this is a brief synopsis of action taken by the board on various … · 2017-03-09 · this is a...
TRANSCRIPT
This is a brief synopsis of action taken by the Board on various items. We are now listing the complete
Board Of Education packet (with the exception of Executive Session) on the schools website. Detailed
and supporting information regarding all information discussed is available at:
http://library.hillsboro.k12.mo.us/board_packet/12-17-2015-Notebook.pdf
The following items were presented at the last meeting of the Hillsboro Board of Education held
on December 17, 2015:
Executive Session:
Personnel Decisions:
90-DAY ORIENTATION PERIOD COMPLETED:
Kaylee Orchard, Paraprofessional – originally hired 9-25-2015
RESIGNATIONS BEGINNING WITH THE 2015-2016 SCHOOL YEAR:
Megan Trucks, Paraprofessional – Primary
RETIREMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR: N/A
RESIGNATIONS BEGINNING WITH THE 2016-2017 SCHOOL YEAR:
N/A
EMPLOYMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR:
Janean Elliott, Special Services Teacher – Primary Cheryl Smith, Paraprofessional – Primary Bailea Hogan, Paraprofessional – Primary Lisa Puckett, Bus Driver – Transportation Debra Gerard, Bus Driver – Transportation Melissa Wren, Bus Driver – Transportation Dawn Heimos, Bus Driver – Transportation Amber Stroter, Bus Driver - Transportation
On behalf of the Board of Education I would like to extend these individuals the best of luck in
their future endeavors and congratulations to all those selected to fill positions for next school
year.
Open Session:
Special Recognition
High School Good News:
JAG TO Washington DC, from Dr. Freeman
It was my honor to accompany Mr. Sam Nansel and three of the high school JAG (Jobs for America's
Graduates) students as they attended the National JAG Leadership Conference in Washington D.C. These
young men and woman did a beautiful job representing our high school while learning valuable lessons
about college and career readiness, leadership and teamwork! Congratulations to Mr. Nansel for being
such an inspiration to these students. The admiration they have for him is obvious in the way they
interact. It was obvious the positive relationships he has forged with his students is truly making an
unforgettable impact in their lives.
Cookies and Milk with Santa
The Secretaries from our district hosted an evening of fun for the Primary students. Santa and Mrs. Claus
visited with the students after school. Centers were set up, with various activities, including crafts and
cookie decorating. This event was a fundraiser for their scholarship fund that enables them to provide
three $750 scholarships. Many thanks to the board members who helped that evening!
Varsity Volleyball
From Coach Thompson: The VARSITY VOLLEYBALL AVERAGE GPA IS ABOVE A 3.7! These
girls are model student-athletes, most of them also involved in other school groups and organizations.
Plus some of them even have jobs outside school! I'm not sure how they do it, but I am so proud to know
them!!
Art With Impact Visits High School
Art With Impact came all the way from California to work with Mrs. Kalista's and Mrs. Stewart's classes
last week. They helped students open up about mental health, and the classes created 51 short films about
mental health awareness in just three short days! You can find out more information about Art With
Impact at artwithimpact.org
Varsity Football
The Hillsboro Varsity Football Team brought in 1,252 canned food items to donate to the Hillsboro Food
Pantry, Our student athletes have been shown time and time again they are willing to lead by example.
National Honor Society
NHS students provided 5 local families with a basket full of ingredients for Thanksgiving dinner,
including a smoked turkey from Low and Slow (with the help of Stu-Co). A group of NHS members and
alternative school students participated in the tree lighting ceremony at the VA of Jefferson Barracks.
Students then spoke to and delivered appreciation notes to veterans. Hopefully, more students will show
interest in the future.
From the HHS Guidance Office:
We are excited to share a new opportunity for our students!!! We are partnering with Jefferson-Mercy to
offer a volunteer program to our students. Departments (so far) who are willing to "sponsor" student
volunteers are: marketing, environmental services, and patient floors in OB, 4th floor, rehab unit, &
cardiology. Interested participants must fill out an application, go through an interview and 1-day
orientation, and then they will be ready for the summer program. Volunteers are required to complete 40
hours of community service hours over the summer. This is a GREAT opportunity for our students who
are interested in positions in healthcare, and this program will hopefully grow to offer more areas as well.
