tips & tricks
Post on 05-Jan-2016
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DESCRIPTIONTips & Tricks. 2009. u.Select administrator tips. u.Select Header Message. Add to your Header Messages in order to link to web pages both outside u.select (your school website, for instance) and inside u.select . Presentation includes both types of links. Recently added User Message. - PowerPoint PPT Presentation
Tips & Tricks
Tips & Tricks2009u.Select administrator tipsu.Select Header MessageAdd to your Header Messages in order to link to web pages both outside u.select (your school website, for instance) and inside u.select.Presentation includes both types of linksRecently added User MessageAdded in late August to all u.select sites on Minnesota ServerLink to How to use u.select captivate presentationAppearance on home page
Clicking on link opens new browser window:
User Message set up
My Courses View Header MessageOn the MY COURSES Page, the goal is to have the student enter their courses and then run a Plan (Degree Audit) in u.select, to see how their courses apply to their intended degree plan. I will show you how to enter a link to another page in u.select.Sample Header Message
CREATE A PLAN is an active link the student clicks on to be taken directly to the Create a Plan page.
How to add/change Header MessageLog in as administrator. Click on Administration in top ribbon.
Select Manage Header Message on left menu
Choose Edit for existing header messages. Choose Add button for new messages.Make changes as needed in the message window. Click update button to save changes.
My Courses View Header html example:Go to CREATE A PLAN to determine how the courses you have entered in MY COURSES will meet the degree/program requirements for the program you are interested in at Minnesota State Colleges and Universities.
Glossary Messages in u.selectHere are copies of questions received from students in our u.select Help Desk:I was just wondering what this means CHEMT*** Does this mean it does not transfer?I was doing an equivalent course search and I found choices to have "TECHT**" and "ENGLT**" as some of the results. I would like to know what is the meaning behind these results?
Course Equivalencies Equivalency by SchoolNo glossary message for BIOLT***
Also for generic transfer- ELECT***, TRANT***, TECHT***, REMDT***
How to create Glossary MessagesClick on Courses in top ribbon
Click on Manage Glossary Messages left menu
Choose Message Type CEG target course
Enter your Message ID and Message
Other messagesCourse Equivalencies tables messagesDPMaskAlternate IDsFlags (You must first let us know you want those to show)Effective dates
Issue: Why do I see a different audit result on u.select then when I request an audit through DA0001CP?
COM values on default MNSCU may not be duplicated on the u.select
The COM on u.select is not directly accessible to institutions. Institutions COMsInstitutions have default MNSCU, MNTC , WEB communication tables, as well as others for testing and other special audits.
u.selects COMsEach MnSCU and U of M school has a Communication Table.
Your COM on u.selectU.select communication table for your institution contains basic control information copied from your MNSCU COM,
and communication fields necessary for processing on u.select.com
Changes on your MNSCU COM, which may affect plans on u.select, should also be changed on u.select COM.
Changes which might produce different audit outcomes: DUPLCTL, REFY
When you make changes to your MNSCU.COM which may impact the plans on u.select, you should contact one of the DARS team so that we can make the change(s) on your u.select COM.
DARs audit encoding tipSRepeated courses GPA effect of Z graded coursesProblem: Student is now retaking courses to improve their grade. Once registered for these retakes, DARS sees these as duplicates and the original bad grade loses its GPA effect. Z grade has no GPA effect, so student sees inaccurate GPA until retaken course is graded.Student is currently repeating 2 Fs, so GPA impact of F grades is removed while still in-progress.
Setting a REPLAC value of G for In-Progress (Z) grade on grade table changes that. Definition of REPLAC value of 'G' = A course with this GMASTER table field value is eligible to replace another duplicate course but WILL NOT eliminate the GPA affect of the course being replaced.
