third set of locks projjject - panama canal...opening of price proposals july-09 ago sep oct nov dic...
TRANSCRIPT
Contractor-selection process Third Set of Locks Project Contractor-selection process Third Set of Locks Project jj
Alberto Alemán ZubietaAlberto Alemán ZubietaAlberto Alemán ZubietaAdministrator
Panama Canal AuthorityJuly 2009
Alberto Alemán ZubietaAdministrator
Panama Canal AuthorityJuly 2009
OutlineOutlineOutlineOutline
Expansion Program components and preparations.
Overview of the contracting process.
Expansion Program components and preparations.
Overview of the contracting process.
Organization for the evaluation of proposals.
Selection process.
Organization for the evaluation of proposals.
Selection process. p
Allocated funds and contracting regulations.
Sequence of events
p
Allocated funds and contracting regulations.
Sequence of eventsSequence of events.Sequence of events.
Expansion ProgramExpansion ProgramExpansion Program components and
ti
Expansion Program components and
tipreparationspreparations
Expansion Program components
Expansion Program components
14 M m314 M m3
Deepening and Deepening and Post-Panamax locks on the Atlantic side
Post-Panamax locks on the Atlantic side
Raising of the Gatun Lake i ti l l l
gwidening of the
Atlantic entrance access channel
gwidening of the
Atlantic entrance access channel
the Atlantic sidethe Atlantic side maximum operational level
Deepening of the Culebra Deepening of the Culebra 26.7 m 26.7 m 27.1 m 27.1 m
Deepening of the Gatun Deepening of the Gatun
3.7 M m3
Deepening of the Culebra Cut navigational channelDeepening of the Culebra Cut navigational channel
Lake navigational channelLake navigational channel 4.1 M m3
Post-Panamax locks on the Pacific side
Post-Panamax locks on the Pacific side Deepening and
widening of the Pacific t
Deepening and widening of the Pacific
t
9.1 M m39.1 M m3
46 M m3
entrance access channel
entrance access channel
Access channel to the Pacific-side post-Panamax locks
Retention of financial and legal advisorsRetention of financial and legal advisors
New York, USA25 July 2008
Mizuho•Financial
Shearman & Sterling•Financial ~ legal
Mayer Brown •Legal
Integrated program administrationIntegrated program administration
Working together since 15 August 2007
Th fi i ill $2 3 billi f h ’ $5 25 billi
Financial administration Financing for the program was secured on 9 December 2008.
The financing will cover $2.3 billion out of the program’s $5.25 billion estimated budget, allocated as follows:
FINANCING European Investment Bank (EIB) $ 500 MJapan Bank for International Cooperation (JBIC) $ 800 MJapan Bank for International Cooperation (JBIC) $ 800 MInteramerican Development Bank (IDB) $ 400 MInternational Finance Corporation (IFC) $ 300 MAndean Development Corporation (CAF) $ 300 M
Subtotal: $2.3 B
To be funded by the ACP: $ 2.95 B
Total: $ 5.250 B
The negotiated financing structure includes very favorable provisions for the ACP, including a 20-year amortization period and a 10-year grace period.The negotiated financing structure includes very favorable provisions for the ACP, including a 20-year amortization period and a 10-year grace period.
Overview of the Overview of the contracting
processcontracting
processprocessprocess
Contractor-selection process overviewContractor-selection process overview
For the lock contract, the ACP is using a non-negotiated best value process and a pre-qualifying tenderingFor the lock contract, the ACP is using a non-negotiated best value process and a pre-qualifying tenderingbest value process and a pre qualifying tendering process.
The best value weighting is 55% for the technical
best value process and a pre qualifying tendering process.
The best value weighting is 55% for the technical g gproposal and 45% for the price proposal.
The contract will be awarded to the tenderer:
g gproposal and 45% for the price proposal.
The contract will be awarded to the tenderer:whose proposal complies with all of the requirements,
whose proposal obtains the best score after the weighting for
whose proposal complies with all of the requirements,
whose proposal obtains the best score after the weighting for both the technical and price proposal and
who has not experienced a substantial change in composition and conditions since the pre-qualification
both the technical and price proposal and
who has not experienced a substantial change in composition and conditions since the pre-qualificationand conditions since the pre-qualification. and conditions since the pre-qualification.
