to: members of hamilton -wentworth district school board...regrets: student trustees rakhshan kamran...

To: Members of Hamilton-Wentworth District School Board

NOTICE OF BOARD MEETING Monday, February 9, 2015

6:00 p.m. 20 Education Centre Dr, Hamilton, Ontario

Trustee Boardroom

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AGENDA

1. Call to Order

2. O Canada

3. Approval of the Agenda

4. Declarations of Conflict of Interest

5. Confirmation of the Minutes

• January 19, 2015

• January 26, 2015

Reports from Community Advisory Committees:

6. French Immersion Advisory Committee – January 21, 2015

Reports from Legislated Committees:

7. Special Education Advisory Committee – January 28, 2015

8. Oral Reports from Liaison Committees

• City/School Board Liaison Committee

• Hamilton-Wentworth Home & School Association

• HWDSB Foundation

• Ontario Public School Boards’ Association (OPSBA)

• Umbrella Board of Family & Child Care Centres

9. Adjournment

Meeting times and locations are subject to change. Please refer to our website for the latest information. http://www.hwdsb.on.ca/board/meetings/

Minutes of the Board Meeting

Monday, January 19, 2015 LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre) Trustees: Kathy Archer, Jeff Beattie, Christine Bingham, Dawn Danko, Penny Deathe, Wes Hicks, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Regrets: Student Trustees Rakhshan Kamran and Hannah Tobias-Murray. 1. Call to Order Todd White, Chair of the Board called the meeting to order at 6:05 p.m. 2. Approval of the Agenda RESOLUTION #15-01: Trustee Deathe, seconded by Trustee Pattison, moved: That the agenda be approved.

CARRIED UNANIMOUSLY.

3. Declarations of Conflict of Interest None. 4. Approval of the Minutes December 1, 2014 Inaugural Board Meeting RESOLUTION #15-02: Trustee Van Geffen, seconded by Trustee Pattison, moved: That the minutes of the December 1, 2014 Inaugural Board meeting be confirmed.


December 4, 2014 Special Board meeting RESOLUTION #15-03: Trustee Beattie, seconded by Trustee Deathe, moved: That the minutes of the December 4, 2014 Special Board meeting be confirmed.

CARRIED UNANIMOUSLY. 5. Appointment to Parent Involvement Committee - Trustee Representative RESOLUTION #15-04: Trustee Deathe, seconded by Trustee Beattie, moved: That Trustee Van Geffen be appointed trustee representative to the Parent Involvement Committee.


Reports from Trustee Special Committees 6. Audit Committee - December 11, 2014 Trustee Johnstone assumed the Chair. RESOLUTION #15-05: Trustee White, seconded by Trustee Danko, moved: That the report of the Audit Committee - December 11, 2014 be received.


7. Governance Committee - December 15, 2014 and January 6, 2015 RESOLUTION #15-06: Trustee White, seconded by Trustee Pattison, moved: That the report of the Governance Committee - December 15, 2014 and January 6, 2015 be approved.

Board Meeting January 19, 2015

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Amendment: Trustee Hicks, seconded by Trustee Deathe, moved: That the report of the Governance Committee be tabled until after the private session.

CARRIED UNANIMOUSLY 8. Policy Committee - December 15, 2014 and January 6, 2015 RESOLUTION #15-07: Trustee White, seconded by Trustee Danko, moved: That the report of the Policy Committee - December 15, 2014 and January 6, 2015 be approved, including: Student Engagement - Scoping Report Staff Engagement - Scoping Report (amended) Student Volunteer/Community Hours - Scoping Document Elections Campaign Protocol - Scoping Document

CARRIED UNANIMOUSLY Trustee White resumed the Chair. 9. Human Resources Committee - December 15, 2014 and January 8, 2015 RESOLUTION #15-08: Trustee Johnstone, seconded by Trustee Archer, moved: That the report of the Human Resources Committee - December 15, 2014 and January 6, 2015 be approved.

