title i guidelines 2014-15

8/10/2019 Title I Guidelines 2014-15

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Table of Contents:

Table of Contents

Overview....................................................................................................... 5

Required Ten Components...................................................................................... 5

Title I Support To Schools........................................................................................ 7

Title I Contacts......................................................................................................... 9

Audit Guidelines....................................................................................................... 10

Principals' Checklist................................................................................................. 11

TASK Checklist........................................................................................................ 14

School Improvement Planning...................................................................... 18

Evaluation...................................................................................................... 19

Progress Monitoring................................................................................................. 19

Title I Schoolwide Accountability.............................................................................. 20

Polk County Required Assessments........................................................................ 21

Reporting................................................................................................................. 21

Highly Qualified Staff..................................................................................... 22

Attestation Forms..................................................................................................... 22

Personnel................................................................................................................. 23

Allowable Teacher Positions:................................................................................... 23

Allowable Paraprofessional Positions:..................................................................... 23

ePAFs...................................................................................................................... 23

Title I Job Descriptions............................................................................................. 23

Schedules and Lesson Plans................................................................................... 23

Semi-Annual Certification/Time and Effort Logs...................................................... 24

Professional Development............................................................................ 25Professional Development Plan............................................................................... 25

School Based Coaches............................................................................................ 25

Parent Involvlement....................................................................................... 26

Parent Involvement Contact..................................................................................... 26

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Table of Contents:

D-PAT District Parent Advisory Team...................................................................... 26

Parent Involvement Plan, Summaries, & Compacts................................................ 27

Annual Parent Meeting............................................................................................ 28

Parent Teacher Conferences................................................................................... 30

Activities That Build Capacity with Parents.............................................................. 31

Parent Involvement Professional DevelopmentActivities That Build Capacity with Staff. 32

Parent Involvement Expenditures............................................................................ 33

Parent Communication Survey................................................................................ 35

Right to Know Letters............................................................................................... 35

Four-Week Notification............................................................................................ 36

Requirements for Title I School Websites................................................................ 37

Title I Parent Information Notebook (PIN)................................................................ 38

Parent Informational Resource Centers................................................................... 39

Parent Learning University for Growing! (PLUG)..................................................... 40

Federal Property............................................................................................ 41

Assets...................................................................................................................... 41

Property Repair/Lost or Stolen................................................................................. 43

Labeling Of Federal Property................................................................................... 44

Disposal Records..................................................................................................... 45

Facilities................................................................................................................... 45

Budget........................................................................................................... 46

Eligibility and Allocation Information........................................................................ 46

Expenditure Overview and Deadlines...................................................................... 48

Personnel Expenditures........................................................................................... 49

Other Allowable Expenditures.................................................................................. 53

Parental Invovlement Expenditures......................................................................... 54

Field Trip Expenditures............................................................................................ 55

Title I Expenditure Guidelines.................................................................................. 56

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Table of Contents:

Purchasing............................................................................................................... 57

Procurement Card.................................................................................................... 60

Sam's Club Advanced PO Guidelines..................................................................... 62

Travel....................................................................................................................... 62

Payrolls.................................................................................................................... 64

Special Activity Payroll Information.......................................................................... 66

GL Accounts............................................................................................................ 69

Consultative Services Agreements.......................................................................... 70

eAgenda Items Requiring Board Approval............................................................... 71

Other Federal Programs................................................................................ 72

Title One Migrant Program Overview....................................................................... 72

Title I/VPK Pilot Program......................................................................................... 76

Parent Engagement Program.................................................................................. 77

Hearth Project.......................................................................................................... 78

Appendices.................................................................................................... 83

Appendix A Principals' Checklist............................................................................. 83

Appendix B TASK................................................................................................... 87

Appendix C Title I SIP Attachment A Document Checklist..................................... 91

Appendix D Title I SIP Attachment B Planning Team............................................. 92

Appendix E Non Highly Qualified Attestation........................................................... 93

Appendix F Highly Qualified Attestation................................................................... 94

Appendix G Time and Effort Log Sample................................................................ 95

Appendix H Semi-Annual Time and Effort Certification Form.................................. 96

Appendix I Hourly Personnel Activity (PAR) Instructions......................................... 97

Appendix I Sample PAR.......................................................................................... 98

Appendix J Job Descriptions.................................................................................... 99

Appendix K Professional Development Cover Sheet............................................... 122

Appendix L Annual Meeting Cover Sheet................................................................ 123

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Overview

OVERVIEW

Title I, Part A, provides local educational agencies (LEA) resources that help children gain

a high-quality education and the skills to master Florida Standards. Title I provides

additional resources to schools with economically disadvantaged students. These

resources provide additional teachers, professional development, extra time for

teaching, parent involvement activities, and other activities designed to raise studentachievement.

The goal of Title I is to improve student achievement

through eff ective instruction,

professional development, and

parent involvement.

Entitlement under No Child Left Behind

Title I is an entitlement program under the No Child Left Behind Act of 2001, the latestamendment to the Elementary and Secondary Education Act. Title I funds are intended

to provide supplemental resources to schools with concentrated poverty. The goals of

Title I are increased student achievement, particularly with the lowest achieving

students, through improved parental involvement and professional development of

staff.

Title I Plan

Schools receiving Title I funds are required to have a Title I Plan. The School

Improvement Plan, with some additions, fulfills the requirement for a Title I Plan. TheTitle I/School Improvement Plan consists of a Comprehensive Needs Assessment, Goals

and Strategies for core academic areas, includes professional development and

parental involvement activities, and a budget which will demonstrate how available

funds will be used to implement the plan. Title I expenditures must align with and

support the Title I/School Improvement Plan.

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Overview

REQUIRED TEN COMPONENTS OF A SCHOOLWIDE PROGRAM

A Title I schoolwide programshall include the following components, and these components

must be addressed in the Title I/School Improvement Plan:

1.

A comprehensive needs assessment of the entire school.

2. Schoolwide reform strategies that provide opportunities for all children to meet

the States proficient and advanced levels of student academic achievement.

3. Instruction by highly qualified teachers.

4. High-quality and ongoing professional development for teachers, principals,

paraprofessionals and other staff.

5.

Strategies to attract high-quality, highly qualified teachers to high-need schools.

6. Strategies to increase parental involvement.

7. Plans for assisting preschool children in the transition from early childhood

programs, such as VPK, Head Start, Even Start, Early Reading First, or a State-run

preschool program, to local elementary school programs.

8. Measures to include teachers in the decisions regarding the use of academic

assessments in order to provide information on, and to improve, the

achievement of individual students and the overall instructional program.

9. Activities to ensure that students who experience difficulty mastering the

proficient or advanced levels of academic achievement standards required shall

be provided with effective, timely additional assistance.

10.Coordination and integration of Federal, State, and local services and programs.

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Overview

TITLE I SUPPORT TO SCHOOLS

Assurances

Each Local Educational Agency (LEA) plan shall provide assurances that the Local

Educational Agency will: inform eligible schools and parents of schoolwide project authority and the ability of such schools to

consolidate funds from Federal, State, and local sources;

provide technical assistance and support to schoolwide programs work in consultation with schools

as the schools develop the schools plans pursuant to section 1114 and assist schools as the schools

implement such plans or undertake activities pursuant to section 1115 so that each school can make

adequate yearly progress toward meeting the state student academic achievement standards;

fulfill such agencys school improvement responsibilities under section 1116, including taking actions

under paragraphs (7) and (8) of section 1116(b).

provide services to eligible children attending private elementary schools and secondary schools in

accordance with section 1120, and timely and meaningful consultation with private school officialsregarding such services;

take into account the experience of model programs for the educationally disadvantaged, and the

findings of relevant scientifically based research indicating that services may be most effective if

focused on students in the earliest grades at schools that receive funds under this part;

work in consultation with schools as the schools develop and implement their plans or activities

under sections 1118 and 1119.

Local Educational Agency Plan

CONSULTATION Each LEA plan shall be developed in consultation with teachers, principals,

administrators (including administrators of programs described in other parts of this title), and other

appropriate school personnel, and with parents of children in the schools served under this part. DURATIONEach plan shall be submitted for the first year for which this part is in effect following

the date of enactment of the No Child Left Behind Act of 2001 and shall remain in effect for the

duration of the agencys participation under this part.