Contracting process timeline forlock design and construction
Contracting process timeline forlock design and construction
New datefor last individual Request for
Draft issue of the Terms of Reference
21-DEC-07
Short list selection
14-DEC-07Homologation of the Terms of
Proposal evaluation advisors
identified9-FEB-09
for last individual meeting with the
consortia 16-JAN-09
qQualifications
issued27-AUG-07 Receipt of
Qualifications15-NOV-07 Individual
meetings with the consortia
29-JAN-08
Reference26-MAR-08
Final Terms of Reference
issued18-APR-08
Designation of the Technical
Evaluation BoardPreview
conferenceReceipt of proposals3 MAR 09
Opening of price
proposalsJULY-09
AGO SEP OCT NOV DIC ENE FEB MAR ABR MAY JUN JUL AGO SEP OCT NOV DIC ENE FEB MAR APR MAY JUN JUL AGO SEP
conference13-SEP-07 3-MAR-09
2007 2008 2009
14 months14 monthsPre q alificationPre q alificationPre-qualificationPre-qualification
Consortium Members Designers Gate Manufacturers
Pre-qualified consortiaPre-qualified consortia
C.A.N.A.L.
ACS Servicios, Comunicaciones y Energía, S.L. (leader) Sener Ingeniería y Sistemas
ACS Servicios, Comunicaciones y Energía, S.L.
Acciona Infraestructuras, S.A. Haskoning Nederland BV
Fomento de Construcciones y Contratas, S.A. Mott Macdonald Limited
Hochtief Construction AG Hochtief Consult
Constructoras ICA S.A. de C.V.
Bouygues Travaux Publics (leader)
Bilfinger Berger
VINCI Construction Grands Projets
Atlántico-Pacífico de Panamá
AECOM (leader) ALSTOM Hydro Energia Brasil
C Co st uct o G a ds ojets
Construcoes e Comercio Camargo Correa S.A.
Construtora Andrade Gutierrez S.A.
Construtora Queiroz Galvao S.A.
ALSTOM Hydro Energia BrasilALSTOM Hydro Energia Brasil
BARDELLA Ind. Mecánicas
Bechtel, Taisei,
Bechtel International, Inc. (leader)
Bechtel International, Inc. W h Shi dT i i C tiMitsubishi Corporation
Bechtel International, Inc.(leader) Wuchang Shipyard Taisei Corporation
Mitsubishi Corporation
Grupo UnidosSacyr Vallehermoso S.A. (leader) Montgomery Watson Harza (MWH)
(leader)I il S AGrupo Unidos por el Canal(GUPC)
(leader)Heerema Fabrication Group
Impregilo S.p.A.
Jan de Nul n.v. IV-Groep
Constructora Urbana, S.A. Tetra Tech
Informational meetingsInformational meetings Site visits
Pre-bid conferences: 26 March 2008
Site visits
Pre-bid conferences: 26 March 2008
30 October 2008
49 individual meetings
30 October 2008
49 individual meetings
Organization for the Organization for the gevaluation of
proposals
gevaluation of
proposalsproposalsproposals
Key participants Key participants
There were six key participants in the evaluation process.There were six key participants in the evaluation process.
The ACP Contracting Officer coordinated the entire contractor-selection process.
The Technical Evaluation Board scored the technical proposals.
The ACP Contracting Officer coordinated the entire contractor-selection process.
The Technical Evaluation Board scored the technical proposals.The Technical Evaluation Board scored the technical proposals.
ACP and international experts provided technical advisory services to the Technical Evaluation Board.
Th ACP I t G l if i d th
The Technical Evaluation Board scored the technical proposals.
ACP and international experts provided technical advisory services to the Technical Evaluation Board.
Th ACP I t G l if i d thThe ACP Inspector General verifyied the process.
An external auditor (Deloitte) under contract with ACP audited the process to certify that it was duly executed.
The ACP Inspector General verifyied the process.
An external auditor (Deloitte) under contract with ACP audited the process to certify that it was duly executed.
A notary public acted as a witness to attest to the developments and certify the key milestones of the process.A notary public acted as a witness to attest to the developments and certify the key milestones of the process.
