAARI staff and 50 County level staff attended short/intensive courses

10 MAF staff had been selected for extension methods training for 9 weeks that was held in Nairobi in the 2

nd quarter 2010.

On track

2 workshops undertaken; 1 Study Tour undertaken including officials from MAARIs mainly at East African Region level; State-level Seminars held in 5 states

Programme Assistant by FAO and the project support officer identified by MAF for the project are in place.

The programme assistant and the Project Support Officer were in place.

Completed

Procurement Committee with clear role of the user departments in procurement and contract management functions to be held with the Director Generals, Directors and/ or Heads of Department.

The procurement committee ToR was developed and sent to directorate of procurement at the MoFEP for approval.

On track

Regular internal Coordination meetings are held, key decisions taken and record notes prepared.

The internal coordination committee (ICC) meetings are held every month.

On track


MA 2nd



Table 12.3 provides a summary of the progress made on project implementation and procurement activities. Table 12.3 – Summary of major implementation and procurement activities


quarter 2010

The adaptive collaborative research for priority commodities including agro-forestry was ongoing ; 40 farm trials were on-going in 4 States with 25 farmers groups on maize, sorghum, groundnuts, sesame, beans, cassava, vegetables, okra, onions, and potatoes; The development or adaptation of various technologies such asplanting dates, seedbed preparation, seed bulking, row planting among others was ongoing; 101 community facilitators were trained under the subcomponent for training agricultural advisory and service providers; The construction of all the 5 state MAARI offices was ongoing; The printing of the Gum-Arabic workshop report was completed and the reports delivered on 8 June 2010; The office equipment was installed and in use by the five scientists and the project implementation Unit (PIU); NPA, Small Grants Management: 180 farmer groups submitted their Group Action Plans (GAPs) in May 2010; 5 finance officers (3 men, 2 women) were recruited and oriented on financial management in Juba; 24 of the 36 micro projects funded in 2009 were recommended for advancing of the remaining 30% for project funding;

MAF received a No Objection from the Bank on 10 April 2010 to extend the NPA contract to 31 March 2011; The 10 vehicles were delivered to MAF on 10 May 2010. They were registered, five issued to the states through NPA and five were being used by the five scientists recently recruited by MAF under SAFDP;

10 video cameras were delivered on 3 May 2010. Five were issued to the five states ministries through NPA and five were distributed within MAF for use in capturing project progress;

The five scientists conducted field visit to the five states to assess the agricultural production resource and technology needs of the farmers and developed comprehensive work plans in collaboration with NPA for each state.


quarter 2010

MAF received the tax exemption letter from MoFEP for the tractor implements .The tractor implements were received on 11 June 2010; The final detailed designs for the MAF prefab and a Tukul were completed. Procurement of a contractor was awaiting approval by the Ministry of Housing; The Project Procurement Assistant attended the Goods Procurement Management Training in Mombasa in June 2010; The contract for the eight (8) motor vehicles was finalised on 6 June 2010.10% advance payment was made and the Letter of Credit opening process for the 80% payment was ongoing;

The contract for the five (5) generators for the state offices was signed on 27 May 2010 and MAF was awaiting delivery, supply, installation and commissioning of the generators;

The preparation of the TOR for the Forestry TA was finalised and submitted to the Bank for a No-Objection on 25 June 2010; Contract negotiations for the Forest Policy Expert were on-going; Interviews for the three shortlisted candidates for the position of the lead scientist were conducted on 24 June 2010; The quotations for the supply, delivery, installation and commissioning of the VSAT equipment for the five (5) states were sent out on 21 June 2010 and will be opened on 5 July 2010.




MA 2nd


Table 12.4- Support to Agriculture and Forestry project performance parameters


There were no major issues affecting project implementation which were outstanding as at 30 June 2010.


Project management 2 The project management team has been strengthened in the past two quarters which has translated into tangible outputs from the projects. The project now has Procurement Specialist, Financial Management Specialist, Chief Technical Advisor, M&E Specialist and two local Procurement Officers.

3


2

Provision of counterpart funding 3 GoSS contributed US$ 1.8m out of the US$ 8m committed for phase I of the project. GoSS‟ outstanding commitment of US$ 6.2m for phase I will be funded by MDTF-S, following approval by the OC on 30 June 2009.

3

Procurement administration 2 The Procurement Specialist provided the required assistance to the project and prepared quarterly progress reports detailing the status on key implementation activities.

2

Monitoring and Evaluation 2 The project presented monthly progress reports highlighting the performance of all project sub-components versus targets. There are reporting frameworks in place which has made the tracking of project outputs much easier.

NR

Achieving grant objective 2 Positive progress was seen during the 2nd

quarter 2010 with numerous capacity building initiatives being implemented, alongside other project implementation activities.

2

Implementation of the grant 2 The 2nd

quarter 2010 saw a continuation of the good progress seen in the 1st quarter

2010. Procurement and project implementation activities progressed well. 2




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13. Southern Sudan HIV/AIDS Project 13.1 Project objective and description

The objectives of the project are to: i) Strengthen the capacity of the Southern Sudan Aids Commission (SSAC) to plan, coordinate and monitor the GoSS‟ response to HIV/AIDS; ii) Increase community access to comprehensive HIV/AIDS services; iii) Create awareness and encourage measurable behaviour change regarding HIV/AIDS. Table 13.1 below and Table 13.2 overleaf present a summary of project financing and key milestones respectively.


Cost Disbursed – CY08 Disbursed – CY09 Disbursed – CY10

Planned Actual Planned Actual Planned Actual

MDTF-SS Grant 17.6 1.9 1.9 2.7 0.0 9.0 4.7

GoSS Funding 1.0 1.0 1.0 0.0 0.0 0.0 0.0

Total 18.6 2.9 2.9 2.7 0.0 9.0 4.7 Source: MDTF-SS Administrator

The project disbursed US$4.7m in the 2nd

quarter 2010. Procurement of lead NGOs to assist in project implementation had progressed well in the 2nd

quarter 2010. It was expected that contracts for these agencies will be signed in the 3

rd quarter 2010. This will significantly enhance the disbursement rate for the project

in the coming quarters.


MA 2nd


Table 13.2 - Key milestones / intermediate outputs Component Expected cumulative outputs to 31 December

2010 Actual progress as at 30 June 2010 Assessment on progress made

Component 1: Institutional and capacity building of the Southern Sudan Aids Commission (SSAC)

1.1 Human resources Support institutional, managerial and technical capacity building of the SSAC

The administrative assistant, financial management specialist and CSO coordinator reported in May 2010.

On track

Appointment of M&E specialist (International) and Financial management specialist

The M&E specialist signed his contract on the 24 June 2010 and was expected to report at the SSAC commission headquarters in Juba in July 2010. The financial management specialist reported to work in May 2010.

Completed

Support HIV/AIDS technical and program management training at state level

SSAC received a No Objection from the Bank to contract Interchurch Medical Assistance (IMA) as lead agent for Jonglei and Upper Nile. SSAC was expecting to sign the contract in July 2010. SSAC was also awaiting for No Objection to contract International Aid Alliance and CHAS for Eastern and Central Equatoria, CHAS for Lakes and Western Equatoria and Health Net TPO for Western Bahr El Ghazal, Northern Bahr El Ghazal, Unity and Warrap states.

On track

1.2 Policy and planning Support the development of annual action plans at national and state levels and the dissemination of the HIV/AIDS Multisectoral Strategic Framework (HMSF) and State HIV/AIDS Strategic Action Plans (SAP) in all counties.

The Bank approved the final version of SSAC‟s work plan and procurement plan in April 2010.

On track

1.3 Infrastructure development Procurement of office equipment for the SSAC offices in Juba

Delivery of all IT equipment and other electronic equipment was concluded on 8 April 2010.

Completed

Procure and equip prefabricated offices to house SSAC staff at state level

Prefabs were received and erected in all the states;

10 Generators were supplied and delivered to all SSAC offices in the states;

The delivery of IT equipment was completed;

SSAC signed a contract with Canan Construction for the supply of furniture in May 2010 for the state offices.

On track

Procure two vehicles in each state for program support and supervision.

Four vehicles were delivered in May 2010 to SSAC. These include two double cabins and two hard tops which will be used by the headquarters. 16 more vehicles were expected to be delivered in July 2010.

On track

1.4 Monitoring and evaluation (M&E) Strengthen M&E capacity at the county levels Activities have now commenced after the International M&E specialist reported in May 2010.

Not rated for the 2nd

quarter 2010, since the TA was hired in May 2010. We shall give a rating in the 3

rd quarter 2010.


MA 2nd


Component Expected cumulative outputs to 31 December 2010


1.5 Procurement and financial management

Provide training of staff at the GoSS and state levels on World Bank and GoSS procurement and financial management guidelines and procedures

There was ongoing collaboration between the SSAC and MoH in procurement and on job training.

On track

In collaboration with the MoH, support the establishment of GoSS procurement policies and guidelines including technical procurement and supply management (PSM) training.

Component 2: Line ministries response

Provision of technical and financial support at GoSS, state and county levels

Provide technical and financial support to mainstream HIV/AIDS in policies, development plans and budgets of strategic sector ministries at GoSS and state levels, and strategic government departments at county level.

Three line ministries were awarded in February 2010. SSAC signed an MoU with the MoH under the Health Sector Response to HIV/AIDS on 13 May 2010 and an MoU with the SPLM under the Line Ministry Response to HIV/AIDS on 30 April 2010.

On track

Component 3: Civil society response

Supporting civil society response efforts in dealing with HIV/AIDS across communities in Southern Sudan

Promote and support existing and develop new partnerships between government institutions, civil society and international organisations (NGOs, UN) to scale up the coverage of prevention, care, treatment and support services for most at risk Population (MARP) groups and general population.

SSAC received a No Objection from the Bank to contract IMA as lead agent for Jonglei and Upper Nile. SSAC was expecting to sign the contract in July 2010. SSAC was also awaiting for No Objection to contract International Aid Alliance and CHAS for Eastern and Central Equatoria, CHAS for Lakes and Western Equatoria and Health Net TPO for Western Bahr El Gazal, Northern Bahr El Gazal, Unity and Warrap states.

On track

Finance programs at the state level implemented by consortia of international and local civil society organisations (CSOs), faith-based organisations (FBOs) and UN agencies through grants to CSOs.

Component 4: Health sector response

Strengthen the MoH capacity to deliver HIV/AIDS services at all levels through strengthening institutional capacity at the GoSS, state and county levels.

SSAC had reviewed the work plan and procurement plan for MoH at GoSS level on HIV/AIDS aspects.

On track


Table 13.3 provides a summary of the progress made on project implementation and procurement activities. Table 13.3 – Summary of major implementation and procurement activities Implementation activities during the 2

nd quarter 2010

SSAC signed an MoU with the MoH under the Health Sector Response to HIV/AIDS on 13 May 2010; SSAC signed an MoU with the SPLM under the Line Ministry Response to HIV/AIDS on 30 April 2010; Four vehicles were delivered in May 2010 to SSAC; The Administrative Assistant , Financial Management Specialist and CSO coordinator reported to duty in May 2010; The erection and installation of air conditioning in the prefabs procured was completed in all the 10 states in April 2010; The Bank approved the final version of SSAC‟s work plan and procurement plan in April 2010.


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quarter 2010

The newly recruited M&E specialist signed his contract on the 24 June 2010 and was expected to report at the SSAC Headquarters in Juba in July 2010; Advertised tender for VSAT equipment on 24 June 2010. Bids were expected back by 23 July 2010; Contract (US$145,200) for the supply of office furniture was signed on 4 June 2010.



Table 13.4 - HIV/AIDS project performance parameters


We present the issue/challenges arising in the 2nd quarter 2010, and give recommendations on the way forward.


The cumulative disbursement rate for the project (41%) is low given the time elapsed since the project became effective.