REVIEWEach LEA shall periodically review and, as necessary, revise its plan.

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Overview

Program Coordinator

Each schoolwide project school will have a District Program Coordinator assigned who will

be responsible for reviewing and monitoring the planning, implementation and evaluation

of Title I schoolwide projects.

The Program Coordinators responsibilities include:

Interpreting federal guidelines for the program.

Interpreting and updating district program guidelines, as needed.

Assisting with monitoring program budgets and audit records.

Support with the implementation of district initiatives in the schools.

Support with the implementation of academic interventions.

School-Level Support Meetings

Program Coordinators will schedule support meetings with the Principal, and others as

needed throughout the school year. Topics for those meetings may include: School

Improvement Plan Review, Budget Review, Personnel Review, Parent Involvement,

Property, Assessment, and Audit. These meetings should be followed up by the school

administration sharing results with school staff and taking action as needed.

Title I staff will visit (scheduled and unscheduled) schools on a regular basis throughout the

year.

Support meetings may also be conducted by the Teacher Resource Specialist Trainer

(Technology) and/or Program Support Specialists (Finance personnel). Schools may requestadditional assistance.

Guidelines

These guidelines are intended to inform schools about the appropriate use of Title I funds, how to access

those funds, and how to document and evaluate the implementation of the Title I Plan.

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Overview

Title I Contacts

Contacts Responsibilities Phone Extension

Rhonda Ashley Programs 534-0647 51626

Director of Federal Programs Allocations

Personnel

Jan Westdorp Budget 534-0649 51628

Program Assistance Senior Technician

Mary Gardner Budget & Facilities 519-3601 58420

Program Assistance Senior Technician

To Be Determined Technology 534-0776 51636

TRSTTechnology Property

Maribel Ortega Migrant 534-0655 51632

Program Coordinator

Denise AtwellProgram Coordinator

Parent Involvement

Parent Engagement 519-3603 58422

Andrew Baldwin Program Support 534-0791 51639Program Coordinator (West Area) Evaluation

Tiffany Capers Program Support 519-3600 58419

Program Coordinator (North east Area) Neglected/Delinquent

Melissa Giffin Program Support 534-9241 50317

Program Coordinator (West Area) Evaluation

Linda Vendur Program Support 534-0784 51638

Program Coordinator (North Central Area) Monitoring

Suzan Whitener Program Support 534-0824 51640

Program Coordinator (Southeast Area) Title I/School Improvement

Homeless

Donna Ray Private Schools 519-3602 58421

Program Coordinator

Cindy Stybel Private Schools 534-9242 50318

Student Assignment Specialist

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Overview

AUDIT GUIDELINES

Introduction

Each year, records documenting the implementation of Title I of The No Child Left Behind Act of

2001 are audited, either as a self-check by district Title I personnel or as an official audit by

Title I personnel from the Florida Department of Education. In the past, official audits were

conducted on a five-year cycle; however, the DOE no longer follows this practice. The DOE has

informed counties they should be prepared for an audit which may occur at any time. If our

county is chosen for an audit, a team of auditors will come to Polk County and select a number

of Title I schools to visit. Generally, the auditors will examine the records of the current year;

however, if they visit early in the year, they may wish to see the preceding year's records. They

could legally ask to see records for the past five years. The audit will be a combination of

interviews with staff or parents (and students at the high school level) and the reviewing of

records. To facilitate the audit process and the documentation of records, Title I has developed

specific guidelines.

ResponsibilityThe Principal of the school is ultimately responsible for implementation of the Title I program in

the school and for documentation of the records for the implementation; however, his/her

designee may be delegated the responsibility of collecting the documentation and organizing it

for review.

Preparation

The Principal or his/her designee should inform teachers and other staff at the school of the

documentation required for audit purposes.

MaintenanceAudit documentation records are to be kept at the school for five years (in addition to the

current year). Schools will be provided a Title 1 Audit Survival Kit (TASK)as well as a school

folder on the TASK Share Server for this purpose. Technical assistance will be provided by Title I

district personnel for the express purpose of reviewing the sections of the TASK and the

documents required for audit purposes. All required forms will also be available on the TASK

Share Server.

It is recommended that schools keep records for the previous year and the current year on the

shelf at all times. All other records should be stored safely and well marked with "Title I Audit

Records" and the school year.

ATitle I Guidelines Notebook will be provided for each school. The Guidelines Notebookwill

also be available online.

Audit

The Title 1 Audit Survival Kit (TASK)should always be current and available for review.

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2014-15TitleIPrincipals

Checklist

Completed

Activity

Monthly,asneeded

PAR

Non-HQParentLetter

PDPPlan

ProfessionalDev.

ParentWorkshops

RightToKnowLetter

Assessments

CurriculumPlanning

Turninmonthlylogsforanysplit-fundedpersonnel(PARsPersonnelActivityRecordsofmonthlytimeandeffort).

FileinHighlyQualified#2.

DistributeNon-highlyQualifiedLetter,asappropriate.Fileletterandclasslistin

ParentInvolvement#9.

Develop/ReviewProfessionalDevelopmentPlan(ProfessionalDevelopment#1

)andconductprofessional

developmentasscheduled.Maintainmeetingnotifications,agendas,minutes,h

and-outs,andsigninsheets.File

completepacketusingPDcovershe

etinProfessionalDevelopment#2.

ReviewPIPandconductParentWor

kshopsasscheduled.Maintainmeetingnotifications,agendas,minutes,and

signinsheets.Filecompletepacket

usingcoversheetinParentInvolvement#6

.

HavecopiesoftheRighttoKnowlettersavailableintheofficefordistributionto

parentsofnewstudentsenrolling

throughouttheyear.

Conductassessmentsasrequiredby

theDistrict.FileresultsinEvaluation#3.

SubmitCurriculumPlanningRequestformatleast2weekspriortoplanningday(s).FileapprovedforminBudget

#7along

ithsa

plesofcurriculu

productdeveloped.

June/July

TitleIBudget

SIP

ReviewschoolsTitleIBudget.PrintandfileTheTitleIBudgetworkbookinBudget#2.

AttendDistrictSchoolImprovement

Meetings.Maintainnotifications,agendas,andschoolsign-insheet

(AttachmentB).FileinSchoolIprove

ent#1.

August

PIPandSummary

RightToKnowLetters

SIP

ConferenceLogs

ConferencingPD(during

1stsemester)

ConductmeetingwithparentsandfinalizeevaluationofandrevisionstoParentalInvolvementPlan(PIP)and

SummaryBrochure.Maintainevidenceofparentinput.FileinParentInvolvement#2.

DistributeRightToKnowLettersandParentGuide.FiledocumentationinParen

tInvolvement#9.

Reviewschool-leveldatawithleadershipteamandparentsandfinalizeproblem

-solvingprocessfor2014-15School

Improvementplanning.Maintainnotifications,agendas,meetingminutes,andschoolsign-insheet.FileinSchool

Improvement#2.

ConductPDwithstaffonimportanceofparentalinvolvement/conferencing(wit

hin1stSemester).Elementary

Schools:HandoutTeacherConferenceLogsanddevelop/reviewAgenda(s)forParentConferences.FileMeeting

Agenda,notes,sign-in,andhand-ou

tsinProfessionalDevelopment#2.FileParentConferenceAgenda(s)in

ParentInvolve

ent#5.

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Completed

Activity

September

SIP/TitleIAttachments

PIP/Summary/PIN

AnnualMeeting

ParentCompacts

Schedules/Plans

TargetStudents

Interventions

SACMeeting

MeetwithLeadershipTeamtocompleteSchoolImprovementPlan.Fileagenda

s,meetingminutes,andsign-in

sheetsinSchoolImprovement#2.

FilecopiesofSIPandTitleIAttachm

entsAandBinSchoolImprovement#1.

ShareSchoolImprovementPlanwithstaff.FilemeetingAgendainSchoolImprovement#2.

CompleteandsubmitParentalInvolvementPlanandSummaryandmakeavailabletofamiliesandthecommunity.