ACP organizational structure forthe evaluation of proposals and contractor selection
ACP organizational structure forthe evaluation of proposals and contractor selection
Board of Directors
Administrator (AD)
Inspector General (IG)
(AD)
Executive VP, Engineering and Programs Corporate Management
VP and Ethics Officer e g g gManagement Department
(IA)
VP and Ethics Officer (OA)
utho
rizat
ion
y
the
AD
he ra
nge
of th
ete
d fu
nds
Executive Manager, Contracts Administration
(IAC)
Executive Manager, Locks Projects Division
(IAE)
ntra
ct a
war
d au
dele
gate
d by
Prov
ides
thal
loca
t
C t ti Offi
Cost Estimating Team
Con Contracting Officer,
Construction Contracts
Management Branch(IACC)
Technical Evaluation Board
Price Proposal Validation Board
Technical Evaluation BoardTechnical Evaluation Board
Integrated by 15 senior, permanent engineers from ACP work force.Integrated by 15 senior, permanent engineers from ACP work force.
Organized in three groups composed of five members each.Organized in three groups composed of five members each.
Initiated preparatory work in September 2008.
Supported by over 50 ACP and contracted
Initiated preparatory work in September 2008.
Supported by over 50 ACP and contracted pp ytechnical experts.
Dedicated, uninterrupted work under supervision f h C i Offi
pp ytechnical experts.
Dedicated, uninterrupted work under supervision f h C i Offiof the Contracting Officer.
Work was conducted in a separate building and following special security measures
of the Contracting Officer.
Work was conducted in a separate building and following special security measuresfollowing special security measures.following special security measures.
Expert advisorsExpert advisorspp
The technical experts assisting the The technical experts assisting the Technical Evaluation Board included:
ACP experts who worked on the Expansion P l d i th d l t f th
Technical Evaluation Board included:ACP experts who worked on the Expansion P l d i th d l t f thProgram proposal and in the development of the terms of reference of the Request for Proposals (RFP).
Program proposal and in the development of the terms of reference of the Request for Proposals (RFP).
CH2M Hill resident advisors from the program-management team for the Expansion Program.
Contracted international e perts
CH2M Hill resident advisors from the program-management team for the Expansion Program.
Contracted international e pertsContracted international experts.
All experts signed a confidentiality t d fli t f i t t
Contracted international experts.
All experts signed a confidentiality t d fli t f i t tagreement and a non-conflict-of-interest
statement.agreement and a non-conflict-of-interest statement.
Role of the external auditorand Inspector General
Role of the external auditorand Inspector Generaland Inspector Generaland Inspector General
Reviewed the evaluation plan and the execution of the Reviewed the evaluation plan and the execution of the pevaluation process.
Verified and audited the contractor-selection process.
pevaluation process.
Verified and audited the contractor-selection process.
Made pertinent recommendations to the Contracting Officer as necessary during the selection process. Made pertinent recommendations to the Contracting Officer as necessary during the selection process.
Reviewed the final report of the evaluation process in order to certify the compliance of the evaluation with the process and the results.
Reviewed the final report of the evaluation process in order to certify the compliance of the evaluation with the process and the results.process and the results.
Issuance of a declaration that the evaluation was performed in compliance with the established process.
process and the results.
Issuance of a declaration that the evaluation was performed in compliance with the established process.
Selection Selection Sprocess
Sprocess
Principles guiding the contractor-selection process
Principles guiding the contractor-selection processselection process selection process
The contractor evaluation and selection process was designed to be:
The contractor evaluation and selection process was designed to be:process was designed to be:
Fair, impartial, transparent and holistic.
process was designed to be:
Fair, impartial, transparent and holistic.
Complete and in full compliance with the requirements and criteria established in
Complete and in full compliance with the requirements and criteria established in the Request for Proposals.
Timely and uninterrupted .
the Request for Proposals.
Timely and uninterrupted .y p
Executed and supported by experts in all required areas.
y p
Executed and supported by experts in all required areas.all required areas.
Confidential.
all required areas.
Confidential.
Receipt of proposalsReceipt of proposalsTh l i dTh l i d The proposals were received during a public ceremony in ACP installations on 3 March
The proposals were received during a public ceremony in ACP installations on 3 March 2009.
The ACP Contracting Officer presided over the proposal
2009. The ACP Contracting Officer
presided over the proposalpresided over the proposal-receipt process.
The ACP Inspector General
presided over the proposal-receipt process.