The project made significant progress during the 2nd

quarter 2010 in the procurement of lead agencies for the implementation of key project activities. It is expected that contracts will be signed in July 2010. Therefore, disbursements are likely to increase in the last two quarters of 2010.


Project management 2 Key staff members in the project management team were on board during the 2

nd quarter 2010.

4


2

Provision of counterpart funding 3 The GoSS was unable to provide its share of counterpart funding to the project. The OC agreed, at its meeting on 30 June 2009, to assist by funding the balance of GoSS‟ contribution.

3

Procurement administration 2 Procurement activities progressed well during the 2nd

quarter 2010. 2

Monitoring and Evaluation 3 Project carried out adequate M&E of project activities during the quarter. 3

Achieving grant objective 3 Significant progress had been made in procuring TAs, goods and services required for the successful implementation of project activities, which will support the attainment of project objectives.

4

Implementation of the grant 3 Progress seen on the procurement of the lead agencies, is a positive step towards the implementation of key project activities.

3

Overall performance Moderately satisfactory

Moderately unsatisfactory



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14. Gender support development programme 14.1 Project objective and description

Following the end of civil war and the signing of the Comprehensive Peace Agreement (CPA), the GoSS was constituted in October 2005 and Ministries formed, including the Ministry of Gender, Social Welfare and Religious Affairs (MoGSW&RA). The MoGSW&RA‟s responsibilities include ensuring that gender perspectives are addressed in all Government processes, post-conflict reconstruction, resource planning, human resource development processes, as well as developing policy, programs and strategies for addressing gender inequalities in Southern Sudan. The Gender Support and Development Project seeks to address the needs of MoGSW&RA in establishing the context for developing policies and strategies, and for channelling fund flows from the MDTF-SS to meet this challenge in Southern Sudan11. The project development objective is to achieve immediate peace dividends for targeted women in Southern Sudan, through the provision of:

i) Improvements in access to existing economic opportunities; ii) Support to the Ministry of Gender to develop gender policies and strategies.

Table 14.1 present a summary of project financing.


Cost Disbursed – CY09 Disbursed – CY10

Planned Actual Planned Actual

MDTF-SS Grant 10.0 0.6 1.0 6.0 0.2

GoSS Funding 0.0 0.0 0.0 0.0 0.0

Total 10.0 0.6 1.0 6.0 0.2

The project had planned to disburse US$2m in the 2

nd and 3

rd quarters 2010 through provision of grants for women groups for economic empowerment

initiatives, a key part of the project. However, due to minor delays in the approval of sub-projects, the actual disbursement was expected in the 3rd

quarter 2010. Significant progress was made in the evaluation, selection and approval of the sub-project proposals in the 2

nd quarter 2010, culminating in the award of 54 sub-

projects with total grants value of US$2m.

11

FPP for Gender Support and Development Project.


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nd quarter 2010

54 sub-project proposals (US$1,951,258) were approved across the ten states during the 2nd

quarter. The breakdown is shown in the table below.

S/N State Proposals received Proposals recommended SPSC Proposals Approved Amount awarded (US$)

1. Eastern Equatoria 12 7 5 192,682

2. Jonglei 64 15 9 288,632

3. Central Equatoria 45 16 11 450,364

4. Western Bahr El Ghazal 8 6 5 238,650

5. Lakes 12 6 3 150,000

6. Northern Bahr El Ghazal 6 5 2 100,000

7. Warrap 13 7 4 146,360

8. Upper Nile 17 12 6 120,460

9. Unity 13 11 4 125,301

10 Western Equatoria 8 6 5 138,809

Total 18 91 54 1,951,258

Source: Gender Project June 2010 report

The M&E framework for the project was completed with the support from the Bank Development and Gender Team; Evaluation reports for the Comprehensive Gender Assessment Study and the Institutional Capacity Development for the Ministry of Gender and the State Ministries of Social

Development at the state level had been forwarded to the Bank on 24 June 2010 for No Objection on the Economic Empowerment Project; The Procurement Specialist for the project reported in May 2010.


quarter 2010

The project purchased 10 desk top computers and 10 mobile phones for the Directors of the Ministry of Social Development in 10 states of Southern Sudan to facilitate reporting writing and communication;

A No Objection for the construction supervisor for the building of the Ministry of Gender was granted on 30 June 2010. GoSS expected to issue a Request for proposal (RfP) in July 2010 to the selected consultant to submit a technical and financial proposal.

This project was not rated in this quarter since most of the project activities revolved around procurement.


We present the issue/challenges arising in the 2nd quarter 2010, and give recommendations on the way forward.


The cumulative disbursement rate for the project (12%) is low given the time elapsed since the project became effective. Furthermore, the project had planned to disburse US$2m in the 2

nd quarter 2010, compared to US$200,000 actual.

The project approved sub-project proposals for the provision of grants for economic empowerment to the sum of US$2m. It is therefore expected that the said amount will be disbursed in the 3

rd quarter 2010. Furthermore, the project is planning to disburse a further

US$2m in the last quarter of 2010.


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15. Phase II projects In this section we present an overview of the five new projects and provide a summary of the progress made during the 2nd quarter 2010. The new projects include: Table 15.1 – Project development objectives for phase II projects Project Effectiveness date Project development objectives

Umbrella Program for Health System Development (Phase II)

17 April 2010 To rapidly improve the delivery of the Basic Package of Health Services (BPHS);

To strengthen key stewardship functions of the MOH, including monitoring.

Water and Sanitation project

7 May 2010 To increase access to safe water supply and sanitation in all states of Southern Sudan by building a sustainable management system;

To develop the knowledge on water resources.

Disarmament Demobilisation and Reintegration (DDR)

17 March 2010 The project aims at contributing to the implementation of the CPA by creating an enabling environment to enhance security through the provision of technical and material support to national authorities charged with the design and implementing a comprehensive programme of DDR. The programme will focus on the integration of ex-combatants (XCs) and special needs groups (SNGs) as the main target group and will link with other national recovery and priority programmes aimed at other vulnerable groups i.e. returnees, Internally Displaced Persons (IDPs) and host communities to facilitate a community driven approach to reintegration.

Road maintenance project 3 March 2010 To improve access and quality of targeted roads in Southern Sudan;

To strengthen the capacity for strategic and project planning, construction and maintenance of roads.

Police and Prison Phase II 2 March 2010 The project aim is to ensure that rights are upheld and protected through accountable, accessible and equitable rule of law institutions.

Activities on new projects during the 2nd quarter 2010, revolved around procurement. We provide a summary of key activities in Table 15.2 below. Table 15.2 – Summary of activities carried out in the new projects during the 2

nd quarter 2010

Project Implementation and procurement activities

Umbrella Program for Health System Development (Phase II)

Medical supplies from Missionpharma (Lot 1,2,3,4,9 & 10), Surgipharm (Lot 8) and IDA (Lot 5 & 7) were delivered in Juba in June 2010;

MoH signed a contract with Mission Pharma for the supply of pharmaceutical drugs procured under the Limited International Bid (LIB) method worth US$ 11.9m on 29 April 2010.

Water and Sanitation project

Negotiations between MRWI and GTZ for the construction of Hafirs in 3 locations were ongoing;

General Procurement Notice for the feasibility study for the design and preparation of tender documents for water distribution networks in 7 towns was issued. Terms of reference (ToRs) and bidding documents were under preparation.

Disarmament Demobilisation and Reintegration

Preparation for Grant Award to NGOs for supporting reintegration services: Capacity assessments were conducted on NGOs, screened for the grants, to determine their financial, administrative, financial and management capacity to provide reintegration services in support of project activities of DDR-SS;

IOM, as Implementing Partner (IP) begun counselling and registration of Ex- Combatants (XCs) to confirm their reintegration options in preparation for the referral process in the reintegration activity of the project. 56 XCs had so far been counselled and registered by International Organisation for Migration ( IOM) in Aweil;

The Ministry of Agriculture gave one tractor to the DDR programme in Northern Bahr El Ghazal to enable XCs plough their farms for cultivation, as part of government contribution to the Reintegration Component of DDR;


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Disarmament and Demobilisation registration and compilation of master list for Northern Bahr El Ghazal was completed in May 2010;

GTZ was proceeding on schedule and up to 50 people had been registered. FAO was locating and registering participants who chose agriculture in Central Equatoria and Lakes;

Letter of Agreement (LOA) signed with International Organisation for Migration (IOM) on 21 May 2010 for 3,986 participants in Northern Bahr el Ghazal, Western Bahr el Ghazal and Warrap States, for a total value of US$ 5,979,000;

Contract negotiations with Stromme Foundation (for small business and vocational training in Jonglei) were extended due to uncertainty surrounding the demobilisation timetable, which was revised in April 2010.

Road maintenance project US$ 12m was disbursed to WFP for implementation of the project in May 2010. MoTR completed the evaluation of proposals for consultancy services for the supervision of periodic maintenance of 3 roads namely

Kaya-Yei, Yei – Ras Olo and Kajo Keji - Juba;

WFP secured consultants for the supervision of different sections of roads to be maintained;

WFP signed a road maintenance contracts with Civicon on the 22 March 2010 for the Yei – Juba road. WFP also signed a road maintenance contracts with GTZ on the 24 March 2010 for Nadapal- Kapoeta, Kapoeta- Juba, Juba – Bor roads.

Police and Prisons phase II Contracts were awarded for construction of nine Police facilities in May 2010: Aweil Police headquarters, Aweil Police training centre, Adong Payam, Kenyi Payam, Lui Payam, Maker Payam, Makuc Payam, Wanyjoke Payam, Construction of foundations and installation of rubhall for accommodation at Bor and Kwajok Police training centre. The State Police Commissioner and State authorities were in contact for handing over land title deeds;

Contracts for the construction/renovation of the following Prison facilities had been awarded as at the end of May 2010; Juba central Prison, Yambio Prison, Wau Prison and Bor phase 3;

Evaluation of bids for the renovation of Malakal Prison was ongoing ;

Contract for the construction of Rumbek Prison clinic was awarded in May 2010;

UNDP handed over five (5) sewage trucks to the Director General Prisons in May 2010;

UNDP handed over medical equipment for the Bor Prison clinic to the Director Prison Bor by UNDP in May 2010;

Bids for the supply of furniture and equipment for Aweil Prison had been received and evaluation was ongoing;

UNDP continued consultations with the Police Service, UNMIS Police, and other strategic partners regarding finalisation of the 2010-12 three year Strategic Plan.

We did not rate the projects in terms of the seven parameters, since few project activities took place in the 2

nd quarter 2010.


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Annex A - Key tasks of the Monitoring Agent Assess the adequacy of systems in place to conduct procurement and test the systems through the detailed review of a set of transactions and physical

inspections;

Based on a sample basis in accordance with the methodology agreed with the Regional Procurement Manager (RPM) Office, undertake physical monitoring to check on the quality of output, ensuring that works carried out and goods supplied are agreed specifications;

On the basis of a plan agreed with the country based Procurement Specialist or RPM Office, conduct independent post procurement reviews/ audits of projects/programmes on a sample basis;

Pre-screen and recommend for approval, applications for withdrawal submitted by non UN implementing agencies and ensure timely and sufficient replenishment of the different designated accounts;

Review project/ programme quarterly progress reports and/or FMRs/ IFRs for adequacy;

Review expenditures claimed under the Statement of Expenditure (SOE) method to confirm their eligibility and that the expenditures are incurred for project purposes;

Review and comment on financial management procedures of the implementing agencies including states and counties in projects with decentralised entities;

Carry out periodic financial management review at decentralised locations to ensure that procedures put in place are working as planned;

Support the Bank‟s procurement and financial management team to run capacity building workshops for project/ programme beneficiaries;

Monitor the status of compliance with legal covenants in the respective grant agreements;

Provide advice on what needs to be done to remove bottlenecks;

Follow up on agreed recommendations and report on the extent of implementation;

Provide assistance to government institutions, including PIUs in the resolution of the implementation problems in areas of FM, procurement and contract management;

On a selective basis, at the request of the Bank‟s Fund Manager‟s request, carry out any special tasks relating to the project portfolio; Undertake special monitoring activities at the request of the Bank which take stock of financial management, procurement, project administration and other issues adversely affecting project/ programme implementation.


