AGENDA

1. Call to Order 7:00

2. Matters from the Public a. Comments by the public are limited to no more than 2 minutes per person. b. Presentation of HJR 531 – Delegate Toscano c. Regional Housing Partnership Framework – Christine Jacobs

7:00 – 7:30

3. * Consent Agenda

Action Items: a. * Minutes of the April 5, 2018 Meeting

7:30 – 7:30

4. * Finance Report a. Quarterly Finance Report

i. Dashboard Report ii. March Profit & Loss Statement iii. March Balance Sheet iv. March Accrued Revenue Report

7:30– 7:50

5. * Resolutions a. Adoption of Fiscal Year 2019 Operating Budget b. Election of Piedmont Opportunity Corridor (GO Virginia)

i. Elected Official Representative (3 Years) ii. Chief Administrative Officer Representative (3 Years)

b. Appointment of TJPDC Corp. Board Members

7:50 – 8:15

6. Executive Director’s Report a. The Executive Director’s Report is attached.

8:15 – 8:20

7. Other Business a. OFFICIAL NOTICE of Nominating Committee FY2019 Slate of Officers

Rick Randolph, Albemarle County – Chair Dale Herring, Greene County – Vice Chair Keith Smith, Fluvanna County – Treasurer Chip Boyles, TJPDC - Secretary

b. FY19-21 Strategic Plan Process c. Roundtable Discussion by Jurisdiction d. Next Meeting –June 7, 2018

8:20 – 8:45

8.

* Closed Session - per Code of Virginia 2.2-3711 A.3. a. Discussion of the acquisition of real property for a public purpose *Closed Session – per Code of Virginia 2.2.3711 A.1. b. Discussion of the assignment of individual personnel b. *Public Session Resumes * ADJOURN *Proposed action items

8:45

Thomas Jefferson Planning District Commission

Thursday, May 3, 2018 at 7 pm

at

Water Street Center

407 Water Street, Charlottesville, VA 22902

2018 SESSION

ENROLLED

HOUSE JOINT RESOLUTION NO. 531

Commending the Thomas Jefferson Planning District Commission and its localities.

Agreed to by the House of Delegates, March 7, 2018Agreed to by the Senate, March 9, 2018

WHEREAS, the Thomas Jefferson Planning District Commission (TJPDC) region is an innovativearea where many strategies are being implemented to help deploy broadband, which has been deemed anessential infrastructure by each of the local governments in the region; and

WHEREAS, the Commission's region is composed of the Counties of Albemarle, Fluvanna, Greene,Louisa, and Nelson and the City of Charlottesville; and

WHEREAS, the TJPDC has supported local and regional broadband efforts and initiatives for anumber of years, to include working with a private provider to seek broadband infrastructure fundingthrough the 2009 American Recovery and Reinvestment Act; and

WHEREAS, the TJPDC has endorsed broadband grant applications and provided grant administrationsupport for localities in the region; and

WHEREAS, the TJPDC presented regional perspectives and local initiatives on broadband to theGovernor's Broadband Advisory Council in 2016; and

WHEREAS, the TJPDC localities have been very proactive the past several years in acceleratingtheir efforts, both on their own and in partnership with the private sector, to bring or expand high speedinternet to their communities; and

WHEREAS, Albemarle County adopted a community-based, telecommunication strategic plan,established a broadband authority, and working with private providers, has received two VirginiaTelecommunication Initiative grants to extend last-mile broadband service to unserved areas of thecounty; and

WHEREAS, Fluvanna County established a Broadband Access Taskforce last year to identifybroadband infrastructure status and underserved areas and is currently seeking private sector partners forestablishing high speed internet service; and

WHEREAS, Greene County has a working broadband committee, has surveyed county residents andis working with the Center for Innovative Technology to facilitate broadband expansion throughout thecounty; and

WHEREAS, Louisa County received a Department of Housing and Community Development(DHCD) broadband planning grant, has a four-year-old broadband authority, and recently approved acontract to spend over $600,000 in local funds for six wireless towers and two co-locations to extendhigh-speed internet service across the county; and

WHEREAS, Nelson County also received several DHCD broadband grants, has a long-standingbroadband authority that has built a 39-mile, middle-mile network that is beginning to serve customers,and has four towers for extending wireless service to more remote areas of the county; and

WHEREAS, in the City of Charlottesville, the downtown area has been extensively wired to supportresidents and business, and the City continues to explore public/private opportunities to develop itsbroadband infrastructure to ensure communication paths needed for businesses to be successful; and

WHEREAS, the TJPDC most recently convened a meeting of local officials with the Central VirginiaElectric Cooperative (CVEC) to discuss CVEC's plans to build 4,500 miles of fiber optic cable withinfive years to make broadband internet service available to 36,000 homes and businesses across parts of14 counties; now, therefore, be it

RESOLVED by the House of Delegates, the Senate concurring, That the General Assembly herebycommend the Thomas Jefferson Planning District Commission and the six localities making up theregion for their numerous, ongoing efforts to bring broadband internet to their residents; and, be it

RESOLVED FURTHER, That the Clerk of the House of Delegates prepare a copy of this resolutionfor presentation to the Thomas Jefferson Planning District Commission as an expression of the GeneralAssembly's appreciation of its valuable regional efforts and support of its localities.

ENROLLED

HJ531E

R

THOMAS JEFFERSON PLANNING DISTRICT COMMISSION

Draft Minutes, April 5, 2018

Commissioners Present:

Rick Randolph – Albemarle County

Tony O’Brien – Fluvanna County

Keith Smith – Fluvanna County

Dale Herring – Greene County

Andrea Wilkinson – Greene County

Tommy Barlow—Louisa County

Robert Babyok – Louisa County

Jesse Rutherford – Nelson County

Ernie Reed – Nelson County (7:40)

Guests Present:

None

Commissioners Absent:

Mike Signer– Charlottesville

Genevieve Keller – Charlottesville

Liz Palmer – Albemarle County

Staff Present:

David Blount, Legislative Liaison

Billie Campbell, Senior Program Manager

Wood Hudson, Transportation Program Manager

Christine Jacobs, Housing Coordinator & TJCLT

Executive Director

Call to Order: Vice Chair Rick Randolph called the Commission meeting to order. The order of the

agenda was revised, since a quorum was not established until later in the meeting.

Matters from the Public:

Public Comments: None

Staff Presentations:

• Public Hearing on 5 Year Consolidated Plan and 18-19 Action Plan for HOME & CDBG: Billie

Campbell briefed the Commission on the Consolidated Plan and Action Plan, using the memo, Gap

Analysis for the Charlottesville MSA, Stakeholder Discussion Notes, and Survey Responses included

in the meeting packet. The purpose of this public hearing is to receive input on housing and community

development needs. The process to date has included the compilation and analysis of data, review of

existing plans and reports with sections on housing, meetings with stakeholders, a public survey, and a

public meeting held March 20. The key issue identified through data and input has been high housing

cost burden. Renters and owners are considered cost-burdened if they spend more than 30% of income

on housing costs; spending over 50% of income on housing is considered severely cost-burdened.

There is a physical shortage of units affordable to households earning less than 30% of the Area

Median Income (AMI). Households with incomes over 30% AMI occupy most of the rental units

affordable to this <30% AMI population. There are enough existing units to meet the need of

households with incomes between 30% and 50% AMI, but most of these units are occupied by

households with lower or higher incomes than needed to afford these units, creating an effective

shortage. Renters are more cost-burdened than homeowners, but for both groups, cost burden if the

most pressing issue. Other needs identified are rehabilitation and preservation of affordable units, both

rental and owner-occupied, development of new homes, and rental and down payment assistance.

Rick Randolph opened the public hearing. There were no comments from the public. The public

hearing was closed. Commissioners shared their comments on housing in the region. Jesse Rutherford

noted that Nelson County’s population was not growing. Job opportunities and transportation are key

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factors connected to affordable housing. Tony O’Brien added that zoning has a big impact on housing.

The burden on homeowners related to development needs to be appropriate. Young families can

struggle with housing costs. Housing assistance can help. Bob Babyok commented that public

resistance based on Not In My Backyard (NIMBY) thinking can block projects from gaining approval

to move forward. Jesse Rutherford noted that manufactured housing is being shot down in counties. A

recent housing proposal in Greene County was turned down, due to its location along the 29 Corridor

on land identified in the Comprehensive Plan as business use.

• I-64 Study Presentation: Wood Hudson used PowerPoint slides to brief the Commission on the

recently completed SHRP2 Interstate Corridor Plan and circulated some Draft copies of the plan. The

second round of the Strategic Highway Research Program (SHRP) focuses on four areas--safety,

renewal, reliability, and capacity, and has been a significant source of funding for TJPDC. SHRP2

funds were used for the Ecological Project completed in 2011 and supported work for the Long Range

Transportation Plan adopted in May 2014. The 2016 award provided $100,000 for the I-64 Corridor

Plan. This project utilized PlanWorks, a web-based decision support tool to improve collaborative

decision-making. This was a project of the Charlottesville Albemarle Metropolitan Organization

(CAMPO) and demonstrated what works in smaller MPOs. For this project, CAMPO worked with the

Staunton-Augusta-Waynesboro MPO, three VDOT Districts, and five localities. Public safety (fire and

rescue and state police) were also involved as well as the Department of Rail and Public Transportation

(DRPT). Work utilized the PlanWorks Corridor Planning Toolkit, completing six of the 9 key steps.

The Working Group met six times throughout the process, looking at safety, congestions, land use,

economic development and the environment. There was one public Open House during the process and

two joint MPO meetings with CAMPO and SAWMPO. The project was selected as a SHRP2 case

study, and the team has been asked to come to DC to participate in a presentation, looking at

innovation in the planning process. In the area of safety, the project examined crash severity and

concentration, wildlife crashes, and congestion. The plan included a detailed list of recommendations.

One recommendation is to create a Park & Ride lot west of exit 107 in Crozet. Transportation to the

Port of Virginia passes through this area, and the corridor may be designated as a freight corridor. Bob

Babyok asked how future growth was factored in and noted that Louisa is just off the project area map.

Wood responded that the Route 15/I-64 Intersection was a key interchange to handle new growth. A

list of the 29 plan recommendations was included in the presentation. Two recommendations addressed

truck climbing lanes, but there is not much roadway available and slopes are steep, making these

expensive projects. Commissioners expressed appreciation for the presentation and congratulated the

team on the invitation to make a presentation of the project in DC.

