Time Sponges

Rob and Tammy Ballwww.coachingbytheballs.com

Can you thinkof a well-knownphrase aboutTime?

We don’t have enough

time

The day just disappeared

Time has

flown

Time well spent

Running out of time

Quality timeThe time is

ripeTime is of the

essence

No time like the present

How are YOU at

managing TIME?

What are the issues whichtake time away from you?

Distractions

Hindrances

Energ

y Sucke

rs

Complication

s

Causes

Common Errors

Believing that doingsomething well makesit important.

WeAreRockGuitarists

Perfectionism

Assuming the customer is always right.

Believing VOLUMEor passion equals urgency.

Measuring the wrong things

Urgent / Important Not Urgent / Important

• Crisis• Pressing Problems• Firefighting• Deadline Day• Some Meetings

• Preparation/Doing• Planning• Prevention• Personal Development• Relationship Building• Engagement• Re-creation

Urgent / Not Important Not Urgent/Not Important• Interruptions• Some email• Some meetings• Some phone calls• Unplanned activities• Diversions

• Trivia, busywork• Junk mail• Some phone calls/texts• Time wasters• Escape activities• Distractions

Urgent / Important Not Urgent / Important

• Crisis Management• Stress• Firefighting• Burn Out

• Vision/Perspective• Balance• Discipline• Control• Less Crises• Well-Being

Urgent / Not Important Not Urgent/Not Important• See goals and plans as

worthless• Short term focus• Crisis Management• Feel victimized/out of

control• Shallow relationships

• Total Irresponsibility• Sacked from jobs• Dependent on others

Results

Urgent / Important Not Urgent / Important

• Crisis• Pressing Problems• Firefighting• Deadline Day• Some Meetings

• Preparation/Doing• Planning• Prevention• Personal Development• Relationship Building• Engagement• Re-creation

Urgent / Not Important

Not Urgent / Not Important

• Interruptions• Some email• Some meetings• Some phone calls• Unplanned activities• Diversions

• Trivia, busywork• Junk mail• Some phone calls/texts• Time wasters• Escape activities• Distractions

Quadrant OfEscape

Quadrant OfDemand

Quadran

t OfIllusion

Quadrant OfThe Zone

Urgent / Important Not Urgent / Important

• Crisis• Pressing Problems• Firefighting• Deadline Day• Some Meetings

• Preparation/Doing• Planning• Prevention• Personal Development• Relationship Building• Engagement• Re-creation

Urgent / Not Important Not Urgent/Not Important• Interruptions• Some email• Some meetings• Some phone calls• Unplanned activities• Diversions

• Trivia, busywork• Junk mail• Some phone calls/texts• Time wasters• Escape activities• Distractions

Symptom

Cause

Cure

Eliminate the unnecessary and time consuming

Use A List Review YourList Daily

Usetechnology for itsadvantages

(but beware the disadvantages)

Technology

distractions

Protect Your Time

Educate Others

Doodle from a90 minute meeting.

What are all the elements of a productive meeting?

Intent

Engag

e

Media

Logistics

Productive Communication

…….more ideas, tips, tools and considerations

Do not be late

Acquire a chess clock and monitor your focus

Do the worst thing first.

3SecondsOfMotivation

A Deadline isA Lifeline

Time is another resource but, unlike many others,

if you don’t use it, it is gone forever.

Leisure – W H Davies

Time Sponges – overcoming behaviours which absorb our lives

By Rob and Tammy Ball, with Natalie Ball

To bepublished on KindleOur latest book!

Thank You!!!

www.coachingbytheballs.com

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Images Credits go to the following websites.