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Third Quarterly Meeting of the

Chuuk Advisory Group on Education Reform

Proceedings

Weno, Chuuk, FSM

July 22, 2013 – July 26, 2013

The Chuuk Advisory Group on Education Reform was created following a November 2012 High-Level Meeting on

Chuuk Education Reform, attended by three principal parties: Chuuk State, the FSM National Government, and the

United States Government. Advisory Group members meet quarterly to review progress on education reform in

Chuuk State. They include:

Thomas Bussanich, U.S. Department of the Interior Office of Insular Affairs, [email protected];

Dr. Patrick Tellei, President of Palau Community College, [email protected];

Rev. Francis X. Hezel, SJ, Founder of Micronesian Seminar, [email protected].

The Advisory Group held its First Quarterly Meeting from January 28, 2013 to February 1, 2013 and Second

Quarterly Meeting from April 29, 2013 to May 3, 2013. This report summarizes the Third Quarterly Meeting, which

was held from July 22, 2013 to July 26, 2013, on Weno, Chuuk. It has been developed with technical support from

Graduate School USA consultant Larry Goddard ([email protected]), shared with the three principal parties,

and made available online at www.pitiviti.org/chuuk.

mailto:[email protected]




http://www.pitiviti.org/chuuk

Table of Contents

Draft Agenda for Third Quarterly Meeting of the Chuuk Advisory Group on Education ............................. 1

Press Release ................................................................................................................................................ 5

Recommendations from the Chuuk Board of Education .............................................................................. 7

Chuuk High School Pilot Project .................................................................................................................... 9

Letter to Chuuk State Governor Johnson Elimo.......................................................................................... 19

Letter to Senate President Mark Mailo ...................................................................................................... 21

WorldTeach Primary School Pilot Project ................................................................................................... 23

Budget Presentation (Ryan Edgar, DOI Education Grants Manager) .......................................................... 29

Request for Proposal: Human Resources Management Consultant .......................................................... 37

Request for Proposal: Education Reform Consultant ................................................................................. 39

1

Draft Agenda for Third Quarterly Meeting of the Chuuk Advisory Group

on Education

SUNDAY, JULY 21, 2013

9:35 p.m. Advisory Group Members arrive on United 186, Check In to Truk Stop Hotel

MONDAY, JULY 22, 2013

9:00 a.m. Internal Advisory Group Meeting: Orientation, Check-in and Review of Outstanding Issues (CFCC Conference Room)

2:00 p.m. Meeting with Human Resource Reform team from McREL to discuss Terms of Reference, approach, timeline, and expected outcomes. To be combined with meeting with PREL staff to discuss status of long-term education reform consultants, consultant recruitment process, expected timeline for implementation, and working relationships with CDOE and the Advisory Group.

TUESDAY, JULY 23, 2013

9:00 a.m. Internal Advisory Group Meeting (continued): Orientation, Check-in and Review of Outstanding Issues (CFCC Conference Room)

2:00 p.m. Briefing with CDOE Director, Consultants & Staff as Appropriate

General Status Update from CDOE Director’s Perspective

Update on Specific Commitments and Prior Recommendations: Program of Action for Chuuk Education Reform and Advisory Group Focused Recommendations

o Discussion of Impact of Commitments on CDOE Budget

Program of Action for Chuuk Education Reform

Commitment 1 Design and Implement CDOE Personnel Management System

Commitment 2 Implement CDOE Reorganization Law (Note: AG Recommendation to defer implementation of this issue until outside consultants are fielded.)

Commitment 3 Recruit and Hire Two Resident Education Consultants (Note: Linked to Advisory Group Recommendation 1 below)

Commitment 4 Continue Chuuk High School Pilot Program and Replicate in One Additional High School (Note: Linked to Advisory Group Recommendation 4 below)

Commitment 5 Revise FY2013 Education Budget and Prepare FY2013 Reform Budget as a Project Based Proposal (Note: Complete)

Commitment 6 Reset CERP Goals, Objectives and Timeline to Reflect Endorsed Recommendations of the Reform Review and Subsequent Events. (Note: AG Recommendation to defer implementation of this issue until outside consultants are fielded.)

Commitment 7 Accelerate Community Involvement (Note: Linked to Advisory Group Recommendation 5 below)

2 Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform

Commitment 8 Fully Integrate the Facilities Master Plan into the Reform Program

Commitment 9 Develop FY 2014 CDOE Budget in Conformance with LTFF

Commitment 10 Organize and Implement Advisory Group (Note: Complete)

Commitment 10(a) Develop a revised personnel contractual system

Commitment 10(b) Assessment of Pilot Project Regional Centers in Northern Namoneas and Faichuk

Commitment 10(c) Develop a Monitoring Program

Commitment 10(d) Develop a Procurement Distribution and Warehousing System.

