Last semester was the beginning of the Reten-tion Advisory Council. Even though both the coun-cil and my Panhellenic position were new, a lot transpired! The council was formed, chapters were contacted, and even some were interviewed.

With a new se-mester starting, now is the time to plan ahead and accomplish all of the tasks created for the retention Advisory Council. There will be a few changes since this program is so new, but also a lot of opportunities to be creative.

First, I would like to establish bi-weekly meetings. I hope that in during this there will be more of a schedule in place and allow for better com-

munication between the Council and myself.

With sororities just completing and the fraternities still continually recruiting, now is the per-fect time to interview or re-interview the chapters to see where numbers are at. Also, it’s the perfect time to implement retention techniques to keep new members involved and old members active. Don’t forget to document every-thing that you do!

Also, with the semester just starting, I am hoping to be able to avoid the end of the year procras-tination of chapters and get them involved in this proc-ess. I know there were contact issues last semes-ter, but I am hop-ing that with help

of Greek Affairs we will be able to get each and every chapter involved.

With all of this in mind, let’s make this a great semester and set the bar high for the next Direc-tor of COB and Retention and Retention Advisory Council. Let’s make our Greek Community even better!

Time To Buckle Down!

Junior Week Recap! In case you do not remember, Junior Week was held towards the end of the spring semester last school year. Greek Affairs partnered with the Career Employment Services, the Union Program Council, and the Kansas State

Alumni Association to put on a week of events for juniors.

Despite a lower turnout than expected, the week went well. We raf-fled off a K-State watch and had lots of feedback.

Changes will be made, such as better pub-licity, a change in the dates, and more activities.

For a first time program, Junior Week was a great success!

I know it seems like a lot of work, but it will be re-warding and worthwhile!

Special points of interest:

Upcoming events! Sophomore Retreat and Senior Week! Mark your calendars!

Review of procedure and questions!

Please review all older handouts as well!

Sophomore Retreat 2

Senior Week 2

Responsibilities 2

Chapter Questions 3

Guidelines 3

Last Minute Thoughts 3

Note from Kim and Contacts 4

Inside this issue:

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K-State

Fall 2008

but like Junior Week, it will be a week of events and special offers that Seniors can choose to participate.

The Alumni As-sociation is extremely ex-cited to be involved in this week and have a lot of great ideas. I will be meet-ing with the Alumni Asso-ciation soon to discuss

details! Like the Sophomore Retreat, we want this program to be easy and not one bit time consuming. Again, if you have

any ideas or suggestions, please let me know!

Just like Junior Week, we will be sponsoring a Senior Week this fall. Senior Week will take place November 17 to the 21, the week right before Thanksgiving break.

Like Junior Week, I want this week to reward the Seniors who have been a part of the Greek community and are getting ready to go into the “real world”. I’m still working out the details,

At the roundtable held last spring, I received a lot of request for a program that focuses on the Greek sophomores. Since this group is just coming off the high of pledging and initiation, they tend to feel overlooked and left out as a new group gains the chapter’s attention. Not to mention that classes get harder and sophomores try to be involved in everything possible.

So how do we help this group? How about a one day retreat all about stress management and relaxa-tion! Sunday, October 12th will be the first ever Sophomore Retreat. This program is still being developed, but I have a lot of good ideas so far.

This year for recruitment guide training we had Counseling Services

come and talk about stress management techniques, ways to relax, and how to

limit worries. It was a great workshop and I think it would be highly utilized by these overworked sophomores.

After learning how to relax, it’s time to relax. I am hoping to have snack and beverage donations from the K-State Alumni Association (still in the process of talking).

As it looks right now, we will be showing a movie, starting at 1 pm with snacks and then have the counseling ser-vices presentation at 3 pm.

If you have any other ideas or suggestions, please let me know! I’m always open to knew ideas!

president, recruitment chair, and any other officer that needs to be involved. All of this informa-tion must be kept confidential and stored in the file at all times.

Once all background information has been col-lected, contact the chapter officers and set up a meeting. At this

Each member of the RAC is responsible for the chapters that they are assigned to.

Each chapter will have a file that will be kept in the Greek Affairs office and will consist of all research, notes, plans, and data.

For each chapter, obtain the number of members in each grade, along with a list of contact information for the

meeting, ask the required questions and talk in depth with the officers about retention in that specific chapter.

After meeting, the create a plan for that chapter and meet with Kim to discuss that chapter.

Keep in touch with the chapter and make sure that changes are being made.

Page 2

Senior Week Will Be Here Before You Know It!

Sophomore Retreat is Coming Up!

Your Responsibilities!

Senior Week will honor the

members of the community who

have devoted themselves to

being Greek!

