time management skills for employees. © business & legal reports, inc. 0609 session objectives...
TRANSCRIPT
Time Management Skills for Employees
© Business & Legal Reports, Inc. 0609
Session ObjectivesYou will be able to:
• Identify and eliminate time wasters
• Plan and prioritize effectively
• Define goals and make time-wise decisions
• Capitalize on prime and commuting time
• Avoid procrastination
• Handle emergencies effectively
© Business & Legal Reports, Inc. 0609
Session Outline• Common time wasters
• Planning and prioritizing
• Goals and decision making
• Prime and commuting time
• Procrastination
• Communications, interruptions, emergencies
© Business & Legal Reports, Inc. 0609
Benefits of Managing Time•More productivity
• Fewer mistakes
• Less stress
•More time to do a good job
•More success
© Business & Legal Reports, Inc. 0609
Common Time Wasters• Reacting instead of
acting
• Not thinking far enough ahead
• Inadequate preparation
• Procrastination
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Common Time Wasters (cont.)
• Excessive attention to unimportant details
• Reluctance to ask for help
• Failure to understand what needs to be done
• Uncertainty about expectations
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• Overcommitment
• Indecision
• Poor organization
• Rushing
Common Time Wasters (cont.)
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Plan Your Time• Make a daily list
• Make a weekly list
• Make a monthly list
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Plan Your Time (cont.)
•Make a quarterly or annual list
• Update your lists as necessary
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Prioritize Your Tasks• Rank tasks in order of
importance
• Build in time for the unexpected
• Allow time for thinking and planning
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Prioritize Your Tasks (cont.)
• Remain flexible
• Realize you won’t finish everything
• Roll over uncompleted items and reprioritize
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Time Management Basics• Questions?
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Define Your Goals• Determine the desired end result
• Set short-term objectives for reaching goals
• Adjust objectives as conditions change
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Make Time-Wise Decisions• Gather all the facts
• Consider the consequences
• Talk it over with someone you trust
• Choose the best available option
• Remember that you can revise your decision if things don’t work out
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Capitalize on Prime Time•When do you have the most energy?
•When are there fewest interruptions?
• Do you know your prime time?
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Avoid Procrastination• Break a large job into
smaller parts
• Do the easy parts first
• Face unpleasant tasks squarely
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Avoid Procrastination (cont.)
• Time yourself
• Reward yourself
• Learn from experience
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Manage Interruptions• Set limits
• Get to the point
• Deal with the issue on the spot
• Stand up
• Conclude the conversation firmly
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Control Communications• Incoming calls
• Voice mail• Picking up
• Outgoing calls
• E-mail and instant messaging
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Handle Emergencies• Don’t drop everything
• Spend only as much time as necessary
• Return to your established schedule
• Think about why the emergency occurred
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Use Commuting Time Wisely• Plan
• Review
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Key Points to Remember• Time is one of your most valuable assets
• To make the best use of your time:• Plan, prioritize, and define goals• Make time-wise decisions• Avoid procrastination• Capitalize on your prime time• Handle emergencies effectively