Advisory Group Focused Recommendations

Recommendation 1 Re-advertise the Human Resources Consultant, the Education Reform Implementation Expert, and the School Management Expert positions (Note: Linked to Commitment 3 above)

Recommendation 2 Develop a services contract system for teachers, principals, and for others, as deemed appropriate positions (Note: AG Recommendation to defer implementation of this issue until outside consultants are fielded.)

Consideration/reconsideration, and possible suspension, of the CDOE's current plan to extend the number of school days to 200; in particular, to avoid any immediate negative impacts on teacher recruitment (World Teach and perhaps others) and high school graduate acceptance and/or matriculation at the tertiary level.

Recommendation 3 Develop a school monitoring system creating school monitoring teams, in partnership with communities, to effectively monitor schools to ensure the attendance of principals, teachers, students and staff

Recommendation 4 Focus on the Chuuk High School Pilot Project and allow for greater autonomy to the Consultant/Principal in implementing the pilot program (Note: Linked to Commitment 4 above)

This discussion needs to include consideration of (a) the principal trainee, (b) the role and number of World Teach Teachers, (c) the timing and scope of any expansion of the Chuuk High Pilot Project to other High Schools, (d) more generally, follow to the Advisory Group’s letter of __ to CDOE Director.

Recommendation 5 Delay the implementation of the remaining three regional centers in the Northwest, Southern Namoneas and the Mortlocks until further assessment and reporting is completed

Recommendation 6 Immediately implement Chuuk State School Facility Repair Construction Master Plan and develop short, medium and long term plans for budgeting and implementation

Recommendation 7 Immediately implement the Primary and Secondary School Consolidation Plan, as enunciated in The Chuuk State School Facility Repair and Construction Master Plan

Recommendation 8 Develop a new procurement policy/process/distribution system, that better allows for small scale orders of school supplies and wraps the current warehousing system into the procurement and distribution system

Proceedings of Third Quarterly Meeting of Chuuk Advisory Group on Education Reform 3

WEDNESDAY, JULY 24, 2013

8:00 a.m. Boat trip to Faichuuk High School for a facilities visit with CDOE Director, appropriate CDOE Board Members, Chief of Secondary Schools or Regional Chief of Schools

2:00 p.m. Initial meeting of the Advisory Group with CBOE Chairman and Members:

General Status Update from Chairman and Members’ Perspective on Program of Action for Chuuk Education Reform and Advisory Group Focused Recommendations

Commitments 1-10 Refer to commitments above as needed; discussion in this instance will be focused at Board level of education system oversight and policy development

Recommendations 1-8 Refer to recommendations above as needed; discussion in this instance will be focused at Board level of education system oversight and policy development

THURSDAY, JULY 25, 2013

10:00 a.m. Courtesy meeting with Legislature (preferably together) to share current observations of the Advisory Group, outcomes of the review of the CDOE budget, implications for JEMCO (if any), and ongoing commitments for reporting to, and seeking feedback from, Chuuk State Leadership.

1:00 p.m. Advisory Group working meeting (opening portion with CDOE Director and CBOE Chairman/Members) to discuss report, timeline for future meetings, identified needs for support and/or action prior to the next meeting.

Advisory Group Internal Assessment against five broad objectives:

Students must have safe and sanitary learning environments;

All classrooms must have qualified teachers;

Classrooms must have the necessary school supplies;

Principals, teachers and students must be present for class; and

Learning must take place.

Within the context of these desired objectives, the collaborative approach undertaken to achieve them should be:

constructive and non-accusatory;

creative in approach and solutions;

simple enough to allow for effective implementation;

focused on community ownership and involvement; and

based upon accountability across the entire spectrum of education in Chuuk State.

7:00 p.m. Working dinner for Advisory Group Members: Preparation for Executive Meetings


FRIDAY, JULY 26, 2013

10:00 a.m. Courtesy meeting with Executive leadership (Governor and Cabinet members) to share to share current observations of the Advisory Group, outcomes of the review of the CDOE budget, implications for JEMCO (if any), and ongoing commitments for reporting to, and seeking feedback from, Chuuk State Leadership.

2:00 p.m. Advisory Group close-out, as needed.

