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Time Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business [email protected] 509-335-7080

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Page 1: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

 

    

Time Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business [email protected] 509-335-7080

 

 

Page 2: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS
Page 3: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 1  

USE THE QUICK ACCESS TOOL BAR

 

Add your most used actions here  My favorites: 

Table functions  Inserting pictures  Changing color palettes  Alignment tool  Crop tool 

Reposition below the ribbon for easier access 

USE KEYBOARD SHORTCUTS

 

Ctrl‐Enter = page break 

Shift‐Enter = line break 

Ctrl‐A = Select All 

Ctrl‐X = Cut (think “scissors”) 

Ctrl‐C = Copy (of course) 

Ctrl‐V = Vaste (well, paste, but it’s easy to remember this way) 

Ctrl‐P = Print 

Ctrl‐S = Save 

Ctrl‐F = Find 

Ctrl‐H = Replace 

Ctrl‐Z = Undo 

Ctrl‐* = Show/Hide formatting marks 

   

Page 4: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 2  HOME RIBBON

 

Change your default settings 

Choose “All documents based on the Normal Template.”  

   

Page 5: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 3  

 

   

Use Styles 

Styles make it easier to keep your formatting consistent  To help consistency, do not use extra tabs, spaces, or enters  

to move text  Add space before and after paragraphs to add space  Use indents and hanging indents  Use page and column breaks 

It’s easier to change formatting   Styles are necessary for other functions, such as Table of Contents  Two types of styles 

Paragraph:  formats the entire paragraph  Character: formats only the characters you have selected. These override the  paragraph style. 

 

 

 

 

 

 

 

Page 6: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 4  DESIGN RIBBON

 

Change your colors 

   

   

Page 7: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 5  INSERT RIBBON

 Use tables for: 

Merge file databases  Tables (of course)  Use tables instead of tabbed columns 

Table Heading 1  Two  Three  Four 

       

       

       

       

 

Insert: 

Pictures  Shapes  Hyperlinks  Headers/footers/page numbers  Text boxes  Symbols   

Page 8: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 6  PAGE LAYOUT RIBBON

 

Page setup  Use page and column breaks instead of spaces, tabs, or enters 

Wrap text  Group objects  Align tools 

 

 

 

 

 

 

 

 

 

 

Page 9: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 7  REFERENCES RIBBON

 

Table of contents (you’ll need to use styles)  Footnotes/endnotes  Insert auto numbering for tables, figures  Caption photos 

 

 

 

 

 

 

 

 

 

   

Page 10: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 8  MAILINGS RIBBON

 

Print envelopes and envelopes  Use Mail merges for more than letters! 

Merge to file labels  Merge emails  Merge a directory 

 

 

 

 

 

 

 

 

   

Page 11: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

MS Word Tips You Need to Know 9  Try Online Templates to save time and effort: 

• Calendars • Resumes • Flyers • Common forms • Invitations • Newsletters 

Page 12: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS
Page 13: Time Saving Tips for Word You Might Not Be UsingTime Saving Tips for Word You Might Not Be Using Ann Nelson Graphic Designer Office of Technology Carson College of Business ann.nelson@wsu.eduMS

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