TIPTOP ImplementationMethodology

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PreparationSigning contractHardware purchaseSystem InstalationForm Project TeamKick Off AugSepDecOct NovFebJan23 May, Contract Signing10 June, Kick OffMay Jun JulPhase 1 - Project Implementation 6 monthsScope: Finance & Acc; Supply Chain, Sales, Manufacturing, HRM

System Go-Live System Go-live Setlement of accountGo-live supportImplementing1. Survey & Diagnosis2. Application Training3. S.O.P. Modeling4. Gap Analysis & Design5. Data Migration & Input6. Simulation &Fine-tuning7. Balance Checked in

Go-Live PreparationSoftware Specification WritingCustomization & ProgrammingUser Acceptance TestIntegration testEnd User TrainingIT infrastructureContengency plnPhase 2Go-LiveMarMayAprPhase 2 - Project Implementation 6 monthsScope:GPS/PLC Integration; B2B; BI, Easyflow and other customized programs

Phase 1 Go-Live Preparation

Phase 2 Go-Live Preparation

Phase 2Go-LiveOverall ERP Project Schedule

www.semenmerahputih.comTRACKERUnit of measure|

* Project Team Responsibilities

RoleResponsibilityQualificationsRemarkProject LeaderDeliver the specified project deliverables on time in good quality and in accordance with the budgetAchieve milestones on timeReport on project progress to the steering committeeIdentified of potential bottleneck and initiate to propose the solutionCoordinate & Assign tasks to project membersKeep in touch with Consultant to ensure successfully the project and for knowledge transferKnowledge of business processes The ability to work effectively with all levels within OrganizationProject Management ExpertiseHave good understanding of project scope & constraint. Time management skills and multi-tasking capabilities Good on verbal and written communication skills The ability to make timely decisions Strong organizational skills Good leadership and coaching skillsFull time

IT Technical SupportProviding IT infrastructure for implement ERP SystemTo setup system requirement for ERP SystemSupport user to operate this systemHave Good skill & experience in Databases, networking, and operating systemHave good understanding on the current IT SystemExperience and knowledge in current system environment. Part time but ready if required

Support FunctionTo assist project team on Project administration, training, business process development and prepare new infrastructure (if needed)To coordinate change program impacted of ERP impl. systemProject Administration taskSetup and organize documentation control system and recordsGood knowledge of the companys organizational structure and business processes The ability to work effectively with all members of the organization ranging from executive members to front line / users.Full Time Group LeaderLeader on development defined modulesTo manage and coordinate project communication, training, socialization and prepare new infrastructure (if needed)Working together with consultant to determine business process flow that needed to ERP system requirement with consultation to process owner.Development of business process documentation (incl design standard form and report) with consultation to process owner.Conduct testing, data collection, data validate and data migration for new system configuration.To drive, coach and facilitate the implementation of new systemIssues resolutionWorking together with key user to Identify of end user, training requirements at their particular site. Experience in functional business process, In-depth knowledge of the companys business processes & best practices, Strong analytical skills and problem solving skillsStrong communication skills and coaching skillsExcellence team player skills, with strong verbal and written communication skills and coaching skills, Experience to design and developing System & Procedures.Experience in delivery trainingFull time Key User Co-ordinate between Project and End UserRepresent End UsersSupport project team by share data & informationValidate data & ProcessBuild knowledge of what new system will doAssist on end user trainingOwner of new systemLead in managing the change in their unit areasAn in-depth knowledge of the business unit functionality business and requirements in their business process area(s),Strong analytical skills. Active and willingAble to use own initiativeGood at interpersonal communicationPart Time but ready on demand with advance notification

DSC/Digiwin Service Team*

[Consultant Main Tasks]1. Discuss & confirm System SOP2. System Education3. Implement System according to TIM

[System Engineer main tasks] 1. Installation TIPTOP system 2. Assist normal operational maintenance3. Abnormal recovery

[Service Team main tasks] 1. Assist consultant draw system analysis 2. Coordinate Programming pool & test3. Customer service

