TITLE 5 TITLE 5 Changes:Changes:

Repetition and Withdrawal

San Diego Community College District

Lynn Ceresino Neault, Vice Chancellor

Student Services

September 25, 2008

FactsFactsAllowable repeats depend upon the

order the student earns a grade/symbol.

When the student earns a grade, repetition checking begins to “count” the number of repeats, regardless of the symbol received.

“…may allow the previous grade(s) and credit(s) to be disregarded in computing the student’s GPA each time the course is repeated.”

5504255042 Repetition to Alleviate Substandard WorkRepetition to Alleviate Substandard WorkDistrict policy may permit a student to repeat a course, which is designated as District policy may permit a student to repeat a course, which is designated as non-repeatable, two times in an effort to alleviate substandard work.non-repeatable, two times in an effort to alleviate substandard work.

Pros:◦ Both previous grades and credits may be disregarded in

the GPA calculation.◦ District may be funded for each enrollment up to a

maximum of 3.

Cons:◦ Student may not enroll in the course a 4th time, even if

funding is not claimed, unless there are documented extenuating circumstances (see 55045).

◦ If a student is permitted to repeat a class after he/she has already earned 4 W’s, the student will not be allowed another “W,” he/she must receive a grade or symbol other than a “W.”

◦ If a student is permitted to repeat a class after he/she has already earned 4 W’s, due to extenuating circumstances, a “W” may be assigned but not claimed for funding.

Example 1Example 1non-repeatable coursenon-repeatable course

Original enrollment, substandard grade, two repetitions of a substandard grade.

20051 ENGL 101 F – excluded from GPA

20081 ENGL 101 D – excluded from GPA

20084 ENGL 101 C – included in GPA

No more enrollments permitted.

Example 2Example 2non-repeatable coursenon-repeatable course

Original grade of W with substandard grade, two repetitions of a substandard grade.

20064 ENGL 101 W

20071 ENGL 101 W

20072 ENGL 101 D – repetition count begins; excluded from GPA

20074 ENGL 101 F – excluded from GPA

20084 ENGL 101 C – included in GPA

No more enrollments permitted.

 

Example 3Example 3non-repeatable coursenon-repeatable course

Original grade of F, two repetitions to alleviate substandard grade.

20072 ENGL 101 F - repetition count begins; included in GPA*

20074 ENGL 101 W

20084 ENGL 101 W

No more enrollments permitted.

*Note: the original F is still included in the GPA because the student did not earn another grade.

 

Example 4Example 4non-repeatable coursenon-repeatable course

Maximum repetition if 4 W’s earned first (excluding lapse of time or extenuating circumstances).

20051 ENGL 101 W

20061 ENGL 101 W

20064 ENGL 101 W

20071 ENGL 101 W

No more enrollments permitted.

No GPA for this course.

Policy DecisionsPolicy Decisionsnon-repeatable; substandard non-repeatable; substandard

repeatrepeat

1. Withdrawal

a. Require student to petition for enrollment in a course and meet with a counselor after the 4th withdrawal, acknowledging a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned, or

b. Allow student to enroll using Reg-e but add text box for the student to acknowledge a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned.

2. Grade Point Average

a. Exclude previous grades and credits in GPA (examples show this method), or

b. Include all previous grades and credits in GPA.

5504155041 Repetition in Repeatable CoursesRepetition in Repeatable CoursesActivity courseActivity course – a course where the student meets the course objective by – a course where the student meets the course objective by repeating a similar primary educational activity. Student may repeat and the repeating a similar primary educational activity. Student may repeat and the district may claim for apportionment a maximum of 4 times.district may claim for apportionment a maximum of 4 times.

Con◦ Interaction between grades and “W’s” has changed and

difficult to explain.

Example 5Example 5repeatable courserepeatable course

Maximum of 4 enrollments with grades.

20062 PHYE 103 D – begin repetition count; included in GPA

20072 PHYE 103 F – included in GPA

20074 PHYE 103 C – included in GPA

20081 PHYE 103 B – included in GPA

No more enrollments permitted.  

