THINK Connect the dots using four lines and not

taking your pencil off the paper.

Answer: We must Think outside the box

1-5 Year Capital Development Plan

Restore the Core and Plan for the FutureRobert T. Ungaro - Dir. Of Operations. & Maintenance.

Lake Park High School District 108John Conlon - FacilityTree

Rich Bubula – Director of Buildings & Grounds Downers Grove School District 58

Where To Start?

Ask Questions Seek/Research Information Compile Information Interpret Information Present Information

Ask Questions

History of the District Staff Members Board Members Parents Prior Employees Peers of Neighboring Districts Community Municipality Architect Vendors

Seek/Research Information Life Safety Surveys

ROE Architect

Plat of Surveys Deeds Building Plans

Additions Remodeling

Inspection Reports AHERA (Asbestos) Boilers Bleachers Playgrounds

Insurance reports Asset Reports Past Strategic Plan Past Facility Plans Developer Plans

Life Safety Survey

What is the need for the survey Meets state mandate Yearly Survey

Safety concerns Ten Year Survey

Very detailed Provides opportunity to get funding

Life Safety Results East Campus

Life Safety Results West campus

Life Safety Results Totals

Plat of Survey

What does a Plat of Survey tell you Property lines Size of Property Property Description and Pin Number

Find out who your neighbors are Location of utilities

Electrical Natural Gas Water and Sewer Telephone and Cable

Location of all buildings on site Right of Ways

Deeds

What does a Deed tell you The original property owner Who else owned the property Property description itself Pin Number

Building and Addition Plans

When the buildings where built How they where constructed

Construction Bid Documents What type of materials used What was specified Way it is to be built

Who was the architect/contractor/engineer When additions where done As-built drawings very important

Inspection Reports

Asbestos Original Management Report and Inspection Six Month Inspection Three Year Inspection

Boilers Type used

Steam Hot Water

Pressure rating Capacity Manufacture and Model/Serial Number Inspection due date

Bleachers Inside and Outside

Age Type Seating Capacity Condition

Playgrounds Type Age/Weight Capacity Condition

Inspection Reports

Other Reports Insurance Reports

Claims Inspections

Asset Reports Inventory/Bar Code Values

Past Strategic Plan Do you have one?

Past Facility Plans What was done? What needs to be finished? Does it need to be

updated? Developer Plans

What’s happening around you How will the devolvement effect you When is it going to happen because it will

Compile Information Committee formed to analyze and organize the information

10-year Life Safety Survey Strategic Plan

Facilities Finance Curriculum Administration Technology Staff Development

Facilities Plan Enrollment Total Number of Staff Members Demographic Study Survey to Staff, Survey to Parents, Survey to Community Time Line

Inspections Miscellaneous Reports

Interpret Information

Take the data and formulate into a plan Understand the plan needs to be flexible

Anticipate the unusual Funding will effect it’s outcome Board of Education needs involvement Community input can change the course of

action

East Campus Other Project Needs/Wants Communication In Classrooms

Call Buttons or Telephones Call Buttons $40,423 Phone System $200,000

Two New Score Boards In Gym $10,500

Seal Coat and Re-stripe Parking Lots

$30,625 Replace East Balcony Railing

$17,500 Roof Ladders

$28,000 Total:$327,048

Remodeling of Food Labs $50,000

New Softball Scoreboard $5,000

New Softball Press Box $60,000

Total:$143,000

West Campus Other Project Needs/Wants Redo Tennis Courts

$150,000 Communication In Classrooms

Call Buttons or Telephones Call Buttons $40,423 Phone System $200,000

Roof Ladders $12,000

Replace Football Scoreboard $16,450

Concession Stand Enlarged $50,000-75,000

Total:$241,450

Remodel Auditorium

$2,660,000 Build Auditorium

Entrance/Lobby

$663,750 Replace Field House Floor

$318,450 New Baseball Concession

Stand and Press Box

$125,000 Total:$3,779,200

Educational Service Center Other Project Needs/Wants

New Furnaces$20,000 New Carpeting $ Lunch Room

Remodeled $4,000 Painting $5000 New Lighting $8000 Seal Coat and Stripe

Parking Lot $5,000 Total: $

Sell Existing Building Value($) Lease Space ($/sq/ft)

yearly cost $ Building New Building

$ Add on to East or West

Campus $2,000,000

Butler Building Other Project Needs/Wants Operations and

Maintenance East and West Combined Grounds Equipment

$35,000 Truck $40,000

Total:$75,000

Operations and Maintenance East and West Combined Trucks

Two Pickups/plows $40,000

Trailer For Skid Loader and

Tractors $7,000 Heavy Duty Equipment

Skid Loader $20,000 Forklift

$20,000 Grounds Equipment

$100,000 Total:$187,000

Rich Bubula (Five Year Plan)

