time management for high school, college, and career readiness · 2017. 10. 18. · one goal, the...
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1 NachAcademyForinnovativeLearning©2016
TimeManagementfor
HighSchool,College,andCareerReadiness
TrainingManual
NachAcademyForinnovativeLearning
Dr.EricNach,Ph.D.,M.Ed.
DevelopmentalandBehavioralSpecialist
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TABLEOFCONTENTS
ModuleOne:GettingStarted...............................................................................................................6
WorkshopObjectives...............................................................................................................................6
Pre-AssignmentReview............................................................................................................................7
ModuleTwo:SettingSMARTGoals......................................................................................................8
TheThreeP’s............................................................................................................................................8
TheSMARTWay.......................................................................................................................................9
PrioritizingYourGoals............................................................................................................................10
Visualization...........................................................................................................................................10
CaseStudy..............................................................................................................................................10
ForYouToDo…………………………………………………………………………………………………………………………..………10
ModuleTwo:ReviewQuestions.............................................................................................................12
ModuleThree:PrioritizingYourTime.................................................................................................14
The80/20Rule.......................................................................................................................................14
TheUrgent/ImportantMatrix................................................................................................................14
BeingAssertive.......................................................................................................................................16
CaseStudy..............................................................................................................................................17
ForYouToDo………………..………………………………………………………………………………………………………………….17
ModuleThree:ReviewQuestions...........................................................................................................18
ModuleFour:PlanningWisely............................................................................................................20
CreatingYourProductivityJournal.........................................................................................................20
MaximizingthePowerofYourProductivityJournal..............................................................................20
TheGlassJar:Rocks,Pebbles,Sand,andWater....................................................................................21
Chunk,Block,andTackle........................................................................................................................21
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Ready,Fire,Aim!....................................................................................................................................22
CaseStudy..............................................................................................................................................23
ForYouToDo………………………………..………………………………………………………………………………………………….23
ModuleFour:ReviewQuestions.............................................................................................................24
ModuleFive:TacklingProcrastination................................................................................................26
WhyWeProcrastinate...........................................................................................................................26
NineWaystoOvercomeProcrastination...............................................................................................27
EatThatFrog!........................................................................................................................................28
CaseStudy..............................................................................................................................................29
ForYouToDo………………………….………………………………………………………………………………………………………..29
ModuleFive:ReviewQuestions.............................................................................................................29
ModuleSix:CrisisManagement.........................................................................................................34
WhentheStormHits..............................................................................................................................34
CreatingaPlan.......................................................................................................................................35
ExecutingthePlan..................................................................................................................................35
LessonsLearned.....................................................................................................................................36
CaseStudy..............................................................................................................................................36
ForYouToDo………………………………………………………………….………………………………………………………………..38
ModuleSix:ReviewQuestions...............................................................................................................37
ModuleSeven:OrganizingYourWorkspace.......................................................................................39
De-Clutter...............................................................................................................................................39
ManagingWorkflow..............................................................................................................................40
DealingwithE-mail................................................................................................................................40
UsingCalendars.....................................................................................................................................41
CaseStudy..............................................................................................................................................42
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ForYouToDo…………………………………………………………………………………………………..……………………………….45
ModuleSeven:ReviewQuestions..........................................................................................................43
ModuleEight:DelegatingMadeEasy..................................................................................................45
