timelines

Important timelines during the school year for Principals/Deputy Principals

Month Task Comment/Follow upAugust Issuing of Leaving Certificate results

Scripts examined/recheck process Timetable finalised. Letters to staff/informed of

‘provisional’ nature of timetable. Draft Special Needs timetable Class lists and options finalised (1st/2nd/5th) and

posted on notice boards Appointments of replacement staff finalised- if

applicable The yearly calendar issued with parent – teacher

meetings and staff days included Appointment of outside supervisors Appointment of additional staff for School

Completion Programme Compile own list of substitutes Review last year’s mailing lists to ensure that

information is updated and accurate Check transfer of information from Primary Schools

under new arrangements Compile list of students in the following categories

and arrange for dissemination to staff – sensitivities, medical problems/assessed Special Needs/resource/exemptions from Irish/International/new transfers etc.

Commence preparation of September Returns (Timetable/Staff)

Commence Preparation of October Returns commences (Students)

Preparation for Staff Meeting – finalise staff handbook/ information/good practice

Allocate Year Head offices / staff lockers Student induction/Return to school programme Teacher meetings

o Subject Planning Meetings o Year Group meetings o JCSP/LCA/TY etc.o Care team meetings

New staff orientation/ induction Summer Works Scheme; Prepare application for

submission by end of September. Liaise with Chair of BOM and Architect (if applicable)

Draw up calendar /holiday roster for non-teaching staff

September Ground Rules- Staff Handbook

Adapted from PDST Misneach Programme – NAPD 2013.

Code of Behaviour/session with all classes – accentuate the Positive

Learning support and resource structures implemented

Meetings with specific teams initiated [Year Heads/ Special Needs /Assistant Principals etc.]

List of Repeat Leaving Certificate students Rotas for break/lunch and morning supervision Fire Drill Submit online claims September Returns ongoing October Returns ongoing Special Needs timetable on-going Induction for First Years on-going Mass preparation Monthly and Yearly Planner Induction and Mentoring Programme for student

teachers Extra- curricular activities plan/schedule Initiating Gaisce – President’s Award Scheme Planning for Open Night and Awards Night First Year Parents’ Information Evening Collect school levies Assign student lockers Appoint bus prefects Finalise Students’ Voluntary Insurance Scheme Election of Student Council Ensure that all employment contracts are in place.

If in doubt check with JMB/ACS/VEC Check that arrangements for Staff Development

Day have been finalised. [Venue, speakers, etc.] Staff meeting to address challenges emerging in the

first month Final meeting of current Board Arrangements for election of Teacher Reps to new

Board Arrangements for election of Parent Reps to new

Board Liaise with Parent’s Council re AGM Start promotion of school for new intake Liaise with Primary Schools/6th Class Teachers Check Critical Incident Policy and remind staff

October Parent’s Council AGM Special Needs timetable finalised October Returns finalised Arrange staff/student photographs Begin the identification of teachers for

redeployment (if over quota) Check monthly planner is in place


First meeting of new Board Finalise arrangements for the School Tour

November Preparation for House Exams – agree deadlines and finalise arrangements

Christmas Liturgical Events Christmas Charity Event School Show Check November planner Check on need for more NEPS assessments Board of Management Alert the DES re over quota scenario and teachers

for redeployment based on a subject audit

December CAO Parents’ Information Evening Staff Night out Christmas Exams Update Prospectus Board of Management Finalise cleaning/security arrangements for

Christmas break

January CAO Applications finalised Parent Teacher meetings following from Christmas

Exams 1st years change options Options Information Evening for 1st and 3rd year

parents Option presentations for 1st/3rd year students Plan Pre Exams, feedback and deadlines Exam bank giro/medical card info Enrolment , organise letters for offers of places Fire Drill Board of Management

February Finalise Enrolment procedure Plan Enrolment Registration Evening Mock Exams Check deadlines for applications for Curricular

Concessions, etc Start to plan curriculum and teacher allocations for

upcoming year – identify need for Curricular Concessions etc.

Check with SENO for deadlines re submission of SN/O1 and SN/02]

Leaving Certificate Levels [forms finalised] Look at applications for non- national allocation

and traveller allocation Special Class Grant Identification of new students needing assistive


technology Identify the type of contracts to be issued to RPT

teachers for new year Board of Management

March Enrolment process continues – Registration Evening/Prepare address and organisation of venue

Finalise 1st / 3rd year options Gather additional transition information Collate information on enrolment form State Examination: Orals/ Practical [Music/HE]

Check lists and venues are in place and that necessary equipment is working. Compile a timetable of these and post in staffroom

Return of Junior Certificate level entries Appoint Personnel for State Exams[Exam Aide /

Special Centres etc] Ongoing work on Curriculum Plan Board of Management

April Assessments for new entrants – may no longer be necessary in light of transfer of data from primary

Ongoing work on Curriculum Plan Finalise Reports from Primary School Prepare for Graduation Ceremony/ Check

arrangements are in place and Certificates/ Pendants etc are ready

Organise First Year exams Board of Management

May Art Practical/LCVP.../finalise arrangements Calendar for next academic year Identify curriculum needs and advertise for new

staff subject to BOM approval and DES allocations. Booklists Summer exams/reports etc. Leaving Certificate Graduation TY Graduation Do school facilities walk through- address areas

that need repair /refurbishments over the summer; complete hazard audit

Board of Management

June Finalise and do a first run of the timetable Inform staff of classes for next year Plan next year’s Staff Development Programme Finalise Calendar and arrangements for the start of

term next year Prepare preliminary list for awards Finalise Teachers Contracts and Written Statements


Arrange for summer cleaning Necessary equipment serviced; order needed

furniture Arrange for clear out and archiving of office files.

End of year reflections/thoughts!!!!

July


timelines

Education