CARRIED UNANIMOUSLY. Reports from Community Advisory Committees Trustee Johnstone assumed the Chair. 10. French Immersion Advisory Committee - December 3, 2014 RESOLUTION #15-09: Trustee White, seconded by Trustee Beattie, moved: That the following recommendations from the French Immersion Advisory Committee Report - December 3, 2014 be referred to staff:

Recommendation #1 FIAC asks for a revision of the initial estimate of $225 000 to add yellow and black bussing for FI Schools for grades 6 to 8 students. FIAC wonders if there are possible cost savings to be had that would lower this number by adding yellow and black bussing up to grade 6. FIAC also is requesting that the Board investigate what other Boards with urban schools are doing in these situations and provide a school-by-school breakdown. Recommendation #2 FIAC would like the Program Committee to discuss courtesy spots in schools for out-of-catchment kindergarten students intending on entering FI in grade 1. FIAC recommends that spots be re-introduced or that the Program Committee present alternative solutions to the current out-of-catchment procedure.

CARRIED UNANIMOUSLY. Trustee White resumed the Chair. Reports from Legislated Committees 11. Special Education Advisory Committee - November 26, 2014 RESOLUTION #15-10: Trustee Pattison, seconded by Trustee Bingham, moved: That the report of the Special Education Advisory Committee - November 26, 2014 be received for information. Amendment: Trustee Beattie, seconded by Trustee Hicks, moved: That the following recommendation in the report be referred to staff:

The Committee recommends that as the Board enters into negotiations they incorporate into their collective agreements language that ensures teachers who are qualified and experienced to educate students with special needs are hired into our Tier 3 programs, not only for the success of our students, but also for the success of the teachers and the support staff they lead and work with.

CARRIED UNANIMOUSLY. The motion as amended was CARRIED UNANIMOUSLY.


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12. Resolution Into Committee of the Whole (Private) RESOLUTION #15-11: Trustee Danko, seconded by Trustee Bingham, moved: That the Board move into Committee of the Whole (Private), this being done at 6:50 p.m.

CARRIED UNANIMOUSLY. The open session resumed at 8:22 p.m. The Chair noted that Trustee Archer had left the meeting. Governance Committee - December 15, 2014 and January 6, 2015 RESOLUTION #15-12: Trustee Johnstone, seconded by Trustee Pattison, moved: That the report of the Governance Committee - December 15, 2014 and January 6, 2015 be lifted from the table.

CARRIED UNANIMOUSLY. Amendment: Trustee Hicks, seconded by Trustee Van Geffen, moved: That clause 1 under A (Strategic Directions) be deleted.

1. Conducting the review of the Board's current Strategic Directions/Strategic Plan DEFEATED on the following division of votes: In favour (3) Trustees Hicks, Mulholland and Van Geffen. Opposed (7) Trustees Beattie, Bingham, Danko, Deathe, Johnstone, Pattison and White. Amendment: Trustee Danko, seconded by Trustee Beattie, moved: That future reporting and information on Strategic Directions Review and Director of Education Search go to the Governance Committee with the addition of one member to this committee for this purpose.

CARRIED UNANIMOUSLY. To the motion as amended, CARRIED on the following division of votes:

In favour (7) Trustees Beattie, Bingham, Danko, Deathe, Johnstone, Pattison and White.

Opposed (3) Trustees Hicks, Mulholland and Van Geffen. 13. Report of the Committee of the Whole (Private) RESOLUTION #15-13: Trustee Johnstone, seconded by Trustee Deathe, moved: That the report of the Committee of the Whole (Private) be approved. CARRIED on the following division of votes:

In favour (7) Trustees Beattie, Bingham, Danko, Deathe, Hicks, Johnstone, Pattison, Van Geffen and White.

Opposed (3) Trustee Mulholland. 14. Oral Reports from Liaison Committees City/School Board Liaison Committee Chair White reported the following: A meeting was held with the City mayor to discuss the function for this committee. The mayor agreed that the committee needed to discuss the terms of reference as their first order of business. The committee will meet every two months during the school year, beginning in February. A report on the number of current HWDSB and City projects and those underway will be brought to the

February meeting.


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Hamilton-Wentworth Home & School Association Chair White noted the following: The first meeting was held on Monday, February 12th at the Education Centre and the next meeting has been

scheduled for February 24th at 7:00 p.m. A recognition of staff and students event is forthcoming at a conference in Mississauga and invitations will be

sent out via email. HWDSB Foundation Chair White's report included the following: The Chair of the Board is one of two trustee representatives (Trustee Danko is the other representative) on

the Foundation. The Director, Superintendents Zucker and Stephanian are also Foundation members. Interim Director Joudrie is the Chair of the HWDSB Foundation. HWDSB Foundation members are looking at events/plans and its vision in terms of principles and equity plans

for students. Julie Densham is the Board's Foundation Development Officer.