Hillsboro Varsity Ladies’ Basketball
The Girls Varsity Basketball team will be volunteering with Endless Opportunities Worldwide to provide
food and presents this Christmas for needy kids in the local area.
VISITORS TO ADDRESS BOARD OF EDUCATION
A. Scheduled
i. None Scheduled
B. Sign Ups
i. Sara Sucharski – Promotion of the Chamber of Commerce
Christmas Dinner.
ACTION ITEMS
ACTION ITEMS BY CONSENT
A. Approval of Board of Education Minutes
1. Meeting of November 24, 2015
2. Work Session – December 14, 2015
B. Approval of Financial Report for November 2015
C. Attendance Data – Average Daily Attendance for the prior month was: 3188.25
D. Investment Data
E. Summary of Activity Accounts
F. Program Evaluations
1. Curriculum & Instructional Effectiveness
G. Overnight Trip Request –
1. Varsity Dance Team competition at Missouri State University
UNFINISHED BUSINESS (Tabled Items from November 2015 Board Meeting)
Board Policies
GCD – Professional Staff Recruiting & Hiring – Approved 7-0
GCI – Professional Staff Assignments & Transfers – (Tabled for MSBA Comments)
GDC – Support Staff Recruiting & Hiring – Approved 7-0
These policies will be for immediate implementation – Please review online Board
Packet if you would like to see actual wording.
NEW BUSINESS
o Approval of Bills for Payment: $938,069.77 – Approved 7-0
o Approval of Board Policy (Second Read – Third Consideration) and discussion on
FEF, GCPD, IGDA, & JHCD – Approved 7-0
NOTE: All polices, with the exception of IKFB, were modified due to changes
in law/statute therefore; they will be immediately implemented. IKFB is a
procedural change and will be implemented July 1, 2016.
Copies of the most recent, proposed policy changes have been included for Board review. Revisions
include:
BF-School Board Policy Process
CB-School Superintendent
CBG-Evaluation of the Superintendent
CFB-Evaluation of Principals
FEF-Construction Contracts Bidding & Awards
GBBDA-Family & Medical Leave
GBCA-Staff Conflict of Interest
GCPB-Resignation of Professional Staff Members
*GCPD-Suspension of Professional Staff members
GCPE-Termination of Professional Staff Members
GCPF-Renewal of Professional Staff Members
GDPD-Nonrenewal, Suspension & Termination of Support Staff Members
IGBCB-Programs for Migrant Students
IGDA-Student-Initiated Group Use of District Facilities (K-12)
*IKFB-Graduation Exercises
JHCD-Administration of Medications to Students
*=July 1, 2016 Implementation
All other policies will go into effective upon Board of Education Approval
Beth Petry and Lisa Welker are the Board’s representatives on the Policy Review Committee.
o Approval of Policy ACAE (Transgender Students) – TABELED 7-0 (Language
being drafted and was sent to MSBA for updated. The Board discussed this at the
December 14th meeting but the changes were not back yet from MSBA for Board
review.)
