time management · communicate productively with others ... •free time card •make a to-do list...
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TIME MANAGEMENTGEMMA GARCIA
RETENTION SPECIALIST
AHC COUNSELING DEPARTMENT
What is Time Management?
Time Management is Planning
Time Management is Prioritizing
Time Management is a skill that can be learned
Time Management is based on quality rather than quantity
Why practice the “art” of time management?
Time is limited
Accomplish more with less effort
Improve decision making abilityFeel better about yourself and your accomplishments
Reduce stress
Allocate adequate time to do a better job
Obstacles to effective time Management
oUnclear objectiveoDisorganizationoInterruptionsoInability to say “no”
Obstacles to effective time ManagementoPeriods of inactivityoToo many things at onceoStress and fatigueoAll work and no play
What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome
FOCUS: Self Management
TIME
ENERGY ATTENTION
Physical
Mental Spiritual
Emotional
Energy, Our Most Precious Resource
Get Physically Energized• Snap to your body’s rhythmAlign tasks with your body’s natural rhythms (biological
clock)
• Up and at ‘emKnow how much sleep you need
• “Burn Premium Fuel” Try to consume healthy snacks
Get Emotionally Connected
• Respect your emotional energyCommunicate productively with othersHang out with others who renew you
• Choose how you renewUse engaging activities to renew your
emotional energy
The Dynamics of Energy
Set GoalsSpecificMeasurableAchievableRealisticTime-based
Schedule Your Way to Success
Time management begins with the assessment of your current time usage, followed by the creation of a calendar, scheduleor planner with daily lists.
Weekly schedule
A weekly schedule can help you determine how you are spending your time
Asses the activities that you need to complete every day
Example of weekly schedule
• How should you be spending your time?
• What is wasted time?• what changes need to be
made?
Weekly schedule cont.’
Find a weekly schedule that works for you (online or printed)
Make sure you follow the instructions added in the back of the sheet
AHC Counseling office has a printed Time Management Worksheet
Categories: Class, study, work, sleep, eating, family, commuting, cooking, exercise, social,
relaxation, errands, housekeeping, Flex time, etc.
Example of completed weekly schedule
Semester/Monthly CalendarUse a wall or desk calendar for major projects:
ExamsDue dates Meetings Social eventsMonthly payment
Basically, the events you must do and that do not change.
*Use your class syllabi to help you complete this calendar
Daily To-Do list
Priorities TODAY This list should be kept short listing both academic and
personal Items should be specific
Choosing a Time Management Method that Works for YouNot all time management methods work for everyone.
Consider your personal prime time: Morning? Evening? Late night?
Choose a time management organizational tool that can assist you in being a more productive time manager.Calendar Apps? Student Planner?Personal Diary?
Time management components (monthly, weekly, daily) must be designed to be realistic with who you are, yet effective.
Practice, practice, practice = habit
Final Time Management Tips•Free Time Card
• Make a To-Do list for when you have free time
•Use your waiting time•Limit your time on social media•Address the “worst” first•Train yourself to follow your time management method
Celebrate your Success!Reward yourself when you complete a large
task or finish an important project. End of semester?
Self-Care
Celebration is a vital part of all project management. No matter how tight your schedule looks, this is TIME WELL SPENT
Attend Study SkillsFor more information about how to Study and study tool make sure you attend a Study Skills Workshop!