The ACP Inspector General verified the proposal-receipt process.
A team from the external
verified the proposal-receipt process.
A team from the externalA team from the external auditor (Deloitte) verified the proposal-receipt process.Th l t
A team from the external auditor (Deloitte) verified the proposal-receipt process.Th l t The proposals were not opened in public.
The proposals were not opened in public.
Receipt of proposals (continued)Receipt of proposals (continued)
The price proposals were sealed and stored in a vault of the National Bank of Panama
The price proposals were sealed and stored in a vault of the National Bank of Panamathe National Bank of Panama.
A notary public certified that the envelopes containing the
the National Bank of Panama. A notary public certified that
the envelopes containing the price proposals were closed and sealed and that the envelope containing the
price proposals were closed and sealed and that the envelope containing theenvelope containing the amount of funds allocated by the ACP was kept under custody until it was deposited
envelope containing the amount of funds allocated by the ACP was kept under custody until it was depositedcustody until it was deposited in a vault at a nearby branch of the National Bank of
custody until it was deposited in a vault at a nearby branch of the National Bank of Panama for safekeeping.Panama for safekeeping.
Opening of the technical proposals Opening of the technical proposals
All technical proposals were opened in private by the Contracting Officer and his team of specialists. This act
All technical proposals were opened in private by the Contracting Officer and his team of specialists. This act was attended by:
representatives of ACP Office of Inspector General,
was attended by:
representatives of ACP Office of Inspector General,
Deloitte auditors and
A notary public.
Deloitte auditors and
A notary public.y p
The Contracting Officer prepared the minutes, which were signed by all of the witnesses.
y p
The Contracting Officer prepared the minutes, which were signed by all of the witnesses.
There was a verification to determine that a Tender Security was included in each proposal, as well as a review of the Tender Documents by an ACP legal team
There was a verification to determine that a Tender Security was included in each proposal, as well as a review of the Tender Documents by an ACP legal teamreview of the Tender Documents by an ACP legal team.review of the Tender Documents by an ACP legal team.
Three of the four pre-qualified consortia submitted proposals during the ceremony.
Three of the four pre-qualified consortia submitted proposals during the ceremony.
Consortia Members Designers Gates manufacturers
ACS Servicios, Comunicaciones y Energía, S.L. (leader) Sener Ingeniería y Sistemas
C.A.N.A.L. ACS Servicios, Comunicaciones y Energía, S.L.
Acciona Infraestructuras, S.A. Haskoning Nederland BV
Fomento de Construcciones y Contratas, S.A. Mott Macdonald Limited
Hochtief Construction AG Hochtief ConsultHochtief Construction AG Hochtief Consult
Constructoras ICA S.A. de C.V.
Bechtel Taisei
Bechtel Internacional, Inc. (leader)
Bechtel Internacional IncBechtel, Taisei, Mitsubishi Corporation
Bechtel Internacional, Inc. (leader) Wuchang Shipyard Taisei Corporation
Mitsubishi Corporation
S V ll h S A (l d )
Grupo Unidos por el Canal
Sacyr Vallehermoso S.A. (leader) Montg. Watson Harza (MWH)(leader)Impregilo S.p.A.
Jan de Nul n.v. IV-Groep
Constructora Urbana, S.A. Tetra Tech
Heerema Fabrication Group
Evaluation methodologyEvaluation methodology The proposals were evaluated with respect to three areas:
1. Execution, construction, operations and maintenance plans.
2 Electromechanical designs and controls
The proposals were evaluated with respect to three areas:1. Execution, construction, operations and maintenance plans.
2 Electromechanical designs and controls2. Electromechanical designs and controls.
3. Design of the hydraulic system, gates and structures.
Each of the three teams that formed the Technical Evaluation B d i d d tl ibl f f th th
2. Electromechanical designs and controls.
3. Design of the hydraulic system, gates and structures.
Each of the three teams that formed the Technical Evaluation B d i d d tl ibl f f th thBoard was independently responsible for one of the three evaluation elements.1. The three teams worked separately in order to prevent them from
influencing each other
Board was independently responsible for one of the three evaluation elements.1. The three teams worked separately in order to prevent them from
influencing each otherinfluencing each other.
2. Each team assigned scores in its area of responsibility for evaluation.
3 The final score for each evaluation element resulted from a
influencing each other.