o Approval of Facilities Usage Rental Fee – Approved 7-0
Statement of Issue: Reducing the fee for Group A school affiliated and non-school groups with a majority of Hillsboro R-III students whose activity provides a benefit to the district. Background Information: Currently the Hillsboro R-III School District Application for Community use of School Facilities charges outside groups falling in the A category as described above the following for use of our facilities:
Rational: This adjustment will provide Hillsboro R-III patrons the ability to use our school’s facilities at the rate of $0.00 for the turf football field, new baseball field, and high school gymnasium 1. The groups would still be responsible for the $26 custodial fee and $26 administrative fee as outlined in the Hillsboro R-III School District Application for Community use of School Facilities. Justification: This adjustment would allow for the Hillsboro R-III School District patrons to use our school’s facilities at a cost that is more in line with other districts facilities in the area. Cost Analysis: N/A Recommendation: Approve reducing the fee for Group A school affiliated and non-school groups with a majority of Hillsboro R-III students whose activity provides a benefit to the district. Prepared By: Edward J. Moreno
o Approval of A+ to be a credit bearing course in 2016-17 school year – Approved
7-0
Statement of Issue:
The mentoring component of the A+ program is currently a non credit-bearing course offered at Hillsboro High School. This is preventing some students from enrolling in the program, and others from being eligible for MSHSAA governed extra-curricular activities. Background Information: Students participating in MSHSAA governed extra-curricular activities must be enrolled in, and pass, 6 credit-bearing courses each semester. This requirement, coupled with increased graduation requirements that went into effect with the class of 2010, is making it difficult for students to include a non-credit bearing course into their schedules. Additionally, for those students who find an academic lab hour necessary to successfully complete assignments and keep up grades, there is no room to add another non-credit hour. And finally, some of our academically strongest students are reluctant to enroll in the A+ program because they wish to carry a full course load every semester. Area schools that offer A+ as ½ credit (semester course): DeSoto Pattonville Herky Troy Buchanan Festus St. Charles Windsor New Haven Valley Park Union Washington Owensville Hancock Ritenour Hillsboro High School’s Course would be a Pass/Fail credit and may include some of the following: FORMATIVE ASSESSMENTS: 20% SUMMATIVE ASSESSMENTS: 80%
Journal Entries (Reflections) Teacher Evaluation of Student’s performance
Completed Timesheets Final Resume Attendance 50 hours of Classroom Tutoring time Resume-draft Thank you letter to teacher
*The assignments will be completed outside class time, as their class periods are spent tutoring in other buildings. Cost Analysis: No cost to the district Recommendation: It is the recommendation of HHS administration to allow A+ to be a credit bearing course beginning with the 2016-17 school year. Prepared By: Dr. Cathy Freeman, High School Principal Erin Peirce-A+ & High School Test Coordinator
o Approval of Intermediate Reading & Math Tutor – Approved 7-0
Statement of Issue: At the August 27, 2015 Board of Education meeting the following was approved: Motion was mad by Mrs. Petry and seconded by Mr. Lewis to approve a Reading & Math Tutoring program for 27 weeks at $100.00 per day for the Primary & Elementary Schools. The Intermediate School tutor program to be discussed at a future time such as December 2015 or January 2016.
Intermediate
1. Length of the Program The In-House Reading Tutoring Program at the Intermediate would provide targeted intervention to 25+ students over 16 weeks. Tutoring begins second semester and end the week of May 10, 2016.
2. Number of Tutors One tutor is needed to provide targeted reading support to our struggling readers during the school day. The tutor will provide targeted intervention to 25+ students scoring 10th percentile or Below on AimsWeb Benchmarks, who were retained due to reading ability, or scored low on the MAP assessments.
3. Rate of Pay Teachers are paid $25 to tutor before and after school by the district. The Intermediate In-House Tutors will be certificated teachers, paid $25 an hour.
Background Information Intermediate: History of the Intermediate Tutoring Program Two certified teachers were originally procured as intervention tutors during the school day with ARRA Federal Funds. Each teacher was paid $13,971 to work from 9 AM-2 PM daily, the full school year. The federal funding ceased at the end of the 2010- 2011 school year.
The Intermediate has a morning (before school) tutoring program on Tuesdays and Thursdays for one hour each morning. We offer tutoring in the areas of reading/ELA and math. We also have one teacher that provides homework help for those students that need assistance. In the Fall of 2014-2015 school year, we added an additional person to help with the implementation of our retesting procedures. We offer retesting on Friday mornings. These programs have run 25 weeks per year.
During the 2007-2008 school year, we implemented a new after school homework help program. This program was designed to give the students that needed help and support on getting their homework completed, a resource for families to use. The program was in conjunction with the education program at Jefferson College, but they have since dropped out of the program. The program is after school on Tuesdays, Wednesdays and Thursdays from 3:30-5:30 PM. Justification of Need, Rationale of Purpose & Cost Analysis: The Intermediate School Tutoring Budget would need to be increased by $6,400. 4 days a week X 16 weeks x $100 per day = $6,400
Student Contact Hours
Recommendation: A Reading & Math Tutoring program for 27 weeks at $100.00 per day for the Intermediate, to start the second semester of 2015-16.