FileinParentInvolvement#2;putc

opiesinPIN(ParentinvolvementNotebook

).

HoldAnnualMeetingbyNov.1retainnotifications,sign-insheets,agendas,ev

aluations,andhandouts.File

completepacketusingcoversheetandAnnualmeetingReportinParentInvolvement#4.

Secondaryschools:DistributeParen

tCompacts.Elementaryschools:Begincond

uctingParentconferencesusing

ParentConferenceAgenda.Review

compactswithparentsduringconference.

Usedatatocreatealistoftargetstu

dentsforeachgradelevel.Determineandrecordinterventions.Filein

Evaluation#2.

CollectTitleITeachersandParapro

fessionalsdailyschedulesandaweeksplan

sfor1stSemester.For

Interventionists,liststudentsserved

,attendancerecords,dates/times,etc.File

inHighlyQualified#3.

TopicstobeaddressedatfirstSACM

eeting:(KeepAgenda,sign-in,meetingnot

es,otherevidence)

o

Discussresultsof2013-1

4ParentSurvey(ifnotdonelastSpring)ParentInvolvement#7

o

DiscussPIexpendituresfor2013-14andgetinputandapprovalfor2

014-15PIexpenditures(ifnotdone

lastSpring)SchoolImprovement#2

o

DiscussandapproveSch

oolImprovementPlanandTitleIbudget-SchoolImprovement#2

o

DiscussandapprovePIP

andCo

pact.SchoolImprovement#2

October

Website/PINverification

PIAuditTieline

Ensurerequireddocumentationiso

nthewebsiteandinthePINnotebook.FilecopyinParentInvolvement#8and

sendsignedverificationformtoDen

iseAtwellbyNov.1.

Co

pleteandsendthePIAuditTi

elinetoDeniseAtellbyNov.1.FileinPare

ntInvolve

ent#2.

November

SIPRevie

MeetwithLeadershipTeamtoprog

ressmonitortheimplementationoftheSIPmaintainagendas,meeting

inutes,sign-insheets,andhandou

ts.FileinSchoolI

prove

ent#2

December

InterventionReview

MeetwithLeadershipTeamtorevie

wassessmentdataandadjustinterventions

tomeetthespecificneedsof

studentsmaintainagendas,meetingminutes,andsign-insheets.FileinEvaluation#2

January

Semi-AnnualCertification

TitleISurvey

Turninsemi-annuallogs(certificationoftimeandeffort)andmonthlylogs(PAR

sPersonnelActivityRecordsof

monthlytimeandeffort).FileinHighlyQualified#2

akeTitleIonlinesurveyavailabletoparents.Surveycanbeincorporatedinto

parentconferences.

February

March

SIPReview

TitleIBudget

MeetwithLeadershipTeamtoprog

ressmonitortheimplementationoftheSIPmaintainagendas,meeting

minutes,sign-insheets,andhandou

ts.FileinSchoolImprovement#2.

Revie

schoolsTitleIBudget.Last

daytosub

itrequisitions

ithTitleIfundsis

arch27.

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Complete

d

Activity

Schedules/Plans

CollectTitleITeachersandParaprofessionalsdailyschedulesandaweeksplan

sfor2ndSemester.FileinHighly

ualified#3.

April-May

PIP/Compact

AttestationForm

ReviewSurveyResults

SACMeeting

BegingatheringfeedbackfromparentsaboutTitleIParentalInvolvementPlana

ndParentCompactmaintain

agendas,meetingminutes,sign-insheets.FileinParentInvolvement#2.

SubmitAttestationformofHighlyQualifiedStatus.(HRwillsendformtoPrincipal.)FileinHighlyQualified#1.

Discuss2014-15SurveyResultswith

staff.FileinParentInvolvement#7

TopicstobeaddressedatlastSACM

eeting:(KeepAgenda,sign-in,meetingnotes,otherevidence)

o

Discussresultsof2014-15ParentSurvey;completeNeedsAssessmentWorksheet-ParentInvolvement#7

o

Discussandgetinputfrom

parentsfor2015-16PIPplanParentInvolve

ment#2

May-June

Semi-AnnualCertification

ParentConferenceReport

TitleIInventory

Turninsemi-annuallogs(certificatio

noftimeandeffort)andmonthlylogs(PARsPersonnelActivityRecordsof

monthlytimeandeffort)FileinHigh

lyQualified#2.

CompleteParentconferenceReport

byMay31.FileinParentInvolvement#5.

Co

pleteTitleIInventory.FileinFe

deralProperty#1.

PrincipalsSignature:_______________

_________

Date:________

Title

ICoordinatorsSignature:

____________

______________

Date:________

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School: # Coordinator: _____________

2014 -2015 T.A.S.K. Checklist

1|P a g e

BUDGETOnline

eTASK

T

B

1. AllocationLetter

2.

SchoolBudget

(Budgetworkbook)

3.

ProcurementCardExpendituresCopyofreceiptsandmonthlypurchasereportsorSeeFinancialSecretarystatement

4.

SpecialActivityPayroll OrSeeFinancialSecretaryStatement

5.

ConsultativeServicesAgreements OrSeeFinancialSecretaryStatement(IncludeContract& Reimbursementforms)

6.

FieldTripJustificationForms OrSeeFinancialSecretaryStatement

7.

CurriculumPlanningJustification&ProductSamples

EVALUATIONOnline

eTASK

T

B

1. School(State)AccountabilityReports http://schoolgrades.fldoe.org/o SchoolGrade

o AMOReport

o SPARReport(locatedonschoolswebpage)

o DOEMidYearNarrativeReport(D&Fschoolsonly)

2.

StudentsWith

Academic

Need

o PrintoutofFCATLevel1and2studentsavailableinIDEAS

o Spreadsheetoftargetstudentsateachgradelevelwithintervention(s)andprogress

monitoringresultslisted(InterventionistGroups,Before&AfterSchoolTutoringPrograms,SaturdayCamp,etc.)

o DocumentationofDataReviewbyLeadershipTeam,Teachers,PLCs, etc.

(ex.meetingnotes,calendarnotice)

3. AcademicAchievementResultso LanguageArts/Reading,Math,andScience(ResultsofDistrictRequiredAssessments)

FEDERALPROPERTYOnline

eTASK

T

B

1.

PropertyLists

o Listof$750andabove(signedcopyofcompletedspreadsheet)

o Listof$250 $749(signedcopyofcompletedspreadsheet)

o Listof$249andbelowdurablegoods(maintainedbyschool)

o Portables,ifapplicable

2. DisposalofPropertyo Records __CapAssets __NonCapAssets __


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TITLEIPERSONNELHighlyQualifiedOnline

eTASK

T

B

1.

AttestationFormPrincipalwillreceivefromHRinApril/May.

2. SemiAnnualCertificationforallTitleIpaidpersonnelo

___

August

December

___

January

June

o MonthlyPARReportsforallsplitfundedpersonnel,ifapplicable

3.

Schedule&LessonPlansforallTitleIpaidpersonnelo Schedules(Dailyorweekly,asappropriate)

o Interventionist(s)listofstudentgroups/times/attendance

o Oneweeksplans/journalforeachsemester

_____1st Semester ____2

nd Semester

PROFESSIONALDEVELOPMENTOnline

eTASK

T

B

1.

Professional

Development

Plan

(PDP) PlanshouldalignwiththeSIPandPIP.

2. ProfessionalDevelopmentCoreAcademicsorParentInvolvement(includeALLPDschoolbasedPD,DistrictPD,OffCampusPD)CreatepacketsusingthePDcoversheet.

PDwithSchoolStaffemphasizingParentInvolvement/conferencingInclude.agendas,notes,minutes,signinsheet

3. LEATechnicalAssistance(TitleIMeetings)o BudgetMeetingforSecretaries

o TitleImeetings Reminder,Agendas,MeetingNotes

o OtherTechnicalAssistance(emails,packets,etc.)

SCHOOLIMPROVEMENT

eTASKTB

1.

SchoolImprovementDistrictTechnicalAssistanceo Notification(asappropriateforyourschool)

o Agenda

o CompletedSIPw/TitleIAttachmentsAandB

ComprehensiveNeedsAssessmentisembeddedintheSIPTemplates.