• 2018 Legislative Update: David Blount reported that the 2018 General adjourned its 60-day session on

March 10, without an approved budget. The GA will return to Richmond April 11 to begin a special

session to address the state budget. The Governor has until midnight on April 9 to finalize his

recommendations on bills approved by the legislature. The General Assembly will reconvene for a

one-day (“veto”) session on April 18 to consider the Governor’s changes to bills. David noted that the

Broadband Advisory Council was extended for one year, the Center for Innovative Technology (CIT)

has been charged with examining a “dig once” policy for the state, and the federal spending bill

approved in March includes $600 million for Broadband in the Infrastructure package, as part of

USDA's Rural Utilities Service (RUS) program. None of the multiple bills introduced to address the

shortcomings of the proffer law were passed, but a couple were carried over and there may be some

sentiment to re-visit this issue in the near future; however, movement by the Home Builders

Association is needed. Bills extending impact fee authority to all localities were put off and will be

discussed over the summer; some local officials have expressed interest in testifying on this issue. Bob

Babyok noted that the House of Delegates created a select committee to study school safety, to review

state and local policies on school security and make recommendations for the 2019 legislative session.

Finally, David said that Delegate David Toscano introduced a resolution commending the TJPDC and

Q:\Administration\Commission\Commission Packets\PDC Packets FY18\May\3a TJPDC Draft Minutes 04-05-18.docx 3

its localities for efforts on broadband expansion, and we are trying to schedule him to present it to the

Commission in May or June.

Consent Agenda: The consent agenda consisted of the draft minutes of the March 1, 2018 meeting and

Financial Reports for February 2018. On a motion by Andrea Wilkinson, seconded by Bob Babyok, the

Commission unanimously approved the Consent Agenda, with Tony O’Brien, Tommy Barlow, Robert

Babyok and Ernie Reed abstaining on the minutes.

New Business:

Delivery of FY19 Draft Operating Budget: Billie Campbell reminded Commissioners that the TJPDC

budget process includes three actions during the year: a forecast budget in October to serve as the basis for

locality requests; an operating budget in May, as required by the Bylaws; and the final budget late in the

fiscal year as the final budget for financial reporting and the audit. The Draft Memo and FY19 Budget are

in the packet as an information item. Action on the FY19 budget will take place at the May meeting.

Appointment of a Nominating Committee: Rick Randolph relayed appointments made by Chair Gennie

Keller: the Nominating Committee will consist of Andrea Wilkinson, Tommy Barlow, and Gennie Keller.

Executive Director’s Report: A written report and a spreadsheet with information on current projects

were provided in the meeting packet.

Other Business:

Update on Regional Housing Program: Christine Jacobs gave a brief presentation on the Regional Housing

Partnership (RHP). Membership includes representatives from the Public Sector, Private Sector, and

Nonprofit Sector. The Steering Committee has been formed and has met. Their feedback indicated that

there were a lot of parallel efforts, most of which are specific to Charlottesville. There was consensus that

housing is a regional issue calling for a regional approach. The RHP will organize work groups, focus

groups, and summits to move work forward. The process is a cyclical one: TJPDC staff prepares agendas

and meeting packets, convenes the RHP meeting, facilitates regional discussion, prepares meeting minutes,

and proposes drafts of deliverables. The RHP provides feedback to TJPDC staff, proposes ideas, meeting

topics and housing benchmarks, suggests Housing Summit focus, and participates in focus groups. TJPDC

interprets the feedback from the RHP, coordinates activities/studies, develops the benchmarking

dashboard, coordinates Regional Housing Summits, takes meeting minutes, and provides updates to the

RHP. The RHP engages in regional communication around results of activities/studies, participates in

Housing Summit, utilizes studies and benchmarks in practices, provides feedback, proposes new ideas, and

reports to the TJPDC. Next steps will include convening work groups/focus groups to identify specific

needs and making a presentation at the May TJPD Commission meeting. This will include the Framework

as an Action Item for the Commission. The Framework will include the RHP’s overview, purpose,

function, funding, membership, meeting schedule, deliverables, and timeline. Keith Smith commended

Christine for her work and noted that the RHP needs to achieve something actionable.

TJPD Commissioner Roundtable Reports:

• Nelson: Jesse Rutherford reported that the county is working on a GO Virginia application to

development a curriculum for training in the food and beverage industry, which supports 20 to 40

high-paying jobs in the County, on par with Napa Valley. This is a niche market that is critical to

Nelson County’s economy. Other funding streams are also being pursued, including CDBG.

• Fluvanna: Tony O’Brien reported that the County has approved a new plant at Zion Crossroads for LG

Corporation, to recycle auto parts. This represents an $8 to 10 million investment with a new building

and employees. This success is a reflection on the County’s efforts to attract new businesses. There is

some concern and opposition to the water and sewer system. A plan to protect surrounding uses is

being developed, with a buffer of 75 feet around new facilities. Keith Smith used the roundtable

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opportunity to provide a handout and update on the Thomas Jefferson Community Land Trust (TJCLT)

project in Charlottesville. TJCLT recently held a kick-off event to introduce the project to the

community.

• Greene: Dale Herring reported that about 75 people attended the Open House for the Ruckersville Plan

held on March 29. The plan will be considered by the Planning Commission in May and by the Board

of Supervisors in June. The FY19 County Budget has been presented, but not yet been voted on. The

proposed budget does not include a tax increase, but some fees are increasing to fund new projects.

Out-of-date radio towers are causing problems for first responders.

• Louisa: Tommy Barlow announced that the North Anna Power Station has been in place for 40 years.

The construction of the facility included damming the North Anna River to create Lake Anna. This has

significantly helped the Louisa County economy and has been a safe operation. There is no timeline

yet for the third reactor.

• Albemarle: Rick Randolph reported that the County has hired Roger Johnson as its new Economic

Development Director. The County is working to prioritize areas to receive broadband service. The

County is financially supporting Habitat for Humanity’s work to redevelop Southwood Mobile Home

Park, without displacing current residents. There is some opposition to the stormwater utility fee; the

program has not yet been presented to the Board of Supervisors. There has been discussion on both the

commercial and residential side regarding open air burning, which is an environmental issue. It has

been challenging to retain volunteers working in fire and rescue, and the County is now offering

incentives to volunteers. Revenue from the Transient Occupancy Tax has decreased. The location of

the County courts remains in the discussion process. The recently completed Recreational Report

provides insight for the County Department of Parks and Recreation on Biscuit Run and Hedgerow

parks.

• Next Meeting: The next meeting is scheduled for May 3, 2018 in the Water Street Center.

Adjournment: On a motion by Jesse Rutherford, seconded by Bob Babyok, the meeting was adjourned.

  FINANCIALDASHBOARD ThroughMarch31,2018

Net Quick Assets 

Mar’17 =  $514,783 

Apr’17 =  $532,024 

May’17 =  $557,172 

Jun’17 =  $576,532 

Jul’17 =  $589,906 

Aug’17 =  $616,157 

Sep’17 =  $630,350 

Oct’17 =  $655,717 

Nov’17 =  $660,566 

Dec’17 =  $657,057 

Jan’18 =  $681,968 

Feb’18 =  $671,581 

Mar’18 =  $674,057 

 

NET QUICK ASSETS are the highly  liquid assets held by the agency,  including cash, marketable securities and 

accounts  receivable. Net quick assets  (NQA) are calculated as current assets  (cash + marketable securities + 

prepaid assets + accounts receivable) minus current liabilities of payables and deferred revenue. The FY18 target 

has been revised to 5 months of operating expenses (TJPDC costs minus pass‐through and project contractual 

expenses), based on a rolling twelve‐month average. The Commission has earmarked excess NQA above the 

target as the Capital Reserve Fund. TJPDC had 7.30 months of operating expenses at the end of the month. The 

rolling twelve‐month average operating expenses changes only slightly from month to month, increasing from 

to $90,885 in February to $92,321 in March. Actual operating expenses for March were $100,840 compared to 

$99,747  in February. Funds available  for  the Capital Reserve Fund are $212,452  (Actual NQA –  target NQA). 

Figures for February have been revised, due to a slight overstatement of revenues in last month’s report.  

UNRESTRICTED CASH ON HAND  

consists of funds held in checking and 

money market accounts immediately 

available to TJPDC for expenses. Cash 

does not include pass‐through depos‐

its in transit. Total cash minus notes 

payable minus deferred revenue = 

Unrestricted Cash on Hand.  

 

 

    

Months of Unrestricted Cash divides unrestricted cash on hand by the agency’s average monthly operating ex‐

penses to give the number of months of operation without any additional cash received. The end of month level 

of Unrestricted Cash on Hand of $447,247 represents 4.84 months of operating expenses.  

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

Net Quick AssetsTarget = $461,605 (5 months operating expenses)

12 Month Average Monthly Operating Expenses = $92,321

Current Assets Current Liabilities Current Net

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

Unrestricted Cash on HandTarget = $369,284 (4 months operating expenses)

Concern Area = <$181,770 (2 months operating expenses)

  FINANCIALDASHBOARD ThroughMarch31,2018

Monthly Net Revenue 

Mar’17 =  $22,151 

Apr’17 =  $15,513 

May’17 =  $24,877 

Jun’17 =  $24,392 

Jul’17 =  $9,520 

Aug’17 =  $23,413 

Sep’17 =  $13,250 

Oct’17 =  $22,812 

Nov’17 =  $3,488 

Dec’17 =  ($1,569) 

Jan’18 =  $7,975 

Feb’18 =  $2,225 

Mar’18 =  $2,238 

 

NET REVENUE is the surplus or shortfall resulting from monthly revenues minus expenses. The FY18 Operating 

Budget adopted in March 2018 projects a surplus of $83,785 for the year. There was surplus in March of 

$2,238. The February surplus was slightly overstated and has been corrected. The resulting year‐to‐date sur‐

plus of $83,330. This nearly reaches the budgeted target, with three months remaining in the fiscal year.  

NOTES 

1. Target is a reasonable expectation that the TJPDC may reach this level to achieve our long range finan‐

cial goals. A plan will be developed showing how these target goals are expected to be achieved 

through daily financial management practices.  

2. Concern is a level where staff will immediately identify causes of the change in financial position, 

whether this is a special one‐time circumstance caused by a financial action or whether a trend is 

emerging caused by one of more operational or financial circumstances and prepare a plan of action to 

correct or reverse the trend. 

3. Back up documentation and details of this Financial Dashboard can be found in the monthly financial 

statements of balance sheet, income statement and cash position statement supplied to the TJPDC 

Commissioners.  

4. The average monthly operating expense is a rolling twelve‐month average of operating expenses 

(TJPDC costs minus pass‐through and project contractual expenses).  

5. TJPDC achieved its FY17 goal of exceeding $500,000 in Net Quick Assets before the end of the year. 

The Commission has earmarked some of TJPDC’s reserves for a building or capital fund, tied to Net 

Quick Assets.  

