tom hodges, o’connor fmp … · jane golden , curriculum and special projects director john...

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May 8, 2012

MEETING MINUTES NO. 3

PLEASANTON UNIFIED SCHOOL DISTRICT - FACILITIES MASTER PLAN

Facilities Advisory Committee

LPA PROJECT NO. 11143.10

DATE: May 3, 2012

TIME: 5:00 PM - 7:00 PM

PLACE: District Board Room

This report of the meeting’s events, if not corrected within seven days of transmittal, shall be acknowledged

as accurate and deemed as if accepted in writing by the addressee(s).

PRESENT Lisa Campbell, AVHS PTSA

President Harinder Grewal, Community

Member Susana Krulevitch, Valley View

PFC President Brock Roby, BKF Project

Manager Bob Shapiro, Community

Member David Spiller, City Police Chief Ian Ericksen Parvin Ahmadi,

Superintendent Luz. Cazares, PUSD John Dwyer, Foothill HS

Principal Ben Fobert, Mohr ES

Principal Jane Golden, PUSD Kevin Johnson, Pupil Services

Senior Director

PRESENT Bonnie Kassan, CSEA Trevor Knaggs, APT President Gary Davila, PUSD Lynn Novak, PUSD Larry Lagatta, PUSD Amy Simione , Donlon ES

Principal John Whitney, PMS Principal Matt Hardwick, Foothill HS

Student Colin Whitney, Foothill HS

Student Tom Hodges, O’Connor Steve Newsom, LPA Kim Coffeen, LPA

DISTRIBUTION (as indicated)

All Present Lisa Campbell, Amador Valley

HS PTA President Jodie Vashistha, Pleasanton

PTA Council President Daniel Duret John Dwyer, Foothill HS

Principal Jane Golden , Curriculum and

Special Projects Director John Whitney, Pleasanton MS

Principal

DISCUSSION ITEMS

ACTION ITEM NO.

INFO 3.01 Purpose of the Meeting

It was explained that the purpose of this meeting was to recap the discussions and results of the development of the Draft Guiding Principles. The remainder of the meeting would be focused on discussing observations and opportunities at the Elementary and Middles Schools

MEETING MINUTES NO. 3 May 11, 2012 PLEASANTON UNIFIED SCHOOL DISTRICT - FACILITIES MASTER PLAN of 6 LPA PROJECT NO. 11143.10


INFO 3.02 Draft PUSD Strategic Planning Work

The District presented the draft Moral Imperatives, Vision, Mission and Bold Goals. Refer to slides 4-7 of the attached presentation. The District indicated that for the Bold Goals a committee will be formed of parents, staff and students to establish indicators, measurements and provide a report card of the progress by the end of the year. LPA noted that they reviewed the language and modified the wording of the Guiding Principles for Facilities Master Planning to reflect the reference items above.

INFO 3.03 Draft Guiding Principles for Facilities Master Planning

It was explained that the guiding principles will represent what is important to the community and the district and will establish the criteria for school improvements in the master plan project recommendations. Refer to slides #8-12 of the attached presentation. Words in orange text indicate the edits from the previous meeting. There was some discussion about condensing the statements down further but was decided that this was not necessary and what was presented was a good representation of the committee’s feedback.

INFO 3.04 Sample Needs Assessment

a. LPA presented a sample image of Harvest Park MS,

indicating the site plan and proposed information outlining existing conditions that will be illustrated in the Master Plan. Refer to slide 13 of the attached presentation.

b. LPA also presented a sample Needs Assessment image and the relevant information that will be included in the Master Plan. Refer to slide 14 of the attached presentation.

INFO 3.05 Common ES/MS Site Observations

LPA presented images of common needs at the Elementary & Middle Schools. These were compiled from the site walks and survey responses. Refer to slides 15-20 of the attached presentation.

a. There was discussion about how the district can evaluate the best practices for improvements moving forward. There was interest in understanding life cycle analysis – e.g. what are the on-going expenses of different systems and materials relative to the work that might be proposed in the master plan. LPA stated that the District Standards is the definitive source for criteria relating to selection of materials and systems.



b. There was discussion about portable replacement. It was explained that the master plan is a tool for 10 – 15 years. There are some systems that change more rapidly over time and may be factored in for replacement e.g. communication systems (upgrades as a result of code related changes) and technology infrastructure needs (desire for wireless vs. hardwired, approach modified over the past 10 years). Each project would be evaluated based on different criteria for replacement.