RE TENTI O N ADVI SO RY COUNCI L

I think the best way to retain Sophomores is to let them know that it’s ok to relax and not be involved in every single activity!

K- STATE

cil strives to excite every-one in the Greek commu-nity about life and being Greek.

Because RAC members are asso-ciated with eh Panhellenic and Interfrater-nal Council, they will be held to higher standards. Please unaffiliated yourself whenever acting as a RAC representative.

Also, maintain a clean appearance, including Facebook, academics, and on campus. With this said, please behave appropriately and professionally. Communication is

key, so always keep Kim posted and up-to-date. We have already agreed on appropri-ate behaviors, and you will be held ac-countable.

Mission Statement: The Retention Advi-sory Council strives to improve the Kansas State Greek Community by improving retention in both sororities and fraternities. We will study, create, and implement reten-tion strategies while working closely with chapters, the Interfraternal Council, the Panhellenic Council, and Greek Affairs. Altogether, the Retention Advisory Coun-

What year does ending of member-ship usually occur?

What factors do you believe most affect the retention rates in your chapter?

What things do you do, if any, to keep members active in your house? Examples: Activities, benefits, rewards, etc.

Do you, or have you, had any type of outreach programs for mem-bers?

How much time does your chapter require of members each week?

Do you lose most freshmen before or after initiation?

What needs to be done to improve retention in your chapter? The community?

What can the Panhellenic Council, the Interfraternal Council, and the Retention advisory council do to help your chap-ter and others want to continue to be Greek at K-State?

What makes the difference be-tween a member who stays and a member who leaves?

Why do members stay a part of your chapter?

Why do members leave your chap-ter?

What goals do you have for the retention in your chapter?

What resources/actions would make it easier to improve reten-tion.

THIS IS JUST A REVIEW! Please refer to past newsletters and information to make sure that you are following the correct proce-dure!

from Jeanette.

Please be courteous and re-spectful while in the office for many different organizations and groups use the space. People constantly come and go so please be organized and keep things tidy!

Any papers or notes for Kim can be placed in her mailbox. Ask Jeanette if you are unsure of where it is.

Since the RAC is under the Panhellenic Council, please feel free to come into the Greek Affairs office and take advantage of the resources available.

The files will be stored in a bin under the Director of Continuous Open Bidding and Retention. RAC members are allowed to use the Greek Affairs com-puters and printing services. Please ask for the computer and copier passwords

Also, we will be updating the chapter assignments to make sure that everyone is aware of who they are respon-sible for.!

Page 3

Reminder of Guidelines!

Review of Chapter Interview Questions!

Last Minute Thoughts!

Be on Your best behavior!

These are basic questions, so feel free to ask any other question that you feel is necessary.

Make use of the Greek Affairs resources!

The Retention Advisory Council was created to help the Panhellenic Direc-

tor of Continuous Open Bidding and Retention research retention rates

among all chapter in the Kansas State University Greek community. Even

though this is a difficult and sensitive topic, I believe that changes will not

occur unless we approach retention with a positive attitude and a breath of

fresh air. Creativity and “outside of the box” thinking will keep chapters

energized and motivated. My personal goal is to make a positive impact in

each chapter, creating a large difference in the community as a whole.

So, do not look at this as a job, but as an opportunity to be creative

and imaginative. This is the perfect chance to make a difference for your-

self, your chapter, the community, and the future. Take advantage of what

lays before you and enjoy it! I look forward to everyone’s ideas and seeing

what we can create and the impact we can make.

Best wishes!

- Kim

Kim Jones Panhellenic Council

Director of Continuous Open Bidding and Retention

G R EEK A FFA IR S

Scott Jones

Director of Greek Affairs

785-532-5546 or 785-317-3104

sjones1@ksu.edusjones1@ksu.edu

If anything arises and needs to be ad-dressed, please contact someone imme-diately.

Kim Jones

Director of Continuous Open Bid-ding and Retention

314-369-9575

kwildcat@ksu.edukwildcat@ksu.edu

Office Hours: TBA

Shawn Eagleburger

Assistant Director of Greek Af-fairs and Panhellenic Sorority Advisor

785-532-5546 or 816-898-1055

sge@ksu.edusge@ksu.edu

Any general questions or if you cannot get a hold of anyone else, please con-tact the Greek Affairs Office.

Greek Affairs

214 K-State Student Union

Manhattan, Kansas 66506

Phone: 785-532-5546

Fax: 785-532-5341

greekaffairs@ksu.edugreekaffairs@ksu.edu

Contact Information

PLEASE KEEP KIM FULLY AWARE AND UPDATED ON WHAT IS GOING ON!

Retention Advisory Council

Get everyone excited about life and excited about being

Greek at Kansas State University!

I’m running out of pictures to use and funny captions, so just make your own comment here! :)