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Theatre in the WoodsMonthly Meeting

December 9, 2008Members present:P Laurie and Del Bakkum A Donna Barnes-Haesemeyer P Troy Benham

P Carolyn Burnett (presiding) A Ron Carlson P Megan Conners

P Thorin Benham P Matthew Finley P Jean Speaker

P John Cook P Patti Fox P Shirley Hile

P Kathy Mitchell (recording) P Sam Nadon-Nichols A Margaret Olsgard

P Marie Shipley P Carol Seehafer A Roger Sweeney

P Karen Quam

1. Meeting was called to order at 8:35 pm after potluck and the white elephant gift exchange complete with a white elephant. We took a moment for remembrance of Clay Scharein.

2. Additions to the agenda none.

3. Correction to November minutes - 7.d. Stones in His Pockets. Laurie made a motion to acceptthe minutes with the correction, seconded by Carol.

4. Treasurers Report Report on the Holiday Tea 14 attended with some new faces. Admissionsbrought in $70 and bake sale brought in $230. Reviewed the account balances bank accountsare at $12,914and investments are at $42,713. The IRS 990 EZ form is done. Sam made amotion to accept the treasurers report, seconded by Jean.

5. Committee Reports no reports this evening

6. Correspondence - letters from Butterfly Garden and Fire Department reviewed no donations asthey do not meet our mission. UWEC send a request for programming needs Patti will email toall board members to review.

7. Events / Productions (Review and Preview)

a. Holiday Tea & Bake Sale - December 7, 2008 see earlier report.

b. Kevin McMullin FREE storytelling event adults only - January 9 at 7:30pm

c. Collage January 17, 2009

d. Stones in His Pockets February 21 at 7:30pm and 22 at 2pm, 2009

e. Claudia Schmidt and Kevin Kling March 6, 2009

f. Ernest in Love - March 2009 April 2009g. Small Potatoes April 25, 2009

** Reminder to let Shawn know dates of events so that he can update the website.

8. Ongoing Business Quam Day on Sat, January 3, 2009 from 9am to 3pm to undecorated and set up for

Collage Kathy to email all.

Curtain Call deadline is 2/15, 5/15, 8/15, 11/15.

9. New Business

a. Field Trip to the Guthrie to see Two Gentlemen of Verona please let Carolyn know ifyou are interested in attending.

b. WI Arts Board Workshops Patti and Carolyn attended great grant writing workshopc. WACT workshop in Prairie du Sac 2/28/09 through 3/1/09

10. Next Meeting will be Tuesday, January 13, 2009 at 7pm.

11. Motion to adjourn by the board. Motion carried. Adjourned at 8:50 pm.

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Respectfully submitted,Kathy Mitchell