Prepared By: Dr. Jon Isaacson, Assistant Superintendent Jana Rhame, Associate Superintendent Scott Readnour, Intermediate Principal
o Approval of Lease Purchase of High School Chromebooks – Approved 7-0
NOTE: The Board would like to see an aggressive plan on how to purchase
more Chromebooks for the 1-to-1 Initiative.
Statement of Issue:
Technology access in the academic classrooms is very limited due to available space and the age of the current computers in the High School. It is the district’s desire to continue the implementation of a “1-to-1” computer program in grades 7-12.
Background Information:
Over the past several years, the High School use of technology has increased considerably and the age
of their computers is now 10 years old. Approximately 2 years ago, the district formed a committee to
explore the options for implementing a “1-to-1” computer program for students in grades 7-12. Based on
results of our “1-to-1” committee, the committee recommended that the district purchase Chromebooks as
soon as possible. This request will continue forward with the “1-to-1” computer program by implementing
600 Chromebooks at our High School and strategically place the Chromebooks in the academic
classrooms for maximum student use (approximately 15 per classroom). It will not be a true “1-to-1”, but
it will provide opportunities for “1-to-1” when academic classrooms share their Chromebooks with a
neighboring classroom. Our wireless network at the High School is sufficient to provide network to the
Chromebooks. (NOTE: The Elementary and Intermediate can borrow the 600 Chromebooks next spring
to expedite the state online testing process.)
Rationale of Purpose and Justification for Need:
Elements addressed through our CSIP and Technology Action Plan include the following:
Following the District’s Technology Action Plan on providing technology hardware and resources in the classroom
Following the recommendation of the District’s “1-to-1” Technology Committee
Improve the availability of computers for use by students during DESE’s online state testing that is completed at the end of each school year
CSIP needs identified in providing expanding technology resources for curriculum, instruction, and student activities
CSIP needs identified improving student instructional needs for special needs students
CSIP Goal 1 – improve student performance to meet or exceed state standards… improve resources and time for teachers to collaborate and analyze data for improvement of instruction
CSIP Goal 1 – improve student performance to meet or exceed state standards… embed technology into the curriculum
CSIP Goal 2 – expand resources for all students, staff, and community.
CSIP Goal 3 – provide an environment conducive to learning
Cost Analysis: $116,340 ($193.90 per, $7.93 less than 2015 summer’s bid price) for 600 Lenovo N21
Chromebooks (designed for Education environment includes 1-year warranty & Google Management
License) at our High School. The lease purchase consists of three payments over the next three budget
years. The lease purchase will be funded through the Technology Department’s annual budget. Final
lease purchase cost is $121,348.05 with three payments of $40,449.35 due on July 1 for the next three
years. The lease cost is $5008.05.
Recommendation: Approve the lease purchase of 600 Chromebooks for our High School
Prepared by: Steve Murray, Director of Technology
o Approval of request to seek bids for replacement of network fiber connectivity for
the Elementary and Junior High Buildings – Approved 7-0.
Statement of Issue:
The district’s fiber-optic network has degraded in its quality and stability due to improper installation and
the use of fiber-optic cable that was not rated for underground use.
Background Information:
Originally, the district installed the district’s fiber-optic network infrastructure during the summer of 1998. The fiber-optic network infrastructure provides network connectivity between all of our buildings. For many years, we have known that our fiber cable was not rated for underground use and we understood that eventually it would become an issue. The issue would result from long-term contact with water, potential freezing & eventual crushing of fiber, etc. With the installation of our new network, we were establishing network redundancy (backup connectivity) for each of our school buildings. During this process, we learned that our fiber optic cable shielding has degraded to the level requiring replacement. Also, we were not able to create redundant connections at the Primary and High School. With Board of Education approval, we replaced the fiber optics for the High School and Primary last summer. However, the potential for the same problems still exist at the Elementary and Junior High. It is encouraged for the district to pursue the replacement of the fiber connecting the Elementary and Junior High. These buildings do share the same underground conduit. We do know that the Elementary conduit does have breaks and it will need retrenching. Mr. Bess does feel the Maintenance Department can do the retrenching and install the conduit. Rationale of Purpose and Justification for Need:
Elements being addressed through our CSIP and Technology Action Plan include the following:
Following the District’s Technology Action Plan on efficiency and stability of network services including redundancy
CSIP Goal 1 – improve student performance to meet or exceed state standards… improve resources and time for teachers to collaborate and analyze data for improvement of instruction
CSIP Goal 2 – expand resources for all students, staff, and community.