2. SchoolImprovementSchoolbasedmeetingsSIPTeammeetings (includingparents)

o SIPmeetingnotification,agenda,minutes,andsigninsheets

FallSAC

Meeting

(including

parents)

o SACmeetingnotification,agenda,minutes,andsigninsheets

o MinutesfromtheFallSACmeetingshouldincludespecifically: WhentheSIPwasdiscussedandapprovedataSACmeeting

SpendingauthorizationsofTitleIbudgetapprovedfromSAC

ParentinputonParentInvolvementexpenditures

ApprovalofPIPandCompact

SIPpresentedtoStaff

o WhenwastheSIPpresentedtostaff? FiledatedAgenda.

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3|P a g e

PARENTINVOLVEMENTOnline

eTASK

TA

B

1.

DistrictParentInvolvementPlan&Summaryo DistrictParentInvolvementPlan

o

DistrictPIP

Summary

English/Spanish/HaitianCreole

2. SchoolParentInvolvementPlan&Summaryo ParentInvolvementPlan

o Copyofpeerreviewof1415Plan

o TechnicalAssistance/GuidancepaperfromLEA

o Evaluationof1314Plan

o Activity(#2)EvaluateActivitiestoBuildCapacity

o PIPSummary(Brochure) English/Spanish/HaitianCreole

o PIAuditTimelineforPlP/Summary&Compact(signedcopy)

(Sendsigned

copy

to

Denise

Atwell

by

Nov.

1)

o EvidenceofParentInputforthePIP(mtg.agendas,signinsheets,evaluations,surveys,

minuteswithspecificinput,etc.)

o DistrictParentAdvisoryTeamMeetingfor20152016(Invitation,Agenda,SchoolSignin

sheet)

3. SchoolParentStudentCompacto Compact English/Spanish/HaitianCreole

o Peerreview

o TechnicalAssistance/Guidancepapers

o Evidenceofparentinputonwriting/revisingthecompact

4.

TitleIAnnual

Parent

Meeting

(holdby

November

1)

o AnnualMeetingPacketwithcoversheet(includeevidence/documentation)

o TechnicalAssistanceandGuidancePaperforplanningAnnualParentMeeting

o AnnualParentMeetingReport

5.

ParentConferences(Minimumofonerequiredattheelementarylevel/optionalforsecondary)o Conferencereport

o IndividualTeacherConferenceLogs

o Agenda(s)forparentconference requiredforelementarylevel

o Phoneand/orconferencelog IFthereisaTitleIpaidParentInvolvementPara

6.

ActivitiestoBuildCapacityforEffectiveParentInvolvement

o ParentAcademicWorkshopsMin.twoperyear (Standards,Technology,Testing,

Graduation,GradeExpectations)Usetheformcoversheettomakeapacketforeachactivity.

1. _________________________________ 2._________________________________

Other:

TheSchoolsplan,

summary,and

compactcanbe

foundonthe

schoolswebsite

andintheParent

Involvement

Notebooklocated

inthefrontoffice.

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4|P a g e

7. ParentSurveyo SchoolParentSurveyResults ____1314results ____1415results

o SACmeetingDiscuss201415SurveyResults____ Agenda, Minutes,Evidenceofinput

____ ParentInvolvementNeedsAssessmentWorksheet

____

Evidence/suggestionsof

how

information

was

used

to

plan

parent/family

events

o StaffmeetingDiscussSurveyResults____ Agendaandevidenceofdiscussion/inputofresults

8. ParentCommunication

o ParentInformationResourceCenter(PIRC)andParentUniversity

o SchoolWebsite/ParentInvolvementNotebook(PIN)_____ Verificationformwithprincipalssignature (SendcopytoDeniseAtwellbyNov.1)

o SchoolNewsletterswithTitleIinformationandparenttips

o

Other

documentation

(i.e.

SAC

meetings,

PTA/PTO/parent

committees,

parent

nights,

book

fairs)

9. RighttoKnow (RTK)

o CopyoftheRTKletter English/Spanish/HaitianCreole

o DistrictParentGuide(LocatedwithinParentCodeofConduct)

TheDistrictGuideissenthometoparentsatthestartoftheschoolyear.

NonhighlyQualifiedLetter(4WeekNotificationLetters)o Noteacherswereout4+weeks.(Ifnone,pleaseaddastatementtoyourfile)

o ____ Copyofletter(s)sent ____Classlist(s)showingstudentswhoreceivedtheletter

Principal _____________________________________ Date___________________

TitleICoordinator______________________________Date:_________________

NOTES:___________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

TheRTKletterand

ParentGuideare

locatedonthe

schoolswebsite

andinthePIN

Notebook.

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School Improvement

SCHOOL IMPROVEMENT PLANNING OVERVIEW

The comprehensive plan shall be developed with the involvement of parents and other members

of the community to be served and individuals who will carry out such plan, including teachers,

principals, and administrators and, if appropriate, pupil services personnel, technical assistance

providers, school staff, and, if the plan relates to a secondary school, students from such school.

ESEA (section1114)

The School Improvement Plan (SIP) serves as the Title I plan for Polk Countys Title I schools.

Title I provides Technical Assistance in collaboration with the office of Assessment,

Accountability and Evaluation to ensure that all SIPs are aligned with the Districts Improvement

and Assistance Plan and Strategic Plan and include the required elements of all Title I

schoolwide programs.

The most effective school improvement planning processes involve a continuous cycle of

setting program goals, completing strategic activities, monitoring the progress towards

achieving the goals, and evaluating the effectiveness of the implemented strategies. Significant

input by all stakeholders is required in all stages of the SIP development and should be

documented via meeting notices, sign-in sheets, agendas, and minutes.

All Polk County Public Schools, Title 1 and Non-Title 1, will be required to complete a

School Improvement Plan in The Continuous Improvement Management System (CIMS),

formerly known as SIP Online. The LEA will provide technical assistance for the completion of

the template which is located atwww.flsiponline.com.

Attachment ATitle I SIP Document Checklist can be found in Appendix C

Attachment BTitle I SIP Planning Team can be found in Appendix D

All Title 1 schools must send- a copy of their plan, along with the two completed documents

listed above, to their assigned Program Coordinator by November 3, 2014.

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Evaluation Page 1

TITLE I PROGRAM EVALUATION

The Title I school improvement planning and evaluation process continues throughout the

school year. Current state accountability data collected district-wide is made available to

schools and teachers in IDEAS. Both at grade levels and school-wide, schools analyze these and

other data early in the school year to determine changes needed in the schools current School

Improvement Plan. The state accountability data are described in the Title I Local Education

Agency Plan.

Progress Monitoring

All schools receiving Title I funds must administer scheduled progress monitoring assessments.

The resulting data will allow schools to adapt curriculum and instruction to meet student

achievement needs throughout the year.

Title I law requires:

Section 1114 (b)(1)(I)

Activities to ensure that students who experience difficulty mastering any of the standards during

the course of the school year shall be provided with effective, timely additional assistance by:

(A)ensuring that students difficulties are identified on a timely basis and providing

sufficient information on which to base effective assistance;(B)feasible, periodic training for teachersin how to identify such difficulties and to provide

assistance to individual students; and

(C)conducting teacher-parent conferences, at which time the teacher and parents shall

discuss

what the school will do to help the student meet standards;

what theparents can do to help the student improve the students performance; and

additional assistance which may be available to the student at the school or

elsewhere in the community.

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Evaluation

Title I Schoolwide Accountability

Section 1116(a)

(1) IN GENERAL.Each local educational agency receiving funds under this part shall -(A)Use the State academic assessments and other indicators described in the State plan to

review annually the progress of each school served under this part to determine whether

the school is making adequate yearly progress as defined in section 1111(b)(2);

(B)Use any academic assessments or any other academic indicators described in the local

educationl agencys plan and to review annually the progress of each school served

under this part to determine whether the school is making adequate yearly progress.

(C)Publicize and disseminate the results of the local annual review described in paragraph

(1) to parents, teachers, principals, schools, and the community so that the teachers,

principals, other staff, and schools can continually refine, in an instructionally useful

manner, the program of instruction to help all children served under this part meet thechallenging State student academic achievement standards.

