BOYERTOWN AREA SCHOOL DISTRICT

ADDITIONS & RENOVATIONS

To

BOYERTOWN AREA SENIOR HIGH SCHOOL

MONTHLY PROGRESS REPORT No. 11

January 2016

Construction Manager Architect

D’Huy Engineering, Inc. KCBA Architects

View of New Cub Gymnasium & Gymnasium Main Entrance

From

Student Parking

TABLE OF CONTENTS 1. Brief Summary of Each Prime Contractor Over The Last Month

2. Project Status Summary

3. Total Project Budget Summary Through January 2016

4. Construction Contract Summary By Phase & Allowance Expenditures Through January 2016

5. Community Involvement

Brief Summary

The General Contractor (GC), E.R. Stuebner: The GC has completed 95% of all Phase 2 & 3 shop drawing and product submittals to the Design Team for review and approval. Site work on the infiltration basins has completed with the exception of top soil and seed. The new Cub Gym concrete curbs, sidewalk, steps and entrance plaza are complete. Concrete sidewalk surrounding the additions will

resume in warmer weather. The new loading dock and railings are 90%complete, cold weather has prevented the final concrete placement for the loading dock drive.

Phase 1 construction is complete with the exception of punch list items. All of Phase 1 areas have been turned over to BASD and are occupied. This includes the new Cub Gym & Lobby as well as the new Art Wing Classrooms.

The new Stair Tower #6 in the old Cub Gym Lobby is 95% complete with terrazzo treads now set. This stair tower complete with handrails is being used by students to access the New Ceramics Studio from the 500’s Classroom Corridor.

The new Cub Gym roofing is complete and 40% of the entire building roof is complete with the exception of the metal roof edge. Area ‘K’ (Life Skills & Consumer Sciences) roof membrane is complete with the exception of stone and flood coat which is planned to be installed as weather permits. All Roof areas are water tight.

Phase two of the project includes the new bus loop and the resurfacing of the tennis courts. This along with the interior work is scheduled to complete in its entirety in August of this year is currently underway. The interior work consists of the complete renovation of the old three story Area ‘A’, constructing the new music suite, renovating the locker rooms, wrestling room, training and team room areas as well as renovating 17 classrooms.

General demolition in the Phase 2 Cub Gym Boys and Girls locker room is 98% complete. New masonry wall construction for the Phase 2 Instrument Storage, Keyboard Lab, Custodial and IDF Room is 95% complete. Selective demolition in the old three story Area ‘A’ is currently underway on all floors.

The Mechanical Contractor (MC), Worth & Company: The MC has completed 95% of all Phase 2 & 3 shop drawing and product submittals to the Design Team for review and approval. HVAC piping installation in the pipe tunnels is 100% complete. Final testing & balancing and final commissioning for the Phase 1 heating, air conditioning & ventilation 98% complete. Final Balancing and

commissioning cannot occur until the entire building mechanical system is complete August/September 2017. The new chillers have been installed and piping continues. Mechanical demolition of the Phase 2 Boys and Girls Locker Room is 100% complete and mechanical systems installation is underway. Selective mechanical demolition in the old three story Area ‘A’ is currently underway.

The Electrical Contractor (EC), Pagoda Electric: The EC has completed 98% of all Phase 2 & 3 shop drawing and product submittals to the Design Team for review and approval.

Electrical demolition of the Phase 2 Boys and Girls Locker Room is 95% complete.

Electrical rough-in in the above area is underway

Selective electrical demolition in old three story Area ‘A’, in ongoing and scheduled to complete in February. Rough in of new systems will follow.

The new emergency oil fired generator has been set and tied the boilers and associated pumps.

The Plumbing Contractor (PC), Apex Plumbing: The PC has completed 98% of all Phase 2 & 3 shop drawing and product submittals to the Design Team for review and approval.

Plumbing demolition of the Phase 2 Boys and Girls Locker Room is 100% complete and underground rough in is currently underway.

Selective plumbing demolition in old three story Area ‘A’ is underway.

Fire protection, plumbing and drain piping coordination drawings are completed.