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Annex B - MDTF-S disbursement plan for committed funds (US$ million)

Project Target/Actual Disbursement 30/6/10 31/12/10 30/6/11 31/12/11 30/6/12 31/12/12

Phase I

Closed projects

Original forecast - US$ million 34.0 34.0 34.0 34.0 34.0 34.0

Actual/revised forecast - US$ million 34.0 34.0 34.0 34.0 34.0 34.0

% (actual, revised/original) 100% 100% 100% 100% 100% 100%

RIEP




CFS




SETIDP




Education




Health




CABIHRD




RWSSP




LFDP





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PSDP




Agriculture




HIV/AIDS




Gender




Phase II

WSSP




DDR




Transport




Health - II




P & P II




Portfolio





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Annex C - Project contract summary status for MDTF-S as at 30 June 2010

Reference Activity Method

Contractor Name

Contract Date

Cost Estimate

(US$)

Contract Amount

(US$)

Payments as at 31

March 2010 (US$)

Payment as at 30

June, 2010 (US$)

Payments (%)

Progress

1 Southern Sudan Umbrella Health Project

Consulting

services

1 MOH-01/06/GoSS/CS

Social marketing (LLIN, waterguard, other)

SSS PSI April 4, 2007

10,000,000 10,326,231 8,523,733 11,851,473 114.8 Contract signed 4 April 2007. Bed nets distributed.

2 MOH-02/06/GoSS/CS

Training program development

SSS AMREF Jan 8, 2007 2,090,000

4,192,723 3,773,450 3,773,450

90.0

Contract signed 8 Jan 2007, services completed

3 MOH-03/06/GoSS/CS

Inventory of PHCU/PHCC status

SSS CHAS Jan 31, 2007

30,000 49,995 0.0 Contract signed 31 January 2007. CHAS submitted final report in June 07.

4 MOH-04/06/GoSS/CS

TA/MoH: Program management

QCBS 945,000 Discontinued, individual consultants to be hired as and when required

5 MOH-05/06/GoSS/CS

TA/MoH: Institutional strengthening

QCBS LATH Jan 22,2009

760,000 5,209,817 755,338 913,176 17.5 Contract signed 22 Jan 2009

6 MOH-06A/06/GoSS/CS

Contracting: Basic health services - Eastern Equatoria

QCBS HLSP 1,800,000 4,050,559 124,712 124,712 3.1 Contract signed and work progressing

7 MOH-06B/06/GoSS/CS

Contracting: Basic health services - Central Equatoria

QCBS NPA July, 2008 1,800,000 5,454,645 2,727,323 2,727,323 50.0 Contract signed July 2008 and mobilised

8 MOH-06C/06/GoSS/CS

Contracting: Basic health services - Jonglei

QCBS IMA April, 2008 1,800,000 3,773,987 1,077,655 1,147,150 30.4 Contract signed April 2008 and authenticated, effective Sep 2008

9 MOH-06D/06/GoSS/CS

Contracting: Basic health services - Upper Nile

QCBS IMA April, 2008 1,800,000 3,337,058 988,269 1,134,446 34.0 Contract signed April 2008 and authenticated., effective Sep 2008

10 MOH-06E/06/GoSS/CS

Contracting: Basic health services - Unity State

QCBS 1,800,000 Contract negotiations completed, signing dependent on availability of funds

11 MOH-06F/06/GoSS/CS

Contracting: Basic health services - Western Equatoria

QCBS 1,800,000 As above

12 MOH-06G/06/GoSS/CS

Contracting: Basic health services - N. Bahr el Ghazal


13 MOH-06H/06/GoSS/CS

Contracting: Basic health services - W. Bahr el Ghazal


14 MOH-06I/06/GoSS/CS

Contracting: Basic health services - Lakes


15 MOH-06J/06/GoSS/CS

Contracting: Basic health services - Warrap


16 MOH-07A/06/GoSS/CS

Contracting: Hosp. management services - Juba

QCBS 500,000 MoH decided not to contract out the management

17 MOH-07B/06/GoSS/CS

Contracting: Hosp. management services - Malakal


18 MOH-07C/06/GoSS/CS

Contracting: Hosp. management services - Wau


19 MOH-08/06/GoSS/CS

External evaluation agency QCBS 2,000,000 Process discontinued. Individual consultants to be engaged


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Strengthen Pharmaceuticals Practices & Supply Mgmt

QCBS EUROHEALTH

1-Nov-09 600,000 2,249,190 774,356.00

774,356.00

34.4 Contract finalised and consultant mobilied


Architectural Services Nat.,County &State Hospitals

QCBS 1,500,000 Process discontinued

Goods Rehabilitation of state health facilities

NCB 10,000,000 10,000,000 2,230,062 3,115,578 31.2 Contracts signed in 7 states, procurement in progress in 3 states

22 MOH-01/06/GoSS/G

ICB Pharmaceuticals ICB 18,000,000 18,625,700 18,423,862 23,832,185 128.0 Final deliveries were being made. Tenders for next phase floated

23 Transportation of pharmaceuticals/High impact interventions

NCB May 28,2009

694,845 419,152 775,452 111.6 Contracts signed May 28, 2009 for transportation of kits to the counties

24 Vehicles SSS IAPSO April 4, 2007

2,000,000.00

1,922,781 2,007,412 2,007,412 104.4 Contract signed on 4 April 2007. Vehicles received and distributed

25 IT connectivity SSS UNOPS May 22,2009

2,500,000.00

2,468,368 1,520,000 1,520,000 61.6 Contract signed 22 May 2009

26 Development of M&E framework and action plan

IC Dr Rae July 18,2007

0.00 419,788 445,134 667,305 159.0 Contract signed on 18 July 2007

27 Assessment state level infrastructure

IC Zab/Ismail/Simon/Douglas

414,845 297,393 302,226 72.9 Asessment completed

28 Prog implementation (including operating costs)

1,113,183 1,433,573 1,493,089 134.1 Health Assembly, training, consultancies and operating costs.

29 Training/workshops 255,784 264,379 255,739 100.0

30 Office equipment Shopping

66,382 0.0 Delivered

35 Financial Mangament Specialist

IC David Ojulong 1-Apr-09 133,340 0.0 Contrcated signed on 01 April and consultant works in progress

36 Procurment Specialist IC Henry Owino 12-Mar-09 127,340 0.0 Contract signed on 12 March 2009 and consultant work in progress

38 Public Health Specialist IC Dr. Alwar 1-Jul-09 166,270 0.0 Contract signed and consultant work in progress

39 Data Analyst IC Omiat Omongin

1-Jul-09 31,220 0.0

40 Transportation of Direct contracting Medical Supplies

Various 1-Feb-10 1,211,534 0.0

Sub-total Health 69,925,000.00

76,295,586 45,785,803 56,415,072

2 Rapid Impact Emergency Project

A-Health and Education

41 MOH/RIEP/01/06/G

Supply of emergency medical kits

IS IDA 2,000,000 2,232,913 2,232,913 2,232,913 100.0 Deliveries made and distribution completed

42 MOH/RIEP/02/06/G

Additional Supply of medical kits (15%)

VO IDA 350,000 254,562 254,484 254,484 100.0 Deliveries made and distribution completed

43 MOH/RIEP/03/06/G

3 months supply of medical kits

DC IDA 1,900,000 1,845,148 1,840,025 1,840,025 99.7 Deliveries made and distribution completed

44 3 months supply of heavy medical supplies

LIB Omaera and City Pharmacy

1,000,000 945,993 945,993 945,993 100.0 Deliveries made and distribution completed

45 MOH/RIEP/001/C Distribution of emergency SSS UNICEF 60,000 57,000 57,000 57,000 100.0 Distribution completed


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supplies

46 UNICEF Supply and distribution of educational kits and textbooks

SSS UNICEF 6,800,000 3,086,741 3,086,741 3,086,741 100.0 Distribution completed

47 GoSS/MDERP/G/12/06

Printing of Textbooks and Teachers guides P1-P8

NCB Various August 22,2007

1,000,000 1,360,755 1,356,471 1,356,471 99.7 Transferred from ERP, delivery complete


Printing of Textbooks for Alternative Education Program

NCB English Press August 22,2007

300,000 365,211 371,803 371,803 101.8 Transferred from ERP, delivery complete

49 Distribution of textbooks - 2008

Various May-08 0 79,176 0.0 Distribution to states completed

B-Ministry of Finance and Economic Planning

50 MOFEP/CS/01/06 Interim Project Accounting Agent

SSS KPMG 650,000 2,328,633 2,328,421 2,328,421 100.0 Commenced assignment February, 2006 ended 30 June 2008

51 MOFEP/CS/02/06 Procurement Agent QCBS Crown Agents Feb-07 2,700,000 5,247,109 4,803,347 4,803,347 91.5 Commenced assignment February 2007 extended to Dec 2009

52 MOFEP/CS/03/06 Rehab and furnishing GoSS Ministries and offices

SSS UNOPS Feb-06 9,000,000 9,519,787 9,519,787 9,519,787 100.0 Contract finalised 31 March 2009

53 Public Works Program SSS UNDP March 27,2007

12,000,000.00

12,000,000 12,000,000 12,000,000 100.0 GA signed on 27 March 2007, closed Sept 2009

54 Operating costs 393,663 400,768 400,768 101.8

Sub - total RIEP 37,760,000 39,716,692 39,197,753 39,197,753

3 Core Fiduciary Systems Support Project

55 MOFEP/CF/C/04/06

Selection of Project Accounting Agent

QCBS KPMG July 1, 2008

3,000,000 951,015 907,956 907,956 95.5 Contract ended 31 Jan 09, replaced with PFMU

56 MOFEP/CF/C/05/06

Selection of External Auditing Agent

QCBS PKF Dec 20, 2007

3,000,000 7,997,800 3,518,201 4,070,081 50.9 Contract signed December 2007, services in progress

57 PFMU Consultants IC Various Nov, 2008 1,215,600 665,410 995,490 81.9 PFMU constituted Nov 08, took over from KPMG 9 Jan 2009

58 Operating costs 158,586 152,199 0.0

Sub-total CFS 6,000,000 10,323,001 5,243,766 5,973,527

4 Sudan Emergency Transport and Infrastructure and Development Project

A-Ministry of Housing, Land and Public Utilities

59 LOT 1 National Assembly and Presidency Building

ICB COVEC 13,000,000 12,644,227 12,356,430 12,678,663 100.3 4 out of 5 buildings substantially completed, rehab of final building in progress.

60 LOT 2 Rehabilitation of GoSS Ministry Buildings Group 1

ICB ROKO 15,000,000 15,056,348 18,932,525 18,932,525 125.7 All buildings and external works completed

61 LOT 3 Rehabilitation of 8 No. Ministry Buildings Group 2

ICB SPENCON 20,000,000 16,801,332 12,506,802 13,817,748 82.2 Rehabilitation completed


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62 Urbn W Supply, sew'ge, san'tion and solid waste disposal.

ICB SPENCON 20,000,000 19,220,919 15,758,849 18,228,272 94.8 Rehab nearing compeletion

63 LOT 7/1 Rehabilitation of Juba Hospital

ICB COVEC 15,000,000 13,005,840 14,479,027 14,479,027 111.3 Rehab complete, all buildings handed over

64 Selection of procurement specialist - short term

Procurement Specialist TA (1 year)

IC STC Dec, 2006 120,000 252,054 144,509 144,509 57.3 Individual TA commenced assignment December 2006 and closed end of September 2007.