(D)Review the effectiveness of the actions and activities the schools are carrying out under

this part with respect to parental involvement, professional development, and other

activities assisted under this part.

Upon receipt of updated information pertinent to the School Improvement Plan, the school

should examine the state academic assessment data to determine any modifications which

may be necessary. New information may include, but is not limited to:

The schools achievement test results and AMO status for identified subgroups

Standardized and norm-referenced test results

Perception surveys from staff, parents and/or students

Research studies pertaining to the areas needing improvement within the school

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Evaluation

Polk County Required Assessments

Schools must administer all district-wide assessments during the testing windows as indicated

on the Polk County Schools Assessment and Accountability Calendar. Common assessments are

used for Reading, Math, Writing and Science within specified grade levels. These Polk County

assessments will serve as ongoing assessments to meet the requirements of Title I law. These

assessments are used along with other school-wide developmentally appropriate

assessments/observations for monitoring the progress of students.

Reporting

Title I schools are required to monitor student progress according to district requirements. All

schools gather data on student progress at each grade level to document compliance with

NCLB/Title I requirements for ongoing progress monitoring. Additionally, each school must

maintain a report of all data that is aligned with the goals in the Title I School Improvement Planto be reviewed at all levels (classroom, grade, and school) after each test administration

interval. Those data reports must be filed in the TASK Evaluation Folder. As the data is

disaggregated and analyzed, deficiencies are addressed, and that information is used to adjust

instructional planning.

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Highly Qualified Staff

HIGHLY QUALIFIED STAFF

Title I schools are required to be staffed by highly qualified teachers and paraprofessionals. The

Polk Human Resources Department (HR) reviews the qualifications of staff to determine highlyqualified status. If an employee is given an assignment for which he/she is not qualified, Human

Resources will provide information to that individual as to what is necessary to become highly

qualified. Title I funds are available to assist teachers with coursework/certification costs of

becoming highly qualified, after the requirements have been met.

Attestation Forms

Annually, the principal of each Title I school must certify that all teachers and all

paraprofessionals in the school are Highly Qualified.

The Principal Attestation form is sent by HR to the principal of each Title I school. The Principal

signs the form, ensures that the copy is filed in the TASK, and then sends the original back to

the Title I Office to become part of the audit documentation. Title I law requires that a copy be

kept at the school and at the district level.

(Two SAMPLE Attestations, HQ and non HQ, have been included in this section-HQ 004 and HQ

005 and in Appendix E and F)

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Personnel

The positions listed below are the only positions that Title I schools can use when hiring

employees who will be funded by Title I.

Allowable Teacher Positions:

Classroom Teacher

Network Manager Teacher (with prior approval)

Intervention Teacher (Reading, Math)

Media Specialist

Guidance Counselor

E2020/Edgenuity Teacher

School Psychologist (with prior approval)

Coach (Reading, Math, Science, Literacy)

*Schools are encouraged to hire Intervention Teachers to support areas of academic need.

Allowable Paraprofessional Positions:

Paraeducator (PA1)Basic Classroom (Instructional)

Paraeducator (PA1)Parent Involvement

Paraeducator (PA2)Media, Network Manager

Paraeducator (PA2)Computer Lab (Instructional)

ePAFs

See Budget Section

Title I Job Descriptions

An overview of the various jobs and their responsibilities is provided in Appendix J. These are to serve as

a general guide and are not intended to replace the Board-approved Job Descriptions. For questions

regarding Job Descriptions, contact your Title I Coordinator. Board-approved Job Descriptions can be

found on the Polk County Schools Website:

http://www.polk-fl.net/staff/employeeinfo/hrs/jobdescriptions/default.asp

Schedules and Lesson Plans

Title I paid staff are expected to keep schedules, lesson plans, and records of student

attendance/progress. Schedules and samples of lesson plans must be collected from each Title

I paid employee and reviewed by the Title I Coordinator. School administrators should review

these plans on an on-going basis.

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Semi-Annual Certification/Time and Effort Logs

100 Percent Title I Funded Employees: For employees who are expected to work solely on a

single Federal program or cost objective, charges for their salary will be supported by periodic

certifications that the employee worked solely for that program for the period covered by the

certification. The certification will be prepared at least semi-annually (in January and June) and

will be signed by the employee and the supervisory official having first-hand knowledge of the

work performed by the employee. Two different versions of this certification may be used. If a

Title I paid employee resigns their position mid-semester, an individual certification form must

be completed by school personnel. Otherwise, a Semi-Annual Certification Report including all

Title I paid employees will be sent to you from the Title I office near the end of each semester.

(Further implementation information can be found in the Budget Section. See Time and Effort -

HQ 006 and Time and Effort Semi-Annual Certification documents -HQ 007 or Appendix G and

H)

Split Funded Employees: Staff in Title I schools that are split-funded, or are paid from two

funding sources, are required to keep daily time and effort logs to document how their time is

spent. For example, if a school receives .5 Media Specialist unit from the district, the school

might decide to add .5 unit from its Title I budget to have a full-time Media Specialist. That

person would be split-funded and would be required to keep time and effort documentation.

The time and effort log must be kept daily and submitted monthly to Title I for analysis to prove

that an employee is spending the designated amount of time on the federal program from

which he/she is being paid.

(Further implementation information can be found in the Budget Section. See PAR directions

and sampleHQ 008 and HQ009 and Appendix I )

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Professional Development

PROFESSIONAL DEVELOPMENT GUIDELINES

Professional Development Plan

The Local Educational Agency (LEA) shall:

ensure that each school implementing a Title I program devotes sufficient resources to effectively carry out high

quality and ongoing professional development for teachers, principals, and paraprofessionals and, if

appropriate, pupil services personnel, parents, and other staff to enable all students to meet the state's

academic achievement standards; and

coordinate Title I, Part A programs with Title II, Part A to provide professional development for teachers and

principals, and if appropriate, pupil services personnel, administrators, parents, and other staff, including LEA

level staff.

Sections 1112 (b)(1)(D); 1114(a)(4) and (b)(1)(D); 1115(e)(3), P.L.107-110; 34 CFR, Part 200

Professional Development/Learningshould be planned using the results of the needs assessments of individual schools

and information received through data analysis of test results

Show calendars or a plan of what PD is scheduled to take place at your school.

Include the PD section from your SIP.

All PD should reflect the goals in your SIP plan and show a funding source.

PD must be supplemental and support core academic instruction or Family Involvement.

PD must have approval from a District Curriculum Contact and Regional Assistant

Superintendent.

School Based Coaches

All school based coaches will be responsible for providing documentation for each professional development

opportunity.

* See Title I Professional Development Cover Sheet available in Appendix K

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Parent Involvement

District Parent Involvement Mission Statement

District and School-based Title I Parent Involvement Programs in Polk County will strive to BUILD

RELATIONSHIPS to create realfamily engagement for every child, everyfamily, everyteacher, every day.

Parent Involvement Contact

Title I schools are strongly encouraged to have a parent involvement contact (Interventionist, Parent

Involvement Para, or other staff) to help manage the Title I program and to be a resource to teachers.

The parent involvement contact will help with Activities that Build Capacity for parental involvement.

*See Appendix J for Title I paid job description for parent involvement para.

D-PAT District Parent Advisory Team

Spring

District Parent Involvement Coordinator holds six area/regional parent meetings. Each school is asked to send their

Parent Involvement Para or PI contact/Interventionist with two or three parents.

Agenda:

Parent survey of District Plan and Summary

PowerPoint: Planting the Seeds for the future: parent involvement

Working together-teambuilding activity

Title I funding

What Title I funding is used for

Role of parents

Parent Involvement Plans & Summaries

Parents have the Right to Know

Epsteins six keys to successful school-family-community partnerships

School Teams-work session

Activity 1: Discussion questions for teams

Activity 2: Evaluation of Activities that Build Capacityfrom current school year

Activity 3: Planning Activities that Build Capacityfor the new school year

Activity 4: Planning a successful activity that builds capacity

Fall:

Parents who asked to participate on the D-PAT are mailed a copy of the Districts PIP, a copy of a parent friendly rubric

and an invitation to attend a meeting to revise the plan.

