time management
DESCRIPTION
A Presentation on Time Management highlighting importance of prioritizing, planning and delegation in good time management ; and touching upon seven good practices which help in managing time better.TRANSCRIPT
by Dr Surinder Kumar
Time Management
Image by Grant Cochrane/FreeDigitalPhotos.net
Why?
↑ Creativity
Reduces stress
↑Job satisfaction
↑ Leisure time
↑Productivity
↑Effectiveness
Time Management
of good Time Management
Two great friends
Master isolated images/FreeDigitalPhotos.net
Prioritization & Planning
Important & Urgent•Crises•Pressing Problems•Deadline-driven projects
Important but not Urgent•Planning/Prevention•Training & Self- development•Relationships/Networking
Not Important but Urgent•Telephones/mails•Reports•Meetings•Interruptions
Not Important & Not Urgent•Some mail/some phone•Petty talk/politics•Time waster/pleasant activities
1. Prioritization
Image: Nuttakit/FreeDigitalPhotos.net
2. Planning
a.Identif
y the
Objective
b.Writ
e a Plan
c.Act
d.Review
• Specific & Well defined
• Make them measurable
• Ensure they refer to an action
• Keep them realistic
• Fix a deadline
a. Identify Objective
Image by Winnond / FreeDigitalPhotos.net
b. Write a Plan
• Break an objective into smaller objectives; set milestones
• Fix a dead line for each milestone
• Explore the means
Image: Master isolated images/FreeDigitalPhotos.net
c. Act
d. Review
• To evaluate the progress
• New insights
• Make mid-course correction
If a plan fails• Fault in the plan—inadequate or
unrealistic• Fault in you—execution• Fault in others—non-cooperation,
misunderstanding, change in environment
of good Time Management
Two bitter enemies
Master isolated images/FreeDigitalPhotos.net
1. Procrastination2. Failure to delegate
1. Procrastination - Reasons
• Unpleasant jobs
• Indecisiveness
• Perfectionism
• Laziness
• Unpleasant jobs are part of life
• Only way to get rid of it is, to do it
• Any unpleasant job is unlikely to become pleasant/easier in future
Change your attitude towards unpleasant jobs
Image: David Castillo Dominici/FreeDigitalPhotos.net
Decide
• Decide to do, only way to make a decision is to make it
• Do not wait for the perfect information to arrive, or for the perfect moment
Image: Artemisphoto/FreeDigitalPhotos.net
2. Failure to delegate
• One of the toughest One of the toughest thing to dothing to do
• Vital to succeedVital to succeed
• Crucial business skillCrucial business skill
How to delegate?
• Define and explain the task properly
• Prepare plan with objectives and milestones
• Review periodically
which help in Time Management
Seven Good Practices
Image by Grant Cochrane/FreeDigitalPhotos.net
1. Be Proactive
Anticipate and take appropriate step
2. Listen Carefully
Take notesImage: Ambro / FreeDigitalPhotos.net
3.Make Lists3.Make Lists
Make lists; use them
Checklist
1.Tour r
eport
2.Expense
state
ment
3.Feedback
4.Bre
ad, butte
r,
milkImage:Nuttakit/FreeDigitalPhotos.net
4. Keep things in order
• Keep papers/documents in appropriate and labeled files
• Arrange your mails & computer files in easily identifiable folders
• Get rid of clutter
Image: Kittisak/FreeDigitalPhotos.net
5. Have Patience
6. Keep the big picture in mind
7. Reflect
Images’ Credits
• Clock - Grant Cochrane/FreeDigitalPhotos.net• Planning - Nuttakit / FreeDigitalPhotos.net • Dart - : winnond / FreeDigitalPhotos.net • Chess board - artemisphoto / FreeDigitalPhotos.net • Graph: Master isolated images / FreeDigitalPhotos.net• Ant: Deadstar0 via Wikimedia Commons • Bored student: David Castillo Dominici / FreeDigitalPhotos.net • Rochambeau DC by Timault via Wikimedia Commons• Umbrella man :Dealmaker by Alex, Wikimedia commons. • Book shelf: Kittisak / FreeDigitalPhotos.net • Gentleman taking notes: Ambro / FreeDigitalPhotos.net• Thoughtful woman: Roberto Terracini, Wikimedia Commons• Forest: SU03Ai via Wikimedia Commons• Earth via Wikimedia Commons• Pocket watch: Isabelle Grosjean ZA via Wikimedia Commons