Time Management, Organization, and Research

Objectives• Clarify participant objectives• Recognize signs of chronic disorganization• Learn to clear your desk of clutter and create a filing system• Identify the most common interruptions of working time and ways to

eliminate them• Determine why and where you procrastinate and overcome

procrastination• Apply the practical techniques, concepts, strategies

What is your definition of Time Management?

Definition

The analysis of how working hours are spent and the prioritization of tasks in order to maximize personal efficiency in the workplace.

Why is Time Management necessary?

• Control the demands– Manage the work (use

time constructively)– Improve productivity/

effectiveness (spend time on result - producing activities

Time Thieves• What are the most common time wasters?

– Telephone interruptions– Inefficient delegation– Extended lunches or breaks– Cluttered work space– Poorly run meetings– Socializing on the job– Misfiled information– Poor planning– Procrastination– Waiting/delays– Paperwork– Junk mail– Drop in visitors– Not setting or sticking to priorities

How to use time effectively and organizing yourself

• Avoid having a cluttered work space• Consolidate similar tasks• Tackle tough jobs first• Delegate and develop others• Learn to use idle time• Get control of the paper flow• Get started immediately on

important tasks• Reduce meeting time• Take time to plan• Learn to say “NO”• Put everything together