[PM qualifications] 1. Project planning 2. Definition, clearance, & Statement of main project issues 3. Allocate DSC service team resources 4. Main Communicator to client team 5. System progress & risk management 6. monthly report

TRACKERUnit of measure|

TIPTOP Implementation MethodologyImplement Methodology IntroduceTIM

1.Project Committee2.Kick-off Meeting3.Survey and Diagnosis4.Application Training6.S.O.P. Modeling7.Differential Analysis & Customization8.Data Migration & Entry9.Business Flow Simulation10.Balance Check11.System Go-live12.Project Review Meeting5.Operation TrainingTIPTOPTIPTOP Implementation Methodology13. Accounting Check

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1. Project Committee and Executive TeamPurposeDecide the manpower and capital invested in this project. Project ManagerCritical issue management progress controlExecutive Team- Key Man Dept. Head Define SOPconfirm discrepancy- Key UserSeed member Seeded trainer- End UsersOperator operationMIS Team- Assist PM to organize the information- Handle IT related issues - Companys contact window to DSC

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Goal - To declare the ERP project implementation goal and determination - To introduce the project team member and task - To introduce the implementation scheduleMust be succeedTo improve every individuals value through the change of work

2. Kick-off Meeting

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GoalTo let the DSC consultant understand the companys current operation and business data flowJoin membersEvery Dept.s KMKURequire document - Current SOP - Current certificates in all process - Frequently used analysis report Output document - First evaluation report - First differential analysis report3. Survey and Diagnosis

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Goal - Consultant introduce TIPTOP SOP and standard functions - Provide suggestion base on current processRequire document (DSC provide) - TIPTOP standard SOP - Standard operation manual for all modulesOutput document - Revised differential analysis report - Training test grade

4. Application Training

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Goal - To let the KM & KU understand the system methodology - To find out the detail discrepancyMembers - Key MenKey UsersRequire document - TIPTOP standard SOP - Standard operation manual for all modulesOutput document - Revised differential analysis report - Training test grade5. Operation Training

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Goal - To determine the future SOP for SincoMembers - Authority division call for a meeting to discuss SOPRequire document - TIPTOP standard SOP - SINCO ISO / check pointOutput document - SINCO SOP for each module - Approved by all related Dept. head

6. S.O.P. Modeling

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GoalReview the differential between SINCO business flow and TIPTOP system, then determine the solution Members - Key MenKey Users of each module - DSC ConsultantsPreparation - SINCO need to discuss the process differential first - Consultants provide the differential analysis report and the solution of program customization Output document - Customer Request Confirmation Document - Differential analysis report

7. Differential Analysis & Customization

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Goal - Basic data (original data) migration from the previous system if exist - Key-in related basic data (original data) Require document - Basic data set up scheduleWay to proceed - Key man assign the responsible person and set the deadline after the training - Routinely review the progress

8. Data Migration & Entry

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Goal - To make sure the KUEU are capable to the future operation process - To confirm that there is no primary process differentialMember - Key UsersEnd UsersRequire document - The latest approved SINCO S.O.P. Output document - The simulation test grade9. Business Flow Simulation

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Goal - To sum up the last accounting period balance - Key-in the accurate balance data (or data migration)Require document -Initial balance input scheduleOutput document - Initial balance mapping check list 10. Balance Check & Implementation

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Goal - SINCO TIPTOP system go-liveSuggestionThe new system will completely replace the previous system without the parallel runWay to proceed - Consultants and service team will provide on-site service at the beginning of system go-liveOutput document - Question control list11. System Go-live Meeting

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Goal - Project cost and progress control - To audit the target of each stage - Decision making for critical issuesMeeting cycle -At least once a month after Kick-off Members - All project team membersOutput document - List of critical issue review and related decision - The goal and plan for the next stage12. Project Review Meeting

Goal - By balance the accounting period (cost & finance) to verify the accuracy of related business flow and create financial statement version. Require document - Manufacturing cost accounting balance SOP, financial accounting balance SOPOutput document - Related financial statement and management reportsComplete date -We suggest to complete the 10th of the first month go-live and gradually cut down the balance time.

13. Accounting Balance

Q & A

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