Time Management

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Some of the materials in this PowerPoint were developed by Carrie Jantz.

AGENDA

•What you will learn•Explanation•Trial and Error•Time Management Strategies

•Trial and Error•Planning•Strategies•Using goals•To Do List•Calendar•Chunking

•Stay informed•Free time•Don’t start out behind•Creating a time management plan•Tips•Goals•Gifts of time•Blocks of time•Efficiency•Beware self-pacing•Wrap up•Questions

What you will learn ….

In this section you will learn about:

•Methods and strategies for time management as you work

•Ways to manage your work and your time so you feel in control of your schedule.

EXPLANATION

• It can sometimes be challenging to balance all of life’s demands.

• Between family, school, work, and hopefully some time for fun and relaxation, things can get pretty busy!

TRIAL AND ERROR

• Below are some strategies that help to manage time and tasks.

• Experiment with the strategies shown

here. Some may be helpful to you. Some may not. Give them a try. Keep what works for you.

• Find and apply strategies that help you experience success, and feel in control of your work and your schedule.

TIME MANAGEMENT STRATEGIES

•Planning•Calendars•Notes•Electronic devices•Prioritizing•Chunking

PLANNING

• Create a plan to get things done• Create a prioritized to-do list. Start with most pressing

tasks first.• Use a calendar to keep track of events and deadlines• Set realistic goals and timelines

STRATEGIES

• Break large tasks into smaller, more manageable parts

• Stay informed – use the syllabus and course calendar to help

• Plan time for breaks and relaxation – a fresh mind thinks more clearly!

• Create tomorrow’s list today so you are always ready to go in the morning.

USE GOALS TO GET THINGS DONE

•What is your overall goal?• Is this a monthly goal?•What is your weekly goal?•What is your daily goal?•What is your hourly goal?

KNOW WHAT THE GOAL OF EACH ACTIVITY IS

• Pathbuilders – check what you know on the overall subject – Math, Reading and Writing (you don’t need to review – this is a diagnostic. Take is seriously to show what you know!). You can take each one twice.

• Skills Check – check what you know on the topics– example fractions, commas, fact and opinion (you don’t need to review – this is a pre-test. Take is seriously to show what you know!). You can take each one twice.

• Lesson Materials – teaches what you don’t know for topics you did not master in PathBuilders or Skills Checks. Reviews, animations, practice. Take your time with this and take notes. Do the practice. If you are having trouble, use the tutoring services and help sessions.

• Test Out – checks what you have learned. You must score at least 70%. If you don’t score 70%, review the lesson and use the tutoring services and help sessions.

NEED MATH TUTORING?

The KUMC Offers Tutoring:Sunday: 8:00 PM to 12:00 AM Monday: 11:00 AM to 5:00 PM; 8:00 PM to 12:00 AM Tuesday: 11:00 AM to 12:00 AM Wednesday: 8:00 PM to 12:00 AMThursday: 8:00 PM to 12:00 AMTo begin a tutoring session: •Click My Studies on the KU Campus Page•Click Academic Support Center. •You will see the Math Center to the left.

NEED WRITING TUTORING?

The KUWC Offers Tutoring:Sunday: 5:00 PM to 9:00 PM ET Monday: 5:00 PM to 11:00 PM ET Tuesday: 10:00 AM to noon ET and 5:00 PM to 11:00 PM ET Wednesday: 7:00 PM to 11:00 PM ETTo begin a tutoring session: •Click My Studies on the KU Campus Page•Click Academic Support Center. •You will see the Math Center to the right.

Sessions:

To find the link to help sessions:

1.Go to your email and look for the invitations OR

2.Go to My Studies on the KU Campus Page. Click My Seminars and look for the scheduled seminars.

3.Contact Tech Support at 866-522-7747 if you need help.

HELP SESSIONS AVAILABLE WEEKLY!

Wednesday 2PM ETAudio Enabled-- Allen Miller -- AIM Name: acmiller100966

Wednesday 8PM ETAudio Enabled-- Tammy Barclay -- AIM Name: TammyLBarclay

Thursday 9PM ETAudio Enabled-- Christi McCurry -- AIM Name: ChristiMcCurry

Thursday 11PM ETAudio Enabled-- Terry McLean -- AIM Name: Terrymc5001

Sunday 1PM ETAudio Enabled-- Louise Framan -- AIM Name: Louise Frama

Monday 12PM ET (Noon)Audio Enabled-- Kira Shank -- AIM Name: kpshank

Monday --- 10 PM ET    Audio Enabled -- Shadene Kubistek  -- AIM Name: shakubistek

Tuesday --- 6 PM ET      Audio Enabled -- Rachelle Phillips   -- AIM Name: ProfPhillips73Tuesday --- 8 PM ET      Audio Enabled -- Scott Brown    -- AIM Name: Scott4KaplanTuesday --- 11 PM ET   Audio Enabled -- Just Erlandson  -- AIM Name: jeatkaplanu

CREATE A TO DO LIST

• Create a prioritized to-do list. • Start with most pressing tasks first.• Mark things off as you go• Try using your cell phone for the to do list• Think in terms of must – should – want• Must has to be done that day• Should can wait 24 hours – but then

becomes must• Want – may put you ahead or be

something fun

USE A CALENDAR TO KEEP TRACK OF EVENTS AND DEADLINES

• Have a centralized calendar for all things – Google calendars can help.

