iExpert

THERE IS A WAY

- Organizing Self

iExpert

“To become a ringmaster, you must realize that there’s a

time and a place for everything.

Successful time managers realize its all about

DISCIPLINE”

iExpert

T - Things To Do

I - Identify priorities

M - Make It Happen

E - Evaluate

iExpert

• What is the goal?

• Why am I doing this?

• How & Why will I succeed?

• What happens if I chose not to have a goal?

Goals – A few questions

iExpert

“The difference between a Goal and a Dream is the written word”

• A goal is the end result towards which time, energy and resources are directed.

• It should define the outcome and the purpose

iExpert

SMART Goals

• S SPECIFIC

• M MEASURABLE

• A ATTAINABLE / ACHIEVABLE

• R RELEVANT

• T TIME BOUND

iExpert

Plan your work & Work your Plan

• Break each goal down to specific tasks – with clear outcomes

• Plan the execution of those tasks – with timetables

• Gather the necessary resources

• Execute the plan

iExpert

• Review– Can be done daily/ monthly/quarterly– Self review (Use of metrics, To Do Lists)

• Revaluate– Incorporate necessary changes & document

• Reschedule– Agree upon date of next review and final dates

for completion

The 3 Important R’s

iExpert

External Time Wasters

• Interruption

• Office Socializing

• Too many unplanned meetings

• Unscheduled Visitors

• Unclear Goals

• Poor work environment

• Bureaucratic ways

iExpert

Internal Time Wasters

• Procrastination• Lack of Planning• Lack of prioritizing• Slow reading• Indecision• Not being able to say “NO”• Physical & Mental exhaustion• Low self motivation• Messy Work place

iExpert

Let me do it tomorrow

Procrastination

Is“putting things off”

iExpert

• Phase 1 : Thinking We can do it• Phase 2 : Anxiety• Phase 3 : Foreboding• Phase 4 : Guilt & Fear• Phase 5 : Frenetic Activity• Phase 6 : Uneasiness• Phase 7 : Secretiveness• Phase 8 : Superstition• Phase 9 : Hopelessness

Phases of Procrastination

iExpert

So, What are the ways to use our time ?

Can we save money; as Time is Money!

iExpert

iExpert

Checklist of some Time Savers & Have Fun!

Write things down

Prioritize your to do list

Plan your week ( Broad List)

Carry a notebook/ Organizer

Learn to say ‘No’

Identify Bad Habits

Continuously improve yourself

Keep a Goal Journal

Get enough Sleep

Don’t be a perfectionist

Utilize “Productive Procrastination”

Ask Questions

Apply the 80/20 rule

Use your energy cycles

Clean your desk , cupboards

Learn to relax

Learn to Speed read

Find a Role Model

iExpert

Some Tools• Day Planners

• Handheld PDA’s

• PDA / Cell Phones

• Handheld tape recorders

• PIM Software

• Tablet PC’s

iExpert

Using the TOOLS

• Don’t be afraid of the learning curve

• Be consistent - daily is daily, occasionally is not worth much.

• One source works – multiple sources mean you never have the information you need when you need it.

• Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that.

iExpertSome tips to increase Productivity & Concentration

• Candle watching• Separate yourself from your environment• Set Goals• Avoid Stimulants• Eliminate distractions ahead of time• Develop an interest in your task• Practice the “5 More” rule

iExpert

iExpert

LIST OUT ONLY

THINGS THAT YOU WANT TO DO…

TO CREATE THE DIFFERENCE !

iExpert

““Be . Be .

Be . Be .

Think . Think .

THERE IS ALWAYS A THERE IS ALWAYS A WAY!”WAY!”