title vi project directors’ meeting language resource centers
TRANSCRIPT
Title VI Project Directors’ Meeting Language Resource Centers
Purpose of Title VI Funding
Support centers and programs in U.S. institutions of higher education to strengthen capacity in area studies, international studies, and foreign languages to meet national needs.
Award area studies and language training fellowships to undergraduate and graduate students.
Create foreign language instructional materials, assessments, and surveys
Promote access to research and training overseas.
Authorized under Title VI of the Higher Education Act of 1965, reauthorized in 2008 as the Higher Education Opportunity Act (HEOA)
IFLE and Grantee’s Roles and Responsibilities
Grantee Responsibilities– All outcomes and activities of the grant– Project Director’s Responsibilities
IFLE Program Officer Responsibilities– Technical Assistance– Project Monitoring
Grantee Responsibilities Serves as legal entity to the Federal
Government for the use of funds awarded Supervise grant administration fiscal control
and accounting procedures Monitor sub-recipients – Audit Report–Site Visits
References: EDGAR §75.700-2, EDGAR §74.51 (a), and OMB Circular A-133 D. 400 Slide 4
Project Director ResponsibilitiesManage and administer the grantCommunicate with IFLE program officer Manage personnel and consortia– Personnel: the Associate Director/Coordinator is responsible
for implementing LRC projects and activities. – Consortia: partnering institutions must report activities and
outcomes to the PDCite International and Foreign Language Education
(IFLE) as the funding source on all project-related publications, Websites, and press releases.
Slide 5
Project Director Responsibilities, cont.
Cite the U.S. Department of Education as the funding source on all project-related publications, Websites, and press releases. (34 CFR §75.622)
“The contents of this (insert type of publication, such as book report, film) were developed under grant # (insert grant #) from the U.S. Department of Education. However, those contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.”
Reference: EDGAR CFR 75.620Slide 6
IFLE Program Officer Responsibilities
Technical Assistance
Programmatic and Fiscal Management– Project monitoring
• virtual and on-campus site visits– Performance reports
• review of project goals and objectives• assess compliance
– Travel requests– Administrative actions
Slide 7
EDGAR allows the program officer 30 days to take action, e.g., approve, disapprove, or request more information.
LRC Grant Administration
Allowable ActivitiesBudgetsTravel
Slide 8
LRC Allowable Expenses Research New materials and resources for elementary
and secondary levels Performance testing Pre-Service and In-Service Teacher training
(Authority: 20 U.S.C. 1123)
[64 FR 7741, Feb. 16, 1999]
Slide 9
LRC Budget To conduct allowable activities Revised budgets – (FY 2014 – 2017)– Adjustments allowed but must maintain scope of
approved activities– Transfer of funds (without prior approval) allowed
up to 10% of the total budget
Slide 10
LRC Budget, cont. Drawdowns
– Draw cash as necessary– Keep to a minimum time between drawdown and disbursing payment– Return/reimburse for interest
Excessive Drawdowns– 50% or more of the grant in the first quarter;– 80% or more in the second quarter; and/or – 100% of the budget used by the third quarter of the budget period.
Sub-grantees/Sub-contractors
Slide 11
LRC Budget, cont.
Carry over/Carry forward Unobligated Balances– Subsequent funding periods (FY 2015, 2016, 2017)– Prior approval not required but must be in the annual
report• Narrative• Revised budget worksheet• Recent Federal Financial Report (SF-425)
Slide 12
LRC Budget, cont. Time extension (no cost extension)– one extension for the grant cycle (FY 2014- 2017)– max. 12 months– Request in writing at least 10 days before expiration
• PR/Award number of the grant for requested extension;• description of activities to be conducted during time
extension;• explanation(s) why the activity(ies) were not conducted
during the performance period• funds to be used during the time extension; and the • proposed end date of the grant (not beyond the 12 month
maximum)Slide 13
Travel Allowable expenses for approved activities– hotel– airfare– meals and incidentals
Allowable purposes for travel– library acquisitions– establishing linkages– course development research– presentation at conferences related to expertise
Slide 14
Travel, cont. Domestic travel– within the scope of approved activities
• does not require approval• hotel and M&I must comply with the institution’s
schedule or the GSA per diem rate
Car travel– within the scope of approved activities
• does not require approval• reimbursement for mileage and expenses must comply
with the institution’s schedule or the GSA privately owned vehicle rate
Slide 15
Travel, cont. International travel (departures or incoming)– requires pre-approval from the program officer• retroactive travel requests are not allowed and will not
be approved
– expenses include hotel, airfare, M&I • cannot exceed the State Department’s foreign per
diem rate
– requires submission of a TAR in IRIS
Slide 16
Travel, cont.
Travel Approval Request (TAR) in IRIS– Required 30 days before date of travel– Explanation/purpose of travel– Compliance with Fly America Act– Itemized use of federal funds– Travel must be within the grant cycle*
*return after close of grant allowed with time extension
Slide 17
Travel, cont.
Fly America and Open Skies Act– Code Sharing– Fly America Act Exceptions (including but not limited to)
• Bilaterial or multilateral air transportation agreement• Foreign air carrier is a matter of necessity• No U.S. carrier service on a particular part of the route• U.S. carrier involuntarily reroutes on a foreign carrier• Foreign carrier is less than 3 hours and equivalent travel on a U.S.
carrier is at least double travel time• U.S. carrier offers nonstop but would extend travel by 24 hours or
more
– Open Skies AgreementsSlide 18
Grant Schedule and Performance Reports
Project period and budget periods Continuation awards and risk management Reporting Requirements– Evaluation• GPRA Measures
– Performance Measure Forms (PMFs)
Slide 19
Project Period and Budget Periods
Slide 20
FISCAL YEAR BUDGET PERIOD ANNUAL YEAR SUMMER
2014 8/15 /14 – 8/14/15 AY 2014 - 2015 Summer 2014
2015 8/15/15 – 8/14/16 AY 2015 - 2016 Summer 2015
2016 8/15/16 – 8/14/17 AY 2016 - 2017 Summer 2016
2017 8/15/17 – 8/14/18 AY 2017 - 2018 Summer 2017
Continuation and Risk Management
Continuation Awards– Non-competing funding– Provided after review of annual performance reports– Must make substantial progress
Risk Management based on:– Prior and/or current financial and performance – Compliance with federal audit requirements– Award history
Slide 21
Evaluation and Performance Measure Forms
GPRA measures– LRC GPRA Measure 1: Percentage of LRC products or
activities judged to be successful by LRC customers with respect to quality, usefulness and relevance.
– LRC GPRA Measure 2: Percentage of LRC products judged to be successful by an independent expert review panel with respect to quality, usefulness and relevance.
– LRC GPRA Measure 3: Efficiency: Cost per LRC project that increased the number of training programs for K-16 instructors of LCTLs.*
Slide 22
Evaluation and Performance Measure Forms
Reporting requirements– Project performance reports in IRIS• Annual performance reports due April 15 (extended to
May 15 for FY 2014)• Final performance report due by November 11, 2018
– Performance Measure Form (PMF)
Slide 23
Links to Legislation Program Legislation:
Title VI, Part A, Section 602(a) and (b) of the Higher Education Act of 1965, as amended
International Education Programs General Provisions: 34 CFR 655
LRC Regulations: 34 CFR 669
20 U.S.C. Section 1123
Education Department General Administrative Regulations (EDGAR)
Slide 24
THANK YOU!
LRC Program Officer:Stephanie McKissic, Ed.D.
Please submit questions the program officer or to