A meeting is held to discuss the current District PIP and make any changes and/or revisions to the plan.

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Parent Involvement

Parent Involvement Plan, Summaries, & Compacts

Parent Involvement Plan (PIP):

Title I law requires the district and each Title I school to have a Parent Involvement Plan. These plans must be

developed with input from parents and should outline the district/school plans for parent involvement activities,

workshops, academic nights, etc., during the following year.

Summary/brochure of Parent Involvement Plan:

The district and school must have a copy of the complete plan available for review by parents. A summary of the plans

must be sent home, in backpacks, US mail or via email, to each family annually. The summary must be translated into

appropriate languages for the target audience.

School Parent Compact

Every Title I school must have a school/parent compact that details what the parents are expected to do and what the

parents can expect the school to do to help students achieve and be successful in school. The compact is distributed to

each family annually. Parents are encouraged to sign the compact and return a copy to the school.

District Area Parent (D-PAT) meetingsare held in MARCH to review the current years PIP and make recommendations for the new PIP. A

meeting is held in the Fall to review the new PIP.

School parent meetings. Each Title I school holds two parent meetings (March-May) to review their current Plan/Summary/Compact and

begin to write the new ones for the upcoming school year. A sign-in sheet, an agenda, and minutes of the meeting are required for audit

purposes.

Technical Assistanceis provided by the Title I parent involvement coordinator and staff to review the new versions of the summaries and

compacts. Technical Assistance is also provided to schools to complete their PIP and provide assistance with uploading the information to

the state DOE website.

The Title I parent involvement coordinator will provide a timeline for completing the plans, compacts and summaries.

Technical assistance by the Title I staff is offered throughout the process until completion.

The school compact and summary should be provided in other languages depending on the student population. Printed

copies should be distributed to parents by the first report card and must be discussed at the Annual Parent Meeting.

The District and School Parent Involvement Plans should be posted on the school website and be available in the frontoffice of every Title I school. The District Parent Involvement Plan will also be posted on the District Title I website.

For documentation purposes schools should keep for their TASK:

Plan/summary

Timeline (which includes date of distribution to parents)

Agenda, minutes and sign in sheets (from when SAC or other stakeholders developed the plan)

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Parent Involvement

Annual Parent Meeting

Title I schools must have an Annual Meeting to give parents information about Title I, including

requirements and benefits. This meeting must be held by November 1. If this meeting is held in

conjunction with Open House, the meeting should be advertised as Annual Meeting/Open House

and Title I must be listed as an item on the meeting agenda. Our Goal is to show an increase (overthe previous year) of attendance (students represented) at the Annual Meeting.

The law: Section 1118, P.L. 107-110

Convene an annual meeting, separate from other meetings, to inform parents of the schools

participation under Title I, Part A, and explain the requirements of Title I and their right to be involved.

Schools must offer a flexible number of meeting dates/times.

Notify parents of the curriculum being used, how student progress is measured, and the expectation

of students to meet proficiency standards.

Notify parents of the state assessments their children are expected to take, what they are expected to

achieve, and the implications of assessment results.

Inform parents of their opportunities to provide input on their childs education.

1. Schools must offer a flexible number of meetings at convenient dates/times for parents to attend.

Parents must be notified of this meeting in a timely fashion and using several means of communication. EXAMPLE:

flyers, Connect Ed, school marquee, website, email, student made invitations, etc.

2. This meeting should be informational and include: (PowerPoint) What is Title I? or the video clip provided from

the Title I department, parent involvement funds, district and school parent involvement plans and compact,

Parents Right to Know, PIRC, and other Title I information.

3. Schools should plan ways to encourage parents to come to the Annual Meeting and utilize resources to overcome

barriers. EXAMPLE: offer transportation, childcare, food, translators, etc.

4.

Schools should distribute their summary brochure at the meeting. Schools should reference the school compact as

well as offer other resources and materials. All information should be available in other languages.

5. Schools must collect documentation: notification of meeting, agenda, sign-in sheets evaluations, and any other

resources/materials given to parents at the meeting. Please use the cover sheet and attach all required

documentation. This information should all be scanned together as one file for your Annual Parent Meeting.

6. Schools should gather input from parents to effectively plan their Annual Parent Meeting. Parent input about the

meeting should be gathered via evaluations or some other format.

7. Schools will complete an Annual Parent Survey with Principals signature at the completion of their Annual Parent

Meeting.

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Parent Involvement

Annual Parent Meeting

For documentation purposes, schools should keep for their TASK:

USE COVER SHEET and attach documentation.

A copy of their Annual Meetings notification to parents

An agenda

Sign-in sheets

Evaluations

Resources given to parents (i.e. brochures, information, etc.)

A copy of the power point presentation if shown

Meal form (if applicable)----you may serve light refreshments

A copy of the Annual Meeting Report

(All documentation should be filed in TASK-Parent Involvement under Annual Parent Meeting)

Forms are available in the TASK HUB Share under Parent Involvement-Annual Parent Meeting.

*See Appendix L for samples of the Annual Parent Meeting TASK Documentation and Annual

Parent Meeting Report

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Parent Involvement

Parent Teacher Conferences

All Title I elementary schools (middle/high schooloptional) are required to have at

least one annual parent conference.

Schools should make every attempt to have at least one face to face conference. In some cases, that may not

be possible, so a phone conference could be substituted.

It is required that the school-parent compact be referenced at elementary parent conferences.

Teacher Conference Logs: Teachers should keep a record (phone conference log) of parent phone calls

documenting that a face to face conference was not possible. Conference Logs: Only classroom teachers

should be counted on the Conference Log report as each child can only be counted once in the enrollment

count. (See Sample below). The Conference Logs should be filed in the TASK box as audit documentation of

face to face parent conferences.

Conference Agenda: Schools should design a school or grade level agenda for teachers to follow at the

conference. Elementary schools must include referencing the school compact on the agenda.

A School Parent Conference Reportwill be compiled from the parent conference logs and will be due at the

end of the school year. Original report with Principals signaturegets filed in the TASK Box. (See sample)

KEEP FOR TASK: Agenda, Individual Teacher Conference Log (Original copy with signatures stays with TASK

on file for five years), and School Parent Conference Report. Teachers should keep copies of their

conference notes.

*Remember:

Only count one contact per student even if a parent comes in for more than one conference. The report asks for the

enrollments/# of face to face/# of telephone conferences.

A face to face conference is preferred. By May thegoal is 100% conferences.

EXAMPLE: 10students enrolled = 5 face to face + 2telephone conferences + 3no contact

Documentation should be filed in TASK under Parent Involvement Conference Logs)

* See Appendix M for samples of the Parent Conference Log and Parent Conference Report

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Parent Involvement

Activities That Build Capacity with Parents

Activities provided to parents in parent workshops must build capacity, or give parents the tools and

resources necessary to help their child at home in order to raise student achievement. These

activities should be outlined in the Schools PIP.

All workshops given for building capacity with parents should be focused on:

Florida Standards.

Academic assessments, State Testing, Monitoring of student progress, proficiency levels.

How to help parents and educators work together to increase student achievement.

Transition activities from grade to grade, graduation requirements, grade level expectations.

Parent meetings and workshops must be offered at flexible times to allow opportunities for all

parents to participate. One strategy is to offer meetings around dinner time and to serve a light

meal to encourage attendance.

If a light meal is going to be provided, a Request for a Title I Meal form must be submitted for

approval to your Program Coordinator priorto the event. (See Appendix N for sample Request for

Title I Meal form)

For audit purposes, the school should keep as documentation for each:

Activities that Builds Capacity: meeting and/or workshop:

USE FORM:

A notification or invitation to parents of the workshop/meeting

Agenda (a description of this activity should be included)

Sign-in sheet, evaluation

Resources: any hand-outs, brochures, letters, etc.

A meal form if applicable (Appendix N)

Evaluation Samples

All Forms can be found in the TASK HUB under Parent Involvement and in Appendix O.(All documentation should be filed in TASK under Parent Involvement Activities that Build Capacity.)