SATURDAY, JULY 27, 2013

2:21 p.m. Advisory Group Members depart for Guam on United 154

5

Press Release

Third Meeting of the Chuuk Advisory Group on Education Reform

Weno, Chuuk, Federated States of Micronesia—July 26, 2013—The Chuuk Advisory Group on Education

Reform held its third quarterly set of meetings in Weno, Chuuk, from July 22 through July 26, 2013. The

Advisory Group is assisting the Chuuk State Board of Education and the Department of Education to

implement education reform commitments that were made at the Chuuk High Level Meeting on

Education Reform held in Weno, Chuuk this past November, 2012, with representatives and staff from

the FSM National Government, the U.S. Government and the Chuuk State Government.

Members of the Advisory Group include three eminent friends of Chuuk State, including Tom Bussanich,

the Director of the Division of Budget and Grants Management in the Office of Insular Affairs within the

United States Department of Interior; Patrick Tellei, the President of the Palau Community College; and

Francis X. Hezel, a Jesuit Priest and the founder of the Micronesian Seminar.

The Advisory Group once again met with the Chuuk State Governor, Board of Education and Department

of Education to discuss the on-going progress of ten High Level commitments as well as additional

recommendations made by the Advisory Group during its first two quarterly meetings. The Advisory

Group and the Chuuk Board of Education had very productive meetings and concurred on many of the

reform issues being considered.

Despite this much improved and expanded reform discussion, the Advisory Group conveyed its concern

regarding the slowness of the Chuuk State Government to finalize the process of appointing and

confirming a Director of Education, as well as vacant and expiring Board of Education positions. The

Advisory Group also expressed concern regarding Chuuk State’s slow progress in implementing primary

school consolidations, as committed by all parties at the High Level event.

With the hiring of professional Human Resource, Reform and Management Consultants, the Advisory

Group is encouraged that several outstanding reform initiatives will begin to move forward, including

the development of a contract system for teachers that will limit leave during the school year,

monitoring of student, teacher and principal attendance at all schools, development of a methodology

governing the selection of school principals, improving physical facilities and making sure schools have

the basic requirements for strong school instruction.

Tom Bussanich expressed his sincere appreciation on behalf of the Advisory Group to the Board of

Education for its much invigorated participation throughout the week. According to Mr. Bussanich,

“when all of the parties to a project work together to find solutions to hard problems, solutions are

usually found, and the Board showed a strong commitment during our meetings to move this reform

forward.”

The Advisory Group will return to Chuuk for its next quarterly meeting in the last week of October of this

year.


For additional information on background documents, meeting proceedings, correspondence and

Advisory Group reports, visit http://www.pitiviti.org/chuuk.

### ENDS #


Recommendations from the Chuuk Board of Education

Here are some actions, decisions, policies, concerns of the CBOE.

1. The selection of the Director of Education is slow. The Board has done its part. We have

submitted our three selections. It is up to the Governor to submit his choice to the Senate. The

Senate will have to approve or disapprove Governor’s choice.

2. Consolidation of schools has been a high priority. However, implementation is difficult for the

following reasons:

a. Accessibility is difficult for some schools due to distance or lack of roads to walk to and

from school. Safety of children is also an issue when crossing and entering another

village.

b. Lack of facilities to accommodate combined enrollment.

c. Land issues such as public land versus private land.

3. Some decisions were put on hold because we await the work of the consultants.

a. The comprehensive contract system. We wanted to know what it would look like before

we made a decision on it.

b. The monitoring system. The same thing: we wanted to see how it would be set up.

c. The organization chart of the new department. HR people showed us their draft. We

liked it, but we have not officially endorsed it. We wanted to first see what the Advisory

Group thinks.

d. The hiring of the Chiefs of the three divisions. We only have acting chiefs, and we are

awaiting job descriptions and the other components of the divisions. We are also

waiting for your reactions and endorsement.

4. Chuuk High School Pilot Project. Paul is given freedom to implement the pilot program as he

sees fit. The only concern is about the teachers and staff he no longer needs at CHS. Where

would they go? Would World Teachers continue to be around? Can DOE afford to continue to

have them?

5. Elementary School Pilot Project: Recommend Iras School as it is centrally located, students

come from all the islands in Chuuk State, has been adopted by NGO, exceptional example of

varying student conditions.

6. Consolidation of Junior High into High Schools. We want to have a schedule on which high

school to be built first using infrastructure funds.

7. Regional Centers. If the piloting of the two centers is to be objective, they must at least have the

minimum “tools” to work with. NNRC needs a car and a boat. FRC needs another boat and more

fuel as there are many schools to visit on a regular basis.

Recommendations:

1. The CBOE would write a letter to both Governor and the President of the Senate urging them to

speed up the appointment of the Director of Education.

2. Allow the experts time to make their recommendations before implementation is to continue.

3. Placing everyone on contract must be free from legal contests.


4. Department to proceed with consolidation efforts immediately while identifying schools that

need to be reconsidered or reevaluated. Schools that refuse to merge by August 31, 2013 must

be penalized.