WhentoDelegate..................................................................................................................................46
ToWhomShouldYouDelegate?............................................................................................................46
HowShouldYouDelegate?....................................................................................................................48
KeepingControl......................................................................................................................................49
TheImportanceofFullAcceptance........................................................................................................49
CaseStudy..............................................................................................................................................50
ForYouToDo……….…………………………………………………………………………………………………………………………..52
ModuleEight:ReviewQuestions............................................................................................................51
ModuleNine:SettingaRitual.............................................................................................................53
WhatisaRitual?....................................................................................................................................53
RitualizingSleep,Meals,andExercise....................................................................................................54
ExampleRituals......................................................................................................................................54
UsingRitualstoMaximizeTime.............................................................................................................55
CaseStudy..............................................................................................................................................55
ForYouToDo…………………………………………………………………………..……………………………………………………….57
ModuleNine:ReviewQuestions............................................................................................................56
ModuleTen:MeetingManagement...................................................................................................58
DecidingifaMeetingisNecessary........................................................................................................58
UsingthePATApproach........................................................................................................................59
BuildingtheAgenda...............................................................................................................................59
KeepingThingsonTrack........................................................................................................................60
MakingSuretheMeetingWasWorthwhile...........................................................................................62
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CaseStudy..............................................................................................................................................62
ForYouToDo…………………………………………………………………………………………….……………………………………..63
ModuleTen:ReviewQuestions..............................................................................................................63
ModuleEleven:AlternativestoMeetings...........................................................................................65
InstantMessagingandChatRooms......................................................................................................65
Teleconferencing....................................................................................................................................66
E-MailListsandOnlineGroups..............................................................................................................66
CollaborationApplications.....................................................................................................................67
CaseStudy..............................................................................................................................................67
ForYouToDo…………………………………………………………………………………………………………………………….….….69
ModuleEleven:ReviewQuestions.........................................................................................................69
ModuleTwelve:WrappingUp............................................................................................................71
WordsfromtheWise.............................................................................................................................71
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ModuleOne:GettingStarted
Timemanagementmostoftenbeginswithsettinggoals.Thesegoalsarerecordedandmaybebrokendownintoaproject,anactionplan,orjustasimpletasklist.Activitiesarethenratedbasedonanumberoffactorsincluding;urgency,importance,prioritiesassigned,anddeadlinesset.Thisprocessresultsinaplanwithatasklistorcalendarofactivities.Routineandrecurringtasksareoftengivenlessfocusthantasksthatcontributetonewimportantgoals.
Thisentireprocessissupportedbyaskillsetthatshouldinvolvepersonalmotivation,delegationskills,organizationtools,andcrisismanagement.We’llcoverallthatandmoreduringthiscourse.
WorkshopObjectives
Researchhasconsistentlydemonstratedthatwhencleargoalsareassociatedwithlearning,itoccursmoreeasilyandrapidly.Withthatinmind,let’sreviewourgoalsforthiscourse.
Attheendofthiscourse,participantsshouldbeableto:
• Planandprioritizeeachday’sactivitiesinamoreefficient,productivemanner
• Overcomeprocrastinationquicklyandeasily
• Handlecriseseffectivelyandquickly
• Organizeyourworkspaceandworkflowtomakebetteruseoftime
• Delegatemoreefficiently
• Useritualstomakeyourliferunsmoother
• Planactivitiesmoreappropriatelyandeffectively
Cherishyourdreams,astheyarethechildrenofyoursoul,theblueprintsofyourultimateachievements.
NapoleonHill
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Pre-AssignmentReview
ThepurposeofthePre-Assignmentistogetyouthinkingaboutthetimemanagementstrategiesyouarealreadyusingandwheretheyneedtoimprove.
Takeamomenttoanswerthefollowingquestions:
• Whatareyourbiggesttimewasters?
• Whatareyoucurrentlydoingtomanageyourtime?
• Whatcouldyoubedoingbetter?
• Ifyoucameawayfromthiscoursewithonlyonething,whatwouldthatbe?
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ModuleTwo:SettingSMARTGoals
Goalsettingiscriticaltoeffectivetimemanagementstrategies.Itisthesinglemostimportantlifeskillthat,unfortunately,mostpeopleneverlearnhowtodoproperly.Goalsettingcanbeusedineverysingleareaofyourlife,includingeducational,financial,physical,personaldevelopment,relationships,orevenspiritual.AccordingtoBrianTracy’sbook“Goals”,fewerthan3%ofpeoplehaveclear,writtengoals,andaplanforgettingthere.Settinggoalsiswhatcanputyouaheadofthepack!
Somepeopleblameeverythingthatgoeswrongintheirlifeonsomethingorsomeoneelse.Theytaketheroleofavictim,givingawayalltheirpowerandcontrol.Successfulpeopleinsteaddedicatethemselvestowardstakingresponsibilityfortheirlives,nomatterwhattheunforeseenoruncontrollableeventsare.Liverighthereandnow:thepastcannotbechanged,andthefutureisalteredasadirectresultofwhatyoudorightnow!