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Parent Involvement

Parent Involvement Professional Development

Activities That Build Capacity with Staff

Schools are required to train staff on how to encourage meaningful family engagement. This can

take place through faculty meetings, staff development workshops, PLC activities, and/or book

studies. Documentation through agendas, sign in sheets, notes etc. should be kept in the TASK box.

These activities should be outlined in the Schools PIP.

Example topics include but are not limited to;

Creating Family Friendly Schools

Effective Parent Conferences

Building Ties Between Home and School

Engaging Families in Student Learning

Diverse Cultures Parents as Volunteers

Helpful Homework Tips

Parent Involvement research based resources include, but are not limited to;

Beyond the Bake Saleby Anne Henderson

101 Ways to Create Real Family Engagement by Steve Constantino

The Parent Connectionby Dr. Joni Samples

School, Family, and Community Partnershipsby Joyce Epstein

A Framework for Understanding Povertyby Ruby K. Payne

The National PTA Standards for Family School Partnerships

Educational Leadership Magazine, Schools Families Communities ASCD May 2011/Vol. 68.

No 8.

Each Title I school has a copy of these resources with the exception of the School, Family, and

Community Partnerships by Joyce Epstein.

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Parent Involvement

Parent Involvement Expenditures

Each school has a required minimum to spend on parent involvement. This amount can be found

on the schools allocation letter. The Title I budget and the required parent involvement

expenditures should be discussed with the SAC and other stakeholders and recorded in the SACminutes for audit purposes.


Copy of the SAC minutes showing approval of Parent Involvement Expenditures

Spending Parameters

The following information is a guide of allowable and non-allowable expenditures as long as the

expenditure you request is part of your PIP-Parent Involvement Plan. This being said, merely

selecting from the allowable category is not evidence of a plan.

Begin with the end in mind! PLAN first; expend second and when you expend stay within the

allowable area. Schools should adopt the following sequence when developing a PIP. Expenses

need to support this plan and will be more likely to be legitimate PI expenses and allowable.

1. Conduct a needs assessment of your parents and make meaningful involvement activities in

education efforts on behalf of their children. Evaluate success in terms of how it will impactstudent achievement.

2. Develop strategies to improve the present level of parent involvement and work to overcome

barriers. Concentrate on the number of students you have represented at the activities and not

the total number in attendance.

3. Develop a budget to support your strategies. Remember some parent involvement activities

cant be supported with Federal Title I funds but you can use other funding sources:

Example: PTO, business partners, community support, fundraisers.

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Parent Involvement

Parent Involvement

Allowable Non-Allowable(If funds are needed, another funding source must be used)

ParentWorkshops

Core Subjects: Reading, Math, Science, Writing & SSFlorida Standards

Academic Assessments: State Assessments, Discovery, EOCs,

Graduation requirements.

Monitoring student progress-

Technology for parents (parent portal)

Graduation Requirements

College & Career Readiness

Transition activities with academic focus: (PreK-K) (Elem to MS)

(MS to HS) (HS to work force/career/college)

Parenting or Motivational workshops/materials

Other Federal Titles:

ESE, ESOL

No AP/Honors/IB/Gifted/STEM/STEAM

Kindergarten Round-up (unless a parent academic workshop

is presented)

PTA or SAC meetings

Musicals or Plays

Costs associated with parent workshops: such as consultants,

printing notices, newsletters, postage, workshop materials and

supplies, childcare, translation

Personnel Parent Involvement Para

*See job descriptions provided in this Guideline book.

Coding a person on your staff to PI when that person clearlyhas duties that are clerical (such as calling parents regarding

attendance, checking uniforms) or other duties that do not

impact your plan.

Deans, ISS, MTSS.

Incentives

Extras

Childcare

Transportation for Parents (Must complete Field Trip Justification

Form)

Gifts, gift cards, movie tickets, lottery tickets, door prizes,

decorations, flowers,

Support for student recognition activities,

plaques and trophies.

Individualized Parent Transportation (Taxi service)

Refreshm

ents

Food

Refreshments and/or light meals that have been approved by

your coordinator 2 weeks PRIOR to a parent academic

workshop.

Light Snacks: cookies, brownies, chips , doughnuts

Light Meal:for parents who attend an academic parentworkshop that takes place during a meal time (slice of pizza/hot

dog/sub/chips, etc.)

Light meals and/or refreshments for NON-approved

workshops.

Food and or refreshments for students and/or staff at

workshops and meetings

Decorations/tableware (keep generic) Deli trays and bakery sheet cakes

Com

munication

Costs associated with Conferencing: Teacher payroll (if after

contract hours)

Costs associated with parent communicationsuch as printing

newsletters, postage, translations, interpreters, etc.

Student agenda planners: If there is information for parents in

the planner.

Marquees

Professionally made signs

Slogan banners

Engraved invitations

Costs associated with developing and supporting a parent

resource room/center: printed materials, books, periodicals,

subscriptions, pamphlets, take home books and materials.

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Parent Involvement

Parent Communication SurveyEvery Title I school will participate in a Parent Survey. This survey will be made available to every

parent annually and the results are tallied and returned to the school.

Schools should share these results with their SAC and other stakeholders. The results will be used aspart of the schools comprehensive needs assessments for school improvement planning.

The results of these surveys should be shared with staff and the results discussed. Schools should

look at areas of strength and areas of concern to help with school improvement planning.


Copy of the school survey results for the current year.

SAC or Parent meeting where you have discussed the results

o Agenda from the meeting

Date of meeting_____________________

o

Minutes from the meeting showing where the results were discussed.

TASK: File in Parent Involvement under Parent Communication Survey

Right to Know Letters

Title I law says that parents have the Right to Know the qualifications of teachers and

paraprofessionals working with their children. Parents must be informed of their Right to Know

annually. A letter is provided by the district to satisfy this requirement.

Parents have the right to ask the school for and receive information on staff qualifications. Schools

should respond to any request received in a timely manner. Parents receive this letter from LEA

prior to the start of school. Schools should copy and send this letter home with orientation

materials. A copy of this letter must be available on the schools website and in the PIN notebook.

*These letters will be located in the schools eTASK folder under Parent Involvement >> Right to

Know and in Appendix P.

(A copy of this letter, along with information about the date and method of distribution, should

be filed in the schools TASK under Parent Involvement Right to Know.)

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Parent Involvement

Four-Week Notification

The federal No Child Left Behind law requires that Title I schools inform parents if their child is

assigned a teacher for four or more consecutive weeks who is not considered to be Highly Qualified

as defined by the federal law.

The federal law defines a Highly Qualified teacher as one who is: fully certified and/or licensed by

the state; holds at least a bachelors degree from a four-year institution; and demonstrates

competence in each core academic subject area the teacher is assigned to teach. Core subject areas

include: English, reading, language arts, math, science, foreign languages, civics and government,

social studies, economics, arts, history, geography, and kindergarten through Grade 6 (K-6).

The letter must be sent home to parents of every child in the class being taught for four consecutive

weeks by a not Highly Qualifiedteacher. This letter may be sent home in a backpack.

*Four-Week Notification letters can be found in Appendix Q.

1. NOTICE TO PARENT: (Four Consecutive WeeksNot Highly Qualified Teacher)

2. NOTICE TO PARENT: (Notification that Highly Qualified Requirements have been met)

3. NOTICE TO PARENT: (Four Consecutive WeeksSubstitute Teacher)

4. NOTICE TO PARENT: (Four Consecutive WeeksSubstitute Teacher in a Vacant Position)

5. NOTICE TO PARENT: (Notification that substitutes in vacant position has been replaced by HQ teacher.)

6. NOTICE TO PARENT: (Notification that the HQ Teacher on leave has returned to work and the long term

substitute has been released


Copy of the letter that was sent out (must be dated)

A copy of the class list or roster w/the names of the students who received the letter.

(FILE in TASK under Parent Involvement Four Week Notification)

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Parent Involvement

Requirements for Title I School WebsitesBy November 1

On Schools Main Website Page-(Link to Schools Title I page)

1.

On Schools Title I page add a Link to District Website

(Main Page)http://www.polk-fl.net/default.aspx

2.

Link to District Title I Page -http://www.polk- fl.net/districtinfo/departments/learning/title1/default.htm

3.