5. There is only one boarding high school in each region, including CHS (Northern Namoneas High

School). Beginning 2015 boarding high school shall be built according to agreed- upon schedule.

6. As soon as a monitoring system is formalized, it shall be put into effect.

7. The education expert shall consider the two existing Formulas for teacher projection and make

recommendation as to which one is better for CSSS.

8. A defined description of the BOE on the organizational chart to be inserted to include(1)support

staff and capacity building funds.

9. Enter into MOU’s with the Island Communities (Village Chief, Council, and Mayor) identifying

the responsibility of the BOE and the Island Community. Understanding that there are no legal

implications, but will heighten awareness and allow ownership.

10. Department to take immediate steps to secure that the minimums are provided at all schools:

a. Safe Classrooms

b. Toilets

c. Water

d. Fences

11. The budget process must include the BOE’s review prior to finalizing

12. BOE members to meet with Leadership to ensure vacant positions on the BOE are filled in a

timely manner

13. The submittal of a World Teach Plan addressing all aspects to include sustainability and

transference of knowledge to local teachers, etc.

14. That the functions of the Warehousing divisions be specified, documented and submitted to the

BOE for approval. Consider the possibility of contracting service.

15. HR Consultant to prioritize job descriptions and authority of Regional Offices to allow for

immediate monitoring measures in the applicable regions


Chuuk High School Pilot Project

Mission Statement:

Chuuk High School allows entrance to all Chuukese who wish to be beneficial members of their

community. In doing so, Chuuk High School runs on a multi-track system preparing its students for the

following:

Entrance into a 4-year college for the purpose of pursuing a Secondary College Degree;

Entrance into the local work force with a marketable skill either through the 4 year High School

vocational program or through a shorter, intensive alternative program;

Entrance into one of the branches of the US military;

Entrance into Chuuk High School after a one-year intensive Language and Math program.

School Motto: Cognitionem Omnium Beneficiorum

CHUUK HIGH SCHOOL COLLEGE PREP PROGRAM

Entrance Requirements:

9th graders wishing to enter the CHS College Prep Program must first take the Chuuk State JHET test.

Students must receive an overall score of 70 points on the test OR a combined score of 50 points on the

English and Math portions of the test.

Curriculum: CHS College Prep Program seeks to prepare its students to enter college level programs

upon graduation; therefore an emphasis on Language, Math, Science and Critical Thinking skills will be

emphasized during the 4 years of the program.

9th grade

Pre-Algebra

Literature

Writing

General Science

Social Studies

10th Grade

Algebra

Biology

Literature

Writing

Social Studies


11th Grade

Geometry

Chemistry

Language

Social Studies Electives

Public Speaking

All 11th graders will take PSAT

12th Grade

Advanced Math

Physics

Language

Test Prep/College Prep

Economics/Government

All Seniors will take TOEFL, SAT and COMET tests

After School Programs will include:

Drama, Debate, Music, Art, Sign Language, Environment Club Major and Minor Sports

Handbook for College Prep Program

Attendance-Students may miss up to 5 school days per quarter. Students missing more than 5

specific classes a quarter (example 6 absences from Algebra) may receive an F in the class for

the quarter.

Students are required to maintain a Grade Point Average of 2.0 or higher. Students falling

below a 2.0 for 2 consecutive semesters will be removed from the program.

Punishable Offenses

Betelnut-3 days suspension

Cheating on a test, quiz or homework assignment- Student will receive an F grade for

the assignment.

Cheating on a Final- student will receive an F on the report card for that quarter.

Fighting- 2 weeks suspension first offense; expulsion 2nd offense

Alcohol or Drugs- immediate expulsion

Students will not be permitted to wear earphones or to show cell phones during the

school day. Cell phones and earphones will be confiscated and returned at the end of

the day. Second offense will result in items being returned only to parents.

Students are expected to bring notebooks and paper and pens to class. These will not be

provided by the teachers.

Students are expected to be respectful to both fellow students and their teachers


The language of instruction will be 100% English

Grading Policy-The CHS College Prep program uses a 10 point grade scale

o A= 90-100

o B= 80-89

o C= 70-79

o D= 60-69

o F= 59 and down

OUTPUTS COLLEGE PREP PROGRAM

1. By end of SY 2014 25% of Senior Class to pass Degree Program of COMET Test

2. By end of SY 2014 50% of Senior Class to place into either the COM ACE Program or the COM

Certificate Program (thereby making the percentage of students who completely fail the test to

be 25% of less)

3. By end of SY 2014 75% of Senior Class to write COMET essays of 30 points or higher

4. By end of SY 2014 100% of all Seniors have complete FAFSA and College Applications on line.

5. By end of SY 2014 100 Seniors and Juniors have taken TOEFL and SAT test. Students to be

chosen based on academic performance. Test to be paid for by CSDOE.