DOWNERS GROVE GRADE SCHOOL DISTRICT 58 update:SEPTEMBER 5, 2006.SECOND FIVE YEAR PLAN- PROPOSED (Roofs on separate plan)

PRI. LOC. PROJECT & COMMENTS2007-08 2008-09 2009-10 2010-11 2011-12

B1 B.A. ASPHALT- TEAR OUT PARKING LOT AND DRIVE, REPLACE85000

Br5 B.A. ROOF- REPLACE @$22/sq.ft. SEE SEP.ROOF PLAN

B2 B.A. CARPET- REPLACE PRI & INT CLASSRM AREAS & KG 1541YDS @$3762000

Br4 E.S. ROOF- REPLACE @$22/sq.ft. SEE ROOF PLAN

B2 E.S. CARPET- REPLACE PRI & INT CLASSRM AREAS & KG 1541 YDS @$3762000

B3 E.S. ASPHALT- N. half of mn. drive & front parking area- tear out, repave.13500

B1 DIST. AHERA TRIENNIAL INSPECTION (due Sept.2009) 6000

B1 DIST LIGHT POLES- REPLACE DETERIORATED 8 per year for 3 years8800 8800 8800

C DIST. ENERGY MANAGEMENT- BACnet $13700/bldg +10%: stage the work30000 30000 30000 30000 30000

B1 DIST ASPHALT- ANNUAL REPAIR, SEALCOAT, STRIPING25000 25000 25000 55000 55000

B1 DIST EQUIPMENT- FOR MAINTENANCE AND CUSTODIANS13000 13000 13000 13000 13000

B1 DIST EXTERNAL BUILDING- REPAIR, ALUMINUM AND BRICK10000 10000 10000 10000 10000

B1 DIST PAINTING- INTERIOR UPKEEP32000 32000 32000 32000 32000

B1 DIST PLAYGROUND AND SITEWORK PROJECTS20000 20000 20000 20000 20000

B1 DIST VEHICLE- FLEET REPLACEMENT PLAN resulting in lowest annual cost34000 34000 34000 34000 34000

E DIST Maintenance center, 10,460 sqft= $1.6 million + land

Funding Mechanisms

Working Cash Capital Improvement Fund/Life Safety Fund Operations and Maintenance Fund Non-Referendum Bonds Referendum

Present Information

Present to the District Administration Union Representatives All Staff Board of Education Community

Use whatever Media means you can District Newsletter School Newspaper Internet News Media

Software: Board Perspective

It is your Information – your Responsibility Owner Mentality

Increase Efficiencies Operations: Incorporate into daily activities/process Contractors