Example 6Example 6repeatable courserepeatable course

Maximum of 4 enrollments including W, (excluding lapse of time or extenuating circumstances).

20062 PHYE 103 A– begin repetition count; included in GPA

20072 PHYE 103 W

20074 PHYE 103 C – included in GPA

20081 PHYE 103 F – included in GPA; repetition of a substandard grade does not apply to repeatable courses.

No more enrollments permitted.

 

Example 7Example 7repeatable courserepeatable course

Maximum enrollment including W’s, (excluding lapse of time or extenuating circumstances).

20062 PHYE 103 W – begin “W” count

20064 PHYE 103 W

20071 PHYE 103 W

20072 PHYE 103 W

20074 PHYE 103 A– begin repetition count, no more “W’s” allowed; included in GPA

20081 PHYE 103 A – included in GPA

20082 PHYE 103 B – included in GPA

20084 PHYE 103 A – included in GPA

 

No more enrollments permitted.

 

Example 8Example 8repeatable courserepeatable course

Combination of W’s and grades (excluding lapse of time or extenuating circumstances).

20071 PHYE 103 W

20072 PHYE 103 W

20074 PHYE 103 A – begin repetition count; included in GPA

20082 PHYE 103 W

20084 PHYE 103 W

No more enrollments permitted.

 

Example 9Example 9repeatable courserepeatable course

Combination of maximum W’s and grades (excluding lapse of time or extenuating circumstances).

20062 PHYE 103 W – begin “W” count

20064 PHYE 103 W

20071 PHYE 103 W

20072 PHYE 103 W

20074 PHYE 103 C – begin repetition count, no more “W’s” allowed; included in GPA

20081 PHYE 103 F – student attempts to withdraw, not allowed must assign grade; included in GPA

20082 PHYE 103 F – student attempts to withdraw, not allowed must assign grade; included in GPA

20084 PHYE 103 C – included in GPA

No more enrollments permitted.

Policy DecisionsPolicy Decisionsrepeatable courserepeatable course

1. Withdrawal

a. Require student to petition for enrollment in a course and meet with a counselor after the 4th withdrawal, acknowledging a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned, or

b. Allow student to enroll using Reg-e but add text box for the student to acknowledge a 5th withdrawal is not permitted, a letter grade or other symbol will be assigned.

2. Grade Point Average

a. Exclude previous grades and credits in GPA (examples show this method), or

b. Include all previous grades and credits in GPA.

3. Limit to 4 enrollments maximum, regardless of W’s (current policy).

5504355043 Significant Lapse of TimeSignificant Lapse of TimeDistrict policy may permit a student to repeat a course where the student received District policy may permit a student to repeat a course where the student received a satisfactory grade a satisfactory grade the last time he/she took the course, for one of the following the last time he/she took the course, for one of the following reasons:reasons:  

Recency – The district has a properly established and published recency prerequisite for the course.

Improve skill/knowledge – Years have passed since the student originally took the class and the district has defined and published a significant lapse of time requirement.

Course required by another institution – another institution which the student seeks to transfer has established a published recency requirement which the student will not be able to satisfy without repeating the course.

Continued

5504355043 Significant Lapse of TimeSignificant Lapse of TimeDistrict policy may permit a student to repeat a course where the student received District policy may permit a student to repeat a course where the student received a satisfactory grade a satisfactory grade the last time he/she took the course, for one of the following the last time he/she took the course, for one of the following reasons:reasons:  

Pros:◦ Previous grade and credit may be disregarded in the

GPA calculation.◦ District may be funded for one additional repeat.◦ Policy must be established and published.

Cons:◦ Defining “Significant Lapse of Time”◦ Establishing and publishing recency prerequisites in a

timely manner; must be at course level.◦ Can affect graduation requirements.

Note: A student may only enroll under this provision, in a repeatable activity course, if he/she has already exhausted the number of repetitions permitted.