District Parent Involvement Plan

http://www.polk-fl.net/parents/involvement/documents/PIP_14-15.pdf

4.

District Parent Involvement Plan Summary -- English, Spanish, Haitian-Creole

can be found at this linkplease create links directly to the documents

http://www.polk-fl.net/parents/involvement/titleone.htm

5.

School Parent Involvement Plan- Please include the Assurances signed by

the Principal with your Plan when it is put on the website.

6. School Parent Involvement Plan SummaryEnglish, Spanish, Haitian-Creole

7. School Parent CompactEnglish, Spanish, Haitian-Creole

8.

Right to Know Letter-English, Spanish, Haitian-Creole

9.

Information on Parent Information Resource Centers (PIRC) (add link from

the District Website)

10.

Parent Learning University for Growing (PLUG) (add link from the District

Website)

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Parent Involvement

Title I Parent Information Notebook (PIN)Please keep the notebook in the front office where parents have easy access to it.

The following items should be included in this notebook.(notify parents of the availability of the PIP, SIP and SPAR report)

1.

School Improvement Plan

2.

School Parent Involvement Plan & Summary Brochure. (PIP with

Principals Signature)

3.

District TITLE I Parent Involvement Plan & Summary. (PIP with

Superintendents Signature).

4.

Parent-Student-School Compact

5.

School Data/School Grades

6. School Public Accountability Report (SPAR)

7.

Parent Survey Results

8.

Parent Guide/Code of Conduct.

9. Right to Know Letter (All Languages)

10.

Parental Information Resource Center (PIRC)

11.

Parent Learning University for Growing (PLUG)

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Parent Involvement

Polk County Schools

Title I-RegionalParent Informational Resource Centers

& Parent UniversityGoal of the parent centersOur goal is to educate, equip, and partner with our students and their support systems by offering a wide variety of relevant and

effective programs and resources that will make a positive impact on the individual and the community. By building strong parent-

learning communities we will increase student achievement in our schools.

For the 2014-2015 school year there will be four regional Parent Resource Centers.

West @ Sleepy Hill Elementary

Northeast @ Garner Elementary

Southeast @ Frostproof Elementary

North Central @ Combee Elementary

Who can come to the center?All parents of students who attend a Title I school. Parents are welcome to visit and take part in the workshops and to check outmaterials to help their child at home with academic skills.

What will the centers offer?

Workshops and classes will be offered to parents as part of our Parent University.

The centers will house a variety of information and resources for parents from local businesses and community

organizations within Polk County.

There will be materials for grades PreK-12th

for parents to check out in the content area of reading, writing, math, and

science.

The centers will house a professional library of parent resource books.

The center will have two computers for parent use.

All materials will be available in English and most in Spanish. Haitian Creole will be offered if available.

All materials will be linked to our curriculum in Polk County and based on the Florida Standards.

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Parent Involvement

Parent Learning University for Growing! (PLUG)Polk Parent Learning University for Growing (PLUG) is a collaborative

community effort led by Polk Countys Title I department and other parent

involvement contacts within the school district to help parents become

full partners in their childrens education.

Parent University is a partnership with community agencies and

organizations to offer free courses, and family events and activities that

will equip families with new or additional skills, knowledge, and resources.

Workshops and classes will engage parents in innovative and meaningful

partnerships for learning.

What is the Goal of Polks Parent University?

The goal of Polks Parent University is to increase parent involvement in the schools and empower parents to raise

children who are successful in school and in life. Parent University is a way in which our school district, businesses, and

other community organizations can provide education to parents.

The Focus Points of Polks Parent University are.

Parenting Awareness:Provides information and skills to assist parents in supporting their children through thedevelopmental years. Tips for parents on being an advocate for their child, being involved in parent leadership,

and effective parenting skills.

Learning in the 21st

Century:Assists parents in staying current with trends in teaching and learning, along with

the challenges associated with living in an age of technology.

Health and Wellness:Emphasizes the importance of living a healthy life with a focus on physical, nutritional,

and mental health.

Personal Growth:Focuses on topics related to personal and professional growth and learning for adults.

Who can attend PLUG? Any parent of a student in a Polk County public school may attend.

Is there a cost to attend? Most workshops and classes will be a free service to parents of students in Polk schools. Some

classes may require a small fee.

What times will classes be offered? Our goal is provide workshops and classes to parents at flexible times/days;

Mornings, evenings and Saturdays. Courses are offered any day of the week and at times sensitive to the work and

personal schedules of parents.

Who teaches the workshops? Workshops are facilitated by community and business professionals, district staff,

parents, and students.

Will transportation be provided? Unfortunately at this time transportation will not be provided. However, we will be

working on a plan to provide transportation to parents to the parent centers or to workshops being held by the parent

university.

We will try to work out something with Citrus connection for bus passes.

Will childcare be provided? No, unfortunately at this time childcare will not be provided. However, we are working on

plans to provide this service to parents in the future. We are going to try and partner with local educational universities

and colleges to have interns or field study students participate by offering workshops or activities for children while

parents attend a workshop.

Will translation be provided? It is our hope to have the centers staffed with a bilingual person. However, we can

provide translators for workshops when requested.

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Federal Property

Federal Property Procedures

Capitalized Assets

Defined As

Any item purchased with a cost greater than or equal to $1,000

Any of the flagged technology items listed below with a cost greater than or equal to $250

Flagged Technology Items Include:

Desktop Computer Document Camera

Laptop Computer Digital Camera

Tablet Projector

iPad Scanner

Slate SmartboardElectronic Reader

A listing of your school sites Federal Property will be placed in the eTASK Box Network Share in mid-

November.

Location:

TASKFOLDER>>school_number\14-15\03Federal_Property\01 Property_Book\Capitalized_Assets\

You will have four weeks to find each item and update the location of the asset as well as the condition

of the asset. Once you notate these changes, you will file in your electronic TASK Box and non-

electronic TASK Box. If these documents are not found in the electronic TASK Box after four weeks of

receiving the listing, the Title I Property Custodian will contact you requesting action.

Completed Capitalized Assets documents should be filed in this electronic folder:

TASK FOLDER>>school_number\14-15\03 Federal_Property\01 Property_Book\Capitalized_Assets\

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Federal Property

Non-Capitalized Assets

Defined As

Any item purchased with a cost greater than $250 but less than $999.99

A listing of your school sites Federal Non-Capitalized Property will be placed in the eTASK Box Network

Share in mid-November.

Location:

TASKFOLDER>>school_number\14-15\03Federal_Property\01 Property_Book\Non-Capitalized_Assets\

You will have four weeks to find each item and update the location of the asset as well as the condition

of the asset. Once you notate these changes, you will file in your electronic TASK Box and non-electronic

TASK Box. If these documents are not found in the electronic TASK Box after four weeks of receiving the

listing, the Title I Property Custodian will contact you requesting action.

Completed Non-Capitalized Assets documents should be filed in this electronic folder:

TASK FOLDER>>school_number\14-15\03 Federal_Property\01 Property_Book\Non-Capitalized_Assets\

Schools must keep a supplemental list of capital outlay items ($250 - $999.99 price range) purchased

with Title I funds under the following GL accounts that are not listed in the District Generated Inventory

Sheets:

Audio Visual Materials 4622000

Furniture and Equipment 4642000

Computer-related equipment 4644000

Software 4692000

Completed Non-Capitalized Assetforms should be filed in this electronic folder:

TASK FOLDER>>school_number\14-15\03 Federal_Property\01 Property_Book\Non-Capitalized_Assets\

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Federal Property

Labeling Of Federal PropertyAll non-consumable Federal property must be properly marked and labeled. An orange Property of

Title 1 sticker must be affixed to each non-consumable item, except books. Each category of Federal

property has other specific labeling instructions.

Capitalized Assets

Orange Property of Title 1 sticker affixed to item

The words Polk County School Board, Title I written on item with permanent ink

Capital Asset Sticker affixed to item

Non-Capitalized Assets



Non-Capital Asset Sticker affixed to item

Assets/Durable Items under $250



Year of purchase written next to orange sticker with permanent ink

Kits with Multiple Items (calculator sets, student

title i guidelines 2014-15

Documents