TheThreeP’s
Settingmeaningful,long-termgoalsisagiantsteptowardachievingyourdreams.Inturn,settingandachievingshort-termgoalscanhelpyouaccomplishthetasksyou'llneedtoachievethelong-termones.ItisalsoimportanttomakesurethatallofyourgoalsunleashthepowerofthethreeP's:
• POSITIVE:Whocouldgetfiredupaboutagoalsuchas"Findacareerthat'snotboring"?Goalsshouldbephrasedpositively,sotheyhelpyoufeelgoodaboutyourselfandwhatyou'retryingtoaccomplish.Abetteralternativemightbethis:"Enrollinpre-lawclassessoIcanhelppeoplewithlegalproblemssomeday."
• PERSONAL:Goalsmustbepersonal.Theymustreflectyourowndreamsandvalues,notthoseoffriends,family,orthemedia.Whencreatingyourgoalstatement,alwaysusetheword“I”inthesentencetobranditasyourown.Whenyourgoalsarepersonal,you'llbemoremotivatedtosucceedandtakegreaterprideinyouraccomplishments.
Thebadnewsisthattimeflies.Thegoodnewsisthatyouarethepilot.
MichaelAltshuler
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• POSSIBLE:Whensettinggoals,besuretoconsiderwhat'spossibleandwithinyourcontrol.GettingintoanIvyLeagueuniversitymaybepossibleifyouareearninggoodgradesbutunrealisticifyou'restruggling.Inthelattercase,amorereasonablegoalmightbetoattendauniversityortradeschoolthatofferscoursesrelatedtoyourchosencareer.Youmightalsopursuevolunteerworkthatwouldstrengthenyourcollegeapplications.
TheSMARTWay
SMARTisaconvenientacronymforthesetofcriteriathatagoalmusthaveinorderforittoberealizedbythegoalachiever.
• Specific:SuccesscoachJackCanfieldstatesinhisbookTheSuccessPrinciplesthat,“Vaguegoalsproducevagueresults.”Inorderforyoutoachieveagoal,youmustbeveryclearaboutwhatitisexactly,thatyouwant.Oftencreatingalistofbenefitsthattheaccomplishmentofyourgoalwillbringtoyourlife,willgiveyourmindacompellingreasontopursuethatgoal.
• Measurable:It’scrucialforgoalachievementthatyouareabletotrackyourprogresstowardsyourgoal.That’swhyallgoalsneedsomeformofobjectivemeasuringsystemsothatyoucanstayontrackandbecomemotivatedwhenyouenjoythesweettasteofquantifiableprogress.
• Achievable:Settingbiggoalsisgreat,butsettingunrealisticgoalswilljustde-motivateyou.Agoodgoalisonethatchallenges,butisnotsounrealisticthatyouhavevirtuallynochanceofaccomplishingit.
• Relevant:Beforeyouevensetgoals,it’sagoodideatositdownanddefineyourcorevaluesandyourlifepurpose.It’sthesetoolswhichultimatelydecidehowandwhatgoalsyouchooseforyourlife.Ifyouarenotquiteclearaboutyourvaluesandpurpose,knowthattheywilldevelopandchangeinthefuture.Nowisthetimetostartwithcreatinggoalsforthisstageofyourlife.Goals,inandofthemselves,donotprovideanyhappiness.Goalsthatareinharmonywithourlifepurposedohavethepowertomakeushappy.
• Timed:Withoutsettingdeadlinesforyourgoals,youhavenorealcompellingreasonormotivationtostartworkingonthem.Bysettingadeadline,yoursubconsciousmindbeginstoworkonthatgoal,nightandday,tobringyouclosertoachievement.
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PrioritizingYourGoals
Achievingchallenginggoalsrequiresalotofmentalenergy.Insteadofspreadingyourselfthinbyfocusingonseveralgoalsatonce,investyourmentalfocusononegoal,themostimportantgoalrightnow.Whenyouareprioritizing,chooseagoalthatwillhavethegreatestimpactonyourlifecomparedtohowlongitwilltaketoachieve.Alargepartofgoalsettingisnotjustidentifyingwhatyou
want,butalsoidentifyingwhatyoumustgiveupinyourlifeinordertogetit.Mostpeopleareunwillingtomakeaconsciousdecisiontogiveupthethingsintheirlifenecessarytoachievetheirgoals.