Ontario Public School Boards' Association (OPSBA) Trustee Johnstone's update included the following: The Board of Directors has not met since November 2014. Legislative update

OPSBA's preparation for pre-budget consultation regarding GSN, cost savings and shared services among school boards

Planning around enrolment Discussions will resume on provincial legislative issues: child care, tobacco sale, non-smoking on

children's playground Policy update

School boards do not support the declaration of November 11th (Remembrance day) as a holiday Modified timeline (to 2015 spring) for review of student transportation

Trustee Johnstone reminded trustees of the upcoming OPSBA's Public Education Symposium on January 29-31, 2015 in Toronto. Umbrella Board of Family & Child Care Centres Trustee Bingham advised that the first meeting of the committee has been scheduled for January 26th. The meeting adjourned at 9:15 p.m. rr

Minutes of the Board Meeting

Monday, January 26, 2015 LOCATION: Trustee Board Room, 20 Education Court, Hamilton, On L9A 0B9 (Education Centre) Trustees: Kathy Archer, Jeff Beattie, Christine Bingham, Dawn Danko, Penny Deathe (via tele-conference call), Wes Hicks, Alex Johnstone, Ray Mulholland, Larry Pattison, Greg Van Geffen, Todd White. Student Trustee Rakhshan Kamran. Regrets: Student Trustee Hannah Tobias-Murray. 1. Call to Order Todd White, Chair of the Board, called the meeting to order at 6:05 p.m. 2. Profiling Excellence Highlighting their accomplishments, Superintendent Stephanian introduced the following students and staff, who then received award certificates from their respective ward trustees. The Director's Holiday Card contest winners received their award certificates from the Chair of the Board and Director. Students A. Ben Boonsiri – Royal Canadian Legion Command Remembrance Day Video Contest – 1st Prize B. Boon Boonsiri – Royal Canadian Legion Command Remembrance Day Video Contest – 1st Prize C. Sara Salmon – YMCA Peace Medal – Youth Individual – Orchard Park Trustee Pattison joined the meeting. Staff D. Timothy Powell McBride – Zonta Says No Award – Zonta Clubs of Southern Ontario, Acting Principal Westdale Secondary Director’s Holiday Card Contest G. Anisa Alimi – James MacDonald, Grade 2 I. Amelia Holst Vincent – Glen Brae Elementary, Grade 6 J. Chelsey Clark - Spencer Valley Elementary, Grade 7 K. Syed Faraz Hussain - Janet Lee Elementary, Grade 8 3. Approval of the Agenda RESOLUTION #15-14: Trustee Archer, seconded by Trustee Pattison, moved: That the agenda be approved.


4. Declarations of Conflict of Interest None. 5. Communications RESOLUTION #15-15: Trustee Johnstone, seconded by Trustee Pattison, moved: That the letter from Sickle Cell Disease Association of Canada be received and filed and that HWDSB recognize June 19th as World Sickle Cell Day.



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6. Appointment to Governance Committee - Trustee Representative RESOLUTION #15-16: Trustee Pattison, seconded by Trustee Van Geffen, moved: That Trustee Hicks be appointed as the sixth member of the Governance Committee for the duration of Director Search and Strategic Directions Review.


Reports from Trustee Special Committees 7. Finance and Facilities Committee - December 15, 2014 and January 14, 2015 RESOLUTION #15-17: Trustee Hicks, seconded by Trustee Beattie, moved: That the report of the Finance and Facilities Committee - December 15, 2014 be received. That the report of the Finance and Facilities Committee - January 14, 2015 be approved.

CARRIED UNANIMOUSLY. 8. Program Committee - December 15, 2014 and January 15, 2015 RESOLUTION #15-18: Trustee Archer, seconded by Trustee Danko, moved: That the reports of the Program Committee - December 15, 2014 and January 15, 2015 be received.


Reports from Community Advisory Committees 9. First Nations, Métis and Inuit Community Advisory Committee - December 10, 2014 and January 7, 2015 RESOLUTION #15-19: Trustee Bingham, seconded by Trustee Pattison, moved: That the reports of the First Nations, Métis and Inuit Community Advisory Committee - December 10, 2014 and January 7, 2015 be received.