LPA 3.06 Program Opportunities

PUSD/LPA

a. LPA presented several images of possible improvements to the Elementary & Middle Schools, based on the site walks and interviews with Principals. Refer to slides 23 -32 of the attached presentation. LPA will use this information for developing the space programs for ES and MS. This is a component of the Educational Specification process. LPA presented aspects of the following program spaces: 1. Kindergarten Classroom Size 2. ES Science Needs 3. Platform/Stage at MPR’s 4. Innovation Lab 5. Special Education/Learning Center 6. Parent Center 7. MS Electives 8. Outdoor Learning Activities 9. Shade/ Weather Protection 10. Additional Storage

b. During discussions, some concepts were brought up by

the committee members:

1. Kindergarten Classrooms

LPA explained that when planning they will look at the location of the Kinder classrooms to ensure that they are in adequately sized rooms and have access to all the amenities’ needed for this program.

2. Science:

Project “Lead the Way” is coming to the MS sites. At the HS’s, this program requires approximately 3 classrooms (Lecture, Design & Construction functions). These spaces are in addition to the current elective classrooms. They are used by one class of students during the duration of the period. These spaces should flow together and have good visibility between them.

LPA suggested a meeting with the Project Lead the Way director and staff to review space needs and



activities.

Elementary School science room supports multiple grades throughout the day. This requires the space to be designed with additional storage to minimize the set up time. Also because of the varied age groups using the room; this room requires more flexible furniture.

Middle Schools have 6 labs for a student population of 1,200 students. This is an adequate number of science labs. There is a need to provide (4) traditional science labs (perimeter casework and peninsulas) and (2) more flexible labs; larger open space, perimeter casework to allow for different types of activities.

There is a desire to provide separate lecture space from the lab space at the middle school level. The concern was visibility of students during lecture and that the peninsula type layout can be restrictive. Foothill HS was referenced as a good example.

Interactive boards desired in science lab setting for both ES and MS.

3. MPR’s

MPR’s function adequately for P.E., Cafeteria, Fairs however Performance activities require expansion and improvement. Stages are currently portable and use up floor area within the cafeteria.

Appropriate location for Music Rooms – adjacent to stage (sound control is important). LPA will consider the location of “noisy” programs relative to the overall campus layout.

More storage is needed.

Larger lunch shelters are needed to alleviate the cafeteria on rainy days.

LPA noted that they will test the size of the MPR’s based new school criteria for this program space.

4. Innovation Lab

LPA presented the concept of an innovation lab adjacent to the Library Media Center. It is intended to an evolution of the computer lab (not with fixed seats in rows but a more flexible space). It could be used for professional development to train on the latest technology as well as augment classroom instruction.

There was agreement that a broadcast room, sound room is desired for both ES and MS level.

5. Learning Centers

Learning Center – This room will be used by up to 4 Resource Specialists. It should provide quiet & active spaces to hold 4 groups of 1-4 students. Amenities to include storage on one wall, portable



PUSD

white boards (Huddle boards), moveable furniture, laptop access & access to shared office area directly from the room. The rooms should be bright and pleasant to be in.

Resource rooms should be the same size throughout the district.

The District will provide LPA will a list of Learning Centers to tour – potentially in the Sacramento area.

Special Education Rooms (Severe to Moderate Students)

It was reinforced that these rooms should be “purpose driven” spaces, in other words, designed specifically to the needs of this student population. It was noted that this has not been done well at the existing Elementary Schools. There was also a need for Occupational Rooms (set aside rooms to be used for this function only). The district will continue to mainstream and integrate the M/S students onto the campuses. Having some rooms distributed throughout the campus with access to “Focus Rooms” should be considered in the plan to allow for the greatest ability to mainstream. LPA will reference the recent Special education Classroom layout at Foothill HS as the basis for developing a standard for the district.

6. Parent Center

LPA explained that the Parent Center is approx. 400 SF or half a classroom. It would be located near the Administration and have amenities to support Parent volunteer activities. E.g. small kitchenette and work area.

7. MS Electives

LPA will discuss this in more detail with leadership. There was an interest to explore these programs in more detail – e.g. culinary arts vs. home economics, Media Arts – digital photography and broadcasting studio etc. LPA will provide more information on these spaces as a later meeting.