6. By end of SY 2014 80% of teachers in college prep program have at least a BA degree

7. By end of SY 2014 4 counselors are in place in College Prep Program

8. By end of SY 2014 baseline scores for 11th and 12th graders on SAT test established

BUDGET

Personnel

NAME POSITION SALARY

Jason Reiong Vice Principal 12,000

Vacant Vice Principal 12,000

Lisa Asor Teacher 10,000

Allen Emuch Teacher 10,000

Greda Irons Teacher 10,000

Esther Asor Teacher 10,000

Christian Hengio Teacher 10,000

Dorsalina William Teacher 10,000

Saik Cholymay Teacher 10,000

Myuri Daunney Teacher 10,000

Felicidas Shirai Teacher 10,000

Murae Alaph Substitute Teacher Ung (per hour)

Amalein Masataka Teacher 10,000

KS Sana Teacher 10,000

Rosania Yneiso Teacher 10,000

V-3 Raisom Teacher 10,000

Raisa Chiwi * (ed leave) Teacher 10,000

Haser William Teacher 10,000


PR Buliche Maintenance 6,000

Patrick Manuel Maintenance 6,000

Tosimichy Masis Security 6,000

Michiosy Nisa Security 6,000

Lincy Takaou Security 6,000

Mirah Mutuk Secretary 6,000

Mapryann Ray Secretary 6,000

Vacant Librarian 6,000

Ansy Louis Counselor 12,000* (based on current pay)

Vacant Counselor 10,000

Vacant Counselor 10,000

Vacant Vocational Director 12,000

TOTAL PERSONNEL 30 $266,000

Contractual

20 World Teach volunteers @10,000 200,000

WT Rental 60,000 60,000

1 dollar after school lunches 150 lunches x 150 days 22,500

SAT, TOEFL Testing 180 tests 20,250

TOTAL $302,750

Assets

Ipads 150 @200.00 (from LDS donations) 30,000

Sports Equipment 5,000

Piano keyboards 5 @ 500.00 2,500

Guitars 10 @ 150.00 1,500

2 copy machines 3,000

10 water dispensers @200.00 2,000

TOTAL $44,000

Other Consumable Expenses

Instructional supplies 54,000

POL for vehicles 1,000

Telephone and Internet 3,000

Utilities 20,000

Repair and renovation (paint and screens)

3,000

TOTAL $71,000

TOTAL $683,750


Chuuk High School Remedial Program


Students placing into the remedial program will have scored below 40% on the JHET test

They will take one year of only English and Math classes. At the end of the year they will retake the

JHET test and be placed in either the College Prep or Vocational Tracks. For the first year of the program

(SY 2013-14) the program will be limited to 60 students.

Curriculum

Language-3 periods

Math- 2 periods

Handbook and Budget will be the same as the College Prep Program

Outputs for Remedial Program

1. By August 2013 and every following year a report will be delivered to the State Director of

Education detailing the performance of Chuuk State Elementary Schools on the JHET test. This

report will highlight the percentage of students from each school who are performing below an

average of 50% on the test.

2. Students completing the Remedial Program will show a 15-20 point increase in Language and

Math scores.

3. 10% of students in the program will score high enough on the repeat JHET test to enter the

Chuuk High School College Prep Program

Chuuk High School Vocational Track


Students who test between the Remedial and College Prep entrance requirements, scoring between 70

points on the JHET and 40 points.

These students will have a chance to move up to the College Prep program after taking the 10th grade

NMCT test. They must score above 60% on the NMCT to move up. During 9th and 10th grade students

will take classes which emphasize English Language Learning and Math Development.

Curriculum

9th grade

English Writing

English Reading

English Listening and Speaking

Basic Math (2 periods)


10th Grade

English Writing

English Reading

Pre-Algebra

Basic Science

Intro to Vocational Tracks

*At the end of the 10th grade year students will take the NMCT and depending on scores be allowed to

move up to the College Prep B program or remain in the Vocational Program.