Visualization
Emotionalizingandvisualizingyourgoalwillhelpyoucreatethedesiretomaterializeitintoyourlife.Oneofthebestvisualizationtoolsisavisionboard.Simplyfindamagazine,cutoutpicturesthatresonatewiththegoalthatyouwanttoachieve,gluethemontoapieceofposterboard,andplacethatboardsomewherethatyoucanviewitseveraltimesaday.
Inorderforvisualizationtowork,it’snecessarythatyouemotionalizeyourgoalasmuchaspossible.Createalistofthebenefitsyouwillseewhenyouachieveyourgoalandconcentrateonhowthatwillmakeyoufeel.
CaseStudy
MargaretandRachelwerereviewingtheirmid-yearprofitportfolioinJuneandrealizedtheywerenotmakingenoughmoney.
RachelthenhadthebrilliantideaofusingtheSMARTwaytocomeupwithanachievablegoal.
MargaretandRachelthensatdownthoughtofaSPECIFICgoaltheywantedtoreach.Afterlotsofdeliberation,theydecidedtheywantedtoincreasetheirrevenueby10percent.
InordertokeeptheirgoalMEASURABLE,theyweregoingtomeasuretheirprogressmonthly.ThiswouldmakesurethattheirgoalwasATTAINABLEbytheendoftheyear.ItwouldkeeptheirgoalRELEVANTaswell.ThetwodecidedtomakethedeadlinefortheirgoalinDecembertokeepitTIMED.
AfterusingtheSMARTwaytocreateagoal,MargaretandRachelwerealotmoreconfidentinthecapabilityoftheirbusinesstostayproductiveandmakemoney
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ForYouToDo
Atthispointinyourlife,whataretwogoalsyouhaveandwhatsacrificesmightyouhavetomaketoaccomplishthem?
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ModuleTwo:ReviewQuestions
1) WhichisnotoneoftheThreePsofgoalsetting?
a) Peopleb) Positivec) Personald) Possible
2) IntheSMARTacronymwhatdoestheTstandfor?
a) Timedb) Tediousc) Twod) Together
3) Whenprioritizingyourgoalsitisbettertofocusonseveralgoalsatonce.
a) Trueb) False
4) Inorderforvisualizationtowork,it’snecessarythatyou________yourgoalasmuchaspossible.
a) Shareb) Populatec) Emotionalized) Achieve
5) Inwhichareaofyourlifecangoalsettingbeused?
a) Financialb) Physicalc) Spirituald) Alloftheabove
6) Whichoftheseissomethingthatyourgoalsshouldreflect?
a) Thedreamsandvaluesofthemediab) Thedreamsandvaluesofyourfriendsc) Yourdreamsandvaluesd) Alloftheabove
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7) Whichoftheseiscrucialforgoalachievement?
a) Creatingvaguegoalsb) Trackyourprogresstowardsyourgoalc) Settingunrealisticgoalsd) Creatingagoalthatdoesnothaveadeadline
8) Whenprioritizing,whichgoalshouldyouchoose?
a) Chooseagoalthatidentifiesonlywhatyouwantb) Chooseagoalbasedonhowlongitwilltaketoachieveit.c) Chooseagoalthatwillhavethegreatestimpactonyourlifed) Spreadyourselfthinbyfocusingonseveralgoalsatonce
9) Whatisoneofthebestvisualizationtools?
a) Abargraphb) APowerPointpresentationc) Avisionboardd) Alistofgoals
10) Whatwillhelpyoumaterializeyourgoalintoyourlife?
a) Visualizingandactingquicklyb) Visualizingandemotionalizingc) Emotionalizingandrelaxingd) Emotionalizingandactingquickly
We hope you have enjoyed this sample of our TIME MANAGEMENT course. To complete this course, or choose from 1 of 11 other empowering courses, please visit us 24/7 at
https://nachacademy.com/our-courses