Vendors/Contractors on the Team They feed / supply your data Use their expertise

Eliminate Surprises / Allocate Funds

Software Feature: Web Native

Access Anywhere Anytime

Easy & Intuitive User Buy In

Contractor Vendor

Software Feature: Drawings

Drawing Management

Master Drawing for Operations As Built Authoritative Used for Operations

Drawing Layers

Software Feature: CMMS

Assets Work Orders Preventive Maintenance

Software Feature: Inspections

Flexibility

District Analysis

Set UP according to your needs

Software Feature: Inspections

Benjamin SD 25

Primary Groupings Per Building Asset = PMPrimary GroupingsInspection Name Asset Type Catagories/Asset Standards SubCatagories/Description Frequency/When Inspector/Vendor Asset/ItemSite Exterior Site AssetsExterior - Site Paving Paving-Parking Lot Annual Aug-Nov GCA AssetSite Exterior Site Assets Exterior - Site Paving Paving-Road Annual Aug-Nov GCA AssetSite Exterior Site Assets Exterior - Site Septic Annual Aug-Nov GCA AssetSite Exterior - Site n/a Concrete Curbs Annual Aug-Nov GCA ItemSite Exterior - Site n/a Concrete Walks Annual Aug-Nov GCA ItemSite Exterior - Site n/a Fencing Annual Aug-Nov GCA ItemSite Exterior - Site n/a Stairs/Ramps Annual Aug-Nov GCA ItemSite Exterior - Site n/a Handrails/Guardrails Annual Aug-Nov GCA ItemSite Exterior Site Assets Exterior - Site Fields Play Grounds Sheds Athelitic Fields Annual Aug-Nov GCA AssetSite Exterior Site Assets Exterior - Site Fields PlayGrounds Sheds Playgrounds Annual Aug-Nov GCA AssetSite Exterior Site Assets Exterior - Site Fields PlayGrounds Sheds Garage Sheds Annual Aug-Nov GCA AssetSite Exterior - Site n/a Signage Annual Aug-Nov GCA ItemSite Exterior - Site n/a Project(s) Annual Aug-Nov GCA ItemCapital EquipmentFixed Equip Asset Capital Vehicle/Equipment Truck Annual Aug-Nov GCA AssetCapital Equipment Fixed Equip ? Annual Aug-Nov GCABldg Exterior Roof Exterior - Building Roof ? Roofer AssetBldg System Electircal Bldg System Electrical Distribution Panel Electrician AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Univents Annual Aug-Nov HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical AHU HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical RT HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical RTU HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Boilers HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Furnace HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Condenser Unit HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Water Heater HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Heat Pump HVAC Contractor AssetBldg System HVAC/Mechanical Bldg System HVAC/Mechnical Exhaust Fan HVAC Contractor AssetBldg System Plumbing n/a Plumbing Pipes GCA ItemBldg System Plumbing n/a Plumbing Fixtures GCA ItemBldg System Plumbing n/a Plumbing Urinals GCA ItemBldg System Plumbing n/a Plumbing Toilets GCA ItemBldg System Plumbing n/a Plumbing Pumps: Ejector GCA ItemBldg System Plumbing n/a Plumbing Pumps: Sump GCA ItemBldg Exterior Envelope n/a Windows Annual Aug-Nov GCA ItemBldg Exterior Envelope n/a Exterior Doors GCA ItemBldg Exterior Envelope n/a Exterior Non-Masonary Walls GCA ItemBldg Exterior Envelope n/a Masonary Walls GCA ItemBldg Interior Building Interior n/a Floors GCA ItemBldg Interior Building Interior n/a Doors, Frames & Hardware GCA ItemBldg Interior Building Interior n/a Walls GCA ItemBldg Interior Building Interior n/a Cielings GCA ItemBldg Interior Building Interior n/a Casework GCA ItemBldg Interior Building Interior n/a Writing/Display Boards GCA ItemBldg Interior Building Interior n/a Specialty Equipment GCA ItemBldg System Security Safety n/a Eagress GCA ItemBldg System Security Safety n/a Emergency GCA ItemBldg System Security Safety n/a Fire Alarm GCA ItemBldg System Security Safety n/a Access GCA ItemBldg System Security Safety n/a Defibrulator GCA ItemBldg System Structure & Code n/a Building Structure Architect ItemBldg System Structure & Code n/a Foundation Architect ItemBldg System Structure & Code n/a Code Compliance Architect ItemQ. C.Satisfaction Exterior n/a Landscaping GCA ItemQ. C.Satisfaction Interior n/a Custodial GCA Item

Software Feature: Inspections

Benjamin SD 25

Inspections

Calendar

Per Building Surveys per BuildingInspection Name # of Floors Frequency/When Inspector/Vendor

1 Exterior Site Assets Site Bi-Annual Aug-Nov GCA2 Exterior - Site Site Bi-Annual Aug-Nov GCA3 Fixed Equip Asset Bi-Annual Aug-Nov GCA4 Fixed Equip Bi-Annual Aug-Nov GCA5 Roof Roof Bi-Annual Aug-Nov Roofer6 Electircal 1st Floor Bi-Annual Aug-Nov Electrician7 2nd Floor Bi-Annual Aug-Nov Electrician8 Penthouse Bi-Annual Aug-Nov Electrician9 HVAC/Mechanical Roof Bi-Annual Aug-Nov HVAC Contractor10 Site Bi-Annual Aug-Nov HVAC Contractor11 1st Floor Bi-Annual Aug-Nov HVAC Contractor12 2nd Floor Bi-Annual Aug-Nov HVAC Contractor13 Plumbing 1st Floor Bi-Annual Aug-Nov GCA14 2nd Floor Bi-Annual Aug-Nov GCA15 Envelope Site Bi-Annual Aug-Nov GCA16 Building Interior 1st Floor Bi-Annual Aug-Nov GCA17 2nd Floor Bi-Annual Aug-Nov GCA18 Security Safety 1st Floor Bi-Annual Aug-Nov GCA19 2nd Floor Bi-Annual Aug-Nov GCA20 Structure & Code 1st Floor Bi-Annual Aug-Nov Architect21 2nd Floor Bi-Annual Aug-Nov Architect22 Statisfaction Landscaping Bi-Annual Aug-Nov GCA23 Custodial Bi-Annual Aug-Nov GCA

Ju ly Aug ust September Oct ober Novmeber DecemberImplement Projects

Conduct Inspections Survey Build Budget

January February March April M ay Ju ne

Software Feature: Inspections

Key Data to Collect Condition Priority Repair Cost Date Comments Work Order

Ability to Analyze & Edit

Software Feature: Data

Reporting to Build Plan

Exportability

Asset vs. Items

Questions

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