tot parks and trails rfp supervisorial district 5 information session karen robertson-fall, program...
TRANSCRIPT
Tot Parks and Trails RFPSupervisorial District 5
Information Session
Karen Robertson-Fall, Program Officer
Lee Werbel, Senior Program Officer
June 6, 2012
2:00pm-4:00pm
Overview of Information Session
• Welcome & Introductions• Project Description • Eligibility Requirements • Proposal Submittal Process • Online Application • Qualifications• Selection Process and Review Criteria • Discussion• Sustainability• Key Dates• Q & A
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Tot Parks and Trails (TPT) Background
• In November 2010, First 5 LA approved a $10 million allocation to develop tot parks and trails throughout Los Angeles County.
• This allocation was approved to support the goal of Children Maintain a Healthy Weight as identified in the FY 2009-2015 Strategic Plan.
• Nationally, about 20 percent of infants and toddlers between ages 2 to 5 years old are identified as overweight or obese.
• To maintain a healthy weight, young children require daily physical activity. Children with access to recreational facilities and programs near their homes are more active than those without such access. 3
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• The Tot Parks and Trails project seeks to create sustainable changes in communities to support increased physical activity creating the shift to healthy and active living communities.
• Partnerships may create, upgrade, or convert playgrounds, play spaces, and stroller trails for young children and their families in park-deficient communities
• Partnerships are encouraged to propose a variety of play spaces for young children including: indoor, natural, shaded, roof-top play spaces, and splash pads.
• Examples of places that can be enhanced to support physical activities include: parks, sidewalks, trails, schools, workplaces, playgrounds, walkable neighborhoods, and indoor recreational facilities.
Tot Parks & Trails (TPT) Project Description
Public/Private Partnerships
• The selected applicant for Los Angeles County Supervisorial District 5 will manage a budget up to $2,000,000 over the three year implementation period
• The partnership should have a minimum of three (3) agencies. Letters of commitment from each participating agency, and the role they intend to play in the partnership, are required
• The three-year term includes time for project design through full implementation of proposed projects, and final contractual closeout by the applicant.
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Partnership Eligibility Requirements
• Include both public and private agencies (3 minimum) in the field of parks and recreation in in LA County
• Include at least one government partner responsible for approval of park projects Supervisorial District 5
• Include community based organizations as partners
• Include leveraged fiscal/non-fiscal resources
• Designate a qualified nonprofit organization with tax-exempt status under Section 501(c)(3) of the Internal Revenue Code as a lead organization
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Online Application
Step 1: Register online using link from webpage at:
www.first5la.org/Tot-Parks-and-Trails
Step 2: Complete online form
Step 3: Upload proposal documents (see Application Checklist)
Step 4: Also submit hard-copies (signed in blue ink) of:• Application Checklist• Signature Authorization Form• Agency Involvement in Litigation Form
Online Application Help
• For First 5 LA Online Application Help: Source :www.first5la.org/Online-Application-Help
• If none of the tips on this webpage, have answered your question please email [email protected] for further assistance
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ONLINE APLICATION TIPS
1.Read Frequently Asked Questions http://www.first5la.org/Online-Application-Help
2.Clear Your Browsing History
3.DO NOT wait until last minute DUE DATE is JUNE 27th at 5pm
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Proposal Submittal Process
• Online Application• Proposal Narrative (12 pages maximum)• Budget & Budget Narrative (12 months)
• Utilize the capital cost tab for construction• Utilize contracted services tab for each sub-contractor • Utilize personnel and contracted services tab for project management
• Projected Budget Summary (3 years)• Prepare for each sub-contractor
• Required Attachments & Checklist
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General Qualifications
•Substantial expertise in working with non-profits, foundations, community-based organizations, and park and recreation agencies in L.A. County
•Experience in providing leadership and support to public/private partnerships
•Expertise in assessing and implementing sustainable tot parks and trails
•Successful experience leveraging fiscal/non-fiscal resources
•Prior experience working with at least two or more members of the partnership as well as in the designated Supervisorial District
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Lead Partner Qualifications• Prior experience and demonstrated capacity to develop,
administer, and manage multiple contractors and projects • Expertise in assessing proposed park design as well as
organizational capacity to implement proposed parks and trails
• Demonstrated support of a Public/Private partnership for• implementation of TPT projects.• Prior experience in the refurbishment of tot parks for young
children including those with special needs• Prior experience working in culturally and linguistically
diverse, low-income, urban and park deficient communities• Demonstrated capacity to build strong community support
for proposed projects
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Contract Period
• Tot Parks and Trails contracts will not exceed $2 million over 3 years
• The award can be used to cover costs associated with construction and project implementation, including:– Direct personnel costs and any other subcontracts needed for
the implementation of this project– Capital/renovation expenses – Indirect administrative costs, which are not allowed to exceed
10% of personnel costs
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Project Narrative Include the Following Three Elements
1. Applicant Background, Expertise and Experiencea) Number of years serving in a similar role
b) Prior experience working in Supervisorial District 5
c) Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities
2. Partnershipa) Names of partners and roles and responsibilities of each partner
b) Prior experience working with one or more partner agency
c) Leveraging opportunities that will result from the partnership
3. Projectsa) Description of the tot parks and trails project(s)
b) Demonstrate availability of land for each project
c) If your project represents a creative approach for the existing space
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Selection Process and Review Criteria
• Review for completeness (see Application Checklist)
• External Review Process (3 external reviewers)
• Project Budget Review
• Financial Review
• Interview
• Funding Announcement (week of September 13th)
• Feedback Process
DISCUSSION
1) How do parks promote healthy child development?
2) What creates a play-space suitable for children ages 2 to 5?
3) What kind of play-space can be created within a small, 500 square foot area?
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Sustainability
• Explain how the play-space will be sustained over time
• Water• Trash• Trimming, pruning and mowing
• Community support and commitment to advocate for long-term park from safety and protection
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Key Dates
Last day to submit Questions
June 13, 2012
Final FAQs Posted
June 15, 2012
Application Due Date
June 27, 2012 by 5:00pm
Review of Applications
July 2-18, 2012
Interview/Site Visit
Week July 23-26
Award Announcement
September 13, 2012
QUESTIONS?
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