TIME MANAGEMENT

OBJECTIVES

Recognise signs of chronic disorganisation.Learn to clear your desk of clutter and create a filing system.Identify the most common interruptions of working time and ways to eliminate them. Determine why and where you procrastinate and overcome procrastination.Apply the practical techniques, concepts, and strategies developed through this program.

A CHALLENGE

Lets Discuss your definition ofT I M E M A N A G E M E N T.

DEFINITIONTime management refers to a range of skills, tools, and techniques used to manage time while accomplishing specific tasks, projects and goals. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritising.

TWO HOURS WASTED PER DAYMessy deskCant find thingsMisappointmentsUnprepared for meetingsTired/unable to concentrate

WHY IS IT NECESSARY?What does Time (SELF) Management do for you, your job, your group and/or for your organisation?

CONTROLLING THE DEMANDSManage the work (use time constructively).

Improve productivity/effectiveness (spend time on results-producing activities).

Lets look at this thing called, Time Management.

TIME WASTING CULPRITSWhat Are The Most Common Time Wasters, Thieves and Culprits?

TIME WASTING CULPRITS (1 OF 2)Telephone Interruptions Inefficient DelegationExtended Lunches or Breaks Cluttered Work SpacePoorly Run MeetingsSocializing On The Job Misfiled Information

TIME WASTING CULPRITS (2 OF 2) Poor Planning Procrastination Waiting/Delays Paperwork Junk Mail Drop-In Visitors Not Setting/Sticking to Priorities

TIME/SELF MANAGEMENTYou do not manage time!Yourself, othersand work. You manage:

HOW TO USE TIME EFFECTIVELY (1 OF 2)Consolidate Similar Tasks.Tackle Tough Jobs First.Delegate And Develop Others.Learn To Use Idle Time.Get Control Of The Paper Flow.Avoid The Cluttered Desk Syndrome.

HOW TO USE TIME EFFECTIVELY (2 OF 2)Get Started Immediately On Important Tasks.More Effective Meetings with Clear Goals.Take Time To Plan.Learn To Say No.Remember That Now Is The Time To Put It All Together.

THE FOUR-QUADRANT TO DO LISTImportantNot ImportantDue SoonNot Due SoonNote:- One of the very worst uses of time is to do something very well that need not be done at all . Brian Tracy

1234

Being successful doesnt make you manage your time well.

Managing your time well makes you successful.

The Relationship Between Stress and Time Management

GOALS

******