The Environmental Abatement Contractor, Sargent Enterprises: The Abatement work has completed on all three floors with the exception of the Auditorium floor tile. This abatement is currently underway

and scheduled to complete the first week in February. Air samples from all three floors of the building have come back as ‘non-detected’ thus exceeding EPA clearance criteria.

COMMUNITY INVOLVEMENT

On December 28 & 29 2015 BASD hosted their annual basketball tournament utilizing the New Cub Gymnasium. The remaining Phase 1 construction including the five new Art Classrooms with support spaces, completely new Boiler Room, and A New Mechanical Room were turned over to BASD January 4, 2015 per contract schedule.

The Auditorium chairs have been removed and distributed to community members who purchased the chairs as a memento or repurposing. The original wood classroom doors that could not be reused based on current building codes have been removed and distributed to community members for repurposing. The original classroom wood chalkboard trim has been removed by BASD and will be refinished and reinstalled around the new marker boards.

School District: Boyertown School District Report Submission Date:  January 31, 2016

Project Name: Boyertown High School Report Period: January 2016

Project Number: 90025 Report Author: John Hartman / Zach Zazo

J F M A M J J A S O N D J F M A M J J

Contract

Remaining Material

Allowance

General Contract - ER Stuebner 65,110$

Electrical Contract - Pagoda 32,712$

Plumbing Contract - Apex Plumbing 32,712$

HVAC Contract - Worth & Co 87,694$

Environmental Contract - Sargent Ent. -$

Total 218,228$

Current Remaining Project Contingency (1)

(1) Includes contingency of $1.8M for unforeseen conditions in the 1920's building, contingency for offsite roadway improvements, and general construction contingency.

d

Status CommentsOverall Project Schedule Status

0% Completion at end of August.

Phase 1: New Gym, Science Labs & Classroom and HVAC Reno

Phase 2A: Renovate 9th Grade Academy (1920's Building)

Phase 2B: Music & Corridors

Phase 2C: Locker Room & Wrestling Room Reno

Phase 2D: Reno Health & Dev, Aud. Spaces & Bear Gym Lobby

100%

Phase 1 is substantially complete and occupied, the

Certificate of Occupancy has been issued.

5%

Abatement has been started. Abatement is scheduled to

be complete By Tuesday, February 10, 2016. Selective

demolition has begun the 3rd and 2nd floor of the 9th

Grade Academy.

0% Completion in September 2016.

Work started early (Demolition in Cubs Gym Girls Locker

room) & MEP rough-in has started.15%

% CompleteStatus CommentsCurrent Phase and Schedule Status

0%

0%

0% Completion at end of August.

30%

Work started early, Stair #6 is 90% complete & being

used to access Ceramics

Phase 2E: Classroom Renovations

Phase 3A: Stair Tower, Classrooms and Admin Reno

Phase 3B: Renovate ROTC, Business Lab, Guidance & Toilet Rams

Phase 3C: Renovate LibraryPhase 3D: Renovate Kitchen/Café and Toilet Rooms 0%

Phase 2 2016

2015 2016 2017% Complete

Other Discussions:

Abatement is complete in the 9th Grade Academy (1920's building) two weeks ahead of schedule. The

Montgomery Avenue road widening is scheduled to bid April 6, 2016. The Notice to Procced should be issued May 31, 2016

and the Montgomery Avenue road widening / Monroe Street intersection should be complete October 31, 2016. The Monroe

Street Extension shall continue to be used as a construction access and will not be available for district use until the

September 2017 start of school.

48,338$

484,082$

356,540$

47,238$

Science Lab are 100% complete.

Waiting for Twp. Eng. to complete offsite road design and provide estimate.

Rock removal has remained below the Alternate amount.

Phase 1 is substantially complete and occupied. The New Cubs Gym is

complete and currently being used full time. Phase 2 construction has begun on the scheduled

January 4, 2016 date.

Phase 2 & 3 known electrical issues are being addressed and resolved prior to work beginning. Cost

proposal have been received, the Change Order for this work is being presented to the Board at the

February 2016 Board meeting.

Planning to bid Montgomery Ave. / Monroe St. intersection improvements in May 2016.

