Toastmasters Club Processes

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Prospect VP-M

Prospects sends a

question

A professional looking email response within 2

calendar days.

CC: all other officers

Prospect

Prospect interested to become a member

Or interested to attend next meeting

If no response from the Prospect,

follow-up after 2 weeks

PROSPECT INQUIRY

NEW MEMBER APPLICATION

New Member

New Member hands over

application form and check to VP-

Membership

VP-M

VP-Membership hands over the

check to the Treasurer

Treasurer

Treasurer deposits check

in Bank

VP-M

VP-Membership enrolls the new

member online at TI HQ and pays

VP-Education sends out a welcome

package

VP-E

• Orientation kit to the Toastmasters Program in general and to the specific club

• ICE Breaker project as PDF• Explains Mentorship program• CC: all Officers

AGENDA PREPARATION

VP-E

Sends an emailto sign-up for a

Speech or a Role

VP-E

TMOD (or VP-E) validates agenda with

participants confirmation

Finalize agenda

TMOD VP-E

Distribute Meeting agenda

Compile preliminary Agenda

Share it with the Toastmaster of the

day

TMOD

Toastmaster of the day reads agenda

•Word Master•Thought of the day

Prepared Speeches

Table topics master conducts

table topics

Table Topics General Evaluation

General Evaluator presents overall evaluation of the

meeting

•Assigned evaluators present evaluations for prepared speeches

TMOD invites and introduces prepared

speakers

•Speakers deliver their speech

Awards

Best speakerBest TT speakerBest Evaluator

CONDUCT MEETING

VP-E

Maintains member progress chart

VP-E

Update MemberProgress

VP-E VP-E

Distribute Progresschart

Modify (add, remove) members

TRACK MEMBER PROCESS

4-8 Weeks

Budget, Time, Venue, Agenda, Contest

Chair, Chief Judge

2 – 6 weeks

Certificates, Forms, Final agenda,

Equipment, Team Training

1 – 7 days 1 Hour

Contest verification, briefing, draw for positions, Contest officials briefing

Notification, Promotion, Contestant,

Judge(s), Timer, Counter

ConductContest

SPEECH CONTEST PREPARATION

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