11th Grade

Remedial English

Business Math

3 periods of Vocational Training*

12th Grade

Remedial English

4 periods of Vocational Training

(put together schedule for different programs)

*see below for various Vocational Training curricula

VOCATIONAL PROGRAM CURRICULA REQUIREMENTS

NURSING

11th Grade (3 classes, including the basic English and Math)

Biology

Anatomy

Health and Nutrition

12th Grade

Practical Nursing Practicum (minimum 3 periods-location Chuuk State Hospital; checklist to be

provided by Chuuk State Hospital)

HOME ECONOMICS

11th grade ( 3 classes)

Sewing

Health and Nutrition

Child Care

12th Grade (3 classes)

Home Economics Practicum (including cooking, home care, household budgeting and parenting skills)

*classes to be held at a Home Economics Laboratory

(upon graduation all students to receive a sewing machine)


SECRETARIAL SKILLS

11th grade (3 classes)

Typing/Computer

Office Skills

Work and Ethics

12th grade

Practicum (3 hours a day placement in a local business)

HOSPITALITY and TOURISM SERVICES

11th grade

Office Skills

Work and Ethics

Computer/Typing

12th grade

Practicum (student will work 3 hour a day at a local hotel)

CARPENTRY

AGRICULTURE

POLICE TRAINING

AUTO MECHANICS

BOAT AND BOAT ENGINE REPAIR

(Presently these programs are still being developed. Meetings will be held with local authorities during

the summer of 2013 to find areas of training.)

BUDGET FOR VOCATIONAL TRAINING

Personnel

Vocational Vice Principal 12,000

Home Economics Teacher 10,000

Nursing Teacher 10,000

Business Teacher 10,000

Total $42,000

Fixed Assets

Computers [email protected] 10,000

Oven [email protected] 1,600

Refrigerator 1,500

Washer and Dryer 1,500

Sewing Machines [email protected] 6,000

Sundry Kitchen Equipment 5,000


Nurses uniforms [email protected] 450

Total $26,050

Contractual

Stipends for Nursing Students 25.00 a week x 30 students times 30 weeks

22,500

MOU’s with local contractors 1,000 per month x 3 (boat engine repair, auto shop, carpentry shop) x 8 months

24,000

Rent for Home Ec. Lab 12 months x 2,000 per month (negotiating)

24,000

Rent for Vocational Vice Principal

6,000

Total $76,500

TOTAL $144,550


MILITARY PREP ACADEMY

Mission Statement

The Chuuk High School Military Academy is a one year program reaching out to young people

between the ages of 18-25 who wish to enlist in one of the branches of the US Military. As such,

the Academy will prepare students academically to pass the ASVAB; physically to be at their

most fit; and mentally for the rigors of their chosen career.

Entrance Requirements

Students must have a High School Diploma. Students must take and pass an Entrance exam

which will consist of Basic Reading, Writing and Math sections. Students must pass a basic

physical at the hospital. Students must also pass a fitness test consisting of basic exercises

which test endurance and strength.

Curriculum

Students will take a one year program using ASVAB study materials. Students will also do 60

minutes minimum of physical fitness each day. The ASVAB is scheduled for Spring of 2014. The

program will start in August and end upon the taking of the ASVAB.

BUDGET FOR MILITARY ACADEMY

Personnel

Head Instructor 12,000

Total $12,000

Contractual

Rent for Instructor 6,000

Total $6,000

Consumables

ASVAB Textbooks 100 x 30.00 3,000

Fitness Equipment 5,000

Total $8,000

TOTAL $26,000

TOTAL BUDGET CHUUK HIGH PROPOSAL $854,300


Consultant Duties

1. Consultant will continue to run the day to day activities of Chuuk High School for SY 2013-14

including monitoring of Teacher and Staff Attendance

2. Consultant will continue to train Jason Reiong to take over as Principal of CHS

3. Consultant will place 20 WT volunteers at CHS; orienting them to CHS and preparing their daily

teaching schedules. Consultant will also find suitable housing for volunteers before July arrival.

4. Consultant will put together the class schedule for CHS

5. Consultant will administer placement test to all students and make final determination of

student placements for SY 2014

6. Consultant will recruit 1 qualified VP and 2 Counselors for CHS

7. Consultant will meet with Chamber of Commerce to assist in the setting up of Vocational Job

Shadowing Programs

8. Consultant will prepare yearly budgets for CHS to be submitted in a timely manner to Chuuk

DOE

9. Consultant will oversee the purchasing of school supplies by preparing a yearly vendor pricing

list and by establishing off island contacts with MOUs to aid in purchasing from off island.

10. Consultant will prepare MOU’s for local businesses and student trainees

11. Consultant will prepare Vocational Certification Programs and submit to Board and AG before

August 2013

12. Consultant will provide yearly test report based on all schools JHET performance to be

submitted to the Director and the Board of Education

13. Consultant will continue to develop relationships with donor organizations ie: the LDS Church

and other funding agencies.