Example 10Example 10significant lapse of time; non-repeatable significant lapse of time; non-repeatable

coursecourse

Recency requirement of a passing grade within the past 3 years, non-repeatable course.

20054 BIOL 107 B – excluded from GPA

20084 BIOL 107 B – included in GPA

 

No more enrollments permitted.

Example 11Example 11 significant lapse of time; non-significant lapse of time; non-

repeatable courserepeatable courseSignificant lapse of time and alleviate substandard work, non-

repeatable course.

20054 BIOL 107 B – excluded from GPA

20084 BIOL 107 F – excluded in GPA; lapse of time repeat

20091 BIOL 107 F – excluded in GPA; substandard grade repeat

20092 BIOL 107 D – included in GPA; substandard grade repeat

 

No more enrollments permitted.

Example 12Example 12significant lapse of time; repeatable significant lapse of time; repeatable

coursecourseSignificant lapse of time in an activity course.

20022 PHYE 103 D – included in GPA

20032 PHYE 103 W

20034 PHYE 103 C – included in GPA

20041 PHYE 103 B – excluded in GPA; lapse of time excludes “previous” grade

No more enrollments permitted.

Student required to enroll due to recency requirement of 5 years.

20101 PHYE 103 C – included in GPA

No more enrollments permitted.

Policy DecisionsPolicy Decisionssignificant significant lapse of timelapse of time

1. Grade Point Average

a. Exclude previous grades and credits in GPA (examples show this method), or

b. Include all previous grades and credits in GPA.

If excluded, will “remove” previous grade/credit used for a degree requirement.

5504555045 Extenuating CircumstancesExtenuating CircumstancesDistrict policy may permit a student to file a petition to the governing District policy may permit a student to file a petition to the governing board/designee to repeat a course in which the previous grade was at least in part board/designee to repeat a course in which the previous grade was at least in part the result of extenuating circumstances. Extenuating circumstances are defined as the result of extenuating circumstances. Extenuating circumstances are defined as verifiedverified cases of accidents, illness, or other circumstances beyond the control of cases of accidents, illness, or other circumstances beyond the control of the student. the student.

Pros:◦ Previous grade(s) and credit(s) may be disregarded in

the GPA calculation.◦ District may be funded for two additional repeats.◦ Policy must be developed.

Cons:◦ Increase in the number of student petitions.◦ Extenuating circumstances must be defined and

documented.

  Note: District may allow additional repeats for

extenuating circumstances, beyond the two allowed in this provision, but may not claim for apportionment.

Example 13Example 13extenuating circumstances; non-extenuating circumstances; non-

repeatable courserepeatable courseMaximum repetitions due to alleviate substandard work and extenuating

circumstances.

20054 ENGL 101 F – excluded in GPA

20064 ENGL 101 F – repetition to alleviate substandard grade; excluded in GPA

20071 ENGL 101 C – repetition to alleviate substandard grade; excluded in GPA due to extenuating circumstances

 Student petitions for repetition due to extenuating circumstances.

20081 ENGL 101 C – excluded in GPA due to extenuating circumstances

 Student petitions for repetition due to extenuating circumstances.

20084 ENGL 101 C – included in GPA

 

No more enrollments permitted.

Example 14Example 14extenuating circumstancesextenuating circumstances

Maximum repetitions including W’s, extenuating circumstances and repetition to alleviate substandard work.

20051 ENGL 101 W

20061 ENGL 101 W

20064 ENGL 101 W

20071 ENGL 101 W 

Student petitions for a 5th withdrawal due to extenuating circumstances – approved.

20072 ENGL 101 W – no apportionment allowed

 Student petitions for a 6th withdrawal due to extenuating circumstances – denied, student receives substandard grade.

20074 ENGL 101 F – excluded in GPA due to substandard repeat

Student petitions for a 7th withdrawal due to extenuating circumstances – denied, student receives substandard grade.