2. Each team assigned scores in its area of responsibility for evaluation.
3 The final score for each evaluation element resulted from a3. The final score for each evaluation element resulted from a consensus among the team members.
The Technical Evaluation Board was able to request advice and support from as many experts as they may deemed necessary.
3. The final score for each evaluation element resulted from a consensus among the team members.
The Technical Evaluation Board was able to request advice and support from as many experts as they may deemed necessary. pp y p y y y
These experts did not assign scores, nor did they participate in the evaluation discussions or deliberations.
pp y p y y y
These experts did not assign scores, nor did they participate in the evaluation discussions or deliberations.
Evaluation and selection process Evaluation and selection process
Receipt of proposalsReceipt of proposals
Contracting Officer Announces the public openingof the price proposals through
an RFP amendment
Contracting Officer Announces the public openingof the price proposals through
an RFP amendment
Technical EvaluationTechnical EvaluationPreliminary evaluation
(individual)
Team 1
Final evaluation(teams)
Team 1
Process certified by
external auditor
Process certified by
external auditor
Team 2
Team 3
Team 2
Team 3
Contracting Officertabulates technical scores
Contracting Officerwithdraws security depositbox containing envelopes with price proposals fromNational Bank of Panama
Contracting Officerwithdraws security depositbox containing envelopes with price proposals fromNational Bank of Panama
Price proposals opened during a public ceremony
Price proposals opened during a public ceremony
National Bank of PanamaNational Bank of Panama
Inspector General and external auditor audit the process-
Inspector General and external auditor audit the process-
Contracting Officer Contracting Officer
Security deposit boxclosed and key
withdrawn
Security deposit boxclosed and key
withdrawn
Price proposalssealed and notarized
Price proposalssealed and notarized
Technical scores
disclosed
Envelopes with price proposals
and amount of allocated
funds dContracting Officer
took the security depositbox to the
National Bank of Panama,together with the
notary public,external auditor and
Contracting Officer took the security deposit
box to the National Bank of Panama,
together with the notary public,
external auditor and
withdrawnwithdrawn
Inspector General
Contracting
Notary public
External auditor
Verification of compliance with the requirements of the Terms of Reference
Verification of compliance with the requirements of the Terms of Reference
opened
26
consortia representativesconsortia representativesOfficerExternal auditor Terms of ReferenceTerms of Reference
Contract isawarded
Contract isawarded3 March 20093 March 2009
Fields of expertise among those providingsupport for the technical evaluation
Fields of expertise among those providingsupport for the technical evaluation
• Dams• Hydraulic systems• Dams• Hydraulic systems
• Power distribution• Project controls• Power distribution• Project controls
• Concrete• Gates• Excavations
• Concrete• Gates• Excavations
• Environment• Design• Risk
• Environment• Design• Risk
• Structures• Access channels• Communication systems
• Structures• Access channels• Communication systems
Risk• Cost control• Programming
Q lit t l
Risk• Cost control• Programming
Q lit t ly• Valves• Electromechanical systems• Maintenance
y• Valves• Electromechanical systems• Maintenance
• Quality control• Public relations• Supply and logistics
• Quality control• Public relations• Supply and logisticsMaintenance
• Safety• Machinery-control systems
Maintenance• Safety• Machinery-control systems
• Training• Training
Ceremony for opening price proposalsCeremony for opening price proposals
Once the technical evaluation process has concluded, the Contracting Officer will issue an amendment to the
Once the technical evaluation process has concluded, the Contracting Officer will issue an amendment to thethe Contracting Officer will issue an amendment to the RFP communicating the date, time and place for the public ceremony to open the price proposals.
the Contracting Officer will issue an amendment to the RFP communicating the date, time and place for the public ceremony to open the price proposals.
During this public ceremony:
the total scores assigned to the technical proposals ill b di l d
During this public ceremony:
the total scores assigned to the technical proposals ill b di l dwill be disclosed.
the envelopes containing the price proposals and the envelope with the amount of ACP allocated
will be disclosed.
the envelopes containing the price proposals and the envelope with the amount of ACP allocatedthe envelope with the amount of ACP-allocated funds will be opened.
the scores to determine the apparent best value
the envelope with the amount of ACP-allocated funds will be opened.
the scores to determine the apparent best valuethe scores to determine the apparent best value proposal will be calculated automatically.the scores to determine the apparent best value proposal will be calculated automatically.
