Thesis and Dissertation Deadlines

Make your appointment with the Application Support Center (AS() consultants early. Students who do not troubleshoot their documents with ASC before making submission to the Editorial Office often have their documents rejected automatically . In most cases, only a slight extension !!!fil'. be granted.

Complete each of these milestones as soon as possible, but no later than 5:00 p.m. on the dates listed below.

Summer 2014 Classes start First Submission deadline for doctoral dissertations First Submission deadline for defended master's theses Final Submission deadline for all thesis and dissertation students .. Last day to achieve Final Clearance (all thesis and dissertation students)*** Last day to achieve Final Clearance status to clear prior to fall++

Fall 2014 Classes start First Submission deadline for doctoral dissertations First Submission deadline for defended master's theses Final Submission deadline for all thesis and dissertation students .. Last day to achieve Final Clearance (all tnesis and dissertation students) ... Last day to achieve Final Clearance status to clear prior to spring++

May 12 June 16 July 8 July 25 August 5 August 22

August 25 October 3 November 3 December 1 December 10 January 5

Spring~2~0~1~5~~ -------------------------.,------..,..... Classes start January 6 First Submission deadline for doctoral dissertations February 11 First Submission deadline for defended master 's theses March 11 Fina l Submission deadline for all thesis and dissertation students.. April 8 Last day to ach ieve Final Clearance (all thesis and dissertation students) ... ~-~- April 22 Last day to achieve Final Clearance status to clear prior to summer++ May 8

Summec..r .~2=0_,_1.=,5 ____ _ Classes start First Submission deadline for doctoral dissertations First Submission deadline for defended master's theses Final Submission deadl ine for all thesis and dissertation students .. Last day to achieve Final Clearance (all thesis and dissertation students) ... Last day to achieve Final Clearance status to clear prior to fall++

May 11 June 15 July 7 July 27 August 4 August 21

First Subm ission : Master's students must orally defend prior to making First Submission. Accordingly, for master's students, the final exam data must be posted to GIMS by the department prior to the student submitting the thesis for First Submission review by Editorial. It is recommended that as soon as the oral defense has occurred successfully, the final exam data should be posted simultaneously to GIMS by the department , and the student should promptly submit the thesis to the Editorial Office for review. Doctoral students must defend by the Final Submission deadline but are not required to defend prior to submitting their dissertation for First Submission review by the Editoria l Office .

.. Final Submission : This date only applies to both thesis and dissertation students who have successfu lly met the First Submission deadline. This is the last potential day to submit the final document for review by the Editorial Office. If additional revisions, to the thesis or dissertation, after the oral defense , were necessitated , the Committee Chair can hold the ETD Signature Page from posting to GIMS until all changes to the document have been made to the sat isfact ion of the committee. This form must be posted to the student's GIMS record by the Final Submission deadline, for the intended term of graduation. Students cannot achieve Final Clearance with the Editorial Office without this form in place . Students must not submit the pdf document for final review by the Editorial Office until it has been cleared by their committee for publication, as once accepted by the Editorial Office , no further changes can be permitted. Since there are hundreds of students with this same deadline , our office recommends submitting at least 5 business days in advance of all submission deadlines . Students submitting on or near the submission dates will not hear back from our office until very near the final clearance deadline, and , therefore , take a chance of not graduating in their intended term. For this reason, we recommend submitting the document no later than 5 business days prior to the Final Submission dead line for the term in which you intend to graduate. Students making their final submissions after that are likely to be clearing prior to the next semester.

f inal Clearance : This deadline only applies to students who have successfully met both First and Final Submission deadlines . Among other requirements (checkl ists be low), the final thesis/dissertation must be accepted by 5:00 p.m . on this deadline in order for a degree award this term. Most students complete all requirements well in advance, to ensure they do not face the chance of not graduating in their intended term. As there are hundreds of students with this same final clearance deadline , this deadline is firm.

++Clearing prior is a possibility only for thesis and dissertation students who have met all published deadlines for the current term except Final Submission and / or Final Clearance from the Graduate School Editorial Office . No other students are eligible. Clearing Prior perm its students to be exempt from registration in their final term (the term in which the degree will be awarded) . Among other requirements (che cklists below), the final thesis/dissertation must be accepted (not just submitted) by 5:00 p.m. on th is deadline . For this reason, we recommend submitt ing the document no later than 5 business days prior to the deadline .

Checklist for dissertation submiss ion (doctoral students) Checklist for thesis submission (master's students) ETD Technical Support UF's Guide to Preparing Theses and Dissertations

For technical help with formatting templates, troubleshooting the document , and PDF conversion:

Application Support Center (AS() 224 Hub (Stadium Road) Website: http : I / helpdesk. ufl.edu / application-support-center I Phone : (352) 392-HELP Option 5 Email: asc-hd @ufl.edu

http : I l www. gradua te school. ufl. edu / files / check list d issertation. pdf http :Ilwww.gradua teschoo l.ufl.edu / files/checklistthesis. pdf http: I / helpdesk. ufl . edu I app lication support-center I etd-technical-support I http : I l www .gradua tesch ool.ufl.edu / files / etd-guide.pdf

For brief questions about the Graduate School Editoria l Office's requirements:

Graduate School Editorial Office 224-B Hub (Stadium Road) Website: http: I I graduateschool. ufl. edu / graduation I thes is-and-dissertation Phone : (352) 392-1282 Email: graded it@aa.uf l.edu

Revised July 7, 2014

Master's Thesis Submission Checklist Deadlines: http: //www .graduatescho ol.ufl.edu/fil es/ editorial-deadlines.pdf The Thesis must be completely formatted before submitting to the Editorial Office or it will be rejected. It is not a draft. Allow yourself weeks for the formatting process. All master's theses must be orally defended before making submission to the Editorial Office. Therefore, the final exam form must be posted to GIMS before an attempt at submission can be made. Additionally, without a degree application in place by the degree application deadline, a submission cannot be made .