8. – 10. Outdoor spaces, shade and additional Storage

LPA briefly went over each of these topics. There was agreement that they are valid topics and would be explored in the master plan recommendations.

11. Highest Quality Spaces

It was noted the importance of having quality spaces to promote a positive impact on student performance and user comfort. Some aspects discussed were the benefits of natural day light and



how this would be a criteria that would be evaluated in the existing facilities during the master planning work.

Another aspect referenced was the benefits of easy lighting controls for the teacher. There was a reference to an SCE project and how the classroom environment was easily modified for different tasks – lecture, dimming for quiet work, testing etc.

The meeting ended before the Small Group Discussion could occur, due to time constraints. However, LPA received input after each topic was presented.

INFO

3.07

Next Steps

The next meeting is scheduled for Thursday, May 17, 2012. Location: Village HS, MPR Agenda: High Schools Programs & Opportunities

Submitted by: Steve Newsom, AIA

PLEASANTON USD F a c i l i t i e s M a s t e r P l a n

PLEASANTON

UNIFIED

SCHOOL

DISTRICT

“Building on the past . . .Planning for the future”

Alisal Elementary School

Amador Valley High School

Donlon Elementary School

Fairlands Elementary School

Foothill High School

Harvest Park Middle School

Henry P. Mohr Elementary School

Horizon High School

Lydiksen Elementary School

Phoebe Apperson Hearst ES

Pleasanton Middle School

Thomas S. Hart Middle School

Valley View Elementary School

Village High School

Vintage Hills Elementary School

Walnut Grove Elementary School

LPA

Alisal Elementary School

Amador Valley High School

Donlon Elementary School

Fairlands Elementary School

Foothill High School

Harvest Park Middle School

Henry P. Mohr Elementary School

Horizon High School

Lydiksen Elementary School

Phoebe Apperson Hearst ES

Pleasanton Middle School

Thomas S. Hart Middle School

Valley View Elementary School

Village High School

Vintage Hills Elementary School

Walnut Grove Elementary School


Welcome!

LPA

Facilities Master Plan Committee May 3rd, 2012

5:00pm-7:00pm


Review PUSD Strategic Plan 10 minutes Discuss Final Draft Guiding Principles 15 minutes Present Sample Needs Assessment 5 minutes Document Present Common ES/MS Site Observations 10 minutes Present ES/MS Program Opportunities 30 minutes Small Group Discussion: ES/MS Programs 45 minutes Next Meeting (May 17th)

Agenda

LPA

Meeting Duration: 2 hours


Mission Bold Goals

Strategic Plan District

Moral Imperatives Vision


• with guidance and support all students can reach their greatest potential

• it is our responsibility to inspire curiosity and a passion for life-long learning

• all students and staff have the right to a safe and respectful learning environment that fosters positive connections

• in providing learning that is innovative, irresistible, creative, relevant, and rigorous

• in ensuring a culture and climate that promotes a highly-skilled, dedicated, and passionate educational team

• public education should focus on the whole child, provide equitable opportunities for all students, and create socially responsible individuals with character and integrity

PUSD Proposed Moral Imperatives

We believe…


Every student will be a resourceful, resilient,

responsible, and engaged world citizen.

PUSD Proposed Vision

PUSD Proposed Mission

Our students will make a better world.


PUSD DRAFT Bold Goals

To meet the challenges of the 21st Century,

and changing student, community, and

societal needs, it is imperative that we…

• Eliminate racial and socio-economic predictability in achievement.

• Optimize student learning by utilizing innovative technologies.

Curriculum /

Instruction

• Empower all students to develop character, compassion, civility, and community consciousness.

Personal Growth

• Students will be central to all fiscal decisions.

• Ensure fiscal health through investing in today while planning for tomorrow.

Fiscal Stewardship

• All students and staff are provided with a high-quality physical environment that facilitates teaching and learning.

• Every student and staff will feel safe, respected and enjoy positive connections.

