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Time Management

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What is Time:

Measure of units

Equal opportunityeveryone gets the same

amount each day

Unusual commodity

Feels like it passes at varying speeds (but it really

doesnt)!

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How many ofyou say

Time is Money?

Lets see what my friend say;

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Time Management:

Adjustment in your attitude and behaviors toward

meeting daily demands, thereby decreasing stress.

Gives us a chance to decide how to spend avaluable resource

Allows us to get the most out of the least

Helps us organize and learn how to spend our time

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Where Time Goes???

Average person sleeps how many hours a day?

How many hours do you spend getting ready (dressup, food, shower etc)?

How many hours do you spend at work?

How many hours do spend while traveling?

How many hours do you delegate to your religion?

How many hours do keep for your entertainment?

How many hours you spend with family? How many hours remaining for other pending works?

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Important Steps in Time

Management

1. Identify your Time Wasters?

2. Make Strategies to Eliminate them.

3. Practice those Strategies everyday.

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Identifying Our Time Wasters

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A. Attitudinal

B. Behavioral

C. Situational

Types of Time Wasters

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Attitudinal time Wasters

Put off today what I can do tomorrow

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The Present

Yesterday is History

Tomorrows a Mystery

But Today is a Gift

Thats Why They Call it

The Present

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Time is a Non Renewable

Resource

Once it is gone, it is gone.

You will never see this moment

again.

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A Fordham UniversityStudy of first yearstudents found thefollowing:

On weekdays studentsspent TWICE as much timeon leisure activities as onstudying.

On weekends studentsspent SIX TIMES as muchtime on leisure activities ason studying.

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Whats your LQLeisure Quotient?

Sometimes we just

dont realize how much

time we spent in non

productive ways.

Here are some

examples of leisure: Visiting between classes

Listening to CDs Watching tv

Daydreaming

What others can you

think of?

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Finding your LQ

For the next week, keep a close

record each day of how much time

you spend on leisure activities.

Divide this number by 960* minutes

to get your LQ.

*960 minutes equals 16 waking

hours per day.

Leisure activities are important

to help you recharge, but too

much can be detrimental.

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What is 86,400 ?

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Eighty Six Thousand

Four Hundred Picture this:

Each day your bank deposits

$86,400 in your checking

account. Theres just one clause

You have to spend it all in one

day.

You cant carry over any

money to the next day.

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What would you do?

Youd spend it all, Right?

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24 hours per day

X

60 minutes per hour

X60 seconds per minute

=

86,400 Seconds

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Every Second Counts

Spend every second in an efficient and

productive way

If you fail to use the days deposits, the loss is

yours.

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To Realize the Value of:

I will simply say;

Every second matters

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1. Familiar Habits

(Afraid to try new ways, fear of failure)

2. Procrastination

(delaying tasks due to lack of knowledge, long timeduration, more effort required, new trask)

3. Avoidance(delaying a job on personal will and wait forsomeone else to perform it)

Behavioral Time Wasters

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4. Inability to say NO

5. Work Addiction

Parkinsons Law;

Whenever there is a unexpected free minute , the

workaholic fills it with more work.

6. Perfectionism

Behavioral Time Wasters

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Situational Time Wasters

1. Paper and Reading works

2. Telephone calls and Emails

3. Ineffective Meeting

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Strategies to Manage Time

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Planning & GoalSetting

SMART

Specific,

Measurable,

Achievable,

Realistic,

Time

d


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Prioritize

Lets see what Stephen Covey tells us;

How we can practically priortize things;

BigRocks First.


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Prioritize

D

oDelegate

Delay

Delete


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Action Plan with Time Slots


9am-11am Report preparing

11am-12am Audio Visual Aids

Setting Complete

12am-1pm Email reminder to

participants

2pm-4pm Presentation Time

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To Do List

Every Night Before

Sleep; Plan for tomorrow

Listdown weekly goals

to achieve

Then make Day wise to

do list to achieve weeklygoals


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Determine Peak EnergyPeriod

It say;

Do you Tick,

When your tooks?


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Am I trying to Tick when my Body

Wants to Tock?

Circadian Rhythms

Circadian rhythms are internal biological clocks

that regulate many functions and activities,

including sleep, temperature, metabolism,

alertness, blood pressure, heart rate and

hormone levels and immunities.

About every 24 hours our bodies cycle through

metabolic and chemical changes.

These Circadian Rhythms are reset by sunlight

each morning.

Whether you are a Morning Person or a NightOwl is determined by these cycles.

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Maximize your EfficiencyWork With Your Body Cycles-notAgainstThem

If we learn to listen to our bodies, we can

work with these natural rhythms instead of

fighting them.

We can make more efficient use of our time

by scheduling certain activities at certain

times of the day.

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Learn more about Circadian

Rhythms

Secrets of Our Body Clocks Revealed

Perry, Dawson. Macmillan Publishing, 1988

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Use Hidden Time

Waiting Time

In long lines to pay

telephone bills

Useless chatting

E

tc.


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Conclusion

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ALL THE BESTuuuuuu

THANK YOU

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