65 PMT Technical assistance support services to MHLP PMT

QCBS Louis Berger Oct 18, 2007

2,805,000 2,759,039 2,181,520 2,402,617 87.1

66 Purchase of office equipment, supplies and furniture

SSS UNOPS 0 586,681 586,681 586,681 100.0 Contract finalised on April 4, 2007. All equipment supplied

67 Monitoring consultant

Monitoring - IC Eng Majok 0 81,000 63,000 63,000 77.8 Individual TA commenced assignment June 2007

68 Operating costs - advertising etc

49,566 0.0 Operating costs

B-Ministry of Roads and Transport

69 Construction of roads by WFP

SSS WFP August 2, 2006 30,000,000

30,109,800 30,109,800 30,109,800 100.0 Maintenance and rehabilitation complete

70 Construction of roads by UNOPS

SSS UNOPS April 10,2007

38,431,639 33,576,809 33,576,809 87.4

71 Purchase of office equipment, supplies and furniture

SSS UNOPS 0

874,715 874,715 874,715

100.0 All equipment supplied

72 Engineering design and preparation of bid documents services for Kaya-Yei-Juba road

QCBS

BCEOM Dec 18,2007

1,800,000 2,393,032 578,217 578,217

24.2 Contract signed 18 December 2007, survey work in progress

73 Design services for Nadapal-Torit-Juba road

QCBS SMEC Feb 29, 2008 1,500,000

1,836,980 826,641 826,641 45.0 Contract signed 29 February 2008, mobilised

74 Rural roads study QCBS AFRICON May, 2008 3,200,000

3,059,927 1,223,971 1,223,971

40.0 Contract signed May 2008, consultant mobilised

75 SETIDP/TAST/MTR/QCBS/001

PMT Technical assistance support services to MTR PMT

QCBS LOUIS BERGER

Dec 18,2007

5,958,149

3,199,110 2,294,210 2,294,210 71.7 Contract signed October 18, 2007 consultant on the ground

76 Urban preparatory studies CQS WAPCOS Octo 18, 2007 200,000

152,900 91,740 91,740

60.0 Contract signed 18 October 2007, final report issued

77 Operating costs - advertising etc

25,802 101,718 101,718 394.2 Operating costs

Sub - total SETIDP 128,583,149

160,540,911 146,687,164

151,010,863

5 Multi Donor Education Rehabilitation Project

78 MOEST/CS/01/06 Project implementation and consultants

IC Consultants 1,020,000 1,469,719 1,745,412 2,081,716 142 Contracts ended to 31 Dec 2008, 2 extended. Civil Engineer engaged

79 GoSS/MDERP/C/01

Establishment and strengthening of County Education Centre

QCBS 800,000 Put on hold pending confirmation of availability of funds

80 GoSS/MDERP/C/02

Management Training for the Counties

QCBS 770,000 As above


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81 GoSS/MDERP/C/03

Fast track and In-service Teacher education

QCBS 1,500,000 Plan for implementation by ministry finalised

82 GoSS/MDERP/C/04

Survey of Alternative Education Programmes

QCBS 300,000 Plan for implementation by ministry finalised

83 GoSS/MDERP/C/05

Sustain and Expand Alternative Learning Systems

QCBS 3,500,000 Plan for implementation by ministry finalised

84 GoSS/MDERP/C/06

Annual Education Census QCBS 500,000 Put on hold pending confirmation of availability of funds

85 GoSS/MDERP/C/07

Professional Skills Development Programme

QCBS 80,000 As above

86 GoSS/MDERP/C/08

Professional Skills Development Programme Phase II


87 GoSS/MDERP/T/01

Workshop to prepare secondary education curriculum

CQS 1,800,000 107,000 0 Workshop held, secondary school curriculum materials prepared

88


Printing of text books and Teachers Guides P1-P8

NCB Various 0 0 Transferred to Rapid Impact Emergency Project

90 Fast track teacher training 1,000,000 1,049,850 1,015,834 1,015,684 97 Pilot training complete

91 SWAP/Curriculum development

586,340 1,158,116 1,195,798 204 Completed

92 Alternative Education Systems

117,753 252,214 252,214 214

93 MOEST/MDTF/07/03-1

Construction of 2 CECs in Upper Nile State

ICB KANO 28-Apr-08 450,000 1,670,439 1,618,495 1,618,495 97 Completed


Construction of 2 CECs in Central Equatoria State

ICB EXCEL 13-Apr-08 450,000 873,614 829,934 873,614 100 Completed


Construction of 2 CECs in Warrap State

ICB AKOONG Nov 14, 2007

450,000 670,430 167,608 287,052 43 Contract signed 14 November 2007, construction yet to commence


Construction of 2 CECs in N. Baher-El Ghazal State

ICB EXECUTIVE 12-Feb-08 450,000 717,303 717,303 717,303 100 Completed


Construction of 2 CECs in Western Equatoria State

ICB KIRU Nov 14, 2007

450,000 852,833 405,096 495,709 58 Contract signed 14 November 2007, one CEC completed


Construction of 2 CECs in Eastern Equatoria State

ICB SHIBLI Nov 14, 2007

450,000 820,342 820,342 820,342 100 Completed


Construction of 2 CECs in Lakes State

ICB AWARIAL Dec 13,2007

450,000 741,309 270,916 270,916 37 Contract signed 13 December 2007, contruction stalled

100 Construction of remaining 6 CECs

ICB 1,350,000 0 Put on hold due to shortage of funds.

101 Construction of 100 schools ICB 20,000,000 16,306,188 3,932,684 4,743,893 29 Construction of 6 schools completed, 11in progress while 27 yet to commence.

102 CEC and schools construction survey and supervision

94,758 0

103 Rehabilitation of 53 schools NCB 5,000,000 0 Tendering process not yet commenced

104 Purchase of vehicle UNOPS

510,895 510,895 510,895 100

Sub - total Education Rehabilitation Project

41,770,000 26,588,773 13,444,849 14,883,631


MA 2nd


6 Fifth Population Census Project

105 Census for Southern Sudan SSS UNOPS 5,300,000

5,300,000 5,300,000 5,300,000

100.0 Contract signed, funds disbursed and all activities implemented

106 Census for Southern Sudan SSS UNFPA Aug 16, 2007 10,000,000

10,000,000 10,000,000 10,000,000

100.0 Funds fully disbursed and census held and results announced

Sub-total

Fifth Population Census 15,300,000 15,300,000 15,300,000 15,300,000

7 Police and Prisons

107 Police and prisons project SSS UNDP March 27, 2007

16,611,965 16,611,965 16,611,965 16,611,965 100.0 GA signed on 27 March 2007, implementation in progress

Sub-total

Police and Prisons 16,611,965 16,611,965 16,611,965 16,611,965

8 Capacity Building Institutional and Human Resource Development Project

108 Capacity building MoA SSS ILO 15-Jun-07 1,050,000 1,617,030 1,566,746 1,566,746 96.9 MoU extended to cover more activities

109 Rehabilitation of Wau Vocational and Technical T. Centre

SSS UNIDO Dec 6, 2007

999,999 999,999 999,999 100.0 MoA signed on 6 December 2007, mobilsed

110 Rehabilitation of Malakal MTC SSS UNIDO 22 Agust 2008

675,000 675,000 675,000 100.0 MoA signed and activities started

111 Rehabilitation of Juba MTC SSS JICA 21-Nov-08 648,700 583,830 561,978 86.6 Contract signed and mobilised

112 Construction of Boundary Wall for MTC

NCB S. E Builders 20-Mar-09 370,282 183,802 183,802 49.6 Contractor mobilsed August 2008, works in progress

113 Other costs - travel and other costs

0

114 Dissemination of HRM manual and formulation of Draft Model Public Service Act and Regulations

QCBS 340,000 103,415 0.0 Suspended process awaiting finalisation of regulations

115 Development of Medium Term Framework for the Public Service

QCBS Adam Smith March 9,2009

625,000 821,283 873,287 873,287 106.3 Contract signed and consultant mobilised 9 March 2009


MA 2nd


116 Development and implementation of GoSS/State training of the public service

QCBS Adam Smith March 19, 2009

3,060,000 2,619,655 2,138,627 2,180,858 83.2 Contract signed 19 March, mobilised April 2009

117 Support to Southern Sudan Civil Service Commission

QCBS 120,000 0 Not to be funded under the project

118 GoSS website QCBS Beak March, 2009

234,000 160,146 165,715 165,715 103.5 Selection process completed and contract signed. Contractor moblised Mar 2009

119 IT provider and ICT specialist QCBS 350,000 0 Contract for ICT Specialist finalised and submitted to MoLACD

120 Monitoring and Evaluation Specialist

IC S Takunya Jan 3, 2009

72,000 84,000 105,000 130,500 155.4 Contracted, consultant reported 3 January 2009

121 Project Accountant IC L Katali Feb 14, 2009

90,000 84,000 105,000 122,750 146.1 Contracted, consultant reported 14 February 2009

122 Project/Procurement Specialist IC F Muthuiya Feb 14, 2008

120,000 159,600 179,600 200,600 125.7 Consultant reported 14 Feb 2008, contract extended to Dec 2009

123 Communications and Public Information Officer

IC R Chacha Jan 2, 2009

108,000 84,000 98,000 123,500 147.0 Contracted, consultant reported 2 January 2009

124 Construction of Project Office, Juba

NCB 250,000 0 Activity dropped

125 Other consultants IC Various 200,940 379,968 247,647 123.2

126 Construction of Public Information \offices

NCB SE & Building March 20, 2009

277,200 387,902 399,052 399,052 102.9 Contract signed 20 Mar 2009 and construction in progress

127 Website Editor IC TJ Mboya 18-Jun-09 84,000 56,000 81,500 97.0

128 Video Conference feasibility study

IC YG Bokru 3-Jul-09 30,000 29,800 36,264 120.9

129 Supervision for construction of PIC

Edon consultants

May 18, 2009

28,990 19,217 27,541 95.0 Contract signed and consultant mobilised 18 May 2009

130 Electronic Record and Data Management Systems

QCBS ERDM Systems

May 4, 2009

281,762 281,762 281,762 100.0 Contract signed and consultant mobilised 4 May 2009

131 MoU between SSCSC and SA PSC

SA PSC Feb 18,2008

200,000 0.0 MoU signed 18 February 2008

132 Motor vehicles,laptops and scanners

NCB Afristar April 23, 2009

201,173 144,423 201,173 100.0 Contract signed 23 April 2009


Torit stores,MFI and Planson

Europe

106,546 54,735 54,735 51.4

134 Operating costs 83,746 176,195 835,940 998.2

135 NPA 700,000 40,032 630,000 90.0

136 Kjaer &Kjaer Ltd

25,680 25,680 25,680 100.0

Sub-total

CABIHRD 6,696,200 10,757,849 9,281,470 10,606,029

9 Livestock and Fisheries Development Project

137 Institutional Development Specialist

IC SM Munyua 60,000 88,170 Commenced assignment 22 August 2007,completed February 2008