‐$50,000

$0

$50,000

$100,000

$150,000

$200,000

$250,000

Revenue Less ExpensesGoal = $4,166 ($50,000 annually)

Concern Area = 3 consecutive negative months

Rev Exp Pass Thru Exp Total Exp Net Change

Mar 18 Budget Jul '17 - Mar 18 YTD Budget Annual Budget

Ordinary Income/ExpenseIncome

41100 · Federal Funding Source 41,861 94,251 655,061 852,056 1,135,104

4120 · State Funding Source 18,736 23,489 198,778 211,404 281,8724130 · Local Source 38,634 39,313 281,810 353,814 472,577

42000 · Local Match Per Capita 12,839 12,839 115,552 115,553 154,070

4280 · Interest Income 984 212 2,207 1,909 2,545

Total Income 113,054 170,104 1,253,409 1,534,735 2,046,168

Gross Profit 113,054 170,104 1,253,409 1,534,735 2,046,168

Expense61000 · Personnel 78,948 73,553 653,935 665,727 886,385

62391 · Postage Expense 30 335 715 3,015 4,020

62392 · Subscriptions, Publications 0 55 543 493 657

62393 · Supplies 353 679 4,777 6,110 8,147

62394 · Audit -Legal Expenses 0 0 15,500 16,500 16,500

6240 · Advertising 838 2,306 10,562 20,750 28,49262404 · Meeting Expenses 1,530 797 5,719 7,173 9,564

62410 · TJPDC Contractual 2,411 4,342 19,156 46,078 59,178

6281 · Dues 727 769 7,951 6,917 9,22362850 · Insurance 269 275 2,893 2,475 3,300

62890 · Printing/Copier 475 530 4,148 4,838 6,428

63200 · Rent Expense 7,284 7,512 65,140 67,986 90,648

63210 · Equipment/Data Use 4,376 2,104 21,132 18,934 25,245

63220 · Telephone Expense 244 497 4,205 4,475 5,966

63300 · Travel-Vehicle 1,653 1,195 12,699 11,819 15,523

6345 · Janitorial Service 649 910 8,156 8,190 10,9206390 · Professional Development 1,052 1,296 10,656 12,164 16,052

Total Expense 100,840 97,154 847,888 903,643 1,196,248

Net Ordinary Income 12,214 72,950 405,521 631,092 849,920

Other Income/ExpenseOther Expense

83000 · HOME Pass-Through 0 35,113 246,450 316,013 421,350

8399 · Grants Contractual Services 9,976 28,732 75,771 258,589 344,785

Total Other Expense 9,976 63,845 322,221 574,601 766,135

Net Other Income (9,976) (63,845) (322,221) (574,601) (766,135)

Net Income 2,238 9,105 83,300 56,491 83,785

Thomas Jefferson Planning District Commission 11:30 AM

Consolidated Profit and Loss 04/23/18March 2018 Accrual Basis

Page 1

2:35 PM

04/23/18

Accrual Basis

Thomas Jefferson Planning District Commission

Balance Sheet Prev Year Comparison As of March 31, 2018

Mar 31, 18 Mar 31, 17 $ Change

ASSETS

Current Assets

Checking/Savings

1100 · Cash 506,227.99 452,040.31 54,187.68

1189 · Capital Reserve 212,452.00 0.00 212,452.00

Total Checking/Savings 718,679.99 452,040.31 266,639.68

Accounts Receivable

1190 · Receivable Grants 235,550.14 114,617.58 120,932.56

Total Accounts Receivable 235,550.14 114,617.58 120,932.56

Other Current Assets

1310 · Prepaid Rent 1,874.99 1,875.00 -0.01

1330 · Prepaid Insurance 1,073.66 1,219.97 -146.31

1360 · Prepaid Other 4,139.95 2,839.22 1,300.73

Total Other Current Assets 7,088.60 5,934.19 1,154.41

Total Current Assets 961,318.73 572,592.08 388,726.65

Fixed Assets

1400 · Office furniture and Equipment 111,737.79 111,737.79 0.00

1410 · Server 11,384.00 11,384.00 0.00

1499 · Accumulated Depreciation -115,329.58 -107,091.34 -8,238.24

Total Fixed Assets 7,792.21 16,030.45 -8,238.24

TOTAL ASSETS 969,110.94 588,622.53 380,488.41

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

2100 · Accounts Payable-General 13,986.75 11,312.79 2,673.96

Total Accounts Payable 13,986.75 11,312.79 2,673.96

Credit Cards

2155 · Accounts Payable Credit Card 2,339.07 1,725.69 613.38

Total Credit Cards 2,339.07 1,725.69 613.38

Other Current Liabilities

2150 · Accounts Payable Grants 0.00 0.00 0.00

2160 · Accounts Payable Payroll 247.50 0.00 247.50

2469 · Hybrid VRS Contribution 99.00 0.00 99.00

2470 · Hybrid-457 32.79 0.00 32.79

2800 · Deferred Revenue 269,662.41 44,770.63 224,891.78

Total Other Current Liabilities 270,041.70 44,770.63 225,271.07

Total Current Liabilities 286,367.52 57,809.11 228,558.41

Long Term Liabilities

2200 · Leave Payable 53,021.62 43,474.96 9,546.66

Total Long Term Liabilities 53,021.62 43,474.96 9,546.66

Total Liabilities 339,389.14 101,284.07 238,105.07

Equity

3000 · General Operating Fund 329,580.24 457,836.47 -128,256.23

3100 · Restricted Capital Reserve 212,452.00 0.00 212,452.00

3600 · Net Investment in Fixed Assets 3,504.10 4,905.70 -1,401.60

Net Income 84,185.46 24,596.29 59,589.17

Total Equity 629,721.80 487,338.46 142,383.34

TOTAL LIABILITIES & EQUITY 969,110.94 588,622.53 380,488.41

Page 1 of 1

Accrued Revenue by Grant or Contract

For Year Ending June 30, 2018

Grant or Contract

GRANT-

CONTRACT

START DATE

GRANT-

CONTRACT

END DATE

GRANT-

CONTRACT

TOTAL

JULY

FY18

AUG

FY18

SEPT

FY18 OCT FY18 NOV FY18

DEC

FY18

JAN

FY18 FEB FY18

MARCH

FY18

YEAR TO

DATE FY18

PREVIOUS

YEARS

BUDGETED

AMOUNT

FOR FY19

GRANT TO

DATE

GRANT-

CONTRACT

REMAINING

FY18

MPO-FTA 07/01/17 06/30/18 93,553 11,430 17,930 6,459 8,285 7,940 7,545 5,902 5,267 4,844 75,602 75,602 17,951

MPO-PL 07/01/17 06/30/18 186,722 19,867 17,509 13,819 15,688 15,890 10,531 11,737 12,033 18,317 135,391 135,391 51,331

MPO-HYDRAULIC 03/01/17 06/30/18 60,000 2,897 4,960 4,024 3,366 3,331 1,931 3,711 3,228 2,975 30,423 12,248 42,671 17,329

HOME TJPDC 07/01/17 06/30/18 46,566 3,456 4,308 3,258 3,096 4,572 4,677 4,114 5,555 7,304 40,340 40,340 6,226

HOME PASS-THROUGH 07/01/17 06/30/18 421,350 95,407 81,118 43,357 6,730 19,839 246,451 246,451 174,899

HOUSING HPG 07/01/17 09/30/18 9,618 1,400 67 700 507 602 826 642 234 4,978 2,038 4,978 2,602

HPG PASS-THROUGH 07/01/17 09/30/18 54,615 2,957 2,915 2,257 4,100 7,897 3,657 10,542 1,855 36,180 11,547 36,180 6,888

STATE SUPPORT TO PDC 07/01/17 06/30/18 75,971 6,330 6,331 6,331 6,331 6,331 6,331 6,331 6,331 6,331 56,978 56,978 18,993

CLEAN COMMUTE DAY 07/01/17 06/30/18 825 0 0 825

RIDESHARE 07/01/17 06/30/18 171,450 13,209 25,624 17,133 20,073 18,260 11,384 12,174 8,400 12,182 138,439 138,439 33,011

RIDESHARE PASS-THROUGH 07/01/17 06/30/18 2,623 0 2,623

RURAL TRANSPORTATION 07/01/17 06/30/18 58,000 4,357 4,431 6,271 5,789 3,978 8,412 9,150 9,156 2,880 54,424 54,424 3,576

CACF GREENWAYS GRANT 07/01/17 07/01/19 35,464 1,120 2,082 1,025 2,951 1,519 937 993 824 446 11,897 12,648 11,897 10,919

GO VIRGINIA 06/13/17 12/31/17 4,947 1,726 1,239 1,982 4,947 4,947 0

CHERRY AVE 08/30/17 11/30/18 127,134 2,010 3,565 4,404 4,142 3,911 4,375 6,340 28,747 42,378 28,747 56,009

RUCKERSVILLE AREA PLAN 08/01/17 03/31/18 21,390 2,897 2,808 3,642 3,912 3,115 2,872 2,144 21,390 21,390 0TJPDC CORPORATION 07/01/17 06/30/18 3,708 794 1,348 776 1 7 8 80 606 88 3,708 3,708 0

LEGISLATIVE LIAISON 07/01/17 06/30/18 99,400 5,909 7,654 8,506 9,485 9,863 7,356 9,210 8,283 8,283 74,549 74,549 24,851

SOLID WASTE 07/01/17 06/30/18 10,500 45 70 210 351 210 27 152 11 1,076 1,076 9,424

RIVANNA RIVER CORRIDOR 07/01/17 06/30/18 15,000 370 1,994 1,496 1,499 225 2,815 5,302 1,299 15,000 15,000 0

RRBC 07/01/17 06/30/18 2,160 133 63 275 63 203 63 63 79 942 942 1,218

RRBC PASS-THROUGH 07/01/17 06/30/18 8,340 0 0 8,340

COLUMBIA- HMPG 02/29/16 09/15/18 42,000 2,106 811 1,279 2,458 1,091 830 1,499 463 454 10,991 18,975 3,025 29,966 9,009

VDEM PASS-THROUGH 02/29/16 09/15/18 157,500 2,331 2,331 2,331 155,169

HAZARD MITIGATION 03/21/16 04/30/18 45,000 619 2,321 2,696 1,723 3,936 -885 439 1,366 1,141 13,356 30,578 43,934 1,066

TJCLT 10/19/17 10/19/19 78,500 126 4,048 4,749 8,923 63,173 8,923 6,404

MEMBER PER CAPITA 07/01/17 06/30/18 154,070 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 115,551 115,551 38,519

WATER STREET CENTER 07/01/17 06/30/18 6,393 315 683 620 525 630 525 1,695 455 945 6,393 6,393 0

OFFICE LEASES - RENT 07/01/17 06/30/18 10,200 700 700 700 700 700 700 700 700 700 6,300 6,300 3,900

OFFICE LEASES - DIRECT COSTS 07/01/17 06/30/18 145 49 14 26 6 50 145 145 0

STANARDSVILLE TAP 04/06/15 10/01/19 25,500 407 26 101 304 76 127 455 403 469 2,368 6,585 8,953 16,547

ALBEMARLE CTY PLAN REVIEW 07/01/17 06/30/18 50,000 1,869 2,300 2,732 2,891 2,054 2,950 5,359 5,721 7,147 33,023 33,023 16,977

ALBEMARLE CTY FACILITATION 07/01/17 12/31/17 3,061 159 258 1,860 784 3,061 3,061 0

SHRP2 I-64 10/01/16 12/31/17 70,000 7,922 6,427 9,190 5,914 204 29,657 40,343 70,000 0

SHRP2 I-64 Pass Through 10/01/16 12/31/17 30,000 1,814 8,994 1,398 12,206 17,794 30,000 0

5TH STREET TAP 11/16/16 10/01/20 56,000 178 907 261 588 576 813 1,705 863 1,278 7,169 7,821 38,179 14,990 2,831

5th STREET TAP Pass Through 11/16/16 10/01/20 543,880 2,303 6,000 3,586 8,121 20,010 443,880 20,010 79,990

BANK INTEREST 07/01/17 06/30/18 2,545 216 216 209 216 333 -1,619 775 877 984 2,207 2,207 338

TOTAL 2,784,130 200,230 205,245 119,417 159,064 108,965 104,198 128,884 116,100 113,050 1,255,153 134,344 616,868 1,389,497 777,764

Pass-through funds $427,909

Op Expenses 12 month average $92,321 Contract funds

3 month average $97,334 TJPDC Available Funds $349,856

last month $100,840 Available per month $116,618.52

Serving local governments by providing regional vision,

collaborative leadership and professional service to develop effective solutions.