Now the repeated courses will not negate the impact of the bad grades until they get a real grade
Convert table & ExceptionsProblem: Over time, you have MANY Convert table entries as courses and departments changeYou have many course substitution/exchange exceptions made using the OLD course identitiesOnce the course is converted, the exception using the OLD course identity no longer worksPossible COM entry for certain exceptionsAction must be R (requirement change)RU Flag must be S, D or C
SolutionAdd COM value of EXCCVTFLG set value to Yensures that exceptions will continue to apply after subsequent changes to a sub-requirement A/R course entry due to a conversion.COM.CURYT/COM.CURYTSKIPUsing COM fields to affect date range reporting in select from lists Date Ranges on courses
Select From list without COM setDate ranges show on courses
COM.CURYT set to Fall 2009
Date range suppressed when FYT is earlier or equal to COM.CURYT and LYT is 9999 99 Hist 1404 date range suppressed
COM.CURYTSKIP set to Y
Suppresses courses with old date ranges LYT is less than COM.CURYT date HIST 1333 suppressed
COM.REFY Used for date ranges that change over timeProblem: Courses taken over seven years ago will not count without petition. Currently have to update every program tracking that date range every year. Current encoding
On the audit
REFY set to 2009
Reference Year encoding R-07 9
R-079 ????R = Indicates a relative date range
+ or - = add to or subtract from
07 = number to add to or subtract from REFY
9 = term (Fall)On the audit
ANDd CoursesProblem ECON **** is encoded on an A line. The student has taken excess ECON courses yet the sub-requirement will not pick up the additional courses even though the sub-requirement is NOT complete.Encoding includes a set of ANDd courses
Plenty of ECON courses taken
DARS Rules for ANDd coursesCourses ANDd together are considered a set for matching and applied as one toward the REQCTAll other courses in the same sub-req. Select from list are considered a course set (a single course set of one) including wildcards and pseudo courses
SolutionEncode ANDd courses in their own sub-requirement when ever possible.
Add additional wild card courses or pseudos to the sub-requirement.Additional ECON **** added
On the audit
DARS Navigation tipsFind Course
Also works to find pseudosFind Condition Code3.5.8 New Feature
Tiled VerticallyIn this position, dragging/dropping requirement & sub-requirements is possible
NOTE:F4= Alternate ViewF5 = RefreshAdd vs Insert
Sub 2 = InsertSub 3 = AddSorting
Example: By clicking the title header, titles are sorted alphabeticallyYou can sort alpha or numeric by clicking on the header name of any column
NOTE: You can sort or filter on any to the data tables in DARS
You can filter by entering alpha or numeric on the fields at the bottom of the columns You can filter by multiple fieldsthe more you know about what youre looking for the more refined your filter becomes.
You can also use the Sort AND Filter options together to locate your data.DARwin Help on CAP server DARwin Help Topics is current redLantern on-line resource for encoders
Have you seen this message when opening Help Topics?
Help Topics does not open from CAP server
Solution: copy and pasteAs the browser attempts to open, copy the html
Paste html into browser
Prompted to add User Name & Password
Welcome to DARwin Help
Transfer articulation tips76New CLEP exams scheduled for July 1, 2010
College Composition replaces English Composition with Essay
College Composition Modular replaces English Composition and Freshman College CompositionHow does this affect you?CollegeBoard: Colleges granting credit for English Composition with EssayYou may use the same policy, including credit-granting scores and course equivalencies, for College Composition. Add Effective Date to retiring rule
Add rule for new examCLEPC41 College Composition
Update TA tables Retire:CLEPC04 English Composition with Essay - ComputerCLEPP04" - Paper and PencilCLEPC38 English Composition (w/o Essay) - ComputerCLEPP38" - Paper and PencilCLEPC03 Freshman College Composition - ComputerCLEPP03" - Paper and Pencil Add: CLEPC41College Composition - ComputerCLEPP41" - Paper and PencilCLEPC42College Composition Modular - ComputerCLEPP42" - Paper and Pencil
Learn more about the new College Composition Exams at: http://professionals.collegeboard.com/higher-ed/placement/clep/policy/composition Why is this not articulating!!!?Issue: Course looks OK in red book blue book and on the student. Why is this not articulating?
Answer: A missing Target in TA table causes the next rule to be skipped.Transfer Evaluation on student record shows no articulation.
Rule in Red book/Blue book AAS 1201 is encoded accurately
Preceding rule is missing Target
Insert the missing rule
Course correctly articulates
New Feature in CollegeSource and TESSearch CollegeSource or TES
Transcript legend available on reporting schools.
* * * * All MnSCU institutions displaying legends
CollegeSourceClick on the icon to pdf
TES Course Finder
Click on the to pdf Icon Opens to pdf