138 Procurement Specialist IC HM Kariithi 60,000 84,850 Commenced assignment 22 August


MA 2nd


2007,completed February 2008

139 Legal expert IC 20,000 20,000 Seconded from Legal Affairs on 13 June 2007

140 Procurement Specialist IC A Kapilina 1-May-09 106,000 Reported 1 May 2009 on a 7-month assignment

141 FM Specialist IC L Kawuombe March 30, 2009

95,300 Reported 1 May 2009 on a 7-month assignment

142 M&E specialist IC PP Emmanuel 15-Apr-09 61,380

143 Consultants IC Various 1,154,615 1,302,992

144 Operating costs 474,489 657,543 846,299 178.4

145 Prefab building for Central Laboratory - Juba

ICB 400,000 0 Preparation of designs and drawings yet to commence

146 Construction of dairy farm demonstration (MAFAO)

ICB 500,000 0 Bidding documents under preparation

147 Rehab of labs - Wau and Malakal ICB 900,000 Procurement yet to commence

148 Rehab of Padak Training Centre ICB 400,000 0 Procurement yet to commence

149 Rehab of 5 State Buildings NCB 200,000 0 Procurement yet to commence

150 Construction of slaughter Slabs (5 states)

ICB 400,000 0 Procurement yet to commence

151 Expansion of Marial Lou Training Centre

ICB 750,000 0 Procurement yet to commence

152 Contracting of NGO Services for CAHW Networks

SSS Various Feb 28, 2008

1,800,000 1,358,619 1,321,243 1,321,243 97.2 Contracts signed 25 February 2008

153 Fisheries, Dairy, Slaughter House and Animal Health Specialists

IC 240,000 0 World Bank No Objection issued, contracts not yet signed. Issue revisited but decision on selection yet to be met

154 Sector Assessment, Baseline Survey and M&E

QCBS 120,000 0 Proposals received in Jan 08, evaluation not yet complete

155 Vehicles (LTA Auto,GT and Investment Ltd and other Goods

ICB 22-Aug-08 820,000 679,000 220,735 220,606 32.5 Contract cleared by MoLACD and delivery awaited

156 Motor cycles ICB IPA 25-Feb-09 30,000 101,250 101,250 101,250 100.0 Contracted and delivery awaited

157 Mobile clinics (12) ICB IPA Nov 27, 2008

1,914,000 1,914,000 1,914,000 100.0 Contracted and delivery awaited

158 Internet Access (VSAT including the states)

ICB RCS June 18,2009

600,000 55,051 37,185 57,720 104.8 VSAT equipment installed at HQ

159 Generators NCB Sudan Quick Service

Nov 11, 2008

150,000 165,500 165,500 165,500 100.0 Generators delivered

160 Laboratory Equipment ICB 300,000 0 Bidding documents being finalised

161 Veterinary Contingency Reserve Drugs

ICB 700,000 698,655 0.0 Contract

162 Dairy Equipment (Pasteurizer) NCB 600,000 0 Procurement yet to commence

163 Training - travel and subsistence 219,449 375,298 375,298 171.0 Training - travel and subsistence

164 Training at Uganda Management Institutes

UMI 31,616 0.0 Leadership training and Team Building


MA 2nd


165 Training - KIA KIA 79,300 0.0 Training - Senior Management Course and Financial Management Course

166 Design of MAFAO Demonstration Farm

IC JK Kangai 45,000 0.0 Design completed

167 FAO Chief Technical Advisor SSS FAO 6-May-09 436,000 436,000 405,670 405,670 93.0 Contract signed, advance being processed

168 State Coordinators Jan 12,2010

425,000 0.0

169 Supply of animals drugs, vaccines,medical tools and consumbales

IS Medipharm E.A ltd

04 Agust 2009

864,155 683,772 849,272 98.3

170 Motor cycles and Vehicles ICB Kjaer Kjaer & Alemco Ltd

4-Aug-09 980,421 898,258 898,258 91.6

171

172 Construction of states and Counties offices

UNOPS 22-Dec-09 2,333,152 2,333,152 2,333,152 100.0

173 Animal health Service Delivery (JS)

SSS

VSF Belgium Jan 18, 2010.

300,000

60,000 60,000 20.0 Contract signed on Jan 18, 2010. Mobilization done and implementation ongoing

174 Animal health Service Delivery (EES)

SSS

Diocese of Torit Feb 19, 2010.

600,000

60,000 360,000 60.0 Contract signed on Feb 19, 2010. Mobilization done and implementation ongoing

175 Animal health Service Delivery (CES)

SSS Vetworks Service Trust

Feb 15, 2010

600,000


176 Animal health Service Delivery (UNS)

SSS

VSF Germany Jan 22, 2010

300,000

60,000 180,000 60.0 Contract signed on Jan 22, 2010. Mobilization done and implementation ongoing

177 Animal health Service Delivery (US)

SSS

VSF Suisse Feb 2, 2010

600,000


178 Monitoring & Evaluation specialist

IC Philip Emmanuel C.

Feb 11, 2010

22,942

0.0 Contract signed on Feb 11, 2010 and contract successfully completed on Feb 28, 2010

179 Construction of bush shop-Terekeka (CES)

Sernum Fisheries

Feb 05, 2010

89,000 10,619 76,242 85.7

180 Construction of bush shop-Bor (JS)

NS Jonglei traders

Feb 06, 2010

120,000 14,527 71,860 59.9

Dairy specialist IC Hezekiah MuruikiMay 18, 2010

41,260 18,890 45.8 Contract sgined on May 18, 2010

Fisheries specialist IC Naomi Lazuela

May 14, 2010

43,260 20,640 47.7 Contract signed contract May 14, 2010

Lifestock Marketing support World Vision

600,000 120,000 20.0

Sub-total

LFDP 9,486,000 14,632,819 10,653,367 12,079,362

10 New Currency Project

181 Printing of notes DC 15,000,000 15,000,000 15,000,000 15,000,000 MDTF-S funds fully disbursed

Sub-total

New Currency Project 15,000,000 15,000,000 15,000,000 15,000,000


MA 2nd


11 Private Sector Development Project

182 Construction of PSD Office Building Block

DC Juba Cheap Stores

200,000 389,237 389,237 389,237 100.0 Construction of office complete

183 Public Private Dialogue Forum IC 500,000 0 Financial bid too high, IFC to carry out the activities

184 Entrepreneurship Strategy QCBS 600,000 0 RFPs received 17 March 2009, evaluation in progress

185 Monitoring and Evaluation QCBS BMB Dec, 2008 400,000 406,804 105,414 221,622 54.5 Contract signed Dec 08, mobilised Jan 09

186 Management of Microfinance Facility

QCBS Frunkfurt April 1, 2009

800,000 1,214,600 74,379 318,241 26.2 Contract signed 1 April 2009

187 Business plan competition 500,000 400,000 400,000 400,000 100.0

188 Industrial Competitiveness strategy

QCBS OTF April 15, 2009

600,000 598,814 71,017 71,017 11.9 Contract signed 15 April 2009

189 Mineralogical survey QCBS 500,000 0 EOIs received Jan 2009 and evaluated

190 PPI Transaction Advisory support SSS UNIDO 6-Aug-08 100,000 1,000,000 700,000 700,000 70.0 Contract with UNIDO signed

191 Architect/market designer QCBS Newtech March 23, 2009

180,000 393,300 39,330 39,330 10.0 Contract signed 23 March 2009, mobilised April 2009

192 Office equipment NS Copy Cat 50,150 50,150 50,150 100.0 Equipment supplied

193 Office equipment NS MTA 12,061 12,061 12,061 100.0 Equipment supplied

194 Supply of generator NS Afristar Feb 17, 2008

23,500 23,500 23,500 100.0 Supplied

195 Office furniture NS Nina Interiors 37,800 20,681 20,520 20,520 99.2 Furniture supplied

196 Project Coordinator IC EM Elisa June 29, 2009

92,800 72,000 12,000 60,000 83.3 Consultants turned down the offers, ministry to deploy own staff

197 Financial Management Specialist IC Anguandia 28,800 30,000 5,877 5,877 19.6 Consultant selected, reported June 23rd 2008 but resigned in Sep 08

198 Finance Officer IC M Eluzai 20-Feb-09 30,000 0.0 Consultant reported April 2009

199 Motor vehicles IS Kjaer & Kjaer March 18, 2008

89,000 129,800 129,800 129,800 100.0 Contracts signed and vehicles supplied

200 Microfinance Facility 1,000,000 1,000,000 1,000,000 1,000,000 100.0 Funds disbursed to BOSS for onward disbursement to MFIs

201 Market lawyer IC R MULLA 19,000 0.0 Commenced July 07, ended July 08

202 Market Engineer IC DE Kure 18-May-09 24,000 0.0 Consultant reported 18 May 2009

203 Wholesale Market design Expert IC MJ De Wet June , 2009

20,800 20,800 0.0 Contract signed June 2009

204 Microfinance (BOSS) Senior Policy Adviser

IC CA Lascelles May 27, 2009

50,000 174,905 107,430 127,737 73.0 Contract signed 27 May 2009

Isaa Bior Deng 96,000 88,000 91.7

Mineral sector assessment and institutional capacity

QCBS Adam Smith June 30,2010

500,000 975,291 97,529 10.0

205 Other costs 1,505,288 2,786,152 3,048,139 202.5

Sub-total


6,199,200 8,586,231 5,926,867 6,802,760


MA 2nd


12 Rural Water Supply and Sanitation Project

206 MCRD-SSS-

PACT-001/2007

Drilling of boreholes and setting up community water and sanitation systems

SSS PACT Dec 3, 2007

6,700,000 6,650,000 5,702,101 6,553,733 98.6 Drilling of boreholes in progress, 125 boreholes completed and 130 hand pumps rehabilitated

207 Drilling of boreholes SSS UNICEF May 12,2008

15,000,000 14,968,219 13,471,397 13,471,397 90.0 Contract signed 12 May 2008

208 Drilling of boreholes - EE, CE, WE and Lakes states

ICB HYDRO March 28, 2008

1,385,081 1,028,345 1,249,344 90.2 Contracts signed 28 March 2008, drilling commenced

209 Drilling of boreholes - Warrap ICB Omaski Sai March 28, 2008

139,744 112,228 112,228 80.3 Contract signed 28 March 2008

210 Supply of office containers and equipment

NS MAC & T Ltd June 16, 2008

150,000 248,162 0.0 Contract signed 16 June 2008, installation in progress ready Oct 08

211 Supply of office furniture, computers and printers

NS Nile & Africa United

June 16, 2008

50,000 110,233 387,195 469,675 426.1 Contract signed 16 June 2008 and goods delivered

212 Technical Assistance to PMT QCBS Euroconsult April 4,2008

800,000 1,871,278 1,508,454 1,758,024 93.9 Contract value is Euro 733,755: signed on 4 April 2008, ex rate 1.562

213 Construction of Surface Water Catchment

GTZ June,2009 511,885 486,292 486,292 95.0 Contract signed June 2009

214 Aquafund 45,000 13,500 13,500 30.0

215 Consultant IC Dr. Anania M 23,000 8,750 8,750 38.0

216 Other costs 100,916 72,116 162,873 161.4

217 Mediar S.S & FYF 999,359 480,013 48.0

218

Bore hole drilling in JS and CE

NCB Zhonghao Co Ltd

Dec-09 794,431 50873 158,886 20.0 Contract signed Dec, 2009 and Contractor mobilized in Jan 2010.