RESOLUTION

APPROVING THE FISCAL YEAR 2019

THOMAS JEFFERSON PLANNING DISTRICT COMMISSION

ANNUAL OPERATING BUDGET AND WORK PLAN

WHEREAS, the Thomas Jefferson Planning District Commission (“the Commission”) is the Planning

District Commission serving the City of Charlottesville, Albemarle, Fluvanna, Greene, Louisa and

Nelson Counties, known together as Planning District 10,and;

WHEREAS, the Commission and its associate organization, the Charlottesville-Albemarle Metropolitan

Planning Organization, carry out a program of work on behalf of its members and in cooperation with its

federal, state and local partners, and;

WHEREAS, the Commission prepares an annual operating budget containing a revenue summary and

expenditure plan to fund and carry out its work program, and:

WHEREAS, the Executive Director and Finance Committee recommend to the Commission for the

Fiscal Year 2019 an Operating Budget of $2,185,477 in Revenues and $2,185,477 in Expenses, and;

WHEREAS, it is estimated that the final budget for Fiscal Year 2018 will result in $2,046,168 in

Revenues and $1,962,383 in Expenses, and;

WHEREAS, it is expected that the Commission will review and amend the FY 2019 Operating Budget

in March, 2019 when more accurate revenues and expenses are known, and;

NOW, THEREFORE, BE IT RESOLVED by the Thomas Jefferson Planning District Commission that

it hereby approves the Fiscal Year 2019 Budget, FY Class and Compensation and Work Plan, which is

attached hereto and which shall be included in the minutes of the Commission meeting of May 3, 2018.

Adopted by the Thomas Jefferson Planning District Commission at its Monthly Commission Meeting of

May 3, 2018 in the City of Charlottesville, Virginia, a quorum being present.

_____________________ _________________________

Charles P. Boyles, II Genevieve Keller

Executive Director Commission Chair

_____________________

Date

MEMORANDUM

To: TJPD Commissioners

From: Chip Boyles, Executive Director

Date: May 3, 2018

Re: Recommended FY19 Budget and Work Program

Purpose: The Annual Operating Budget and Work Program sets forth the anticipated work, revenue and

expenditures for the upcoming fiscal year, July 1, 2018 to June 30, 2019.

Background: The TJPDC Bylaws state that the “budget and work program for the ensuing fiscal year

shall be approved by the Commission at or before the regular meeting in May.” These documents are also

required for submission to the Department of Housing and Community Development, along with the FY18

annual report. The budget may be amended by the Commission at any Commission meeting.

Issues: The Work Program incorporates the Scopes of Work approved by the MPO and the TJPDC for the

urban and rural transportation programs, as well as the housing activities identified in the HOME Action

Plan. The Scope of Work also includes activities reflected in the Ride Share Work Plan. Other activities in

the Work Program were added by program managers.

Projected revenues for FY19 are $2,185,477, and projected expenditures are $2,185,477. This budget and

work program covers the period from July 1, 2018 to June 30, 2019. This is the recommended preliminary

operating budget for FY 2019. The final budget will be provided in early 2019 for Commission

consideration at the March meeting, at which time we will have more definitive revenues identified for

FY19. Should expected revenues not materialize in the first half of FY19, staff would present the

Commission with a plan to decrease expenditures for the second half of FY19.

The Finance Committee met prior to the May Commission meeting to select a budget to recommend to the

Commission for adoption at the May Commission meeting. The draft provided in April allows all

commission members to offer input to the Finance Committee and/or TJPDC staff. The April draft was

revised to include a very recent notice of a $50,000 contract with DEQ to perform Watershed

Implementation Planning services in FY19. This contract will remove the need to prior years’ retained

earnings at this time. It also allows the removal of some of the proposed grant revenues that are subject to

award. We have kept in place the Regional Economic Development Strategy and the Regional Housing

Analysis projects to apply for funding.

Staff’s goal is to have positive net earnings each fiscal year and to have each fiscal year’s budget stand

alone with no use of prior year’s retained earnings until our optimal retained earnings are reached. If the

previous three fiscal years are an indication, we should be able during this fiscal year to balance our

budget and not use prior years’ reserves. A long-term goal is to build retained earnings, first to a safe level

maintaining six months of average operating expenses available for immediate use if needed, and secondly

to save for use toward the purchase of a future office building, and third to have resources available to

take advantage of regional project grants that require a local match. Now that we safely have six months

of operating funds in savings, using cash reserves is less risky.

FY18 has been very good so far with expected retained earnings of approximately $ 83,785. FY18

retained earnings through March exceed $83,330.

Revenue: The proposed budget reflects funding for the proposed work program, drawn from the

documents identified above, with some figures included for potential projects not yet awarded or under

contract. At this point in the year, TJPDC does not have a full commitment of local funding, awards or

contracts for FY19. Funds included reflect recently awarded projects and estimates of potential projects

that have a very high likelihood of being awarded. Staff includes only potential funding sources that we

are very sure will be awarded.

• Locality revenue is shown based on member assessments adopted at the October, 2017

Commission meeting and reflected in budget requests. Not all of the localities have taken action on

budgets at this time.

• State Revenue - We are optimistic that once a state budget is approved, that funding through

DHCD will remain at the FY18 level of $75,971. PDC’s have received this amount for several

years and is in the current state budget draft.

• At this time, all locally requested funds are included in submitted local budgets including RRBC,

Rideshare and Legislative Liaison funding.

• Charlottesville-Albemarle MPO funding reflects allocations through FTA, VDOT and DRPT for

FY19 of $279,017. Local match is required of $ 31,003.

• RideShare funding of $139,258 which is consistent with prior year funding levels.

• The amount of HOME funds that will be available for the coming year has not been provided to

TJPDC at this time. Staff is projecting level funding from FY18. Based on that figure staff is

anticipating $45,691 for administration and $411,216 in pass-through revenue and expenditures for

the HOME program. The new Presidential Administration has proposed a budget that greatly

reduces this funding for future years. This should not affect our FY19 budget but may be

eliminated in FY20 and future budgets. We have chosen to not make any budgetary changes until

final federal changes are known.

• Savings has increased for the TJPDC from our move to the Virginia Investment Pool resulting in

an increased earned interest income expected to be $ 6,000 from $2,500 previously.

• Office and Water Street rental income is expected to remain constant at $ 10,200.

• The VDOT TAP Grant for 5th Street Station bike/ped improvements will continue through FY19.

$472,310 has been budgeted for final design and construction.

• Though not awarded yet, we have included the Housing Preservation Grant for $ 54,338. We have

been awarded this program for three years and expect to receive for this fourth year.

• The TJPDC is contracted to assist with VDOT’s Hydraulic Planning Study into FY2019 in the

amount of $12,248. These are local funds contributed from Charlottesville and Albemarle.

• Staff continues to provide plan review assistance to Albemarle County in an amount expected to be

$ 33,167 in FY19.

• Not budgeted is an expected continuation of the Albemarle Pilot Community Assessment report.

Staff will complete the pilot in FY18 and is expected to contract for additional neighborhoods in

FY19.

• Other possible funding sources not budgeted at this time include: Yancey/Scottsville CDBG project

and the Lovingston Downtown Revitalization planning grant, Albemarle County CDBG assistance,

and local government comprehensive plan assistance.

Expenses: Staff estimates of expenses reflect retention of 13 staff/positions we expect will be in place on

July 1, 2018.

• Agency expenses, excluding personnel and contracts with outside entities, are generally based on

FY18 expenditures.

• This FY19 forecast budget includes 2% staff salaries increase effective July 1st. Excluding the

Executive Director, a 2% raise would cost an additional $11,553 and $1,750 in benefits.

• The TJPDC Retirement through Virginia Retirement System reduced our contribution based upon

our FY18 assets from .0335 of salaries to .021. This saves the TJPDC approximately $9,518 in

FY19.

• Including $11,850 in intern salaries for assistance, if needed, for the Cherry Avenue, Albemarle

Community Assessment, Louisa/Nelson Comp Plan, Watershed Plan, Housing and the CEDS

projects.

• Health insurance premiums have increased by 9.2%. This increased expense is being borne equally

between the TJPDC and employees. TJPDC continues to provide 100% of individual employee

premiums. Couple premiums increase $ 38 per month for the employee and family premiums

increase $55 per month for the employee. This is the first increase in 3 years. Additional costs to

the TJPDC from FY18 to FY19 due to the premium increase and employee coverage changes is an

additional $8,649.00.

• We anticipate to begin to experience a decreased indirect cost rate in future years. (This is a good

thing) We have begun to charge staff time including indirect costs to per capita funding when the

activity can be directly tied to a member government project or directly tied to a regional project.

In the past, many of the activities were billed under general administrative duties, driving up our

indirect cost rate. This policy change also allows TJPDC staff to decrease services to local

governments when equitable per capita funding is not met by a local government. Current Indirect

Cost Rates have decreased from 89% in FY14 to 72% in FY19.

• Increases of 3% are budgeted for rent.

FY 2019 Work Program Key Projects:

• TJPDC FY15-18 Strategic Plan Implementation

• TJPDC FY19-23 Strategic Plan Development

• TJPDC Regional Housing Initiative & Regional Plan

• TJPDC Development of Regional Performance Measures

• TJPDC Regional Issue Education Events

• TJPDC Assistance with Regional Broadband Service improvements.