Letter to Chuuk State Governor Johnson Elimo

The Chuuk Advisory Group on Education Reform

c/o Graduate School USA, Pacific Islands Training Initiative

900 Fort Street Mall, Suite 1540, Honolulu, Hawaii 96734

July 22, 2013

Johnson Elimo

Governor

Chuuk State

Subject: Status of Nominations

Dear Governor:

The Advisory Group (AG) would like to know the status of the current process of appointing and

confirming the position of Director of Education as well as the status of the appointment and

confirmation of Board of Education Members.

The Advisory Group believes that it is very critical to have a Director and a full Board in place in order to

rapidly move forward with the issues of the Chuuk Education Reform process.

Your commitment to the appointment of these positions is consistent to strong statements that you

made at the High Level Meeting held in November of last year which set this entire reform process in

motion.

We look forward to hearing from you in this regard as soon as possible this week.

Sincerely,

Thomas Bussanich Advisory Group Member

[email protected]

Patrick U. Tellei, EdD Advisory Group Member

[email protected]

Francis X. Hezel, SJ Advisory Group Member

[email protected]




21

Letter to Senate President Mark Mailo

The Chuuk Advisory Group on Education Reform

c/o Graduate School USA, Pacific Islands Training Initiative

900 Fort Street Mall, Suite 1540, Honolulu, Hawaii 96734

July 26, 2013

Mark Mailo

President

House of Senate

Chuuk State

Subject: Status of Nominations

Dear President Mailo:

The Advisory Group (AG) was disappointed that it was unable to meet with the Senate during its

week of meetings in Weno, Chuuk for the Third Quarterly Meeting of the Advisory Group on

Education Reform. For your information, our meetings during the week were very productive

and we believe that, with the hiring of Human Resource, Management and Reform consultants

by the Department of Education, the Reform process is well on its way towards improving

schools in Chuuk State.

This being said, the Advisory Group believes that it is very critical to have a Director of Education

and a full Board of Education in place in order to rapidly move forward with the many issues of

the Chuuk Education Reform process. It is our understanding that a candidate for Director has

been forwarded to the Senate and awaits the initiation of a confirmation process.

We would therefore seek your immediate attention to this confirmation process, recognizing

that such process can often be slow and arduous. We are hopeful that Board appointments are

also in line for consideration during the same time frame.

It is or strong hope that we will be able to report to JEMCO that these critical positions are in

place prior to its August meetings where budgetary issues related to Education and the reform

are deliberated.


We look forward to your successful confirmation of these positions and visiting you on our next

quarterly visit to Chuuk, scheduled on the last week of October, 2013.

Sincerely,

Thomas Bussanich Advisory Group Member

[email protected]

Patrick U. Tellei, EdD Advisory Group Member

[email protected]

Francis X. Hezel, SJ Advisory Group Member

[email protected]




23

WorldTeach Primary School Pilot Project

29

Budget Presentation (Ryan Edgar, DOI Education Grants Manager)

37

Request for Proposal: Human Resources Management Consultant

Issue Date: February 12, 2013

Opening Date: February 18, 2013

Closing Date & Time: March 15, 2013 @ 5:00 p.m. Chuuk Time

The Chuuk State Government and the Department of Education are soliciting proposals from

interested and qualified individuals or institutions for Human Resources Management

Consulting services for the Chuuk State School System.

Chuuk State Law No. 11-12-24 exempted the Department of Education and its employees from

the Public Service System and placed them under the control and management of the Board of

Education; and Chuuk State Law No. 11-12-23 authorizes the reorganization of the Chuuk

Department of Education and established three new divisions (Division of Administration &

Personnel, Division of Planning and Development, and Division of School Support) and creating

the regional service centers.

Scope of work will include:

Developing a personnel system inclusive of rules, regulations and procedures.

Development of personnel record documentation requirements and related

maintenance procedures.

Establishing positions for the three divisions and developing job descriptions for those

positions estimated to be approximately 115.

Developing employee classification and incentive programs for the new personnel

system.

Assessing the skills and experiences of the existing employees to align their placements

in the established positions within the new organizational structure.

Developing training programs that will allow all employees in established positions to

understand their new roles, duties and responsibilities within the new organization and

also providing training for Department of Education Human Resources personnel.

Developing a professional code of ethics that will guide the operation of the Chuuk State

School System

Evaluation and Conditions

All proposals will be reviewed and evaluated by a Special Committee formed to evaluate

proposals and select an awardee. The Special Committee reserves the right to reject any and all

proposals and/or extend the closing date of the RFP and to request additional information from

any applicant. Proposals will be evaluated heavily based on experience in providing the

requested services, past performance and demonstrated ability to complete services within the

timeline of the reform plan and most advantageous to the reform program.


All interested parties must submit their proposals no later than March 15, 2013 at 5:00 p.m.