Sub-total

Rural Water Supply and Sanitation Project

22,700,000 27,847,308 22,841,251 24,924,715

219 Consaultancy services including audits, training and workshops

99,572 99,572

220 Provision of Agriculture and Forestry services

SSS NPA July 1, 2008

6,623,733 4,934,000 5,609,893 85 Contract signed 1 July 2008 and work in progress

221 FAO - Technical Assistance SSS FAO 903,774 727,704 727,704 Commenced work March 2009

222 Project Coordinator SSS S Dima 1-Jan-09 96,000 86,580 101,010 Consultant commenced assignment January 2009

223 Procurement Specialist IC F Kimani June, 2009

202,000 91,056 126,756 Contract signed June 2009

224 Financial Mgt Specialist IC SD Kamara July 31, 2009

188,000 82,470 112,470

225 Vehicles ICB Kjaer & Kjaer 650,000 381,640 343,476 411,471 Procurement process commenced

226 Office and other equipment Giant Tech Ltd, RCS Ltd

77,030 77,030 77,030 Delivery completed


Planson Euro May 29 2009

50,000 48,061 48,061 48,061 Contract signed May 2009


MA 2nd


228 Generators,installations and slab foundations

Shopping

Afristar and Dolphin Co Ltd

May, 2009 70,000 245,456 245,456 245,456 Contract signed May 2009

229 Construction of prefabs Shopping

Saharco Dec 12, 2008

136,393 136,312 136,312

230 Construction/rehabilitation of state offices

NCB UNOPS 22-Dec-09 1,400,000 4,194,412 277,873 1,061,181 Procurement process commenced

231 Rehabilitation of selected training and research centres

NCB 1,200,000 Procurement process commenced

232 Consultancies ICS 1,316,000 292,185 69,260 134,585 Procurement process commenced

233 Operational cost/Workshops/Trainings and taxation

395,420 343,853 401,071

235 Farm Tractor with implements NCB ALT-AUTO

Jan 20, 2010 90,000 116,970.00

236

SNV Netherland Dev

32,000.00

32,000 32,000

237 Elite,Mihasesu and Thomary services Ltd

35,604 35,604 294,464

238 Project assistant

IC Luka Kiwanuka

March 1, 2010 68,000 40,040.00

3,318 13,624

Ankip,STL international & Lisal International

108,487.00

75,487

Agriculture and Forestry Development Project

4,686,000 14,117,205 7,633,625 9,708,147

14 HIV/AIDS PROJECT

239 SSAC planning and implementation workshop

58,659 58,659 58,659 100

240 I-Tech Systems Limited 10,000 10,000 10,000 100

241 Financial Management Specialist IC H Kiema 14-Nov-08 111,040 106,954 106,954 96.320245

Selection process completed in October and the candidate reported for assignment for four months on Nov 4, 2008.Contract extended and ended in August 15, 2009

John Okot April 30, 2010

50,400 2,077 4.12103175

Contract signed on April 30, 2010 and the consultant reported on May 17, 2010

242 Office equipment and furniture SSS Nile Trading 508,600 22,000 22,000 22,000 100 Delivery completed

243 MFI & Afristrar 6,150 6,150 Procurement process commenced

244 Generator, installations and slab foundation

SSS 300,000 Procurement process commenced

245 VSAT SSS 300,000 Procurement process commenced

246 Project Management Consultant IC 240,000 Procurement process commenced

247 Procurement specialist IC Ezekiel Okwach

Oct 20, 2009

134,100 32,615 47,024 35.0663684

Contract signed on Oct 20, 2009

248 Maila Mkamabi April 4, 2009

204,000 65,145 61,859 61,859 94.9558677

Consultant reported 17 April 2009


MA 2nd


249 CSO Coordinators and other consultants

IC Various March, 2009

240,000 170,000 151,151 151,925 89.3676471

Staff contracted

250 Line Ministries Coordinators - state level

IC 240,000 Procurement process commenced

251 Other consultants IC 372,000 Procurement process commenced

252 Other costs 47,424 135,895 213,027 449.196609

253

Office equipment and furniture

NCB Mars South Sudan Ltd

Jan 21 2010

48,000

129,900

129,900 100 Contract for office equipment was signed on Jan 21 2010 and delivery expected on March 2010.

254 4 Motor vehicles and 30 motor cycles

Shopping

Trinity Group Jan 11, 2010 68,750 375,300

206,820 375,140 99.9573674

Contract signed on Jan 11, 2010.Motor cycles delivered and vehicles to be delivered at the end of March, 2010

255 16 Motor vehicles for states Directorate of HIV/AIDS

NCB Golden Arrow Ltd

Feb 23, 2010 48,700

822,000 0

256 Generators 50 KVA (10)

NCB Electrowatts Ltd

Feb 25, 2010

300,000 389,875.00

0

257

NCB Specific Eng Ltd

499,703

49,970

258 Supply of prefabs NCB Canaan Construction Ltd

Dec 8, 2009

638,400 574,560 638,400 100 Contract signed on Dec 8,2009 and supply awaited

Line Ministries Response SPLA 200,000 0

Health Sector Response (MoH) Hiv/Aids Directorate

1,500,000 0

Administrator Assistant IC Kiden Doris May 3, 2010

18,000 0 Contract signed on May 3, 2010

HIV/AIDS PROJECT 3,369,753 4,742,243 1,416,633 1,823,115

15 GENDER PROJECT

259 Toyota hardtop NCB LTA-Auto March 1, 2010

44,137 44,137

260 Monitoring and evaluation Specialist

IC Lona James Feb 1, 2010

90,000 14,700 36,750

261 Financial Management Specialist IC Hott Kkhalifa March 1, 2010

85,000 7,000 28,000

262 Generator NCB Afristrar Int Ltd Feb 22, 2010

62,640 62,640

263 IC Akujjo Terrie Abu

15,600 1,300 6,800

IC Dekiya Mary 2,646 294

Techno (U) Ltd 14,462 14,462

IC John Gachoya 60,000 20,000

264 Operating 63,136 24,711 104,595

265 GENDER PROJECT 0 437,621 47,711 317,678


MA 2nd


16 GOVERNANCE AND RULE OF LAW

266 GOVERNANCE AND RULE OF LAW (PHASE 2)

SSS UNDP 20,000,000 20,000,000

GOVERNANCE AND RULE OF LAW

20,000,000 0 20,000,000

17 DISARMENT, DEMOBILISATION & REINTERGRATION (DDR)

267 DISARMENT, DEMOBILISATION & REINTERGRATION (DDR)

SSS UNDP 40,000,000 40,000,000

DDR 40,000,000 0 40,000,000

18 TRANSPORT INFRASTRUCTURE

268 TRANSPORT INFRASTRUCTURE

SSS WFP 26,000,000 12,000,000

TRANSPORT & INFRASTRUCTURE

26,000,000 0 12,000,000

SOUTH SUDAN UHP SYSTEM DEVELPOMENT-PHASE 2

Drugs supplies Mission Pharma

11,996,182 1,622,216

Consultants CEAS/UNOPS 902,368 902,368

Service Delivery-Upper Nile IMA 5,990,806 1,165,223

Service Delivery-Jonglei State IMA 6,024,016 1,024,142

Service Delivery-Central Equatoria State

NPA 7,345,741 1,285,505

Goods, works, consultnant's services, trainings and operation cost

100,609 100,609

SOUTH SUDAN UHP SYSTEM DEVELPOMENT-PHASE 2

32,359,722 6,100,063

Grand Total

379,401,397 559,857,925 355,072,224 458,754,680 0


MA 2nd


Annex D - Assessment of benefits achieved to date for the population of Southern Sudan

Since its inception, the MDTF-S has benefited the people of Southern Sudan through:

• The distribution pharmaceutical supplies and rehabilitation of health facilities under the Southern Sudan Umbrella Health project;

• The distribution of textbooks to schools across the 10 states;

• The creation of additional boreholes, construction of water distribution systems and hafirs under the RWSSP;

• The completion of schools, CECs for training teachers and for offering adult education under the ERP;

• The provision of sub-grants to farmers‟ groups across five states;

• The provision of vocational training;

• The provision of soft loans to entrepreneurs to enhance the private sector in Southern Sudan;

• Training of civil servants to enhance the quality of service offered to the citizens;

• The development of the livestock sub-sector, through the provision of veterinary medicines and mobile veterinary clinics.

The following sub-sections look at the health, education, infrastructure, private sector development, water and sanitation, vocational training projects, training of civil servants; and use the Bank, GoSS and specialist agency data to estimate how many people have benefited from the project interventions. The benefits realised from these projects are both direct (e.g. increased number of people with access to clean water), and indirect (e.g. reduced time spent collecting water). In addition, where possible we have given the breakdown of the number of beneficiaries across gender lines.

Health Under the Umbrella Health programme the distribution of the fourth, fifth and sixth lots of the three-month supplies of pharmaceutical drugs and equipment to over 1200 health facilities, across the 10 states. The population-to-facility ratios for all of Sudan are around 100,000 per rural hospital and 35,000 per health centre12. Each PHCU kit is meant to serve an estimated 1,000 individuals during a one month period13. Hospital kits are meant to treat an estimated 10,000 patients14. Using this calculation, over 3.8 million individuals will benefit from the provision of these supplies under RIEP and Umbrella Health programme15 for a 12 month period. In addition, the distribution of 1,062,000 LLINs; 250,000 doses of malaria kits; 250,000 of diarrhoea kits; 10,000,000 tables of water guard had been distributed. The impact of this can be calculated using PSI‟s formula presented in Box E1.

12

Joint Assessment Mission (JAM), Volume 1: Framework for Sustained Peace, Development and Poverty eradication, 2005. 13

http://ochaonline.un.org/Default.aspx?tabid=1726 14

Talitha Hogebrug, IDA Manager. 15

Estimates on the number of individuals served by PHCC kits are currently unavailable.


MA 2nd


Box E1 - Benefits of PSI interventions

PSI interventions prevent illness and death. The organisation states that people that benefit from these interventions live years of healthy life that would otherwise have been lost; these years of healthy life are expressed as Disability Adjusted Life Years (DALYs) gained. PSI programs promote the use of LLINs to prevent malaria-related morbidity and mortality in children under the age of five. In sub Saharan Africa (SSA) region, rural children have an average 3.6 episodes of malaria per year. The effects of this are dire - on average, 13.5 rural children per thousand die due to malaria related causes every year. PSI estimates that 350 rural children under-five will sleep under 1,000 LLIN sold in SSA. Approximately half, or 166 kids, will be protected from malaria for one year. DALYs gained from this PSI interventions are calculated based on the following six factors: Number of children sleeping under each net; Geographic location of sale; Wastage and misuse of the product; Protective effect of the net; Death rate for children from malaria related causes; DALY value for the life of a child; and Frequency and severity of malarial illness among children.

PSI calculates that out of 166 rural children protected, 2.2 of them would have died (166 children * 13.5/1000 death rate) from malaria-related causes if they had not been using a LLIN. In other words, 2.2 deaths were averted. The DALY value for the life of a child is approximately 31 DALYs. Thus, a total of 70 DALYs (2.2 lives * 31 DALYs) is gained. PSI adds to the above calculation the DALY value of the illness averted by using a LLIN. The DALYs gained for averting all episodes of malaria in one year is 2.4 DALYs. Given that one LLIN lasts for 3 years, the DALYs gained among rural children by 1,000 LLIN are 216 ((70 DALYs/year + 2.4 DALYs/year) * 3 years = 217 DALYs). Additional information on the above calculations can be accessed at the following website: http://www.psi.org/research/documents/daly%20calcs%20for%20malaria.doc

One DALY represents one year of healthy life. The PSI DALY calculator estimates how many DALYs (years of healthy life) are gained due to PSI interventions. Based on the calculation presented in Box E1, if the distribution of 1,000 LLINs results in 217 DALYs, then the distribution of 1,062,000 LLINs would result in 230,454 Disability Adjusted Life Years (DALYs) in Southern Sudan. Further, all the buildings of the Juba Hospital were functioning during the 2nd quarter 2009. Using the population-to-facility ratios for all of Sudan of around 100,000 per rural hospital. This provides an estimated 100,000 people with access to a high quality health care facility.


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Education The support given to education under the Multi Donor Education Rehabilitation project resulted in the following impacts: 1. Distribution of textbooks and teachers guides

The following education materials have been distributed so far:

• 6 million exercise books (50% of funds coming from MDTF-S) benefiting 850,000 children enrolled in 2006 and early 2007;

• 10,472 student kits benefiting 837,760 children from the 10 States in Southern Sudan in both 2006 and 2007;

• 10,472 teacher kits benefiting 837,760 children and 10,000 primary school teachers in both 2006 and 2007;

• 23,998 Arabic textbooks for Grade 1-3, benefiting 47,996 children (ratio of one textbook per two pupils) from Arabic pattern schools in Juba, Wau and Malakal towns in 2006 only

16.