Promptly contact the Application Support Center, by visiting Room 224 in the Hub, by calling 392-HELP (Option 5), or by e-mailing asc-hd@ufl.edu, when you begin writing your thesis and long before submitting the thesis for review by one of our editors . The Application Support Center (ASC) can help you to ensure you will pass the first submission requirements of the Editorial Office. To streamline the use of UF's formatting template and for information regarding how to change settings in it to meet with the Graduate School's guidelines, please contact the ASC. We recommend that all students register for at least one of the free ETD workshops as well: http://helpdesk.ufl.edu/application-support-center/etd-technical-support/ By the published deadline, within your intended term of degree award, YOU MUST SUBMIT A DEGREE APPLICATION. The degree application deadline falls before our office's submission deadline; therefore, file early , as degree applications will not be accepted by the Registrar after the degree application deadline has passed.

Degree application through ISIS: You must submit a degree application for the term in which you intend to graduate by the published degree application deadline-this deadline falls before the submission deadline to our office. Deg ree applications do not carry over from semester to semester. Without a proper degree application in place, our office is not authorized to move forward with the processing of your thesis .

Promptly after your defense, but no later than 5:00 p.m. on the first submission deadline, these items must be submitted to the Editorial Office: Thesis in pdf electro nic format : This document is not a draft; it should be near-final. It must be completely formatted in order to pass first submission requirements-troubleshoot your document first with ASC (Rm. 224 Hub) to ensure you are not rejected upon first submission. The ASC has developed many tutorials dealing with the electronic submission of your document, you can find those here : http ://helpdesk.ufl.edu/application-support-center/etd-technical-support/online-tutorials/ Journal article: an entire samp le article from the journal whose reference system you used as a model in formatting your thesis reference citations and list. Final Exam Form: Your supervisory committee signs. Your graduate designee submits a confirmation of suc cessful completion electronically through GIMS once you have successfu lly orally defended your thesis. This must be submitted in GIMS as soon as you successfully defend your thesis-your department should not hold this form for revisions to your thesis. If revisions to the document are necessitated the ETD Signature Page should be held instead.* UF Publishing Agreement : This form will be signed at your defense by you and your superv isory committee chair. Most choose a 2-year embargo if planning to publish their master's research in another outside publication or journal. The 2-year Secret option is intended for those obtaining a patent, etc.

Next, a Library Processing Fee of $12.80 soon appears in your ISIS account , and status updates from our office start arriving via your Gatorlink e-mail. Follow closely, as these will advise you of specifics. You first receive an auto -generated e-mail acknowledging the submission has been made . Then, you are advised, via another e-mail, if you passed the submission requirements-if rejected on deadline day, you only have until the close of business that day to remedy the situation.

Next, within 15 business days, you receive another e-mail with our recommended changes and directions on moving forward with your final submission. As soon as your committee and you are satisfied with the final document, work quickly and carefully to achieve Final Clearance by submitting all submission documents and an acceptable pdf document through the EDM System no later than 5:00 p.m. on the Final Submission Deadline. Do not wait until this deadline to submit, as there are hundreds of students in this process . Get in the list early . Submit the final document as early in the term as your committee will allow. Our office recommends submitting at least 5 business days in advance of submission deadlines, but you must submit no later than the Final Submission Deadline for the term in which you intend to graduate, and you also must achieve final clearance status by the Final Clearance Deadline listed for that term. No exceptions can be granted to these deadlines. The ASC can help you during this process, but do not consider waiting until the days nearing deadlines to submit your document for review, as you take the chance of not completing the process on time. These deadlines apply to all thesis and dissertation students . Complete all requirements well in advance, in order to ensure you do not face the chance of not graduating within your intended term. It's your responsibility to ensure all forms are recorded accurately in the EDM System by the Final Submission Deadline in the term you intend to graduate, including the

ETD Signature Page: Your supervisory comm ittee signs this form at your defense. If your committee wants revisions made to the thesis, your chair (or designee) may hold this form until all stipulations are met. By the final submission deadline and once the Committee approves the final thesis for publication, your graduate designee will submit a confirma tion of successful completion of this form electroni cally through GIMS. You should not subm it your final document for review until this form has been posted to GIMS.

*Information regarding the forms prepared for your defense: Your department's graduate coordinato r designee creates the final exam form, UF Publishing Agreement. and the ETD Signature Page, through the Graduate Information Management System (GIMS) database. All forms are typically signed at the defense . A confirmation of successful completion is sent electronically through GIMS. The final exam form and the publishing agreement must be submitted prior to the first submission of your document for review to our office. If after your defense. your committee wants additional changes made to the thesis before publication, your committee may elect to hold the ETD Signature Page until all provisos have been addressed; but, if they elect to do so, a confirmation of completion must be posted to GIMS no later than the Final Submission Deadline.

Graduate Editorial, University of Florida, 2248 Hub {Stadium Raad), Gainesville FL 32611 -8461. {352) 392-1282. 13 August 2013