0%

Phase 2B: Convert Exist. Gym and Lockers into the Music Academy

Phase 2E: 1st & 2nd floor Area 'I' Classroom renovations

Phase 2A: Convert the existing 1920's building into the 9th Grade Academy

Phase 2C: Renovate exist. Locker Room, Wrestling Room & CorridorPhase 2D: Health / Development Academy Reno's,. , Aud. & Bears Gym

Lobby renovations Work scheduled to begin in June.

10% Work has begun on schedule

20% Demo and MEP rough-in continues on schedule

0% Work scheduled to begin in May.

9,561,371$

Contract Amount

24,561,000$

5,322,700$

3,627,000$

9,678,500$

140,625$

43,329,825$

31,966$

Allowance

Adjustment to Date

Original Material

Allowance

421,650$

79,950$

81,050$

119,660$

-$

702,310$

82,030$ -$

172,753$

Paid to Date (with

10% retained)

11,279,285$

2,994,116$

1,694,355$

4,129,147$

0% Work scheduled for Summer of 2016.

Issues Resolved Issues in Progress

20,178,933$

Executed Change

Orders

59,798$

112,955$

-$

-$

76%

20%

2%0% 2%

Submittals

Approved

Rejected

Outstanding

Voided

Overdue

94%

3%

0%

3%

Requests for Information

Complete

Outstanding

Voided

Overdue

G:\SD-Projects\90025 Boyertown High School\Monthly Progress Reports\January 2016\Contract Status and Payment Log_90025

Boyertown Area School District

Additions Renovations to Senior High School

Budget Summary

January 31, 2016

DEI Project No. 90025

Item Description Approved Budget Contract Amount Change Orders

to Date Billed to Date Difference from Budget to Bid

General Construction $ 23,262,537 24,561,000$ 59,798$ 11,279,285$ 1,298,463$

Mechanical Construction $ 12,099,200 9,678,500$ 4,129,147$ ($2,420,700)

Plumbing Construction $ 4,560,000 3,627,000$ 1,694,355$ ($933,000)

Electrical Construction $ 8,094,000 5,322,700$ 112,955$ 2,994,116$ ($2,771,300)

Environmental (Contract 5) $ 160,000 140,625$ 82,030$ ($19,375)

Budget vs.Bid Total $ 48,175,737 43,329,825$ 20,178,933$ -$4,845,912.00

Soft Costs Comments

Architect & Engineers (6% of Construction Cost) 2,748,718$ $ 2,968,157 Architect Reimbursable 35,000$ 35,000$ Based on KCBA's estimate

Construction Manager Base Fee 975,000$ 975,000$ 506,130$

Construction Manager Pre-Design Fee 75,000$ 75,000$ 75,000$

Construction Testing 150,000$ $ 60,000 $ 54,515 HVAC Testing & Balancing 250,000$ $ 170,500 $ 12,304 Cost proposals rec'd 11/5/2014

Geotechnical 40,000$ 40,000$ 40,000$ Based on fees for completed geotech report

Asbestos Consultant/Lead Paint/Air Monitoring 25,000$ 25,000$ Based on contracts with TMS Consulting

Miscellaneous investigations (Piping, Pest Inspection) 20,000$ $ 4,000 $ 4,000 Budgeted Allowance ($4000 spent to date)

Phase 1 Site Assessment 4,000$ 4,000$ 4,000$ Based on fees spent at initial project developmentTraffic Impact Study 50,000$ $ 55,000 $ 55,000 Based on fees spent up to 9/9/2014

Land Survey 20,000$ 20,000$ 20,000$ Budgeted Allowance

Zoning/Land Development/E&S Fees 20,000$ 20,000$ 20,000$ Budgeted Allowance

Sewage Tap Fee 100,000$ 100,000$ Budgeted Allowance

Water Tap Fee 50,000$ 50,000$ Budgeted Allowance

Electric Company Fee 30,000$ 30,000$ Budgeted Allowance

Owner Controlled Insurance Program (OCIP) 2.5% 1,145,299$ 1,204,394$ 1,204,395$ Estimate based on percent of the updated construction costs

Building Permits/Inspections 150,000$ 150,000$ 44,913$ Budgeted Allowance bases on preliminary scope

FF&E 1,500,000$ 1,500,000$ $3.95/sf - Allowance based budget restrictionsEnergy for construction 150,000$ 150,000$ Budgeted Allowance