2. Construction of primary schools

The completion of the 12 primary schools would provide increased access to primary education for communities across the respective counties.

Monitoring reports, by both UNICEF and the MA, confirm that on the whole the educational materials under the RIEP reached their intended destinations. Additional education support is being given through the Multi Donor Education Rehabilitation project and textbooks were being distributed to the states during the quarter. To date fast track teacher training has been provided to 1,228 new or previously untrained teachers. Using the estimate provided in the SSCCSE and UNICEF 2004 report17 of a teacher pupil ratio of one teacher for every 33 pupils, we can approximate that 43,600 pupils will benefit from this initiative.

16

UNICEF Final Report, Supply and Distribution of Education kits, textbooks under the Rapid Impact Emergency Project. 17

SSCCSE and UNICEF, Towards a baseline: Best estimates of social indicators for Southern Sudan, 2004 http://www.reliefweb.int/rw/RWB.NSF/db900SID/KHII-6365Q7?OpenDocument accessed on 24 April 2008

http://www.reliefweb.int/rw/RWB.NSF/db900SID/KHII-6365Q7?OpenDocument


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Rehabilitation of infrastructure 1. Rehabilitation of roads

The Juba-Mundri road was substantially completed in the 1st quarter 2009. The benefits of the completion of the Juba-Mundri Bridge were highlighted in the MA‟s 4th quarter 2008 report. Further benefits were realised on:

The reduction of travel time between Juba and MUNDRI: It now takes two and a half hours for a car to travel from Juba to Mundri as opposed to seven hours before construction. Traffic from as far as Khartoum now uses the road, while housing construction projects were also noted along the road;

Enhanced development of Mundri town: Mundri town had also seen an upsurge in development;

The road greatly improved accessibility of humanitarian assistance into Southern Sudan from Uganda through Nimule and Kenya through

Lokichoggio;

The resultant effect of the improved access was a substantial18 (99% or more) reduction on the retail price of maize, sorghum, millet, rice, beans, sugar, salt, cows and goats, vegetable oil, milk and numerous other consumables for the communities served by the road.

2. Rehabilitation of government buildings

A number of Presidential buildings, ministries, have been rehabilitated and handed over, as well as furnished under the SETIDP and RIEP projects. To date, construction in the state capitals has not begun, apart from the governor‟s offices. The benefits from these activities contribute to improving governance and reducing administrative costs. With basic urban infrastructures in place, the government can focus on creating a civil service, establishing functioning and accountable local government and supplying municipal services.

3. Rehabilitation and construction of public facilities

144 sub-projects were completed under the RIEP Public works component which included the construction of pit latrines, slaughter houses, and a municipal waste disposal facility. UNDP estimated that this project provided a total of 212,631 daily wages person days (62% males and 38% females) across the 10 States. The persons were hired to enable the implementation of the sub-projects including, drilling and rehabilitation of boreholes, construction of pit latrines, classrooms, market stalls and foot bridges. Furthermore, UNDP reported that the completion of the 144 sub-projects enabled the provision of basic amenities to more than 906,000 people across Southern Sudan19. In addition to the direct benefits from the sub-projects, UN HABITAT distributed awareness materials (posters, card game and booklet) to 95 communities and schools across the states. The materials were intended to increase the level and scope of community awareness and education on the issue of provision of public services.

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WFP Progress report for the SETIDP roads project 19

UNDP Progress report on the Public Works Programme for May 2009.


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Improved water sources and sanitation More than 479 boreholes had been successfully drilled and 394 rehabilitated by the end of the 2nd quarter 2010. Details of the populations benefiting from these boreholes depend on the specific areas, and the depth and productivity of the wells. Using the estimate that one borehole serves 30020 people, approximately 262,000 people now have access to safe and clean water in communities across Southern Sudan. Furthermore, the six completed semi-urban water distribution systems (SWDS) under the RWSSP maximises the production of water sources by allowing single boreholes to provide water to approximately 5,00021 users at several points within one region. This makes the total number (estimated) of beneficiaries to be 292,000.The increased water distribution allows neighbouring communities access to dependable and safe water, reducing tensions over water sources in target areas. Installing boreholes in villages also has economic benefits that are not quantified. For example, the installation of boreholes results in less expenditure on the treatment of diarrhoea. Better water supplies can also reduce the burden of collecting and managing water in the home, a task often borne by girls and women, and enable more girls to go to school. During the 2nd quarter 2009, UNICEF conducted the promotion of sanitation and hygiene messages through radio and posters campaign, in the Bahr el Ghazal and Lakes states. In addition, UNICEF provided support in printing and dissemination of 5,000 copies of the GoSS Water Sector Policy. Furthermore, a total of 34 institutional latrines were completed under the RWSSP project. The benefits of improved water and sanitation facilities are closely linked to the benefits of health programmes. Both morbidity and mortality are much affected by water-related diseases, pointing to the importance of programmes to promote safe access to water and sanitation services. 22

Increased access to vocational training 658 students were trained at the Juba VTC; and, were enrolled at Wau VTC to undertake various vocational training such as: welding, carpentry and food processing. The training will provide a source of employment for the graduating students, who will be able to use their skills in their respective communities. It is expected that, the influx of qualified personnel into the various technical fields, will enhance the standard of workmanship on services provided to the people of Southern Sudan.

Training of civil servants In addition to the VTC training under the CABIHRD project, more than 1220 civil servants were trained in 6 states on development management, human resource management, ministerial reform committees and executive management. It is expected that the training will enhance the quality of service provided by the civil servants to the general public.

20

http://www.data.org/issues/development_2006_waterBriefing.html 21

“Case Study” http://www.usaid.gov/stories/sudan/cs_sdn_water.html accessed 24 October 2008 22

Joint Assessment Mission (JAM), Volume 1: Framework for Sustained Peace, Development and Poverty eradication, 2005.


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Development and enhancement of the livestock sub-sector Twelve mobile clinics, which were received by the Ministry of Animal Resources and Fisheries (MARF) for distribution to all the 10 states, will provide the critically needed veterinary services for various communities across Southern Sudan whose livelihoods are dependent on livestock farming. The mobile clinics would assist the MARF in its efforts to improve service delivery through a combination of community-base animal health service that have been developed through the Project in the 5 states and public sector intervention.

Enhancement of the agriculture sector for communities across five states in Southern Sudan A total of SDG 1,835,423 (approximately US$ 735,000) was disbursed to 154 farmer groups in five states through the Support to Agriculture and Forestry Development project (SAFDP). The total number of farmers who benefited from the grants was 3958 (1471 female and 2487 male). The groups recorded their first harvest attaining approximate cumulative yields of: 190.8 metric tones (MT) of cereals, 3.15 MT of ground nuts, 3.5 MT of beans, 2.96 MT of oil crop, 0.3 MT of sesame, and 0.18 MT of cow peas. The farmers realised income from the sale of the produce and vegetables of approximately SDG 160,629. In additions, 1581 seedlings were raised.

Enhancement of the private sector‟s small scale entrepreneurs 45 entrepreneurs selected as winners of the business plan competition under the Private Sector Development Project (PSDP) benefited from the project through the receipt of business loans from Kenya Commercial Bank, Sudan Ltd to enable them implement their proposed business ventures and hence enhance the private sector within Southern Sudan. Although it is difficult to estimate the benefits of the loans beyond the 45 winners, it is possible to assume that the loans will provide employment opportunities for not just the winners, but also their dependents and respective communities.

Furthermore, the three Microfinance Institutions (MFIs) which were extended loans by the project, were able to extend credit to 33,746 clients. More than 87% of the recipients were women. One of the MFIs (BRAC) specifically provided loans to 23,362 women.


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Annex E – Progress on implementation of recommendations from 2nd quarter 2010

Critical cross-cutting issues affecting the portfolio

Critical portfolio issue Actions undertaken during the 1st quarter 2010

Actions undertaken during the 2nd quarter 2010

Whereas procurement has progressed fairly well with over 80% of total committed funds contracted, there were a number of projects lagging behind: HIV/AIDS with US$13.8m (74%), RIEP Support to Commissions US$7.5m (100%), Gender with US$7.6m (76%), Health system investment; Basic health service delivery with US$43m (68%) and Water and Sanitation with US$30m (100%) not contracted.

The first quarter of 2010 saw an improvement on contracts signed, with nearly US$85m being contracted.

There was a marked increase in contracts signed in the 2nd quarter 2010. Contracts totalling US$20.6m were signed during the 2nd quarter 2010.

Project Contracts signed in the 2nd quarter 2010 (US$)

Education Rehabilitation Program (ERP) 4,786,498

UHP 14,402,786

CABIHRD 134,510

LFDP 84,520

PSD 975,291

HIV/AIDS 188,400

Total 20,572,005

As at 31 March 2010, advances to Line Ministry Accounts amounted to US$1.7 million (excluding advances to State Ministry of Health (MoH) for rehabilitation of health facilities) with Education, Private Sector Development, Health, Rural Water and CABIHRD projects accounting for over 90% of the total advances. These projects are slow in accounting for funds advanced resulting in delayed reimbursement of funds to pooled accounts.

The Ministry of Finance and Economic Planning (MoFEP) should follow up these projects and ensure timely accounting of funds advanced.

The balance at the end of June 2010 was US$1.5m. The MoH was in the process of analysing the unaccounted amounts from the states in order to develop a workable plan of ensuring that outstanding amounts are accounted for before phase I is closed.

Despite the improved disbursement rate for the portfolio during the 2nd quarter, disbursements of the following projects remained low given the planned disbursement rates for the same period:

Support to commissions under RIEP (0%);

Education Rehabilitation Project (39%);

HIV/AIDS (38%);

Gender (11%).

These projects need to expedite implementation of project activities to enhance disbursement rates. We noted that by the end of the 2nd quarter 2010, HIV/AIDS project was in the final stages of the procurement of lead agencies for the implementation of its component 3. Also, the Gender project had approved sub-project proposals worth US$2m. We expect, therefore for improved disbursement rate in the 3rd quarter 2010, baring any delays or failure in contract negotiations (HIV/AIDS) or allocations of grants (Gender).


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Lack of resources at state level delaying the delivery of goods to beneficiaries.

The MoH and MoEST need to ensure that appropriate provisions are in place to pay for transportation and storage of pharmaceutical supplies and textbooks. For MoH, planning for this should be done now, for the 2010/2011 distribution under phase II. An estimated US$3.5m 23 is needed for the transportation and storage.

Poor access to project sites and beneficiaries, due to poor roads and flooding.

Projects should ensure that there is better planning in the future so that most activities are carried out during the dry season.

Lack of contract management and supervision of (rehabilitation constructions) activities implemented in the states, affecting speed and quality of deliverables.

The Ministry of Education Science and Technology (MoEST), Ministry of Health (MoH) and respective state ministries need to address the issue of lack of capacity in contract management. Options include:

Use of State ministry of Infrastructure to provide assistance;

Recruitment of short term consultants to support project implementation;

Training of staff in contract management.

Recruitment of Procurement Agent (PA) was delayed, despite the No Objection to negotiate with selected bidder being given in May 2010. The delays are depriving GoSS the much needed procurement assistance to enable improved implementation of MDTF-S projects.

The Ministry of Finance and Economic Planning (MoFEP) need to finalise contract negotiations/contracting to ensure that the consultant is on board without further delays.

Rapid Impact Emergency Project

Issue raised Actions undertaken during the 1st quarter 2010


Sustainable use of facilities completed under the public works programme: Following the completion of the works and the subsequent use by communities across the states, there is a need to ensure that all facilities are well maintained to ensure longevity.

The recommendations were yet to be taken on board.

This issue is yet to be resolved by GoSS.

23

The estimated figure of US$3.5m was given by the TTL for the Health project.