• TJPDC Fifth Street Station Bike /Ped Project

• TJPDC Regional Bicycle Greenways Program with Piedmont Environmental Center

• TJPDC Charlottesville Area Alliance participation

• TJPDC Legislative Information and Direction

• TJPDC Development of OMB Super Circular Policies & Procedures

• TJPDC Rivanna Renaissance Planning Phase II

• TJPDC Regional Comprehensive Economic Development Strategy

• TJPDC Stanardsville CDBG/TAP Management

• TJPDC Columbia FEMA Project Close-out

• TJPDC Assistance with Nelson/Louisa County/Scottsville Comp Plan or Small Area Plans

• TJPDC Regional Watershed Implementation Program

• MPO Hydraulic Small Area Planning

• MPO Long Range Transportation Plan

• MPO Amtrak Station Development

• MPO/TJPDC Jefferson Area Bike Plan Completion

• RIDESHARE CAT-JAUNT-UTS Guaranteed Ride Home Marketing Program

• RIDESHARE Alternative Commute Business Program

❖ Proposals subject to funding

▪ Albemarle Social Services Feasibility Study

▪ Lovingston Revitalization Study

▪ Albemarle Neighborhoods Report

▪ Amtrak feasibility study

▪ Virginia Board for People with Disabilities – Creating Inclusive Communities

▪ Transit Planning 4 All

Action Needed: Motion to approve the Fiscal Year 2019 Budget, Work Program and Salary

Classification Resolution as presented.

3/1/2018 5/5/2018

$0.62 per capita $0.62 per capita $0.62 per capita $0.62 per capita

Revenue FY16 Actual FY17 Actual FY18 Amended FY19 Operating

Federal $778,013 $926,476 $1,135,104 $1,331,586

State $321,089 $320,605 $281,872 $304,337

Local $189,017 $333,195 $462,377 $378,444

Local per capita $150,752 $150,811 $154,070 $154,910

Interest Income $1,199 $1,933 $2,545 $6,000

Rent Income $6,715 $9,278 $10,200 $10,200

Reserves Transfer $0 $0 $0 $0

Total Revenue $1,446,785 $1,742,298 $2,046,168 $2,185,477

ExpendituresPersonnel

Salaries $559,612 $599,837 $708,016 $773,256Fringe and Release $126,180 $148,980 $178,369 $176,596

Total Personnel $685,792 $748,817 $886,385 $949,852Direct Costs

Postage $3,038 $3,035 $4,020 $3,767

Subscriptions $105 $657 $657 $550

Supplies $3,946 $5,148 $8,147 $8,211

Audit-Legal $15,608 $16,703 $16,500 $16,500

Advertising $12,073 $13,400 $28,492 $15,510Program Interest $0Professional Development - $0 $0 $0 $0

Meeting Expenses $3,530 $3,941 $9,564 $11,149

TJPDC Contractual $45,578 $36,385 $59,178 $49,154

Dues $6,964 $6,876 $9,223 $9,180

Insurance $3,259 $3,431 $3,300 $3,300

Printing/Copy $5,471 $6,499 $6,428 $8,059

Rent $82,140 $84,529 $90,648 $89,218

Equip/Data Use $26,087 $26,637 $25,245 $27,063Capital & Leases $0 $27,424 $0 $0

Telephone $6,697 $5,846 $5,966 $5,620

Travel-Vehicle $16,487 $13,463 $15,523 $15,554Leg Liaison $0

Janitorial $9,493 $10,862 $10,920 $10,920

Professional Development $7,808 $10,570 $16,052 $14,696

Total Direct Costs $248,284 $275,406 $309,863 $288,451

TOTAL OPERATING EXPENSES $934,076 $1,024,223 $1,196,248 $1,238,303

Net Ordinary Income $512,709 $718,075 $849,920 $947,174

Other

HOME Pass Thru $316,592 $426,850 $421,350 $411,216

5th St, CEDS, Housing, RRBC $0 $20,784 $135,096 $489,770

Columbia & HPG Pass Thru $115,830 $208,483 $209,689 $46,188

Total Other Expenses $432,422 $656,117 $766,135 $947,174

Net Other Income -$432,422 -$656,117 -$766,135 -$947,174

Net Income $80,287 $61,958 $83,785 $0

FY 19 Operating Budget Revenues Projected

Federal State Local

Local per

capita

Interest

Income Rent Transfer

Revenue

Locality and State Revenue

Charlottesville $30,424

Albemarle $65,543

Fluvanna $16,202

Greene $12,267

Louisa $21,276

Nelson $9,198

Legislative Liaison $99,942

State Contribution - DHCD $75,971

Water Street Center $0

Offices $10,200

Interest Income $6,000

Transportation

Charlottesville-Albemarle MPO

FTA Funding $83,155 $10,396

PL Funding $164,859 $20,607 $0

Route 29 Hydraulic $12,248

Bike Ped PEC $12,648

Rideshare

Rideshare VDPRT $139,258 $34,815Clean Commute Day $825

TJPDC Rural Transportation

Rural Admin $14,600

Rural Transportation Planning $43,400

Other Programs

Stanardsville $0 $14,000

Albemarle Plan Review $33,167

CEDS Regional $20,000

5th Street TAP $38,178

Cherry $49,997

DEQ $50,000

Housing and Non-Profit

HOME Consortium Admin $45,691

TJPDC Corp. $0

Housing Preservation $8,150

Columbia-Fluvanna $2,269 $605 $150

TJCLT $49,652

Environment

RRBC $2,110

Solid Waste $10,500

Haz Mit Grant $0Rivanna Committee $50,000

Pass Through Revenue

Consortium HOME Pass Through $411,216

Housing Preservation Pass Thru $46,188

RRBC $0 $8,390

5th Street TAP $443,880

CEDS $10,000

Housing Study $7,500

Total Revenues by Category $1,331,586 $304,337 $378,444 $154,910 $6,000 $10,200 $0

Sum Total of Revenues $2,185,477

Possible

Sources

Employee Handbook

Adopted by TJPDC, September 4, 2003 Appendices

Classification

Title

FY 2019

Job Title Classification

Description

Min.

Experience -

Degree

Classification

Description

in lieu of

Minimum

Experience -

Degree

Other FLSA

Status

Salary

Range in

2016 $

Administrative

Assistant

Administrative

Assistant

Non-

Exempt

12.50 –

25.00 / hr

Executive

Director

Executive

Director

15 years:

Bachelor’s

10+ years;

Master’s

5 years

supervisory

Exempt 99,000 –

150,000

Finance

Director

8 years:

Bachelor’s

5 years:

Master’s

Exempt 57,000 –

71,250

Intern I Bachelors

Intern

Bachelor’s Non-

Exempt

12.50 / hr

Intern II Masters Intern Master’s Non-

Exempt

15.00 / hr

Legislative

Liaison

7 Years

Bachelor’s

4 Years

Master’s

Exempt 60,000 –

75,000

Planner I Entry Level

Planner

1 years:

Bachelor’s

0 years;

Master’s

Exempt 38,000-

47,500

Planner II Associate

Planner

3 years:

Bachelor’s

2 Years:

Master’s

Exempt 42,500 –

60,000

Planner III Senior Planner 6 years:

Bachelor’s

4 years:

Master’s

Exempt 55,000 –

68,750

Planner IV Planning

Manager

7 years:

Bachelor’s

4 years:

Master’s

2 years

supervisory

Exempt 57,000-

71,250

Planner IV Director of

Planning

8 years:

Bachelor’s

5 years:

Master’s

3 years

supervisory

Exempt 59,000 –

74,500

Planner I - IV Part Time

Planner

Equivalent to

FT

Equivalent to

FT

Equivalent

to FT

Non-

Exempt

Equivalent

to FT

Hourly

Program

Manager

3 years:

Bachelor’s

2 year:

Master’s

1 year

supervisory

Exempt 50,000 –

62,500

Senior Program

Manager

10 years:

Bachelor’s

6 years:

Master’s

5 years

supervisory

Exempt 68,000 –

80,000

Serving local governments by providing regional vision,

collaborative leadership and professional service to develop effective solutions.

RESOLUTION

APPROVING THE FISCAL YEAR 2019

THOMAS JEFFERSON PLANNING DISTRICT COMMISSION

ANNUAL OPERATING BUDGET AND WORK PLAN

WHEREAS, the Thomas Jefferson Planning District Commission (“the Commission”) is the Planning

District Commission serving the City of Charlottesville, Albemarle, Fluvanna, Greene, Louisa and

Nelson Counties, known together as Planning District 10,and;

WHEREAS, the Commission and its associate organization, the Charlottesville-Albemarle Metropolitan

Planning Organization, carry out a program of work on behalf of its members and in cooperation with its

federal, state and local partners, and;

WHEREAS, the Commission prepares an annual operating budget containing a revenue summary and

expenditure plan to fund and carry out its work program, and:

WHEREAS, the Executive Director and Finance Committee recommend to the Commission for the

Fiscal Year 2019 an Operating Budget of $2,185,477 in Revenues and $2,185,477 in Expenses, and;

WHEREAS, it is estimated that the final budget for Fiscal Year 2018 will result in $2,046,168 in

Revenues and $1,962,383 in Expenses, and;

WHEREAS, it is expected that the Commission will review and amend the FY 2019 Operating Budget

in March, 2019 when more accurate revenues and expenses are known, and;

NOW, THEREFORE, BE IT RESOLVED by the Thomas Jefferson Planning District Commission that

it hereby approves the Fiscal Year 2019 Budget, FY Class and Compensation and Work Plan, which is

attached hereto and which shall be included in the minutes of the Commission meeting of May 3, 2018.

Adopted by the Thomas Jefferson Planning District Commission at its Monthly Commission Meeting of

May 3, 2018 in the City of Charlottesville, Virginia, a quorum being present.

_____________________ _________________________

Charles P. Boyles, II Genevieve Keller

Executive Director Commission Chair

_____________________

Date

MEMO

To: TJPD Commissioners

From: Chip Boyles, Executive Director

Date: May 3, 2018

Re: Executive Director’s Report

Purpose: To inform Commissioners of Agency Activities since April 1, 2018

Administration

o May Meeting Agenda

2. Matters from the Public

a. Comments from public

b. Presentation by Delegate David Toscano to the Commission of House Joint

Resolution 531 commending the Commission for regional broadband

assistance.

c. Introduction of a Regional Housing Program Work Framework. A final

document will presented for your approval once reviewed by stakeholder

groups and after Commission comments.

3. Consent Agenda

a. Minutes from April 5, 2018.