Moving & Phasing Costs 300,000$ 300,000$ Budgeted Allowance bases on preliminary scope

Project Soft Cost Budget 7,838,017$ 7,936,051$ 2,040,256$

BUILDING TOTAL 56,013,754$ 51,265,876$ 22,219,189$

Project Contingency & Off Site Roadway Improvements (1) 3,186,246$ 7,761,371$ 172,753$

9th Grade Academy Contingency 1,800,000$ 1,800,000$

Project Total Budget 61,000,000$ 60,827,247$ 172,753$ 22,219,189$

1. Includes: Montgomery Ave. HOP Improvements

Colebrookdale Township Off-Site Intersection Costs

TPD's Fee to Engineer Off-Site Intersection

BOYERTOWN AREA SENIOR HIGH SCHOOL - TOTAL PROJECT BUDGET SUMMARY AS OF JANUARY 31, 2016

BOYERTOWN AREA SENIOR HIGH SCHOOL - CONSTRUCTION CONTRACT SUMMARY BY PHASE THROUGH JANUARY 31, 2016

Contract

Amount

Completed &

Stored to Date

Contract

Balance

%

Complete

Contract

Amount

Completed

& Stored to

Date

Contract

Balance

%

Complete

Contract

Amount

Completed

& Stored to

Date

Contract

Balance% Complete

General Contract 10,562,986$ 10,274,694$ 288,292$ 92% 8,819,783$ 1,774,484$ 7,045,299$ 20% 5,238,028$ 424,286$ 4,813,742$ 8% 12,473,464$ 24,620,797$ 51%

Mechanical Contract 4,303,037$ 3,962,084$ 340,953$ 92% 3,106,787$ 352,050$ 2,754,737$ 11% 2,268,677$ 120,300$ 2,148,377$ 5% 4,434,434$ 9,678,501$ 46%

Plumbing Contract 1,392,167$ 1,382,450$ 9,717$ 99% 1,366,892$ 330,142$ 1,036,750$ 24% 867,942$ 87,399$ 780,543$ 10% 1,799,991$ 3,627,001$ 50%

Electrical Contract 2,367,144$ 2,300,000$ 67,144$ 97% 1,795,805$ 404,000$ 1,391,805$ 22% 1,272,705$ 381,100$ 891,605$ 30% 3,085,100$ 5,435,654$ 57%

Abatement Contract -$ -$ -$ 0% 140,625$ 91,144$ 49,481$ 65% -$ -$ -$ 0% 91,144$ 140,625$ 65%

TOTALS 18,625,334$ 17,919,228$ 706,106$ 96% 15,229,892$ 2,951,820$ 12,278,072$ 19% 9,647,352$ 1,013,085$ 8,634,267$ 11% 21,884,133$ 43,502,578$ 50%

Total %

Completed &

Stored to Date

PHASE 1 PHASE 2 PHASE 3

Total

Completed &

Stored to Date

Total

Contract

Amount

AllowanceContract Allowance

Amount

Remaining

Balance

General Construction Contract 421,650$ (356,540)$ 1

65,110$

Electrical Construction Contract 79,950$ (47,238)$ 32,712$

Plumbing Construction Contract 81,050$ (48,338)$ 2

32,712$

Mechanical Construction Contract 119,660$ (31,966)$ 87,694$ 3,000$ 3

Environmental Construction Contract -$ -$ -$

TOTALS 702,310$ (484,082)$ 218,228$ 3,000$

3 Estimated costs to relocate Lab

Fume exhayst motors to roof.

BOYERTOWN AREA SENIOR HIGH SCHOOL - ALLOWANCE EXPENDITURE AS OF JANUARY 31, 2015

Allowance

Adjustment

to Date

Potential

Adjustments

Pending Review

1 $123,250 for rock excavation

2 $4135 for rock excavation

eot

Warm January Allows for Sidewalks to Continue Old Cub Gym Boys Locker Room Demolition

ACM Abatement in Old Three Story Existing Wood Structure within Old Three Story

Existing Cub Gym Begins Transformation Plaster Ceiling Removal in Old Three Story

Boyertown Senior High School

Renovations and Additions

Boyertown, PA