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Core Fiduciary Systems Support Project

Issue raised Actions undertaken during the 1st quarter 2010


The World Bank issued a No Objection to MoFEP on 11 May 2010 to hold contract negotiations with the highest evaluated firm for provision of Procurement Agent services to the GoSS but as of 30 June these negotiations had not taken place.

MoFEP should ensure contract negotiations are held with the selected firm before the end of July 2010 so that the contract is finalised and consultant mobilised without further delay.

The key international staff of the External Audit Agent (EAA) departed during the month May 2010. This was likely to affect the capacity of the EAA to undertake key activities in the ToR especially capacity building.

Two replacements for the EAA international staff were given clearance by the Auditor General. The chamber was awaiting clearance from the bank on the two replacements as at the end of June 2010.

Sudan Emergency Transport and Infrastructure Development Project

Issue raised Actions undertaken during the 1st quarter 2010 Actions undertaken during the 2nd quarter 2010

Lack of site engineering supervision: The Supervision Engineer for the works (GIBB Africa Ltd JV), had been absent from the site for more than two months as at the 30 June 2009, due to non-payment of the fees by the MHPPE. This was delaying the certification of work done as well as finalisation of evaluation of claims submitted by contractors.

MHPPE should expedite the procurement process of engaging short term project manager to evaluate the outstanding claims and other contractual related issues for Lot 1, 2, 3, 7 and Juba Urban Water supply, sewerage and sanitation.

MHPPE was evaluating EoIs for the consultant to provide supervision services for SETIDP works in Juba and was expected to be completed in July 2010.

Multi-Donor Education Rehabilitation Project


As at 30 June 2010, only 17% of the schools construction contracts had been completed. Negotiations between MoEST and GTZ for the construction of 25 Schools in three states (Unity, Upper Nile and Jonglei) were unsuccessful.

There was no change in the status of schools construction in the 1st quarter 2010.

Two schools were completed during the 2nd quarter 2010, bringing the total to 12 schools and 7 schools were under construction. This still represents a significant underachievement, considering the target of 67 schools set for March 2011.

Following the failure in negotiations with INGOs to undertake construction and supervision of


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schools, MoEST is left with the option of contracting individual contractors for the remaining schools. However, MoEST must complete the contracting process by 31 August 2010 to stand a chance of completing the construction works by 31 March 2011. Given the challenges experienced in contracting to date, this option may prove to be difficult. As such we would recommend that MoEST makes a decision early in the 3rd quarter on the way forward, otherwise the funds earmarked for schools will have to be reallocated to other components of the project or other MDTF-SS projects.

Our field visits in Jonglei, Eastern Equatoria, Unity and Western Bahr Gazal noted textbooks which had been sent to the states over a year ago were partially distributed to intended beneficiaries.

There were large quantities of P1-P8 textbooks yet to be distributed to schools in Jonglei, Eastern Equatoria, Unity and Western Bahr Gazal.

MoEST should look for funding to enable onward distribution of these textbooks from the states to the respective schools.

Southern Sudan Umbrella Health Programme

Issue raised Actions undertaken during the 4th quarter 2009 Actions undertaken during the 1st quarter 2010

Risk of diversion of pharmaceutical supplies at state and counties levels due to poor record keeping: The MA found evidence of poor record keeping on the distribution of pharmaceuticals in Eastern Equatoria state. In addition, the SMoH did not follow the distribution plan or distribution vouchers from the CMS. This may permit the occurrence of diversion of the supplies, due to the lack of a clear audit trail in the distribution.

GoSS MoH should actively liaise with the SMoH in Eastern Equatoria state to address this issue. It is imperative that clear records are kept and agreed distribution plans are followed at all times. Where necessary modifications to the distribution plans are needed, then a clear audit trail should be documented by the SMoH and all documentation be produced upon request by the MA.

This is an ongoing recommendation for the MoH and SMoH‟s.

High levels of un-liquidated advances to state‟s ministries of health: As at 30 June 2009, un-liquidated advances to SMoH‟s reached US$1.7m. This is a significant amount that needs to be accounted for prior to issuance of any further advances to the SMoH‟s.

The Financial Management Specialist at the GoSS MoH needs to meticulously follow up on this issue.

This was still an issue. The balance at the end of June 2010 was still US$ 1.5million. MoH was in the process of analysing the unaccounted amounts from the states in order to develop a workable plan of ensuring that outstanding amounts are accounted for before phase I is closed.

Our field visits indicated that there are medical supplies at the states that were slow moving and in

The MoH was planning to carry out a comprehensive assessment of consumption of


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low demand and have not been used for some time. These include IV fluids, Zinc Sulfate capsules, Preziquentel tablets, ringer lactates kits and tongue depressors which are supplied in large quantities. Accumulation of supplies not required (some of which had expired) has led to storage space constraints in some facilities limiting their ability to

drugs/medical supplies at each level.







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Livestock and Fisheries Development Project

Issue raised Actions undertaken during the 4th quarter 2009 Actions undertaken during the 1st quarter 2010

MARF support to States and Local Governments (LGs): The mission noted that there were limitations in MARF‟s ability to support the States and Local Governments (LGs) in implementing some of the project activities.

MARF should outsource implementation of activities at the lower levels to dedicated NGOs. In particular, the peri-urban poultry project in Juba, the animal health delivery in the five states, and the implementation of the bush market should be outsourced to NGOs. Furthermore, the Mission recommended contracting of public servants by NGOs. This would entail the NGOs providing management facilitation support for the program in addition to key core staff in the areas of fiduciary, supervision and participatory development. This will reduce the expatriate staff brought in by NGOs in addition to support capacity building initiative.

Progress was made in addressing concerns raised in the Bank Mission. An example includes: the construction of bush shops in Bor and Terekeka was substantially completed and was awaiting official hand over.



Low level of funds in the project pooled account: The project had consistently kept very low levels of funds in the pooled account because advances to line ministry accounts were yet to be liquidated.

We propose that the project considers two options:

Ensure timely liquidation of advances to line ministry accounts; and/or,

Increase the level of authorised advances to the pooled account.

PSD had significantly liquidated most of the outstanding advances to the line ministry accounts.


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Annex F- List of abbreviations

AMREF - African Medical Research Foundation ACT - Artemisin-based Combination Therapy ALS - Alternative Learning Systems BDS - Business Development Services BoQ - Bill of Quantities BoSS - Bank of Southern Sudan BPC - Business Plan Competition CA - Crown Agents CABIHRD - Capacity Building, Institutional and Human Resources Development project CAHW - Community Animal Health Workers CBS - Central Bureau of Statistics CBoS - Central Bank of Sudan CEC - County Education Centre CEO - County Education Office CFS - Core Fiduciary Systems Support project CHD - County Health Department CMS - Central Medical Stores CPA - Comprehensive Peace Agreement DALY - Disability Adjusted Life Year DDR - Disarmament, Demobilisation and Re-integration DRWSS - Directorate of Rural Water Supply and Sanitation EAA - External Audit Agent EEA - External Evaluation Agent EoI - Expression of Interest EMM - Euroconsult Mott Macdonald FAO - Food and Agricultural Organisation FIAS - Foreign Investment Advisory Service FPP - Final Project Proposal GA - Grant Agreement GMA - Grant Management Agent GoNU - Government of National Unity GoSS - Government of Southern Sudan IAPSO - Inter-Agency Procurement Services Office ICB - International Competitive Bidding


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ICRISAT - International Crops Research Institute for the Semi-Arid Tropics IDA - International Development Association IFRs - Interim Financial Reports IDP - Internally Displaced Person IFC - International Finance Corporation ILO - International Labour Organisation IMA - Interchurch Medical Assistance INC - Interim National Constitution IOM - International Organisation for Migration IPAA - Interim Project Accounting Agent IPC - Interim Payment Certificate IPP - Initial Project Proposal IPPDR - Interim Public Procurement and Disposal Regulations IPR - Independent Procurement Review IPU - Interim Procurement Unit IRC - International Reference Centre IRD - International Relief and Development IT - Information Technology ITB - Instructions to Bidders JICA - Japan International Cooperation Agency KAP - Knowledge, Attitude and Practice LATH - Liverpool Associates for Tropical Health LC - Letters of Credit LICUS - Low Income Countries Under Stress LLIN - Long-lasting Insecticide Nets LO - Labour Office LoA - Letter of Agreement LSC - Local Steering Committee M&E - Monitoring and Evaluation MA - Monitoring Agent MAF - Ministry of Agriculture and Forestry MARP - Most at risk population MARF - Ministry of Animal Resources and Fisheries MCI - Ministry of Commerce and Industry MCRD - Ministry of Cooperatives and Rural Development MCTS - Ministry of Commerce, Trade and Supply MDTF-S S - Multi Donor Trust Fund for Reconstruction of Southern Sudan MDTF-N - Multi Donor Trust Fund for the Reconstruction of National Sudan MEMI - Ministry of Energy, Minerals and Industry MFI - Microfinance Institution


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MHLPU - Ministry of Housing, Lands and Public Utilities MHPPE - Ministry of Housing, Physical Planning and Environment MoA - Memorandum of Agreement MoEST - Ministry of Education, Science and Technology MoFEP - Ministry of Finance and Economic Planning (Southern Sudan) MoFNE - Ministry of Finance and National Economy (National Sudan) MoH - Ministry of Health MoLACD - Ministry of Legal Affairs and Constitutional Development MoLPS&HRD - Ministry of Labour, Public Services and Human Resources Development MVTCS - Multipurpose Vocational Training Centre MoU - Memorandum of Understanding MTPS - Ministry of Telecommunications and Postal Services MTR - Ministry of Transport and Roads MWRI - Ministry of Water Resources and Irrigation NGOs - Non-Governmental Organisations NPA - Norwegian People‟s Aid OC - Oversight Committee ORS - Oral Rehydration Salts PA - Procurement Agent PFMU - Project Financial Management Unit PHCC - Primary Health Care Centre PHCU - Primary Health Care Unit PHAST - Participatory Hygiene and Sanitation Transformation PMT - Project Management Team POC - Project Operations Coordinator PPDF - Public-Private Dialogue Forum PPP - Public Private Partnership PPU - Procurement Policy Unit PSC - Project Steering Committee PSDP - Private Sector Development project PSI - Population Services International QS - Quantity Surveyor RfP - Request for Proposal RIEP - Rapid Impact Emergency project RMP - Roads Maintenance Project RWSSD - Rural Water Supply and Sanitation Directors RWSSP - Rural Water Supply and Sanitation project SADFP - Support to Agricultural Development and Forestry project SDARF - State Directorate of Animal Resources and Fisheries SDG - Sudanese Pound


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SETIDP - Sudan Emergency Transport and Infrastructure Development project SMoH - State Ministry of Health SMoEST - State Ministry of Education, Science and Technology SPLA - Sudan People‟s Liberation Army SPN - Special Procurement Notice SSA - Sub-Saharan Africa SSAC - Southern Sudan Audit Chamber / Southern Sudan AIDS Commission SSBF - Southern Sudan Business Forum SSCSC - Southern Sudan Civil Service Commission SSCCSE - Southern Sudan Centre for Census, Statistics and Evaluation SSMDF - Southern Sudan Microfinance Development Facility SWDS - Semi-urban Water Distribution Systems TA - Technical Assistance TAST - Technical Assistance Support Team ToR - Terms of Reference TTI - Teacher Training Institute TTL - Task Team Leader UK - United Kingdom UN - United Nations UNDP - United Nations Development Programme UNFPA - United Nations Population Fund UNICEF - United Nations Children‟s Fund UNOPS - United Nations Office for Project Services UNRCO - United Nations Resident Coordinator‟s Office USAID - United States Agency for International Development UWC - Urban Water Corporation VTC - Vocational Training Centre WA - Withdrawal Application WB - World Bank WFP - World Food Programme WTP - Water Treatment Plant

WVI - World Vision International

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