time management david chase academic advising and career
Post on 19-Oct-2014
1.085 views
DESCRIPTION
TRANSCRIPT
Time Management
David Chase
Academic Advising and Career Development
[email protected]/ 568-6555/7995
Will Rogers
“Half our life is spent trying to find something to do with the time we have rushed through life trying to save.”
Questionnaire
How do I manage time?Respond and score
Three Questions
What is time management?
How do you apply time management principles in your life?
What would you like to gain from the training session on Time Management?
What is time management?
“..setting and following a schedule in order to organize and prioritize goals in the context of completing activities of work, family, etc.”
How do you apply time management principles in your
life?
What would you like to gain from the training session on Time
Management?
Today’s Objectives
Identify time traps or time wasters that impact your management of time
Identify time savers that can benefit your management of time
Create a brief time management plan to optimize your time
Identify priorities in your life
HandoutsSession Outline
How Do I Manage Time?
Weekly Schedule
Big Time Wasters
Time Savers
A Simple Time Management Plan
A Few Good Books on Time Management
The Value of Time
A resource for all leaders[Time is] the most valuable thing a man can spend.
Theophrastus
“An inch of time cannot be bought with an inch of gold.” Chinese proverb
Dost thou love life? Then do not squander time, for that’s the stuff life is made of. Benjamin Franklin
Time is the coin of your life. It is the only coin you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you.
Carl Sandburg
The Utility of Time
There is never enough time, unless you’re serving it. Malcolm Forbes
Employ thy time well, if thou meanst to get leisure. Benjamin Franklin
To save time is to lengthen life. Author Unknown
It usually takes a long time to find a short way. Anonymous
“It has been my observation that most people get ahead during the time that others waste.” Henry Ford
BIG Time Wasters Perfectionist Just say “NO” Indecision Inefficiency Unanticipated interruptions Procrastination Poor organization Ineffective meetings Micro-management Poor planning Failure to delegate Lack of priorities Parkinson’s Law
List three time WASTERS that impact your ability to complete
goals
TIME SAVERS Don’t waste time feeling guilty about what you don’t do. Examine old habits for possible elimination or
streamlining. Revise your lifetime goals on a regular basis. Don’t prioritize your schedule, schedule your priorities. Establish DAILY, short-term, mid-term and long-term
priorities. Establish personal deadlines and ones for the organization. Ensure all meetings have a purpose, have a time limit, and
include only essential people. Maintain accurate calendars; abide by them Delegate everything possible and empower subordinates. Use checklists and to do lists.
List three time SAVERS that can you can adapt as good habits
A Simple Time Management Plan
Get Started "Even if you are on the right track, you'll get run over if you just sit there." - Will Rogers
Get into a routine Do not say “yes” to too many things Do not commit yourself to unimportant
activities, no matter how far ahead they are Divide large tasks Do not put unneeded effort into a project Set start and stop times Plan your activities
Develop a simple time management plan for yourself
(write three points to start with)
Time and Priorities
“Set priorities for your goals. A major part of successful living lies in the ability to put first things first. Indeed, the reason most major goals are not achieved is that we spend our time doing second things first.”
Robert McKain
The Clock and the Compass
How do we best use TIME
Setting PrioritiesThe Big Rocks of Life (a brief illustration)
Taking Action
Covey’s Quadrants
Results of Living in Quadrant I(Urgent/Important)
Stress
Burnout
Crisis Management
Always putting out fires
Results of living in Quadrant III(Urgent/Not Important)
Short-term focus
Crisis Management
Reputation-chameleon character
See goals and plans as worthless
Feel victimized, out of control
Shallow or broken relationships
Results of living in Quadrants I & III
Total irresponsibility
Fired from jobs
Dependent on others or institutions for basics
Results of living in Quadrant II(Not Urgent/Important)
Vision, perspective
Balance
Discipline
Control
Few crises
Sowing and ReapingSow an act,
Reap a habit,
Sow a habit,
Reap a lifestyle,
Sow a lifestyle,
Reap a destiny
Benefits of Effective Time Management?
How does this pertain to Leading others?
Effective use of resourcesExample to others (influence)Playing a “head’s up game”.Helps with decisivenessLeaders understand that activity is not necessarily accomplishmentLeaders never grow to a point where they no longer need to prioritize.Pareto Principle: If you focus your attention on the activities that rank in the top 20 percent in terms of importance, you will have an 80 percent return on your effort.
Maxwell’s Three R’s
What is required? Your list of priorities must always begin with what is required of you.
What gives the greatest return? Spend most of your time working in your areas of greatest strength.
What brings the greatest reward? The things that bring the greatest reward are the fire lighters in a leader’s life.
Summary
Time IS a Resource
Time Management – Priority paradigm
When to start?……. NOW!
Take one step at a time
Keep a positive outlook and look at “failures” as means to success
Books on Time Management (Life long learning)
Books on Time Management
How to Get Control of Your Time and Life (Alan Lakein)Working Smart (Michael LeBoeuf)Time Tactics of Very Successful People (B. Eugene Griessman)The Seven Habits of Highly Effective People (Steven R. Covey)First Things First (Steven R. Covey, A. Roger Merrill, Rebecca R. Merrill)Developing the Leader Within You (John C. Maxwell)The 21 Irrefutable Laws of Leadership (John C. Maxwell)Managing Your Mind (Butler, Gillian & Hope)
Questions????