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TORONTO CATHOLIC PARENT INVOLVEMENT COMMITTEE

Minutes of a Inaugural Meeting of the Toronto CPIC

Monday October 17, 2016 ~ Catholic Education Centre ~ 7:00 P.M.

Draft Toronto CPIC Minutes are Confidential and May Not Be Circulated to non-Members. Minutes are Draft until Confirmed by Vote of the Assembly

Meeting Time & Location: 7:00 PM to 9:30 PM CEC – Catholic Teacher’s Centre

Chair: Geoffrey Feldman

Secretary (note-taker): Jeannette Duda, NTC Reporting & Transcription Inc.

Parent & Community Members Present (voting Members):

W1 – O P E N W2 – Geoffrey Feldman – Chair W3 – W4 – Annalisa Crudo-Perri W5 – Jana Seymour W6 – W7 – David Rodriguez W8 – Ruth Oliveros W9 – Manny Ching Asst. Treasurer W10 – T B D W11 – Ben Xavier W12 – Paulina Corpuz

PMAL 1 – O P E N PMAL 3 – O P E N

Com Rep 1 – O P E N Com Rep 3 – O P E N

W1 – O P E N W2 – Sandra Mastronardi W3 – Nilo Ang W4 – Joe Fiorante - Treasurer W5 – Cheryl Bristol-Matte – Vice Chair W6 – W7 – O P E N W8 – Monina Lim Serrano W9 – O P E N W10 – O P E N W11 – Lalit Lobo W12 – John Del Grande

PMAL 2 – O P E N PMAL 4 – O P E N

Com Rep 2 – Telephone Symbol

Other Members In Attendance (ex officio and non-voting):

TCDSB Director of Education or Designate – Angela Gauthier or John Wujek TCDSB Trustee Representative or Designate – Garry Tanuan TCDSB Parent Engagement & Toronto CPIC Liaison – Carla Marchetti TCDSB Communications – Emmy Szekeres-Milne TCDSB Staff Support: TBD

Apologies for Absence: Luciano Asenjo (W3), Melissa Hardyk (W6), Nelson Goncalves (W6)

Absent:

Guests and Public in Attendance:

Board Parliamentarian: Alistair Robertson, Chair of Board: Angela Kennedy (Trustee Chair), Shyaan Boodoo, Rosanna Del Grosso, Michelle Serrano, Joseph Redoblado No other guests present

Next Meeting: Monday OCTOBER 20, 2015 Location: CEC @ 7:00 PM

AGENDA ITEMS DISCUSSION & DECISIONS

1 Welcome, Call to Order, Roll Call, Declaration of Quorum and Prayer

An Orientation for the newly elected Ward Representatives was held. The Orientation commenced at 6:38 pm and was adjourned at 7:10 pm. The Orientation provided attendees with a brief history of Parent Engagement in Ontario; Who Toronto Catholic PIC is; What the Parent Members does; The PIC Mandate; The funding provided by the Ministry of Education; the Ward Team Structure; The Meeting Agenda and Process; Parent Members conflict disclosure; Parent Member information and resource access.

A copy of the Toronto CPIC Constitution and By-Law and the Updated Policies, Standing Orders and Amendments were distributed to the parent members.

The Chair welcomed everyone, called the meeting to order at 7:11 PM.

After the round table introductions, a determination of Members present was made, the Chair declared that as quorum was confirmed, the meeting was duly convened and legally constituted.

R. Oliveros led the opening prayer.






2 Adoption of Proposed Agenda

No additions and changes can be made to the Inaugural Agenda, and the Agenda stands as presented.

3 Report from the Chair Co-Chair presided over the Meeting.

G. Feldman presented Certificates of Appreciation for years of continuous service to the Toronto Catholic PIC.

Cheryl Bristol-Matte - 7 years

Ben Xavier - 2 years

Kana Muthiah - 4 years

Dennis Hastings - 7 years

Manuel Mendoza Ching - 1 year

Joe Fiorante - 2 years

Nilo Ang - 3 years

Ruth Oliveros - 4 years

Carla Marchetti was also recognized for her years of assistance.