CSIP Goal 3 – provide an environment conducive to learning
Cost Analysis: $70,000 District Funds (NOTE: This estimated cost is originally based upon our
architects’ recommendation of $220,000 for replacing the entire fiber-optic network. This cost should be
discounted through the Federal eRate program. Our current discount level is 70% and it is subject to
eRate approval.)
Recommendation: Seek bids to replace the Network Fiber for the Elementary and Junior High School
Prepared by: Steve Murray, Director of Technology
o Approval of request to seek bids for district-wide Firewall – Approved 7-0.
Statement of Issue:
We installed our current district network infrastructure (wired and wireless) in the summer of 2014 and it has performed very well. Our district network does need its firewall to be upgraded to hardware that provides more security and more modern monitoring services. The district firewall plays the ultimate role in protecting the district’s network resources including servers, workstations, and user data.
Background Information:
Originally, we purchased and installed our district firewall in the summer of 2001. It has performed very
well and there have been many firmware updates and operating system updates. We installed these
updates to maintain necessary performance and security capabilities to meet the needs of our network.
However, the current network firewall hardware is very dated and the hardware support will reach end-of-
life on June 30, 2016.
Due to our increased dependency on technology, it is extremely important to have a firewall that is most
capable of protecting the district’s network resources and the Internet safety of our students. Our key
needs in network security include SAS (Software Accounting System), Infinite Campus (student
information database), and our building servers.
Over the past year, the district has been exploring the options for our network firewall. We have first-
hand experience with Palo Alto firewall (used by many colleges and universities) and for the past 13
years, we have been using Sonicwall firewalls (now is part of Dell, Inc.) These two firewalls are
considered to be the prominent choices for protecting our network in the future.
Rationale of Purpose and Justification for Need:
Elements being addressed through our CSIP and Technology Action Plan include the following:
Following the District’s Technology Action Plan on efficiency and stability of network services
Increase our firewall capability to handle anticipated increases in Internet bandwidth that is necessary to support Google Apps and other CLOUD based services
Increase the network capacity to support the increasing number of devices (wired/wireless) connected to the Internet and CLOUD based services
Improve the efficiency and reliability of Hillsboro community access to our public network services (website, e-mail, CLOUD services, etc.)
Improve the off-site backup speed and reliability of with our Barracuda cloud-based backup
system
Upgrade the district’s level of network security to support anticipated future needs (district-owned devices/services) and trends (DESE Computer-based student assessment, DESE Educator-based evaluations, BYOD… Bring-Your-Own-Device, “1-to-1” Initiatives, etc.).
CSIP Goal 1 – improve student performance to meet or exceed state standards… improve resources and time for teachers to collaborate and analyze data for improvement of instruction
CSIP Goal 2 – expand resources for all students, staff, and community.
CSIP Goal 3 – provide an environment conducive to learning
Cost Analysis: $50,000 to $70,000
Funding will be a line item budget for 2016-17 school year and potential Federal eRate discount
of 70% (subject to eRate Approval).
Recommendation: Seek bids to replace the District’s Network Firewall
Prepared by: Steve Murray, Director of Technology
o Approval of Dual Credit Statistics class to begin in 2016-17 school year –
Approved 7-0.
Hillsboro High School
Course Proposal
Title: Statistics (Dual Credit w/ Central Methodist University)
CMU Course Number: MA105 Credits: 3
Outline Developed by: Kevin Gillespie
Course Description: This course introduces students to descriptive statistics, observational
studies, experiments, elementary probability, random variables, and sampling distributions.