Chuuk time to the Chuuk Department of Education. Late submissions will not be accepted and

will be returned.

Proposals must be submitted to the address below marked CSS 2012-12-01:

Chuuk Department of Education

P.O. Box 460

Weno, Chuuk FM 96942

Attention: Gardenia Aisek Macayaon, Director of Education

Phone#: 691-330-7405

Proposals must include the following information:

1. Name of individual or organization

2. Name of contact person

3. Physical address

4. Telephone and fax numbers

5. Email address

6. Statement of qualification and experience with similar projects

7. Proposed duration of work

Electronic proposals will be accepted via email at [email protected]

To obtain further information, interested parties should contact the individual below.

Gardenia Aisek Macayaon

Director of Education

P.O. Box 460


Phone: 691-330-7045

Email: [email protected]

The Department of Education reserves the right to reject any and all proposals received in

connection with this RFP for failure to comply with this advertisement and/or non-compliance

with procurement procedures.

Any contract(s) awarded will be between the Chuuk State Government and the person or

organization receiving the award.

39

Request for Proposal: Education Reform Consultant

Issue Date: February 12, 2013

Opening Date: February 18, 2013

Closing Date & Time: March 15, 2013 @ 5:00 p.m. Chuuk Time

The Chuuk State Government and the Department of Education are soliciting proposals from

interested and qualified individuals or institutions to provide consulting services for the Chuuk

State School System. The department is accepting proposals for two full-time, resident

education experts including one Education Reform Implementation expert and one School

Management Expert.

Scopes of work for these two resident education experts are as follows:

The Education Reform Implementation expert will:

Complete the revision of the Chuuk Education Reform Plan (CERP) goals, objectives and

timeline to reflect the endorsed recommendations of the Reform Review, the outcomes

of the High-Level meeting, and the implementation of key legislative measures.

Take lead responsibility for keeping the Reform Monitoring Matrix up-to-date for

submission to CDOE (Chuuk Department of Education) Executive Director to CBOE

(Chuuk Board of Education) and Advisory Group for review and reporting.

Take lead responsibility for CERP goal one through advisory support to the new CDOE

Division of Administrative and Personnel.

Submit deliverables to the Executive Director of Education and to the Board of

Education as expected.

The School Management Expert will:

Take lead responsibility for CERP goals 2, 3, and 4 through advisory support to the new

CDOE Division of School Support.

Take lead responsibility for ensuring the Facilities Repair and Maintenance Master Plan

is integrated into the overall reform program through advisory support to the new CDOE

Division of Planning and Development.

Submit deliverables to the Executive Director of Education and to the Board of

Education as expected.

Qualifications

Applicants are expected to have earned their college diplomas in education or other related

fields; they must be knowledgeable and experience in education reforms and school

management; be able to work in different settings and environments and willing to travel to


other islands in Chuuk. They must have good work attitude and ethics and are easy to work

with others.

Evaluation and Conditions

All proposals will be reviewed and evaluated by a Special Committee formed to evaluate

proposals and select an awardee. The Special Committee reserves the right to reject any and all

proposals and/or extend the closing date of the RFP and to request additional information from

any applicant. Proposals will be evaluated heavily based on experience in providing the

requested services, past performance and demonstrated ability to complete services within the

timeline of the reform plan and most advantageous to the reform program.

Terms and Status of Employment

Consultants will work with the Chuuk Department of Education for a period of one year with

contracts renewable annually based on the need of the department for the implementation of

the education reform plan. The status of employment will be that of an independent consultant

who will report to the Executive Director of Education.

All interested parties must submit their proposals no later than March 15, 2013 at 5:00 p.m.

Chuuk time to the Chuuk Department of Education. Late submissions will not be accepted and

will be returned.

Proposals must be submitted to the address below marked CSS 2012-12-02:

Chuuk Department of Education

P.O. Box 460


Attention: Gardenia Aisek Macayaon, Director of Education

Phone#: 691-330-7405

Proposals must include the following information:

1. Name of individual or organization 2. Name of contact person 3. Physical address 4. Telephone and fax numbers 5. Email address 6. Statement of qualification and experience with similar projects 7. Electronic proposals will be accepted via email at [email protected]


Gardenia Aisek Macayaon

Director of Education

P.O. Box 460


Phone: 691-330-7045

Email: [email protected]

The Department of Education reserves the right to reject any and all proposals received in

connection with this RFP for failure to comply with this advertisement and/or non-compliance

with procurement procedures.

Any contract(s) awarded will be between the Chuuk State Government and the person or

organization receiving the award.

third quarterly meeting of the chuuk advisory group on ...€¦ · recommendation 6 immediately...

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