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G. Feldman presented the Toronto Catholic Parent Involvement Committee 2015-16 Annual Report that was planned to be presented to Trustees on Thursday, October 20, 2016. (After meeting note: As the Special Meeting was not held, the recommendations could not be ratified and the presentation to the Trustees was delayed)

• 2015-2016 fiscal year achievements • Financial - spent all Pro-Grant funds • Pictures from events and meetings • Recommendations for ratification

o Communication between teacher and parent; o Communication between school and parish.

Outlines past accomplishments

Chair presided over the Meeting.

4 Financial Report from the Treasurer

J. Fiorante reported

An overview of spending (attached as Appendix “A”) as reported by the TCDSB as of September 30, 2016 was provided and discussed by the members.

5 Election of new Vice- Chair (odd-numbered years) or new Chair (even-numbered years) for a 2-year Term

G. Feldman stepped down as Chair

Superintendent Wujek assumed the presiding officer’s chair per §7.6 of the Constitution & Bylaws of Toronto CPIC.

Superintendent Wujek read §7.7 on page 8 - Description and Duties of the Chair.

Superintendent Wujek opened the floor for nominations.

John Del Grande nominated by Sandra Mastronardi; seconded by Lalit Lobo. ACCEPTED Geoffrey Feldman nominated by Nilo Ang, seconded by Cheryl Bristol-Matte ACCEPTED

The Parent Members: Ward Representatives cast their vote

OUTCOME: CPIC Chair for next two years is Geoffrey Feldman






6 Election of Parent Members: At Large (1- Year Term)

G. Feldman assumed the Chair position

Chair read §5.1 of the Constitution of Toronto CPIC, Parent Members: At Large serve a one-year term and are elected by Parent Members: Ward Representatives. There are four (4) Parent Member: At Large positions.

Chair opened the floor for nominations.

Ana Bela Da Silva nominated by Nilo Ng; seconded by Manny Ching. ACCEPTED.

Rosanna Del Grosso - self-nominated; seconded Sandra Mastronardi.

No other person was nomination and therefore both parties were acclaimed as Parent Members: At Large for a one-year term.

7 Appointment of Community Representatives as Members of the Committee (1-Year Term)

Chair read §5.1 of the Constitution of Toronto CPIC, Community Representatives serve a one-year term and are appointed by Parent Member: Ward Representatives and Parent Members: At Large.

Chair read Section 4.4 of the Constitution of Toronto CPIC, there are three (3) Community Representative positions:

One (1) from OAPCE or TAPCE

Two (2) from among: o Greater Toronto Catholic Parent Network (GTCPN) o Archdiocese of Toronto o Catholic Student Leadership Impact Team (CSLIT) o Other Community Member

Chair opened the floor for nominations.

Two attendees were nominated and were appointed:

Shyaan Boodoo representing OAPCE-Toronto

Dennis Hastings

8. Pledge and Affirmation of Members

Per §13.2 of the Constitution of Toronto CPIC, a Member, upon election or appointment, at the first Meeting of the Committee at which the Member is present, shall take the following pledge by standing and reciting:

“I sincerely pledge upon my word and honour, to perform my duties as a Member of the Toronto Catholic Parent Involvement Committee to the best of my ability.

I will attend, when able to do so, all Meetings of the Committee and all meetings of any Subcommittee of which I shall be a member.

I will respect, and I agree to be bound by, the Constitution and Bylaws of the Committee, and I shall conduct myself in accordance with Christian and Catholic gospel values and the Committee’s Code of Ethical Conduct.”

9. Election of new Executive Officers (1- year term)

All Executive Officers other than the Chair and Vice-Chair serve a one-year term and are elected by Parent Members of the Committee per §7.3. All Toronto CPIC voting Members are eligible to hold an Executive Office.