Learning

Environment


Guiding Principles FINAL DRAFT

SUPPORT EACH CHILD’S NEEDS

MAXIMIZE THE LEARNING EXPERIENCE

REMAIN MINDFUL OF HEALTH AND SAFETY

REPRESENT CENTERS OF COMMUNITY

INCLUSIVE STAKEHOLDER INPUT

RESPONSIBLE PLANNING AND FISCAL HEALTH MEET THE CHALLENGE FOR THE CHANGING NEEDS OF THE 21ST CENTURY


Draft Guiding Principles for Facility Planning

Our schools provide resources that strengthen and enable each student to reach their greatest potential. The facilities and programs work in synergy to support the diverse needs of each child as well as support well-rounded educational opportunities. Our schools support the whole child needs: intellectual, social, physical, and emotional needs, and foster family connections. There is also an awareness to ensure equitable opportunities for every student and family across the District, including educational and community program offerings, school size and condition, functionality, and infrastructure amenities of each school.

SUPPORT EACH CHILD’S NEEDS



Our school facilities and grounds mirror, support, and enhance the high quality programs offered at each school. The functionality of the spaces, both inside and out, can benefit the learning experiences and collaboration opportunities. These environments anticipate future instructional strategies and integrate innovative technologies to optimize the learner/teacher experiences. Functionality of spaces can be improved with furniture and access to diverse types of spaces that allow for flexibility of the classroom setting which supports different ways of learning.

MAXIMIZE THE LEARNING EXPERIENCE

Our school facilities and grounds are healthy, safe and well maintained. Planning considerations include providing safe routes to access the school, universal access, healthy indoor environments – thermal comfort, durable materials, good indoor air quality, acoustic control, access to natural daylight and views – and providing the “right-sized” spaces to match student activities.

REMAIN MINDFUL OF HEALTH AND SAFETY



Our schools are centers of community support, activity, and pride. The District values joint-use partnerships and opportunities to strengthen these relationships over time; the campuses are welcoming to families and the surrounding neighbors.

REPRESENT CENTERS OF COMMUNITY

INCLUSIVE STAKEHOLDER INPUT We value the input of a wide range of stakeholders in the master planning process, from district leadership and teachers, to families, community members, and students. The plan represents many points-of-view and embraces these diverse perspectives, which ultimately shape the vision of the plan.



The master plan results in a balanced, long-range vision with focused short-range solutions. The District evaluates City development plans and the impact on future enrollment projections, as well as potential financial opportunities to implement the plan. The approach to implementation consists of identifying “first projects” that have the optimum impact today while recognizing the plan for tomorrow. Students will be central to all fiscal decisions.

RESPONSIBLE PLANNING AND FISCAL HEALTH

The planning strategies are inherently forward thinking and provide the greatest flexibility out into the future. In looking forward, there is the necessity for professional development to encourage a culture that is supportive of change. Positive connections and collaboration within the educational team should be reflected in the facility design.

MEET THE CHALLENGE FOR THE CHANGING NEEDS OF THE 21ST CENTURY


SITE SURVEY

Needs Assessment SAMPLE

SCHOOL STATISTICS

CAPACITY

Condition Report

Site/Campus Plan


Condition Report

Site/Campus Plan

Sample Needs Assessment

Existing Room Analysis Condition Assessment Program Assessment

Number of Standard Classrooms Number of Specialty Rooms Number of Special Education CRs Number of Portables (leased/owned)

Recent Modernization Scope Assessment of Buildings Assessment of Site/Grounds

Projects Pending Program Needs


Site Observations COMMON ES/MS

Modernization Needs

Health/Life Safety Issues

Energy Efficiency

Older Building Concerns

Needs of Students & Staff


Modernization Needs

Common ES/MS Site Observations

Building Utility Systems Materials & Finishes Upgrades Building Roof & Wall Envelope Leaks Window Replacement Ease of Maintenance


Health / Life Safety Issues


Path of Travel ADA at Toilets, Door Hardware Campus Security Auto & Pedestrian Circulation Fire Alarm, Security, & Comm. Systems


Energy Efficiency


HVAC Units Energy Management Systems Lighting (natural and artificial) Building Insulation Window Glazing


Older Building Concerns


Potential Phased Replacement Portable to Permanent Educational Adequacy

Compatibility of New & Old Structures Equity with New Sites


Needs of Students & Staff


Flexible Furnishings Technology Integration Indoor/Outdoor Learning Shade/Weather Protection Equal Program Opportunities for ALL Students


Program Opportunities

ES/MS


Learning Styles Critical Thinking Problem Solving Communication

Presentation

ES/MS Program Opportunities

Spaces that Support 21st Century Learning

Lecture, Individual, Distance Learning Soft, mobile furnishings; surfaces with absorptive fabric; acoustically isolated areas