20084 ENGL 101 F – substandard repeat; excluded in GPA

20091 ENGL 101 C – included in GPA

No more enrollments permitted.

Policy DecisionsPolicy Decisionsextenuating circumstancesextenuating circumstances

1. Define extenuating circumstances (Chancellor’s office expectation is that these will be minimal).

2. Define required documentation.

3. Define approval process.

5502455024 Withdrawal LimitationWithdrawal LimitationDistrict policy shall establish the number of times, not to exceed four, that a student District policy shall establish the number of times, not to exceed four, that a student may withdraw and receive a “W” symbol on his/her record.may withdraw and receive a “W” symbol on his/her record.

Pros:◦ Current policy limits “W’s” to a maximum of 4

(combination of grades and W’s).

Cons:◦ The student may not withdraw a 5th (or more) time

unless due to approved extenuating circumstances.◦ If the student is allowed to enroll a 5th time after

earning four W’s, the student must receive a grade or other nonevaluative symbol in accordance with Title 5.

ExamplesExampleswithdrawalwithdrawal

COMBINED WITH OTHER EXAMPLES:

Example 4 – non-repeatable course; maximum W’s earned

Example 7 – repeatable course; maximum 4 W’s earned and maximum 4 grades earned

Example 8 – repeatable course; maximum 4 W’s earned, one standard grade, no more enrollment allowed.

Example 9 – repeatable course; maximum of 4 W’s earned, two repetitions of a substandard grade.

Example 12 – non-repeatable course; maximum enrollment with lapse of time.

Example 14 – maximum of 4 W’s earned with a 5th W due to extenuating circumstances.

Example 15 – maximum of 4 W’s earned with additional withdrawals due to military service.

5502455024 Withdrawal LimitationWithdrawal LimitationMilitary WithdrawalMilitary Withdrawal

Students who are active or a reserve member of the United States military may Students who are active or a reserve member of the United States military may withdraw with orders compelling service.withdraw with orders compelling service.

Pros: (current policy)◦ Class is not included in the progress

probation/disqualification calculation.◦ There is no limit on the number of times a district

may claim apportionment for students withdrawing due to military orders.

Cons:◦ A military withdraw is included as a repetition on a

student record if the original enrollment was due to alleviation of a substandard grade.

Example 15Example 15military withdrawalmilitary withdrawal

Maximum repetitions for withdrawals and repeat of substandard grade with military withdrawal.

20051 ENGL 101 W

20061 ENGL 101 W

20064 ENGL 101 W

20071 ENGL 101 W

20072 ENGL 101 MW

20074 ENGL 101 F – excluded in GPA

20084 ENGL 101 MW – counts as 1st repeat of substandard grade.

20091 ENGL 101 D – included in GPA

 

No more enrollments permitted.

Example 16Example 16military withdrawalmilitary withdrawal

Repetition to alleviate substandard work with military withdrawal.

20074 ENGL 101 F – included in GPA

20081 ENGL 101 MW

20091 ENGL 101 MW

 

Student may only enroll due to extenuating circumstances.

5502455024 Withdrawal LimitationWithdrawal LimitationWithdrawal due to Discrimination or RetaliationWithdrawal due to Discrimination or Retaliation

Student may withdraw from a course due to discriminatory treatment or retaliation for alleging Student may withdraw from a course due to discriminatory treatment or retaliation for alleging discriminatory treatment and the W will not be included on the student academic record but the discriminatory treatment and the W will not be included on the student academic record but the district may claim for apportionment. If the course is claimed for apportionment, it is included in district may claim for apportionment. If the course is claimed for apportionment, it is included in the maximum of 4 W’s in any course.the maximum of 4 W’s in any course.

Pros: Cons:

◦ The way the language is written, a student may petition to have a “W” removed if the student withdrew because he/she thought he/she was going to be discriminated against by remaining in the class (see procedure 3001.4).

◦ If removed, the “W” won’t appear on student record but is included in maximum of 4 “W’s” in any course.

◦ Need to modify systems significantly if we are going to claim for funding.