4. Finance Report

a. March, 2018 Quarterly Financial Reports

The March Financial Reports are attached for review. Financial Reports are

presented in detail every quarter to the Commission and on the consent agenda

other months.

i. Dashboard Report - Net quick assets are $674,057. Based upon the

twelve-month average for operating expenses, we remain to have over 7

months of available operating expenses. Our current goal is 5 months of

available operating expenses.

ii. Unrestricted Cash on Hand as of March 31, 2018 was $447,247 or

almost 5 months of average monthly operating expenses. 4 months is

our current target level and concern level is less than 2 months.

iii. Revenue less Expenses - We had a net gain of $2,238 for the month of

March. This gives us a fiscal year net gain of $83,330. Our FY18

Amended Operating Budget estimates a $83,785 net gain for the year.

The February surplus was slightly overstated due to several late

expenses and has now been corrected.

iv. Profit & Loss. Total income through March is $1,253,409. With 9

months or 75% of the fiscal year complete, we have received 61 % of

our total budgeted income. Total expenses are $1,170,109or 60% of the

budgeted total expenses of $1,962,383. Operating expenses for the same

period are $847,888 or 71% of our total budgeted operating expenses.

Operating revenue through March is $931,188 or 73% of the budgeted

operating revenue of $1,280,033.

v. Balance Sheet. As of March 31, 2018, we have total current assets of

$961,319 and total fixed assets of $7,792. Total assets are up by

$380,488 from the same time last year. Total liabilities have increased

from a year ago by $238,105 with total liabilities as of March 31, 2018

of $339,389. Total Equity has increased by $142,383 since the same

time last year.

vi. Accrued revenues of existing grant and contract balances for FY18 are

shown. We currently have $349,856 or $116,619 per month available

funds in existing contracts and grants. March operating expenses were

$100,840. Our 12-month average is $92,321.

As a reminder, it is our goal to build our reserves back to and above FY12 levels (year-end

FY12 = $579,293) where we will have 1) at least 6 months operating expenses in reserves

2) utilize reserves for unanticipated grant match for local/regional grant opportunities and

3) to save for the possible purchase of a building (space) at some time in the future.

5. Resolutions

a. Adoption of the FY19 Operating Budget. Please see the attached FY19 Budget

Memo.

b. Election of GO Virginia Regional Council representatives.

Currently the TJPDC is represented by CAO Steve Carter, Nelson County, and

Supervisor Fitz Barnes, Louisa County for one-year terms on the Council. Their

terms expire in April. The Council is trying to provide as many regional leaders as

possible with participation and ask for consideration of new representatives. Both

Mr. Carter and Mr. Barnes have served the region in exemplary fashion during this

first year of the GO Virginia organization. The new term is a three-year term.

Currently, the regional CAO’s have recommended Mr. Christian Goodwin to serve

as the region’s CAO representative.

Currently, I have received two notices of interest for elected official representative:

Chair Supervisor Ann Malek, Albemarle County and Supervisor Tony O’Brien

from Fluvanna County.

The Commission is asked to nominate and vote on both the CAO and the Elected

Representative.

c. The TJPDC Commission is asked to appoint new members to the TJPDC

Corporation Board of Directors. Billie Campbell will present.

6. Executive Director’s Report

Staff have begun meeting every month on ongoing projects. I have attached for your

information, the most recent meeting agenda and notes.

7. Other Business

a. Nominating Committee Recommendation for FY19 Officers

The nominating committee recommends the following slate of officers for FY19:

Rick Randolph, Albemarle County – Chair

Dale Herring, Greene County – Vice Chair

Keith Smith, Fluvanna County – Treasurer

Chip Boyles, TJPDC - Secretary

TJPDC by-laws require a nominating committee to be appointed in April for a

May slate recommendation and June vote. Historically, the Executive Director has

been the Secretary. Notice of the Nominating Committee recommendations at the

May meeting meets the TJPDC by-laws (Article VI Section 6) requiring at least a

10 day notice prior to election in June.

b. David Blount has prepared an outline for the FY19- 24 Strategic Plan Update. We

will discuss at the meeting and follow up with any revisions. The goal is to hold a

strategic planning work session prior to the June 7th Commission meeting.

8. Closed Sessions

a. Continue discussions about at least two sites under consideration for a site

purchase or development for future office space.

b. Continue discussions of individual staff position assignment.

No decisions or votes are expected to take place from the Closed Meeting discussion.

END OF AGENDA REPORT

________________________________________________________________________________

The latest staff meeting agenda is attached for current programs, projects and efforts of

the TJPDC staff.

Of note includes:

• We have signed a contract with Albemarle County to perform a pilot housing inventory in one of

the County’s urban growth neighborhoods. This will be a 2 to 3-month project. The contract

amount is $20,000.

• Staff continues to provide expanded plan review and administrative for Albemarle County

through July, 2018.

• The LRTP planning process, the Regional Bike/Ped Plan and the Rural Transportation Plan

update are all underway.

• Staff are assisting Louisa County with preparing a Comp Plan Transportation Chapter while

completing the Regional Rural Transportation Plan.

• Staff with the building search committee continues to work on options for a new office space.

Our lease is up in August of 2020.

• The Regional Affordable Housing Program continues to move forward with the organization of a

Regional Housing Coalition of stakeholders. The TJPDC is partnering with ULI and CADRE

with hosting a Tom Tom Festival Hometown Summit focus on affordable housing. There were 6

total sessions with about 40 attendees per session at the Water Street Center. The TJPDC hosted

a Saturday work session to develop action items coming from the prior days’ workshops. An

action list and next steps is being prepared with a common recommendation of creation of a

“Regional Housing Partnership” similar to the Regional Transit Partnership.

• TJPDC is working to assist Central Virginia Electric Coop with facilitating discussions with

local governments for their build out of fiber broadband services within their utility territory.

• The TJPDC currently has three active grant application/contracts in progress that if awarded

would result in approximately $100,000 of work in FY19.

• With approval of the FY19 budget, staff will be working with all jurisdictions to identify

individual local projects to complete in FY19.

• An exchange visit trip is in preparation to visit Clemson/Greenville SC to learn about:

o Reedy River development.

o Regional Transit Service – Electric Bus-Campus Service

o International Automotive Research Center – Clemson University/Greenville/State

collaborative

o Housing Fund development

o Others.

THOMAS JEFFERSON PLANNING DISTRICT COMMISSION Summary of Activities

January through March 2018

Environment: TJPDC submitted the Regional Hazard Mitigation Plan (HMP) to the Federal Emergency

Management Agency (FEMA) for approval on March 6 and received notice of Approval Pending

Adoption (APA) on March 14. The final step in the process is to submit adoption resolutions from all

localities in the Planning District to FEMA. The Town of Scottsville was the first jurisdiction to approve

a formal resolution of adoption at their March 19 meeting. TJPDC is working with localities to get this

on meeting agendas to complete the process. The plan as submitted for FEMA review is posted on the

TJPDC website at http://tjpdc.org/environment/hazard-mitigation-plan-2017/.

TJPDC received formal notification of acceptance of the 5-Year Update of the Thomas Jefferson

Planning District Commission (TJPDC) Solid Waste Management Plan (SWMP) on February 13,

2018. The update was initially submitted to the Department of Environmental Quality (DEQ) in October

2016, with requested follow-up information provided in January 2018. The Thomas Jefferson Solid

Waste Planning Unit (SWPU) includes the City of Charlottesville and the Counties of Albemarle,

Fluvanna, and Greene. The SWPU is required to maintain the mandated minimum 25% recycling rate of

the total municipal solid waste (MSW) generated annually. The 2017 recycling report is due to DEQ by

April 30, 2018. The rate for 2016 was 33%. The 2018 report is due April 30.

Housing:

TJPDC and the City of Charlottesville are updating the five-year Consolidated Plan, guiding

the use of federal HOME funds for housing in the region and Community Development Block Grant

(CDBG) funds in the City of Charlottesville. Over 500 people responded to a survey to identify housing

and community needs. TJPDC also hosted a public meeting on March 20 to present findings from data

analysis and the survey, and to receive input on five-year goals. The Draft Consolidated Plan was issued

for public comment on March 28, with comments accepted through April 27. The plan includes an

assessment of local and regional affordable housing and community development needs and establishes

multiyear goals based on identified needs. The Draft Plan and materials from the March 20 public

meeting are posted at http://tjpdc.org/housing/5-year-consolidated-plan-update/.

Legislative Liaison: The Legislative Liaison spent most of this quarter at the General Assembly. Activities included

lobbying locality-requested bills and other legislation of interest and concern to PDC localities; regular

communications with TJPD legislators; phone and email communication with local government officials

and monitoring of all budget and legislative activities. During the session, he provided periodic updates

through legislative newsletters and alerts posted on the TJPDC website and sent out by e-mail. The

session adjourned March 10 without taking action on a state budget for FY19/20, so the legislature is

reconvening in special session beginning April 11. The budget is being held up over the issue of

expanding Medicaid; a majority of the House favors a limited expansion, while the Senate majority is

opposed to expanding health care coverage at this time.

The liaison planned a January workshop on alternate forms of infrastructure financing, which

was attended by local state and elected officials. He also led discussion on legislative matters at the

January meeting of the Mayor & Chairs/CAOs meeting. Following the regular session, the liaison

worked to review and analyze approved legislation for inclusion in a final summary of the legislative

session.

Local/Regional Support: The TJPDC has been spearheading work with Greene County on the Ruckersville Area Plan. A

final open house for the plan was held on March 29 to provide interested community members an

opportunity to provide input on the draft area plan recommendations. About 75 people attended the

event, which included an overview presentation and posters throughout the room that illustrated the

recommendations made in the draft report. The final document will be a 10-year plan of specific action

items the county and the community can take to move Ruckersville toward its vision. The study includes

both the Route 33 and Matthew Mill Road intersections with Route 29, and contains 26

recommendations in the areas of community, economic development, land use, infrastructure and

transportation.

TJPDC staff met with residents of Charlottesville’s Fifeville neighborhood on March 25 to mark

the official start of the neighborhood’s involvement in the community-driven effort to craft a small area

plan for the Cherry Avenue corridor. Residents were invited to attend the event to tell their stories

about Fifeville’s past, express their values, voice their concerns, and share their hopes for where they

think the neighborhood should go in the future. The gathering started with a brief introduction to the

planning process and then residents broke out into smaller groups for storytelling. At the conclusion of

the event, the roughly 35 attendees were encouraged to sign up to help participate in future public

engagement efforts, request an in-person interview with staff, and volunteer to assist with a “Better

Block” demonstration event to be conducted this summer.

The Charlottesville Albemarle MPO has been helping to coordinate a small area plan effort for

the Hydraulic/29 intersection and Hydraulic Extended South. These projects are in the next phase of

Route 29 Solutions, for preliminary engineering and small area planning. The Hydraulic 29 Small Area

Plan Advisory Panel met March 23 and recommended a traffic scenario that involves a grade-separated

intersection, similar to the intersection of Route 29 and Rio Road, that would depress Hydraulic Road

under Route 29. Construction costs are estimated at $63 to $80 million, plus about $5.2 million for

utility relocation.