• Use a work calendar? Keep personal appointments there too – just mark ‘personal’

• Make use of reminders – to the computer, the cell phone, etc.

• Your cell phone likely has a calendar

• Synch your calendars

• Appointments, due dates, etc., should all go on the calendar

BREAK LARGE TASKS INTO SMALLER, MORE MANAGEABLE PARTS

•Don’t say ‘do school work’•Say – complete three topics in My Foundations Lab•Don’t say “clean house”•Say – mop the floor, dust, etc•Chunking is key for large tasks or long term tasks

STAY INFORMED

•Stay informed – use the syllabus and course calendar to help with school deadlines, use reminder for other deadlines

•Always look ahead; planning a vacation? Get it on the calendar!

•When given a task – even one that is weeks or months away – put it on your calendar and plan for it

PLAN DOWN/PERSONAL TIME

•Plan time for breaks and relaxation – a fresh mind thinks more clearly!

•Don’t be afraid to mark out parts of your calendar with ‘personal’•Remember, it’s easier to take that time and enjoy it if you’ve planned ahead

•You get to do what you want to do after you do what you have to do

DON’T START OUT BEHIND

•Create tomorrow’s list today so you are always ready to go in the morning.

•Organize what you need for you, partner, kids, etc., and have it in one place

•A place for everything and everything in its place•Feel rushed in the morning – get up just half an hour earlier•Plan time to wind down at night – it will help you sleep better

TIME EXPECTATIONS

•You should plan to spend 7 hours a week in KU 076. The course is self paced, so you can divide that time any way you wish – though stretching it out over the week is likely going to be the most effective method.

•Units begin on Wednesday and end on Tuesday.

•Progress Reports are posted by Saturday

•You must meet the pacing for each Unit, so you may find you need more time on a subject or that you want to attend tutoring or other help sessions.

•You can work in one, two, three, or all four labs during the week based on your preference.

•The key is to create a schedule that works for you!

BLANK TIME MANAGEMENT PLAN

Week x To Do List

When and where will I complete this?

What worked well for me?

What didn’t work well for me?

What would I change next week?

Am I on track with my schedule?

HOW TO USE THE TIME MANAGEMENT PLAN

1. Complete Columns 1 and 2 at the start of the week.

2. Complete Columns 3-5 at the end of the week

3. Complete Column 6 after feedback has been posted

4. Be critical and flexible as you develop your plan

5. Be realistic

6. Consider all factors – computer access, distractions, etc.

7. Adapt your plan each week based on what is and isn’t working for you.

8. Notice patterns that appear. What consistently helps you experience success ?

SAMPLE TIME MANAGEMENT PLAN

Unit 4 To Do List

When and where will I complete this?

What worked well for me?

What didn’t work well for me?

What would I change next week?

Am I on track with my pacing?

MFL Reading

MFL Writing

MFL Math

MFL Study Skills

Help Session

Tutoring

TIME MANAGEMENT TIPS

• Managing time is about making time not finding time

• We all have full lives and busy schedules. Prioritizing will allow you to carve time out to complete your school work.

• Prioritize• Be aware of deadlines.

Complete most pressing tasks first.

GOALS

• Make a to do list in order of importance. Start at the top and work down the list.

• Have goals. Make short term and long term goals.

• Ask yourself, what do I want to accomplish today, tomorrow, this week ?

FINDING GIFTS OF TIME

• Use small gifts of time to manage smaller tasks like emails, reading and review.

•Tips for finding “gifts of time” include using waiting in a pick up line at school, or a break at work.

•Even waiting at the doctor or dentist could be a time to pull out notes or a book and review for ten minutes.

•This is where using your cell phone for notes comes in handy

•What other technology can give you gifts of time?

BLOCKS OF TIME

•Bigger tasks, such as projects or test prep, require scheduled blocks of uninterrupted time to avoid mistakes and allow you to concentrate

•Save larger tasks for scheduled, uninterrupted blocks of time.

EXAMPLE

• Imagine you are working on a series of PowerPoints – 20 in all – for a training. You have a month to complete the project.

•Each PowerPoint is 20-25 slides. That’s 400-500 slides.

• If you work on one PowerPoint a day, it might take a couple of hours a day.

•You have completed the task in 20 days.

•You will then also have time to review you work and editing before submitting it.

PART OF FINDING TIME IS EFFICIENCY

•Look at tasks you do daily or weekly•Are you being efficient?• Is there another way to do it?•For instance, if you go to the grocery, the gas station, the dry cleaner, and the bank all in one area, but you make four trips, that is not efficient

•What can you automate or delegate?•Leverage technology where you can!

A CAUTION ABOUT SELF-PACING

• Just because something is ‘self-paced’ does not mean that you do not have to schedule.

• The benefit is you can coordinate your schedule to fit into your life.

• The drawback is you must create that schedule and stick to it.

WRAPPING UP …

• Managing time is about making time not finding time.• Experiment with your schedule and find what works best for you.• Keep what helps you experience success and feel in control of your

work and your schedule. • Leverage technology – if you already use a smart phone, find out

what it can do to help you with scheduling• Learn to find gifts of time

QUESTIONS?