CARRIED UNANIMOUSLY Reports from Legislated Committees 10. Parent Involvement Committee - December 9, 2014 and January 13, 2015 RESOLUTION #15-20: Trustee Van Geffen, seconded by Trustee Beattie, moved: That the reports of the Parent Involvement Committee - December 9, 2014 (joint PIC/SEAC) and January 13, 2015 be received.

CARRIED UNANIMOUSLY. 11. Resolution Into Committee of the Whole (Private) RESOLUTION #15-21: Trustee Pattison, seconded by Trustee Danko, moved: That the Board move into Committee of the Whole (Private), this being done at 7:10 p.m.

CARRIED UNANIMOUSLY. The open session resumed at 7:36 p.m. 13. Report of the Committee of the Whole (Private) RESOLUTION #15-22: Trustee Johnstone, seconded by Trustee Beattie, moved: That the report of the Committee of the Whole (Private) be approved, including: Disposition of Property - Bell Stone Elementary School Site Acquisition of Property - Glanbrook

CARRIED UNANIMOUSLY. 14. Oral Reports A. Student Trustees' Report (Local Activities and OSTA) R. Kamran highlighted the following: The student trustees' work on improving communication and engagement of students across the system A proposal for common bathrooms (for male and female students) to promote equity Preparation of a booklet for student trustee transition Work with health and wellness staff representatives in handling health issues/topics in schools Promotion of student registration to Free the Children (an initiative which is linked to Social Justice) OSTA: The next Board Council conference will be on February 26 to March 1, 2015 in Ottawa.


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B. Director's Report W. Joudrie advised of his ongoing interaction, as interim Director, with Executive Council, Co-ordinating Council and trustees at Board meetings to provide guidance on administrative matters. He noted that the search for a new Director will be the sole responsibility of trustees. W. Joudrie also noted his attendance at a recent system meeting consisting of about 400 employees. C. Chair's Report Chair White noted the following: Trustees are very appreciative of having W. Joudrie as interim Director. The search for a new Director is a major task for the Board. All trustee committees have met with trustees getting to know each other and now moving forward to look at

issues affecting our schools. The City/Board Relations Committee will start meeting to discuss key issues common to both the City and

Board. A number of trustees will meet with some of their colleagues at the City within the next month or two. The new perspective and efforts undertaken for HWDSB's website have been reflecting the Board's

transparency. The meeting adjourned at 7:50 p.m. rr

Committee Report

Presented to: Board Meeting date: February 9, 2015

From: French Immersion Community Advisory Meeting date: January 21, 2015 Committee The committee held a meeting on December 3, 2014 from 7:00-9:00 p.m. at Education Centre, 20 Education Court, Hamilton, Ontario, L9A 0B9

Present FIAC voting members: Joanne Thompson, Lisa Breton, Lisa Urban, Sue Zdero, Michael Cain, Allen Curnew. Sylvia Jarrett MONITORING ITEMS: A. Transportation for Extra-curricular activities (Guy Brown FI students attending Westdale Secondary School Sept. 2015) Superintendent Figueiredo provided an update regarding late bus services. It is an option that exists currently in three of our Secondary Schools (Saltfleet, Waterdown, and Orchard Park) for students, mainly in rural areas, who participate in extra-curricular activities after school. There have also been Secondary Schools where this service has been cancelled due to low ridership. According to HWSTS, it costs approximately $12 000 to $15 000 per bus. If there is a demand based on community interest, it can be requested by the school principal to the school superintendent for review. B. Revised French Immersion Directive Trustee Todd White informed the committee that the FI Directive has been revised and updated to reflect a new voting member: a rural parent representative from a FI School. Trustee Todd White also reminded the committee that the Community Advisory Committee terms of reference entitles committees to have 13 voting members and FIAC currently has 12. Any changes to the voting membership needs to be communicated to Superintendent Figueiredo who will inform the Board of Trustees. C. Transforming Learning Everywhere (TLE) Superintendent Figueiredo presented on the TLE vision and framework which focuses on pedagogy (evidence based instructional practices) to achieve higher order thinking skills for our students, enhanced by technology. HWDSB is in year 1 of 7 elementary and 2 secondary pilot schools that are in a 1:1 learning environment. There were some concerns raised by the committee regarding the younger age group (grade 4 and 5 students) having access to potential inappropriate content and excessive screen time. D. FIAC Terms of Reference Trustee Todd White informed FIAC that there is one term of reference for the 3 community advisory committees and that the old FIAC terms of reference is no longer necessary as it is captured in the FIAC Directive. E. Guy Brown Accommodation Issue FIAC brought to staffs’ attention the overcrowding issue at Guy Brown Elementary School in Waterdown. Trustee Penny Deathe explained that an ARC does not need to be in place for staff to review the situation and provide solutions. Superintendent Figueiredo shared that Superintendent Mag Gardner is currently reviewing the situation with the community and with the support of HWDSB staff, including Program and the Accommodation & Planning Departments. Staff is actively evaluating a short term solution that will allow sufficient time to identify and effective long term approach positioned in the context of the Long Term Facilities Master Plan (which includes a tentative future ARC schedule) and our Elementary Program Strategy.