The TJPDC continues to provide plan review services to Albemarle County. Three TJPDC

planners are providing 40 hours of contractual work per week. Services include the review of site plans

and subdivision plats for conformity with the codes of Albemarle County and the Commonwealth of

Virginia.

The Charlottesville Area Alliance (CAA) made a presentation on “Becoming an Age-Friendly

Community” at the February 14 meeting of the Senior Statesmen of Virginia (SSV), held at the Senior

Center. JABA Executive Director Marta Kean served as the moderator. Panelists included Brad

Sheffield, Executive Director of JAUNT, talking about Transportation, Sunshine Mathon, Executive

Director of Piedmont Housing Alliance, speaking about Housing, Rebecca Schmidt, Population Health

Manager for the Thomas Jefferson Health District, addressing Community Health and Aging, and Peter

Thompson, Executive Director of the Senior Center, discussing Civic Participation and Employment. At

the conclusion of the presentation, SSV President Rich DeMong called for a vote on the resolution for

the SSV to became a partner member of the Charlottesville Area Alliance, and the resolution passed

unanimously. This brings the total of regional partners to 18. Other partners include: The Alzheimer’s

Association, City of Charlottesville, County of Albemarle, Cville Village, Hospice of the Piedmont,

Home Instead Senior Care, JAUNT, Jefferson Area Board for Aging (JABA), Piedmont Housing

Alliance (PHA), Region Ten, Osher Lifelong Learning Institute (OLLI) at UVA, Senior Center, Sentara

Martha Jefferson Hospital, the Thomas Jefferson Health District, the Thomas Jefferson Planning District

Commission (TJPDC), University of Virginia Health System, and Westminster Canterbury of the Blue

Ridge. CAA’s vision is that “The greater Charlottesville area will be the most age-friendly community

in the country.”

On March 15, TJPDC conducted the pre-construction conference for the Demolition of Four

Buildings in the Columbia area in Fluvanna County. At the meeting, the demolition contract between

TJPDC and Shelbeck Excavating LLC of Scottsville was signed. This project is funded with $149,625 in

federal funds through the Federal Emergency Management Agency (FEMA), $39,900 of state funds

through the Virginia Department of Emergency Management (VDEM), and $9,975 in local funds from

Fluvanna County. Work for the project has included appraisals, survey, title search, property acquisition,

Asbestos-Containing Materials Inspections Report, in addition to the demolition and site restoration

work now under contract. FEMA carried out the environmental review work, resulting in the Record of

Environmental Consideration (REC) dated August 14, 2017. The former Town of Columbia is eligible

for listing in the National Register of Historic Places (NRHP), and the demolition of two of the buildings

would result in an adverse effect to the district. FEMA undertook measures including updating survey

photographs of the buildings as well as the online database with Intensive Level (Phase II) survey forms

for each subject property in the historic district and a general Preliminary Information Form (PIF) for the

historic district. The land will be restored to green space, and is deed-restricted to open space,

recreational, wildlife habitat, or wetland uses in perpetuity. Demolition work is expected to be complete

by the end of June.

Transportation: The TJPDC hosted a public meeting on March 15 to present the proposed layout of the multi-

use trails for the 5th Street Hub and Trails project. The locations, presented by design consultant Land

Planning & Design Associates (LPDA), were based on stakeholder input. The constructed trails will link

multiple neighborhoods and resources in the Fifth Street/I-64 area of Charlottesville and Albemarle, an

area that is central to a network of walking and bicycle facilities in the jurisdictions. TJPDC serves as

the project sponsor for this project, which is funded through a Transportation Alternatives Program

(TAP) Grant. The project budget includes $399,880 of federal funds, and $200,000 of local funds from

the proffer agreement for the 5th Street Station development, which also provides some dedicated land

for the project. The project contract calls for construction to be complete by October 1, 2020. A project

web page has been set up at http://campo.tjpdc.org/5th-st-hub-trails/.

The Regional Transit Partnership (RTP) Board met February 28 to review FY19 Transit

Budget requests from Charlottesville Area Transit (CAT), JAUNT, and RideShare. The RTP also

encouraged the General Assembly delegation to take action to reauthorize the use of Capital Project

Revenue bonds, approved in 2007 to provide $600 million over 10 years for transit capital, and to

identify funding for local and regional transit programs across the state. CAT, JAUNT and RideShare

presented a report for the month of February to provide an update on existing transit options serving and

the City of Charlottesville and Counties of Albemarle, Fluvanna, Greene, Louisa and Nelson Counties. The

RTP began meeting in August 2017 as an advisory body, with specific review responsibilities to include

route changes, budgetary matters and transit education.

RideShare:

RideShare is working to reduce traffic congestion and increase mobility throughout Central

Virginia and the Central Shenandoah Valley. March 5-9 was Virginia Telework Week. In partnership

with the Virginia Department of Rail and Public Transportation (DRPT), RideShare encouraged

employers and workers to visit Teleworkva.org to learn about the benefits of teleworking, get help

setting up a pilot program or expand on an existing program, and take the 2017 Telework Week pledge.

RideShare provides Telework support and is available to help you learn more about this eco-friendly

work option. RideShare also helps to develop and market the region’s Park and Ride lots. Currently,

there are 26 Park & Ride lots serving central Virginia and the Shenandoah Valley. RideShare conducted

its quarterly Park & Ride inventory in late March.

Administration and Staff The TJPD Commission used most of its first meeting of calendar year 2018, held February 1, as an

orientation for new and returning Commission members. As a result of turnover on local governing

bodies, the Commission welcomed five new members: Mike Signer – Charlottesville, Liz Palmer –

Albemarle; Bob Babyok – Louisa, and Ernie Reed and Jesse Rutherford – Nelson. The Commission

consists of 12 members, 2 from each member locality. A majority of Commissions must be local elected

officials.

The TJPDC also welcomed two new staff members on February 1.

Jacob zumFelde is a new full-time planner. He graduated from Ohio State University in 2017 with a

dual Master’s degree in City and Regional Planning and Civil Engineering, focusing on transportation.

He also has an undergraduate degree in Environmental Science and Chemistry from Eastern Mennonite

University, which included an internship planning a bicycle and pedestrian path in Harrisonburg, VA.

He is focusing his work on the long-range transportation plan (LRTP 2045) and assisting with the

Jefferson Area Bike and Pedestrian Plan.

Christine Jacobs is the new TJPDC Housing Coordinator and Executive Director for the Thomas

Jefferson Community Land Trust (TJCLT). She received a Master’s of Public Policy last year from

UVA’s Batten School of Leadership and Public Policy. She had a 15-year career as a middle school

teacher, and most recently has been a consultant for the Center for Nonprofit Excellence, where she

collaborated with a three-person team to develop “Action to Impact: A Coalition-Building Roadmap,’ a

toolkit designed to guide organizations in building effective coalitions.

Policy

Area

Program Project Name Project Description Project Status Account # $ Begin/End Principal PM Staff

ADMINISTRATION

A1 FY19 Work Program 110 Chip Billie

Projects to be worked on in FY19 Consider with FY19 Budget in May

A3 FY 19 Budget Prepare annual projected budget Approved Projected Budget. April Intro,

May consideration by Comm

110 Chip Billie David

A4* TJPDC Rebranding Prepare a proposal to change name and

branding of TJPDC.

Sample logos & names developed. Include

in FY19-24 strategic plan

110 David Sara

A6 Water Street Center Create and complete reporting form 110 Gretchen Gretchen

A7 Water Street Space Advertise for rent 110 Gretchen Gretchen

3 available office spaces

A8 Legislative Affairs Forum -Topic and date for 2018. 277 David David

A9 FY19-24 Strategic Plan Update current plan with survey & meetings Begin preparation for June, 2018

Commission Meeting Intro. Draft survey

given to Commission.

110 David Chip

A11 Updated Policies & Procedures Produce formal policies & procedures for

operations meeting federal requirements

ON-HOLD 110

A12 FY15-18 Strategic Plan

Activities

Commissioner visits by ED / Elevator

Speech/Annual City/County

Meeting(Dinner)/Annual report

ON-HOLD Incorporating into FY19-24

Plan

110

A13 Statement of Qualifications

Update

Update staff and TJPDC projects to present

to local governments

Developing Updated materials and

scheduling BOS/CC presentations

INCORPORATE INTO ANNUAL

REPORT

110 Billie Sara

A14 Commission Meetings Monthly Meetings May 3, 2018 Meeting Packets go out April

27.

110 Chip Gretchen

A15 Finance Report Monthly Dashboard Report Monthly Financials Billie Don

A16 Annual Report Annual report for FY18 Prepare a sample using FY17 Info. Due

for review July 1st.

110 David Sara Billie

A17 Annual Retreat April 16th Monday - David is developing

notes and action plan.

David

A18 Jurisdiction Liaisons Attend one meeting monthly - BOS,PC,

other.

Assign jurisdictions Misc Chip

Albemarle David Jakob

Charlottesville Chip Faruk

Fluvanna Sara David

Greene Wood Billie Christine

Louisa Will Chip

Nelson Nick Kristian

TRANSPORTATION

T1 Rural News letters Publish at least 4 editions of newsbrief, to

inform stakeholders of efforts in the Rural

Transportation Program.

Delete

T2

T3 Rural Mineral Streetscape Staff will assist the Town of Mineral with

installing crosswalks and bike lanes. Staff

will also identify and apply for other funding

sources that will help implement the

transportation recommendations listed in the

Town’s 2011 CDBG application. Assist the

Town of Mineral with grant applications for

downtown revitalization.

VDOT Louisa residency currently

completing a bike lane study.

T4* Rideshare Rideshare Inventories Maintain an inventory of parking-and-ride

lots. a. Recommend Jakob park-and-rides

and improvements to existing lots, through

the RLRP.

Complete in June! 193 Sara Kristian

T5 MPO SAWMPO Transit Study TJPDC staff will contribute time and

resources to the Central Shenandoah PDC’s

commuting study, which will help evaluate

travel patterns between Charlottesville and

the Shenandoah Valley.

Revised to consider a small pilot project

of approximately $50,000. UVA was only

firm commitment of match $.

193, 196,

199

10/1/2015

thru

12/31/2018

Chip Chip Sara

T6* Rural RLRP Update Develop updated rural long range

transportation plan

Review draft available for Rural Tech by

March 20th. Draft to counties on March

6th.

171 Wood Kristian Jakob

T7* MPO / Rural Jefferson Area Bike Plan Complete work on the Jefferson Area Bike

and Pedestrian Plan update and fold

recommendations into the RLRP.

Underway - Expected completion by June

30th or in alignment with PEC program.