Collaboration, Reflection, Presentations Extensive horizontal & vertical surfaces; visual connections; varied focal length

Hands-On Activities, Peer-to-Peer Tutorial Open areas for standing, movement, & active learning; adjustable-height furniture

Debate, Discussion, Critiques, & Reviews Acoustically separate noisy & quieter areas; absorptive materials, mobile furniture, & noise barriers

T A C T I L E [ K I N E S T H E T I C ]

A U D I T O R Y

V I S U A L

V E R B A L

[ I M A G E & T E X T ]

Design suggestions adapted from Learning Modalities and Space, CEFPI Educational Facility Planner, 44(2&3); Boone.

CLASSROOMS

COMMONS

FURNITURE


• Meet CDE Requirements

• 1,350 SF/Classroom

• Includes Instructional, Storage, Work, & Toilet Spaces

To: KINDER PLAY YARD & DROP-OFF

K. 1,120 SF

K. 1,120 SF

FLEX K. ACTIVITY

CTR. 1,120 SF

T. 130SF

K. 1,120 SF

Work. 200SF

T. 130SF

T. 130SF

Work. 200SF

Stor. 100SF

K. SHADE 1,200 SF

T. 130SF

Kindergarten Classroom Size



MULTIPURPOSE ROOM

MUSIC CLASSRM.

STOR. DESIGN LAB


ES Science Needs • “Explore” Program • Space & Equipment Needs – ES vs. MS • Equity • Limitations to Current Space Functionality? • [Can this be a PBL space?]



Platform/Stage at MPRs

• [Use temporary stages now]

• Could use as Music Classroom

• 60-80 student band performances

• Acoustic isolation, amenities (instrument storage, rehearsal rooms, back-of-house needs)


INNOVATION LAB

STACKS

LIBRARY/ MEDIA CENTER

Reading Room

TECH.

STOR.

PROC.

BOOK STOR.

OFF.

CTRL. DESK

EL SPPRT.

SPEECH

COUNS.

PSYCH.

COUNS.

LEARNING CTR.

T.

M/S S.E.

LIVING SKILLS

SM. BREAKOUT

LNDRY. MDF


Innovation Lab Evolution • Different than standard computer lab

• State-of-the-art technology (latest/greatest) Can test here before rolling out to entire site

• Flexible furnishings

• Staff development



Special Education / Learning Center • Learning Center and Living Skills - for S.E./RTI

• Discrete, more private support spaces for students (adjacent to Library/Media Center)

• Allows any site to support SH student program needs

EL SPPRT.

SPEECH

COUNS.

PSYCH.

COUNS.

LEARNING CTR.

T.

M/S S.E.

LIVING SKILLS

SM. BREAKOUT

LNDRY.

Learning Center 400-600 SF

Living Skills 300-400 SF



• Volunteer work room

• Conference / Meetings

• Adult Education programs

• Newcomer welcome & information

Parent Center



MS Electives Program Needs

(6) COURSE WHEEL

Quest

Computers

Foreign Language

Home Ec.

Multi-Media Art

• 6 Weeks per Course

• Space & Equipment Needs

• Equity

• [Can spaces support PBL activities?]



Outdoor Learning & Activities Individual Small group

Classroom size Large group

DEVELOPING THE SOCIAL ASPECT OF

THE SCHOOL



Shade / Weather Protection

Kinder Play

Central Quad

Food Service

Hardcourts

Pick-up / Drop-off



Additional Storage

School Site Admin.

Teacher

Music Program

Physical Education

Custodial

TYPES OF MATERIALS?

SIZE OF SPACES?


SUMMARY OF 11 PROGRAM OPPORTUNITIES

Spaces that Support 21st-Century Learning

Kindergarten Classroom Size

ES Science Needs

Platform / Stage at MPRs

Innovation Lab Evolution

Special Education / Learning Center

Parent Center

MS Electives Program Needs

Outdoor Learning & Activities

Shade / Weather Protection

Additional Storage

Small Group Discussion


Group Presentation

Report Back


Ne

xt

Ste

ps

Next Meeting: Thursday, May 17th

AGENDA: HS Programs High School Programs & Opportunities LOCATION: Village HS - MPR


LPA ‘Creating Sustainable Places and Spaces that enrich the lives of those who use them’

tom hodges, o’connor fmp … · jane golden , curriculum and special projects director john...

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