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F. Reports The following reports were provided as updates to FIAC: FSL Program Update Trustee Update Sherwood FI Transition Committee Update Community Announcements (Canadian Parent for French Hamilton-Wentworth, Centre Français Hamilton)

Respectfully submitted,

Denise Massie & Lisa Breton, Co-Chairs of the Committee

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Committee Report

Presented to: Board Meeting date: February 9, 2015

From: Special Education Advisory Committee (SEAC) Meeting date: January 28, 2015 The committee held a meeting on Wednesday, January 28, 2015, from 7:06 p.m. to 9:15 p.m., at the Education Centre (Room 180A) at 20 Education Court in Hamilton, ON with Judy Colantino presiding.

Members present were: Trustees Christine Bingham and Larry Pattison; Judy Colantino, Fran Doodeman, Susan Guzina, Jenny McEwen-Hill, Susi Owen, Lorraine Sayles, Lynn Vanderbrug.

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A. ELECTION OF SEAC CHAIR AND VICE-CHAIR On the motion of J. McEwen-Hill, seconded by S. Guzina, the Committee RECOMMENDS that Judy Colantino be appointed SEAC Chair.


On the motion of S. Guzina, seconded by S. Owen, the Committee RECOMMENDS that the election of SEAC Vice-Chair be deferred to the next meeting.

CARRIED UNANIMOUSLY. B. STAFF PRESENTATIONS The Committee heard the following presentations: Superintendent Stacey Zucker updated SEAC on the 2015/2016 Board Budget Priorities which received

Board approval for consultation purposes. Michelle Rosenberg (Mental Health and Well-Being Liaison Manager) presented on Collaborative Problem

Solving (CPS) - an approach to managing challenging behavior. INFORMATION ITEMS SEAC Membership for 2014-2018 Term

The Committee endorsed the following SEAC Membership for 2014-2018 term: Member Alternate Organization/Association

Susan Guzina Rina Rodak Association for Bright Children of Ontario Barbara Reeves Mary Orlik Autism Ontario (Hamilton-Wentworth Chapter) Doug Foster None CHOICES - Supporting People with

Developmental Disabilities Susi Owen Lisa Tyrrell CNIB Hamilton Fran Doodeman None Community Living Hamilton Judy Colantino John Sanges Down Syndrome Association of Hamilton Bernadine Nabuurs Mary Jane Gable-Flock Hamilton Niagara Haldimand Brant CCAC Lynn Vanderbrug None Lynwood Charlton Centre Jenny McEwen-Hill None McMaster Children's Hospital

Developmental Pediatrics and Rehabilitation Lorraine Sayles None The Children's Aid Society Lita Barrie Kim Kurceba VOICE for Hearing Impaired Children Tracy Sherriff None Member at Large:

P.A.L.S. - Parent Advocacy Learning and Support Network

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It was noted that HWDSB's SEAC currently has one available membership spot (maximum number of members is 12). The Committee will be actively pursuing qualified local associations/organizations to fill this vacancy. CORRESPONDENCE The Committee considered the following letters regarding a request for representation on HWDSB's SEAC and it was decided that these two organizations do not meet all membership criteria as outlined in the Education Act (Ontario Regulation 464/97). Both organizations have no community link within the Board's area of jurisdiction. Epilepsy Halton Peel Hamilton (Kelly Cvijanovich) FASworld.com (Bonnie Buxton) The following agenda items were deferred to the next meeting (February 25, 2015) due to a lack of time: Survey Results for SEAC Professional Development (PD) - continuation of discussion Values to Engage by and How We Honour these Values Tabled letter from Durham Catholic District School Board re Mandatory Special Education Qualifications

Respectfully submitted, Judy Colantino, SEAC Chair

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