195/196/171 Wood Kristian

T8 Rural/MPO Smart Scale MPO and Rural App Development coordination at MPO and Rural

trasportation meetings. Hosted Feb.

meeting with Region. May/June letters of

support

171/195/196 Wood Faruk Jakob

T9 MPO FY19 MPO Work Program Develop FY19 Work Program Completed 190/191 Wood

T13 Rural FY19 Rural Work Program Develop FY19 Work Program Completed 170 Wood

T14 MPO Policy Board MPO Policy Board - Manage Next Meeting May 23, 2018 LRTP Data,

Performance Measures, Completed base

year model. UPWP. Smartscale Apps

190/191 Wood Faruk Gretchen

T15 MPO Tech Committee MPO Technical Committee - Manage Next Meeting May 15, 2018 190/191 Wood Jakob

T16 MPO CTAC Citizens Transportation Advisory Committee

(CTAC) - Manage

Hydraulic update at May 16th meeting -

Monthly Transit Reports Wood is leading

this meeting.

190/191 Wood Jakob

T17 MPO Transportation Academy Transportation Academy Seminars 3 X Year On-Hold during LRTP 190/191 On Hold

T18 MPO Web Site Website Updates/Improvements 190/191 Sara

T19 Rural Web Site Website Updates/Improvements 170/171 Sara

T20* MPO Hydraulic & 29 & Hillsdale Dev Hyd Hillsdale 29 small area plan and

preliminary engineering & apply HB2. MPO

managing Phase I SAP.

Panel considering Smart Scale

application arrangement

188 $47,752 9/28/2016 -

10/1/2018

Chip Chip Jakob

T21 MPO TIP Procedures and

Development

Met with Chuck in January. Ongoing. 198/199 Wood Jakob Faruk

T22* MPO Amtrak Development Develop strategy for station improvements

for new train service

Owner will work with Amtrak & City for

improvements. Consider "Build" Grant

application in July.

196 Chip Jakob

T23* MPO LRTP Develop 2045 LRTP over 18 month period Weekly calls with VDOT and Consultant.

Expected base model Feb 10 with base

outputs by 3/20

195/196 1/2/17 -

5/30/18

Wood Jakob All

T24* MPO JOINT MPO Meetings Hold annual meeting with SAW MPO SAWMPO Meeting in fall 2018 190/191 Wood Gretchen

T25 MPO JOINT MPO Meetings Initiate annual meeting with Lynchburg

MPO

Explore future joint meeting with MPO.

Recommended topic : Rail

190/191 On Hold

T28 Rideshare Rideshare Guranteed Ride Home promotion 193 Sara Sara Kristian

Rebranding & Social Media Campaign 193 Sara Sara

Smart Scale Rideshare Lot Development 193 Sara Kristian

C-Bike Study Development 193/199 Sara Kristian

Employer Outreach & Telework Program 193 Sara Sara

Ride & lot inventory and data app 193 Kristian Kristian

Rideshare Annual Work Program Completed

T38 MPO Better Block Perform semi-annual better block event in

Cville

Cherry Ave in Summer 2018 198 Will Nick Kristian

T39 Rural Better Block Perform semi-annual better block event in

rural community

ON-HOLD 171 On Hold

T40 MPO / Rural Regional Cycling Program ON-HOLD 199 / 171 Wood Kristian

T41* MPO Regional Transit Partnership Staffing & Management April 25th meeting. Pre agenda meeting.

Strategic Planning Meeting & exchange

trip

191/199 Sara Sara Kristian

T42 MPO On line project mapping 198/199 On Hold

T43* MPO I-64 Corridor Implement SHRP2 PlanWorks planning for I-

64

Completed 197 $29,657 Wood Faruk

T46* MPO Rebranding Rebrand MPO to include Greene and Zion X

Roads area.

190/191 Sara Wood

T47 Rural Transp Advisory Council Rural Advisory Council Re-engage in future 170 Wood Jakob

T51 Local PEC CACF Bike/Ped Trails Coordinate Regional Bike Plan with

Charlottesville - Albemarle Bike Efforts

Weekly meetings with Peter. 5 Stakeholder

meetings the week of Jan 22nd

187 $22,816 7/1/17 to

6/30/19

Kristian Billie

T52 Regional Transit Planning 4 All Grant Application stage Strengthening Coordinated Transp for

Elderly and Disabilities

$30,609 Billie

REGIONAL PLANNING

P1 Comp Econ Dev Strategy Regional CEDS FY19 Project 300 $60,000 Chip Will Nick

P3 Regional Conference Cross stakeholder conference of regional

issues

Presentation by Jarrett Walker

Consultants in May 31 on Why Transit?

300 David Sara

P4 Rural Technical Committee 300 Kristian Jakob

P6 Regional Performance Measures

Dashboard Report

Develop an annual report of quality of life

statistics and goals/achievements

Establish in FY18 TJPDC work program

under Region Project

300 On Hold

P7 Albemarle Facilitation Complete $1,254 Will Nick

P8* Ruckersville SAP Prepare a Small Area Plan / Econ Dev Plan

for Ruckersville and Corner Store Area

Draft recommendations done. Proposed

final delivery date of April 31st. Public

meeting March 29th.

328 $21,390 Will Nick Kristian

P9 Albemarle Plan Review Contract Provide 16 to 24 hours per week for plan

review and other services at County Offices

6 month contract extension for 20 hours

per week

322 $14,448 Will Nick Faruk

P10* Cherry Ave Corridor Plan Small Area Plan for Fifeville March 25th Sunday public meeting. 316 $84,688 Will Will Nick

Faruk

Kristian

P14

Nelson County Lovingston

Planning Grant Application

Write CDBG application for reviltalization

plan

BOS approved effort. TJPDC to begin

application writing in May. Will Nick

P15

Louisa County Small Area

Planning

Present to BOS services TJPDC may

provide. Will Nick

P16

COMMUNITY

C1* Columbia FEMA Mitigation Bids received 2/15. Draft contract under

review. Pre-construction conference to be

held 3/15. Contracts signed.

311 $177,500 Billie Billie

C2* Stanardsville Streetscape 90% plans submittal. TJPDC agreement

amended to add $14,000 due to award for

west end construction.

315 $4,915 Billie Billie

C3* Fifth Street Station Bike Ped Stakeholder meetings held. Public meeting

scheduled for March 15.

192 $110,000 Billie Billie

C5 Regional Broadband Topic of legilsative forum. TJPDC to

assist Utility Co-ops in coordinating

opportunities with local governments.

Prepare a proposal to CVCOOP

300 David David

C6 Charlottesville Area Alliance Board activity of Charlottesville alliance for

aging

Meetings with local governments 300 Chip Chip

C7* Albemarle Scottsville Social

Services

Inter Regional Social Services CDBG

Planning Grant

Serving on County task force to identify

uses. Possible CDBG application once

uses are identified.

302 Chip Will Nick

C8 Regional Seminar Series Hold quarterly educational issue seminars 1st one scheduled 1/19/2018 at noon 300 David David Gretchen

Sara

C9 Albemarle Community Inventory

Study

Perform community inventory in urban

growth area - pilot

Revising scope for a contract. Meet in

December. Hire interns. Complete by

June.

323 $20,000 Will Nick

Faruk

Interns

C10 Lovingston Planning Grant App Write a CDBG app Chip is drafting a letter of request for

County. July 1st application write (or

sooner if able). Present to BOS March

Chip

HOUSING

H1 HOME Consortium 5-year Consolidated Plan and FY19

Action Plan to be submitted in May

727 $477,916 Billie Billie

Analysis of Impediments Billie Nick

H2 Housing Preservation Grant FFY16 grant closed out. FFY17 project

underway.

728 $53,618 Billie Billie

H3* Regional Affordable Housing Facilitate and promote solutions to

affordable housing needs

Completing revised work framework. 300 Chip Christine

H4 TJ Community Land Trust Contractual staffing Developing policies, board development,

committee structure

Christine Chip

H5 Creating Inclusive Communities -

Housing

Education and outreach to building

community to promote housing for ALL

segments of population

Grant Application stage $45,000 Billie

TJPDC CORP

CORP1 Strategic Planning On Hold Billie Billie

CORP2 Elder Care Conference 3rd Annual Conference to be held September

6 & 7, 2018 at WCBR

GTE Funding of $1870 awarded.

Planning team meeting regularly.

Billie Billie

ENVIRONMENT

E1* Hazard Mitigation Report Holdiong public meetings for local

jurisdiction approvals.

330 $14,422 Billie Wood Nick

E2 RRBC Management Next board meeting to be scheduled. 908 $10,500 Will Nick

E3* Rivanna Planning Phase I substantially complete. Working

toward committee recommendation for

FY19 Phase II funding.

329 $15,000 Will Nick

E4 IGR Reviews On going. Only report out on major

impact requests. All notices provided to

the local governments.

900 Will

E5 Recycling Rate Report tabulate Recycling info and submit by April

30

Submitted to DEQ by April 30, 2018 303 4/30/17 Will

E6 Watershed Implementation Plan Assist DEQ with research and community

engagement of Watershed BMP Planning

and Implementation

Contract Preparation $50,000 7/1/2018 -

12/31/2018

Will

* Items to be updated weekly

file:///Q:\Administration\TJPDC\Staff\Progra

m%20Team\FY17\Project%20Updates.9.20.2

016.xlsx

Serving local governments by providing regional vision,

collaborative leadership and professional service to develop effective solutions.

STRATEGIC PLANNING OUTLINE

May 3, 2018

I. Prepare a list of services, staff and funding for VA PDC’s.

II. Prepare a list of services of other PDC/COG/RPC similar to TJPDC.

III. Prepare a list of TJPDC info with past services.

IV. Prepare, distribute and collect an electronic survey asking ranking of importance to local

governments of

a. Services that we have provided in past

b. Services that others provide

c. List of any not mentioned

d. Most important services provided

e. Most needed services not provided

f. Who are our customers?

g. Overall satisfaction with services?

h. Overall satisfaction with staff?

i. “Ownership” of TJPDC?

j. Other

May 1, 2018 (DISTRIBUTE); May 11, 2018 (DUE BACK)

V. Prepare and distribute packet to include above information/results by May 30 for PDC

Strategic Planning Retreat – to be held prior to June 7, 2018 TJPDC meeting from 4 to 6 pm.

Dinner at 6:30 and Continue into 7:00 Meeting if necessary.

VI. Prepare a presentation of findings and schedule stakeholder meetings: (June, 2018)

a. PDC Commission (June 7 meeting)

b. Mayors & Chairs

c. Local Government Administrators and Executives/Department Head Meetings

d. Planning and Coordinating Committee, UVA Representative or Technical Committee

e. TJPDC Staff

Also, potential meetings with individual stakeholders: UVA, Chamber Directors,

CVPED, Others

AGENDA: Review survey findings

Receive verbal input on findings

Discuss services and rankings

Answer Questions

Document input

VII. Prepare draft Strategic Plan and distribute to TJPD Commission (by July 20, 2018)

VIII. Present to TJPD Commission for approval (August 2, 2018 or September 6, 2018)

IX. Prepare and distribute news release on/executive summary of revised plan