Allocated Allocated funds and
t tifunds and
t ticontracting regulationscontracting regulationsregulationsregulations
Allocated fundsAllocated funds Costs scenarios were developed by an ACP budget and
financial analysts to come up with a range for the amount of funds to be allocated for the contract
Costs scenarios were developed by an ACP budget and financial analysts to come up with a range for the amount of funds to be allocated for the contractamount of funds to be allocated for the contract.
The Administration determined the specific amount of the allocation.
amount of funds to be allocated for the contract.
The Administration determined the specific amount of the allocation.
The amount is stored in a sealed envelope in the bank vault containing the price proposals from the tenderers.
The amount is stored in a sealed envelope in the bank vault containing the price proposals from the tenderers.
The price proposals and the allocated funds envelope will be opened in a public ceremony.
The price proposals and the allocated funds envelope will be opened in a public ceremony.
If the price of the best value proposal does not exceed the amount of the allocation, the contract could be awarded within one to three days; however the
If the price of the best value proposal does not exceed the amount of the allocation, the contract could be awarded within one to three days; however theawarded within one to three days; however, the Contracting Officer has until September to award the contract.
awarded within one to three days; however, the Contracting Officer has until September to award the contract.
Sequence Sequence S qof events
S qof events
Ceremony for opening the price proposalsCeremony for opening the price proposalsgg
1. The public ceremony will be officially initiated by the 1. The public ceremony will be officially initiated by the p y y yContracting Officer.
2. The sealed envelopes containing the price proposals and the amount of the allocated funds will be
p y y yContracting Officer.
2. The sealed envelopes containing the price proposals and the amount of the allocated funds will beand the amount of the allocated funds will be withdrawn from the National Bank of Panama and taken to the premises for the ceremony.
3 The external auditor (Deloitte) will submit the
and the amount of the allocated funds will be withdrawn from the National Bank of Panama and taken to the premises for the ceremony.
3 The external auditor (Deloitte) will submit the3. The external auditor (Deloitte) will submit the results of his review of the proposal-evaluation process.
h b i d d i h l i f h
3. The external auditor (Deloitte) will submit the results of his review of the proposal-evaluation process.
h b i d d i h l i f h4. The scores obtained during the evaluation of the technical proposals will be disclosed and displayed.
4. The scores obtained during the evaluation of the technical proposals will be disclosed and displayed.
Opening the price proposals (continued)Opening the price proposals (continued)
5. The price proposals and allocation envelopes will be opened.
– The box containing the envelopes will be unlocked,
5. The price proposals and allocation envelopes will be opened.
– The box containing the envelopes will be unlocked,The box containing the envelopes will be unlocked, and the envelopes removed.
– The envelopes containing the proposals will be inspected and opened.
The box containing the envelopes will be unlocked, and the envelopes removed.
– The envelopes containing the proposals will be inspected and opened.
– The price proposals will be read aloud by the Contracting Officer and displayed on a screen.
– The prices will be introduced into a speadsheet that ill t ti ll f th l l ti th
– The price proposals will be read aloud by the Contracting Officer and displayed on a screen.
– The prices will be introduced into a speadsheet that ill t ti ll f th l l ti thwill automatically perform the calculations once the
last price is entered to determine the scores and immediately identify the apparent best-value proposal.
– The envelope containing the allocation amount will be
will automatically perform the calculations once the last price is entered to determine the scores and immediately identify the apparent best-value proposal.
– The envelope containing the allocation amount will beThe envelope containing the allocation amount will be inspected and opened, and the amount will be read aloud and displayed.
6. Adjournment of the ceremony.
The envelope containing the allocation amount will be inspected and opened, and the amount will be read aloud and displayed.