Prerequisites: Completion of Algebra II or Math Analysis. (An ACT math sub score of 20 or
above for CMU Credit)
Course Objectives: The instructor will teach students the fundamentals of handling raw data:
distinguishing variables and variable types, summarizing the distribution of a variable, graphical
displays of variables, and determining whether a distribution represents a sample or a
population. Then the instructor will introduce students to the methods of data collection,
observational studies and experiments, and the problems commonly encountered in data
collection. Then the instructor will introduce students to the mathematics of probability and
random variables. Finally the instructor will tie all these threads together, showing how sample
data can be collected and summarized, and show how the laws of probability can be used to
draw conclusions about an entire population from this sample. Throughout the course students
will learn how to use calculators to perform this analysis on small data sets and spreadsheet
software (such as Excel) to analyze large data sets.
Student Learning Outcomes:
The student should be able to:
Utilize problem-solving techniques to engage problems without being provided with a template
Work in groups to solve problems
Read and interpret mathematical information
Communicate mathematical information in lay-language
Use the vocabulary of statistics and probability
Determine for which applications statistics and probability are appropriate problem-solving tools
Use technology to solve problems for which statistics or probability are appropriate tools
Use technology to organize and present data
Understand the process of statistics
Distinguish between types of variables found in statistics
Distinguish between types of data
Obtain random samples using a variety of bias-free methods
Determine the usefulness of a data set and demonstrate an understanding of the sources of
errors in sampling
Describe the elements of a well-designed experiment
Construct a variety of tables and graphs used to organize and present data
Determine when data is presented in a misleading or deceptive way
Compute various summary measures describing a data set
Determine when it is more appropriate to use one descriptor of a data set rather than some other
descriptor
Describe the shape of the distribution of a data set
Use several methods to compute the probability of an event
Determine whether events are mutually exclusive or independent
Distinguish between discrete and continuous random variables
Use discrete probability distributions to solve appropriate problems
Apply the binomial probability distribution to solve problems in appropriate situations
Define a continuous probability density function
Demonstrate an understanding of the relationship between area and probability in applications
involving continuous random variables
Use uniform probability distributions to solve appropriate problems
Apply the normal probability distribution to solve problems in appropriate situations
Standardize a normal random variable
Interpret the area under a normal curve in applications
Distinguish between the distribution of data from a population and a sampling distribution from a
population
Compute quantitative measures of a sampling distribution
Apply the central limit theorem appropriately to sampling distributions
Apply normal distributions to discrete random variables in appropriate situations
Major Topic Outline:
1. Working with Data
Raw Data, Types of Variables, Summarizing One or Two Categorical
Variables, Visual Displays of Quantitative Data, Numerical Summaries
of Quantitative Variables, Outliers and Box Plots, Standard Deviation,
Bell-Shaped Distributions and the Empirical Rule
2. Collecting Sample Data
Collecting and Using Sample Data Wisely, Margin of Error and
Confidence Intervals, Simple Random Samples, Other Sampling
Methods, Bias and Other Difficulties in Sampling
3. Experiments and Observational Studies
Distinguishing Experiments from Observational Studies, Designing a
Good Experiment, Designing a Good Observational Study, Confounding
and Bias in Experiments and Observational Studies
4. Probability
Random Circumstances, Interpretations of Probability, Probability
Definitions and Relationships, Basic Rules for Finding Probabilities,
Strategies for Finding Complicated Probabilities
5. Random Variables
Introduction to Random Variables, Displays of Discrete Random
Variables, Summarizing a Random Variable: Expected Value (Mean)
and Standard Deviation, Binomial Random Variables, Continuous
Random Variables, Normal Random Variables, Approximating a
Binomial Random Variable Using a Normal Random Variable
6. Sampling Distributions: Statistics as Random Variables
Parameters and Statistics, Inference about Population Parameters,
Overview of Five Types of Sampling Distributions, Sampling Distribution
for One Sample Proportion, Sampling Distribution for One Sample
Mean, Central Limit Theorem