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SAP HR Overview
SAP ERP
SAP Portal
Personnel Administration
Organisation Management
Payroll
PA30 PT_CLSTB1/2 PC_PAYRESULT PPOME
ESS / MSS
Time Recording
Sources of Help
• HELP.SAP.com
• SDN.SAP.COM
• Go to www.google.com
• Enter your query:
• ‘Time Management PCR’s site:sdn.sap.com’
• http://www.nicx.co.uk/page13.php
• HR305, HR306 and HR311 Training Manuals
• This book of additional slides
3
Wage Types
Download Template:
• http://www.nicx.co.uk/attachments/File/Wagetypes%20Characteristics.xls
4
Time Management: Personnel Subarea Groupings
5
Time Management: Employee Subgroup Groupings
6
Time Management: Other Groupings
7
Time Management: What, who, how...
8
Time Management: Workschedules
9
Time Management: Absence Quotas
10
Time Management: Counting & Deduction Rules
11
Absence Type
Counting Rule
Deduction Rule
Quota Type
Time Evaluation
• From this page forward the slides focus on Time Evaluation
12
Transaction Codes
• PTMW: Time Mangers Workplace • PA61: Maintain Time Data • PA30: HR Master Data • PT60: Time Evaluation • PECLUSTER: Cluster Directory • PT_CLSTB2: Cluster B2 (PCL2) • PT_CLSTB1: Cluster B1 (PCL1) • PE01: Schema • PE02: Rules • PE03: Features • PE04: Functions and Operations • PDSY: Documentation
13
Tables • V_T552V: Dynamic Assignment of Daily Work Schedule Assignment
• V_T554C: Employee Grouping for Absence Valuation
• V_T555A: Time Types
• V_T555E: Error Messages
• V_T555Z: Time Type Determination (TIMTP)
• V_T559P: Time Balance Rule Group
• V_T705A: Absence Reasons
• V_T510S: Time Wagetype Selection
• V_554S_E: Absence, Processing, Time Type Classes
• T553A: Day Type Rules
• V_001P_ALL: Personnel Subarea Groupings
• V_503_ALL: Employee Subgroup Groupings
• V_T550A: Daily Work Schedule
• V_T510V: Processing Types
• V_512W_O: Wage types
• V_T559P: Limits
• V_T559L: Quotas
14
Reports • RPTIME00: Time Evaluation
• RPTERL00: Time Evaluation Messages
• RPTDOW00: Time Accounts
• RPTCC106: Upload Time Events
• SAPCDT45: Post Time Events
• RPTCC101: Download Mini Master Data
• RPTDOW00: Evaluate Time Balances
• RPUCTF00:Change Attributes for Schemas and Personnel Calculation Rules
15
Data Flow using Terminals
Terminal
Clock-in Clock-out Absence Reasons
3rd Party Time
Recording System
CC1TEV
HR-PDC Interface (SAP Enhancement HRPTIM05 – IMG: Time MGT > Personnel Time Events >
General Settings > Enhancements)
PT80
TEVEN (IT2011 / SE16N) Upload Time
Events (RPTCC106)
Post Time Events
(SAPCDT45)
Download Mini Master Data RPTCC101
IT0002, IT0050, IT0007, Etc
Cluster B1 (NT1)
SAP Time Evaluation Control Record IMG: Time Eval > Gen. Settings >
Set Modifier for Earliest....
Time Evaluation (P2011)
Cluster B2 (PT)
Stored on a monthly basis = Time
Evaluation Period
IT0003
PA61 ESS
16
Data Flow without terminals
Timesheet / Time Mangers Workplace / PA30 / PA61 / ESS
3rd Party Payroll System
PT67 Interface
Time Evaluation (P2011)
Cluster B2 (PT)
Stored on a monthly basis = Time
Evaluation Period
17
Our Employee
Employee Number: 310011##
Personnel Area: 3300 Subarea: 0001 Country Grouping: 10 Employee Group: 1 Employee Subgroup: U3 Work Schedule: NORM
18
Important Groupings
V_001P_All Personnel Subarea Groupings
WHERE DO THEY WORK?
V_503_ALL Employee Subgroup Groupings
WHAT TYPE OF EMPLOYEE ARE THEY?