6. Adjournment of the ceremony.6. Adjournment of the ceremony. 6. Adjournment of the ceremony.
Alternative steps in the event the price of the best-value proposal exceeds the amount of allocated funds
Alternative steps in the event the price of the best-value proposal exceeds the amount of allocated funds
ACP t thACP t th
Base price of best-value proposal
exceeds the amount of allocated funds
Base price of best-value proposal
exceeds the amount of allocated funds
ACP requests the best-value tenderer to reduce the total base price of his proposal
ACP requests the best-value tenderer to reduce the total base price of his proposal
The contract is awarded
The contract is awarded
The new base price is within the
allocated amount
The new base price is within the
allocated amount
The new base The new base price exceeds the allocated amountprice exceeds the allocated amount
ACP requests new base price proposals
from all tenderers
ACP requests new base price proposals
from all tenderers
The base price of the new best-
value proposal is within the allocation
The base price of the new best-
value proposal is within the allocation
The contract isawarded
The contract isawarded
The amount of the allocationThe amount of the allocation
The base price of the new best value proposal
exceeds thell ti
The base price of the new best value proposal
exceeds thell ti
The contract isawarded
The contract isawarded
the allocation Funds is raised to the cover the base price for the new best-
value proposal
the allocation Funds is raised to the cover the base price for the new best-
value proposal
allocationallocation
The contractor-selection process
is declared null and void
The contractor-selection process
is declared null and void
The allocation cannot be increased
to cover the base price for the new
best-value proposal
The allocation cannot be increased
to cover the base price for the new
best-value proposal
Processes before the work beginsProcesses before the work begins
Notification of contract award End of notification period and
first day for filing protests
Notification of contract award End of notification period and
first day for filing protests 5 days 5 days
first day for filing protests Period for filing protests Protest resolution (if there are
first day for filing protests Period for filing protests Protest resolution (if there are
3 days 3 days
any, the adjudication period will be suspended)
Period for submittal of the
any, the adjudication period will be suspended)
Period for submittal of the
Up to 30 days
28 days
Up to 30 days
28 daysPeriod for submittal of the performance and payment bonds
Signing of the contract (RFP)
Period for submittal of the performance and payment bonds
Signing of the contract (RFP) Signing of the contract (RFP) Order to proceed Start of the work
Signing of the contract (RFP) Order to proceed Start of the work 7 days 7 daysyy
Performance and payment bondsPerformance and payment bonds$400 illi f f d $50 illi f t$400 illi f f d $50 illi f t $400 million for performance and $50 million for payment
The surety insurer having one of the following acceptable bond issuance ratings:
$400 million for performance and $50 million for payment
The surety insurer having one of the following acceptable bond issuance ratings:acceptable bond-issuance ratings:
AM Best A - Category XV Standard & Poors A-Moody’s A3 Fitch A-
acceptable bond-issuance ratings:
AM Best A - Category XV Standard & Poors A-Moody’s A3 Fitch A-Moody s A3 Fitch A-
The surety insurer must be licensed in the state of New York and must be listed and authorized to do business in
Moody s A3 Fitch A-
The surety insurer must be licensed in the state of New York and must be listed and authorized to do business inYork and must be listed and authorized to do business in the United Kingdom.
The reinsurers for the issued bonds must meet the same
York and must be listed and authorized to do business in the United Kingdom.
The reinsurers for the issued bonds must meet the same requirements that are applicable for the surety insurer with respect to risk rating and authorization to carry out financing operations
requirements that are applicable for the surety insurer with respect to risk rating and authorization to carry out financing operationsfinancing operations.financing operations.
Contractor-selection timeline Initial price proposal is within allocated amount
Contractor-selection timeline Initial price proposal is within allocated amount
The technical score is
displayed and prices are opened
Contract is awarded.
Notification period ends.
are opened in public.The best-
value proposal is
selected and does not
a a ded
Submittal of performance and payment
b d
Last day to file t t *
First day to file
protests
Contract signing and
Notice to P d
Start of work
5 days5 days
does not exceed the amount of allocated
funds. 3 days3 days Up to 30 daysUp to 30 days
bondsprotests *p Proceed
7 days7 days
Information from the contractor-selection process is made available to
tenderers.
Information from the contractor-selection process is made available to
tenderers.
28 days28 days
* If any protests are received, the Executive Manager of the Purchasing, Warehousing and Inventory Division has up to 30 days to issue the ruling and the award process will be suspended
Contractor-selection processContractor-selection processThird Set of Locks ProjectThird Set of Locks Project
Alberto Alemán ZubietaAlberto Alemán ZubietaAlberto Alemán ZubietaAdministrator
Panama Canal AuthorityJuly 2009
Alberto Alemán ZubietaAdministrator
Panama Canal AuthorityJuly 2009