Chair opened the floor to accept nominations for the new executive Offices of the committee. The positions were elected by acclamation as only one nominated member stood for each position. The Toronto CPIC Executive Officers are:

Treasurer – Joe Fiorante

Secretary – TBD






Communications Director – Dennis Hastings

Assistant Treasurer – Manuel Ching

Assistant Secretary – TBD

Assistant Communications Director – TBD

10 Confirmation of Calendar and Schedule of Committee Meetings

The Calendar of meetings to be held in 2016/17 was presented and discussed. Attendance is required at these formal meetings: November 21, 2016; January 16, 2017; March 6, 2017*; April 10, 2017*; May 15, 2017; June 19, 2017; and September 18, 2017.

* These two dates were changed after the meeting due to conflicts

The Subcommittee meetings and Executive meetings take place as needed. It is mandated that all Subcommittee Agenda(s) are publically posted five days before the meeting..

11 Confirmation or Appointment of Subcommittee Chairs

Chair read from Article VIII which describes the role and mandate of the Standing Subcommittees.

A Chair is specified for the following subcommittees:

Subcommittee of the Whole - Chair

Executive Officers Subcommittee - Chair

Budget & Priority-Setting Subcommittee – Vice-Chair

Nominations are requested for the following subcommittees for a one year term:

Governance & Procedure Subcommittee

o John Del Grande self-nominated seconded by R. Del Grosso (9 for)

o Manny Ching nominated by N. Ang; seconded by D. Hastings (8 for)

o John Del Grande was elected as the Chair of the G&P subcommittee.

Nominating & Elections Subcommittee

o Dennis Hastings -Self-nominated, seconded by M. Ching – Acclaimed.

Conference Planning Subcommittee

o Ben Xavier self-nomination; seconded J. Fiorante – Acclaimed.

The Audit Subcommittee is not required as TCDSB holds the funds in trust for Toronto Catholic PIC. All expenditures are required to follow the procedure outlined in TCDSB CPIC Policy P04 Appendix “B”.

12 Review of Special Subcommittees and renewal of Terms of Reference if required

Chair read §8.1 Special Subcommittees and Task Forces. The committee may create as many Special Subcommittees as it deems necessary to meet specific objectives and to make recommendations to the Committee. The Committee shall assign purposes and delegate powers and duties to each Special Subcommittee or task force as it deems necessary. Special Subcommittees or task forces shall cease to exist on September 30, of each year or when they have achieved their mandate or purpose or by a decision of the Committee.

The Chair outlined the Special Subcommittees formed in 2015-16 and opened the floor for discussion.

The members decided that the following Special Subcommittee(s) shall cease to exist.

Priority Worksheet Review






Parent Conference Survey Review

The members decided that the following Special Subcommittee(s) will continue

CPIC-OAPCE - Toronto “Visioning Statement”

Chair - Joe Fiorante nominated by N. Ang; seconded by R. Del Grosso Acclaimed

Terms of Reference: To Prepare “Visioning Statement(s)” with input from OAPCE-Toronto that can be presented to Members. The visioning statement should contain recommendations on parent engagement and involvement at the school and at home listed by:

What CPIC could be doing alone;

What OAPCE-Toronto could be doing alone; and

What CPIC and OAPCE-Toronto could be doing together.

The Chair requested that members volunteer to be assigned to attend or watch on-line and to report back to CPIC on the Board of Trustee Meetings, the Student Achievement, the Budget, and the Governance and Policy Committee meetings.

13 Amendments to the Committee’s Constitution & Bylaws

No amendments to the Toronto CPIC’s Constitution of June 1, 2011, have been made other than that contained in the supplementary booklet issued on October 17, 2016.

14 Announcements & Date, Time & Location of Next Meeting

The next CPIC meeting to be held is on Monday, November 21, 2016 at 7:00pm.

All meetings are normally held at the: Catholic Education Centre in the Catholic Teaching Centre on the Third Floor.

There will be subcommittee and Executive meetings as needed.

15 Adjournment Motion to adjourn - Moved by M. Ching; Seconded by R. Del Grosso Carried

The Chair declared the meeting adjourned and Members rose at 09:47 PM

Respectfully submitted to the Members of Toronto CPIC, Geoffrey Feldman, Chair

By resolution of the assembly (16/11-##) on Monday, November 21, 2016





APPENDIX “A” – Financial Report

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