Time Quota 10 Time Quota 1
Work Schedule 10 Work Schedule 2
Holiday US Calc Rule 2
AB/AtTy 10
TREC 01
AB/AT CTG 01
SUB/AVAIL 10
DWS 10
Primary W/T Blank Prim W/T 2
CAP 2
19
Personnel Calculation Rule: TMON
20
Important Groupings Ctd:
• Personnel Calculation Rule: TMON
21
Infotype 0050
22
Card Number
Lost Card
List of clock ins & outs
Access to
which
terminals
Grouping
for
reasons
PIN Errors,
notes, etc
Data
transfer
Time Evaluation Rule Group
If different from MODT
Can be used if different
from Time Evaluation
calculations
Approval not required for
Overtime
Other Important Groupings: Infotype0050 • Employee Subgroup Grouping For Time Evaluation Rule
• Grouping for Absence Reasons
• Time Event Type Group
23
QUOMO:
Quota Type Selection Rule
Group =01
Work Schedules
24
Daily Work Schedule
25
Workschedule Details
• Workschedule Rule: NORM • Period Workschedule: NORM • Period Workschedule Counting Class: 1 • Daily Workschedule Class: NORM= 4 • DWS Hours: NORM = 8 • Day Type Selection Rule: 01 • Day Types:
– BLANK: WORK/PAID – 1 : OFF/PAID – 2 : OFF / UNPAID – 3 : OFF / SPECIAL
26
Infotype 0007: Planned Working Time
• Workschedule Rule: NORM
Daily Work Schedule: NORM
Planned Hours 8 Hours
Planned Working Time 0800-1700 (Period in which employee can clock in)
Normal Working Time BLANK (Planned minus breaks) Used in flex working patterns for missing clock times for Absences / Attendances
Breaks 12:00-13:00 (1 Hour unpaid)
27
Planned Working Time in more detail
Daily Work Schedule: NORM
Overtime 0000-0800
Working Time 0800-1200
Lunch 1200-1330
Working Time 1330-1400
Overtime 1800-2200
28
Time Identifiers for DWS
29
Table TZP
30
Table TIP (Daily Input)
31
Table TIP
Attendance/Absence
reason on entry / exit
V_T705A
Status from
Pair
Formation
(blank = pair
is error free)
PAGE 32
Attendance
Status of pair in
time evaluation
‘Pair Type’
PAGE 39
Time Identifier for DWS
PAGE 29 & 30
*Processing Type /
Time Type Class*
PAGE 40 & 41 & 42
Processing Type for Time
Evaluation PAGE 36
Time Type
PAGE 37
Overtime
Compensation
Type
IT2002/2007
Origin of Time
Pair PAGE 38
Pair from PT
Absence
Details
Cost Assignment
32
33
34
35
36
Time Types • T555A: Grouping of times for calculation of payments and reporting
37
Time Type
Description Further Processing
0000 Utility Time Type 1 (Processing Types P + A) • Save as a Day Balance? (ZES)
• Cumulate in Period Balance? (TES)
• Store in Time Accounts? (SALDO)
0001 Utility Time Type 2 (Processing Type P )
0110 Fill Time for Attendance
0210 Core Time for Attendance
0510 Break Attendance
0003 Skeleton Time
0005 Flextime Balance
0100 Fill Time
0040 Overtime Worked
38
39
40
Processing Type / Time Type Class V_554S
41
Function P2002
42
T555Y
43
V_0
01
P_A
LL /
TR
EC
TMO
N /
MO
DIF
T
Pro
cess
ing
Typ
e /
Tim
e T
ype
Cla
ss
Pro
cess
ing
Typ
e
Tim
e Ty
pe
/V
_T5
55A
Pai
r Ty
pe
1
Gen
erat
ed b
y P
20
00
(IT0
00
7)
Pai
r Ty
pe
2
Rec
ord
ed A
bse
nce
(IT2
001
)
P
air
Typ
e 3
Att
end
ance
s
(IT2
00
2)
Pro
cess
ing
Typ
e
Pro
cess
ing
Typ
e
Tim
e Ty
pe
Tim
e Ty
pe
V_5
54
S_F
T555Z
44
V_0
01
P_A
LL
/ TR
EC
MO
DT
/
MO
DIF
T
Tim
e Id
enti
fier
Pro
cess
ing
Typ
e
Tim
e Ty
pe
/
V_T
55
5A
Pai
r Ty
pe
0
No
t at
wo
rk
Pai
r Ty
pe
1
At
Wo
rk
Pai
r Ty
pe
2
Rec
ord
ed A
bse
nce
(IT2
001
)
P
air
Typ
e 3
Off
site
Wo
rk
(IT2
00
2)
Pro
cess
ing
Typ
e
Pro
cess
ing
Typ
e
Pro
cess
ing
Typ
e
Tim
e Ty
pe
Tim
e Ty
pe
Tim
e Ty
pe
Common Functions & Operations (PE04)
Operations
OUTWP See Rule TL10: Queries Master Data (uses IT0000, 1, 2, 7, 8 & 16)
VARST Uses status information from TIP, PSP, Infotypes, Tables to fill variable key
HRS Compare hours from current TIP entry
ADDB Add Daily Balance to a specified time type and store in daily balances (TES)
ADDZL Add to Time Wagetypes (ZL)
ADDOT Add overtime to table ZML
OUTTI Retrieve Fields from Infotype 0050
Functions
GWT Generate Wage Types for Time Pairs
P2002 Import Attendances
P2001 Import Absences
ACTIO Function calls PCR’s
45
T510S
46
Time Wage Type
Selection Rule Group
MODT
MODIF W = 03
Day Grouping for time wage
type selection (DAYMO
function)
01: No public hol Mon-SAT
GWT M ZML
47
Input ‘M’
GWT M ZML
48
MODT > MODIF w = 03
DAYMO = 01
Condition met!
T510S Rule 50
49
Groupings
Wage Type
Processing Type
Meets all conditions
Max of 2 hours
Output
Cluster B1
50
Cluster B1
51
Cluster B2
52
Cluster B2
53
Cluster B2
54
Cluster B2
55
Cluster B2
56
Time Pairs & Tickets
Cluster B2
57
Cluster B2
58